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SAN LUIS OBISPO COUNTY COMMUNITY COLLEGE DISTRICT

B OARD OF TRUSTEES

ADOPTED MINUTES

Regular Meeting June 4, 2003 4:00 p.m. The Board of Trustees of the San Luis Obispo County Community College District met in Regular Session in Room 5401, Conference Center in the Cuesta College Student Center, Cuesta College San Luis Obispo Campus, San Luis Obispo, California, members having received notice as prescribed by law. 1. 2. Call to Order Roll Call The meeting was called to order by Board President Angela Mitchell at 2:00 p.m. Board Members Present Ms. Angela Mitchell, President Mrs. Marie Kiersch, Vice President Dr. Sam Blakeslee Mrs. Gaye L. Galvan Mr. Per C. Mathiesen Moved: Galvan/Seconded: Mathiesen--Passed unanimously to approve the Agenda, as presented. The Board recessed to Closed Session at 2:01 p.m. The Board reconvened in Open Session at 4:39 p.m.

3. 4. 5.

Approval of Agenda Recess to Closed Session Reconvene in Open Session

OATH OF OFFICE: Superintendent/President Marie Rosenwasser administered the Oath of Office to incoming Student Trustee Lori Fowler.

(Attachment A)

6.

Pledge of Allegiance

Student Trustee Lori Fowler led the Pledge of Allegiance. BOARD MEMBERS PRESENT Ms. Angela Mitchell, President Mrs. Marie Kiersch, Vice President Dr. Sam Blakeslee Mrs. Gaye L. Galvan Mr. Per C. Mathiesen (Absent 3:45-5:00 p.m.) Ms. Lori Fowler, Student Trustee (Advisory Vote) MANAGEMENT PRESENT Dr. Marie E. Rosenwasser Mr. Ed Maduli Dr. Gilbert H. Stork Dr. Ann Grant Mr. Harry Schade Ms. Toni Sommer

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VISITORS PRESENT Ms. Burma Workman, Mr. Dennis Baeyen, Mr. Peter Dill, Mr. Pete Pedroni, Mr. Jim Dewing, Mr. Pete Sysak, Ms. Joy Gadbois, Ms. Mary McCorkle, Ms. Marilyn Rossa, Mr. Brad McDonald, Mr. John Byrne, Ms. Janice Manzo, Ms. Patricia Golden, Ms. Ilene French 7.

ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION

Superintendent/ Board President Mitchell announced that the Board met in Closed Session to evaluate President's Annual the Superintendent/President. No action was taken. Evaluation Process

(Attachment B)

Classified/ Management Personnel

(Attachment C)

CLASSIFIED/MANAGEMENT PERSONNEL Moved: Blakeslee/Seconded: Galvan--Passed unanimously to take the following action pertaining to Classified/Management personnel: Appointments a. Short-term, Classified Employees b. Purchasing/Clerical Assistant, Bookstore, North County Campus c. Curriculum Specialist, Instructional Services d. Secretary I, Nursing/Allied Health e. Secretary I, Federal Youth Program f. Supervisor, Nursing/Allied Health g. Secretary II, Physical Plant Change in Status a. Secretary III, Institutional Advancement b. Programmer/Analyst, Computer Services Change in Compensation Moved: Blakeslee/Seconded: Mathiesen--Passed unanimously to leave compensation fixed at 12-months: a. Superintendent/President Moved: Galvan/Seconded: Kiersch--Passed unanimously to take the following action pertaining to Classified/Management personnel: Leave of Absence without Pay a. Campus Police Officer, Public Safety Moved: Galvan/Seconded: Mitchell--Passed unanimously to take the following action pertaining to Classified/Management personnel: Re-Employment List for Individuals to be Laid Off June 30, 2003 (Eligible for rehire

within a 39-month period of time)

a. b. c. d. e. f. g. h. i. j. k.

Cooperative Education Manager, Cooperative Work Experience Director, Small Business Development Center Instructional Assistant, Engineering and Technology Instructional Assistant, Academic Support/DSPS Instructional Assistant, Business Education Instructional Associate, Academic Support/DSPS Language Lab Instructional Assistant, Languages and Communications Program Coordinator (50%), Workforce Development Projects Secretary I, Small Business Development Center SBDC Program Services Specialist, Small Business Development Center Supervisor, Workforce Development Projects

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CONTINUED Classified/ Management Personnel

(Attachment C)

Moved: Blakeslee/Seconded: Galvan--Passed unanimously to take the following action pertaining to Classified/Management personnel: Re-Employment List for Employees Who Accepted a Reduction in Time Base and Salary in Lieu of Lay Off (Eligible for reinstatement to former time base within a 63-month

period of time)

a. Administrative Assistant, President's Office b. Alternate Media Facilitator, Academic Support/DSPS c. Career/Transfer Placement Assistant, Counseling Services d. Clerical Assistant I, EOPS e. Clerical Assistant III, Academic Support/DSPS f. Clerical Assistant III, North County Campus g. Division/Department Assistant, Physical Education h. Division/Department Assistant, Music/Performing Arts i. Division/Department Assistant, Learning Resources j. Division/Department Assistant, Biology and Physical Sciences k. Division/Department Assistant, Social Sciences l. Division/Department Assistant, English m. Division/Department Assistant, Human Development n. Division/Department Assistant, Mathematics o. Division/Department Assistant, Business Education p. DSPS Program Assistant, Academic Support/DSPS q. DSPS Support Services Coordinator, Academic Support/DSPS r. EOPS/CARE Assistant, EOPS s. Instructional Associate, Academic Support/DSPS t. Library/Media Technician II, North County Campus u. Math Lab Coordinator, North County Campus v. Secretary I, Physical Education w. Technical Director/Theater, Music/Performing Arts x. Theater Technician, Music/Performing Arts Public Employee Discipline/Dismissal/Release ACADEMIC PERSONNEL Moved: Galvan/Seconded: Blakeslee--Passed unanimously to take the following action pertaining to Academic personnel: Appointments a. Instructor, Physics/Astronomy b. Academic Substitute Instructors, Spring 2003 c. Summer Session 2003 Temporary/Overload Assignments Public Employee Discipline/Dismissal/Release LABOR NEGOTIATIONS AND TERMS AND CONDITIONS OF EMPLOYMENT FOR REPRESENTED AND UNREPRESENTED EMPLOYEES Instructions were given to the Superintendent/President regarding labor negotiations and terms and conditions of employment for represented and unrepresented employees. No action was taken.

Academic Personnel

(Attachment D)

Labor Negotiations/ Terms & Conditions

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8.

REPORTS FROM EMPLOYEE ORGANIZATIONS

Academic Senate Mr. Dennis Baeyen: · Reported that this will be his last meeting as the Academic Senate President and that Mr. Peter Dill will be taking over in July. He expressed his appreciation to the Board of Trustees for their hard work and good decisions. No report. Ms. Ilene French: · Introduced new CCCUE Vice President Jim Dewing. · Reported that there were several write-ins for the CCCUE Secretary position. A special election will be held to determine the outcome. · Reported that the CCCUE looks forward to negotiations, to a resolution on salary and fringe benefits, and to getting back to concentrating on their jobs and students' education. No report.

CCFT CCCUE

Management Senate 9.

REPORTS FROM BOARD MEMBERS

Student Trustee Lori Fowler · · Thanked the Board of Trustees for allowing her to work with them on this level. She looks forward to the upcoming year. Reported that two ASCC Executive Board members have been appointed: Ms. Lauren Marsey, Vice President, and Mr. Marc Nelson, Outreach Director. There are currently five ASCC positions open and recruitment will take place in the Fall. Reported on the American Student Association of Community Colleges (ASACC) conference ASCC representatives and she will be attending in Oregon from June 5-9, 2003. The Student Representation Fee is funding their attendance. Reported that the ASCC will be providing guided tours each Monday throughout the summer.

·

· Trustee Sam Blakeslee Trustee Gaye Galvan

No report. · Reported on her attendance at the North County Campus Graduation Ceremony, the End-of-Year Event, the celebration ceremony for Nursing students, and the Commencement ceremony. Each event was well planned and attended. She had an opportunity to speak with employees affected by the layoffs, and they were very understanding and appreciated the time the Superintendent/President took to meet with them. She commended President Rosenwasser for her efforts. Stated that she heard comments from several teachers in the County regarding the CalStateTEACH program. They want to complete their degree, are interested in information about the program, and are anxious to participate.

·

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Trustee Marie Kiersch Trustee Angela Mitchell Trustee Per Mathiesen 10. Report from Superintendent/ President

(Attachment E)

·

Expressed her appreciation for the Cuesta College 40th Anniversary denim shirt provided to the Trustees.

No report. No report. (Absent during this portion of the meeting.

See "Board Members Present" above)

Foundation · The Cuesta College Foundation received $54,470.10 in cash, real and personal property, and non-cash gifts that supplant cash for the month of April 2003. Commendations · Human Resources and Instructional Services staff for planning the Employee Recognition Event held on May 8. · Human Resources Analyst Debbie Milner for planning and coordinatin g the Ice Cream Social on May 15. · Executive Dean Sandee McLaughlin, North County Campus Student Services Site Specialist Judi Scott-Dewing, and all other North County Campus staff who assisted in the planning of the North County Campus Graduate Reception on May 16. · Vice President Gil Stork, Director of Admissions and Records Joy Gadbois, Admissions and Records Specialist Lori Yoshiyama, Technical Director of Theatre and Public Events Ron Eminhizer, Public Information and Marketing staff Scott Roark and Stephan Gunsaulus, Skilled Maintenance staff, Custodial staff, Grounds staff, and all other staff who assisted in the production of the 2003 Commencement ceremony on May 23. · Dean of Instruction Ann Grant, Director of Nursing/Allied Health Mary Parker, and all Nursing program faculty and staff for graduating another successful class of nursing students on May 23. · Ceramics Instructor Guyla Amyx and ceramics students, Administrative Assistant Anne Bachmann and her husband Rudy Bachmann, Miner's Ace Hardware of Atascadero, and Creative Touch Catering for contributions of ceramics for use as centerpieces, orchids and plants to fill the centerpieces, and a portion of food costs for the wonderful continental breakfast for the End-of-Year Event on May 23. President's Office staff Cami Reece and Christina Holloway who did phenomenal work on only a few dollars! Special thanks to Mr. Terry Reece, Mr. Jeff Malmen, Mr. Bill Ryan, Mr. Fausto Terran, ITS Staff, Computer Services Staff, Ms. Sara Kennedy, and Ms. Susan Chilton for all of their help in making the event such a success! Special Reports · The Bridge Program has been in operation for 11 years and will be suspended for Summer 2003 due to the loss of funding for the work component. Funding comes from the Summer Federal Youth Program (FYP) that is managed by the Private Industry Council (PIC) and pays for the jobs students hold on campus for the summer, which provides them with a source of needed income. Efforts will be made to find alternative sources of financial support so that the program can resume in Summer 2004.

MINUTES

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CONTINUED Report from Superintendent/ President

(Attachment E)

Upon instruction from the Chancellor's Office, the District reported 5.3 FTES fewer for 2001-2002 for concurrent enrollment generated in two classes restricted to high school students. · Vice President Gil Stork provided an enrollment report. Events A report was provided on various College events, performances, and celebrations. None. End-of-Year Status Report May 2003 President Rosenwasser provided a summary of outcomes and activities related to the District's Standard Operating Principles and Goals 2002-2004, introduced Dean Toni Sommer who highlighted accomplishments of the Workforce and Economic Development programs, and commended Ms. Mimi Naish for coordinating the visit of Workforce Investment Act (WIA) Executive Director Andy Barron and Deputy Director Paul Gussman. President Rosenwasser praised the Cuesta College Community who performed very well during an extremely difficult year. The Cabinet and she will evaluate the twoyear planning process currently being used and prepare revisions for presentation to the Board at a future meeting.

11. Communications 12. Reports

(Attachment F)

13. Hearing of the Public

None.

BUSINESS AGENDA

ACTION ITEMS

14. Approval of Curriculum Recommendations

(Attachment G)

Moved: Blakeslee/Seconded: Galvan--Passed unanimously to approve the Curriculum recommendations, as presented. The Board commended Mr. Peter Dill for his report. Mr. Dill acknowledged his debt to Mr. Dennis Baeyen for his role in developing the Curriculum Committee and setting its course. The task is much easier, and he is indebted to Mr. Baeyen for his success. Board President Mitchell declared the Public Hearing open at 5:15 p.m. and invited comments from the audience. No comments were offered; the Public Hearing was declared closed at 5:16 p.m.

15. PUBLIC HEARING-- CCCUE Initial Proposal for 20032004 Collective Bargaining Agreement

(Attachment H)

16. Acceptance of CCCUE Initial Proposal for 20032004 Negotiations

(Attachment I)

Moved: Galvan/Seconded: Mathiesen--Passed unanimously to accept the Cuesta College Classified United Employees' (CCCUE) Initial Proposal for 2003-2004 negotiations with the San Luis Obispo County Community College District (SLOCCCD), as presented.

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17. PUBLIC HEARING-- CCFT Initial Proposal for20032004 Collective Bargaining Agreement

(Attachment J)

Board President Mitchell declared the Public Hearing open at 5:17 p.m. and invited comments from the audience. No comments were offered; the Public Hearing was declared closed at 5:18 p.m.

18. Acceptance of CCFT Initial Proposal for 20032004 Negotiations

(Attachment K)

Moved: Galvan/Seconded: Mathiesen--Passed unanimously to accept the Cuesta College Federation of Teachers' (CCFT) Initial Proposal for 2003-2004 negotiations with the San Luis Obispo County Community College District (SLOCCCD), as presented. Moved: Galvan/Seconded: Blakeslee--On a roll-call vote, passed unanimously to approve the resolution for Classified Bargaining Unit position elimination and to authorize the Superintendent/President to formally notify the affected employee, as presented.

19. Approval of Resolution Eliminating Classified Bargaining Unit Position Resolution-02-26

(Attachment L)

20. Rejection of Bid for Central Plant Relocation

(Attachment M)

Vice President Ed Maduli clarified that the next round of bids will include Phase II, which is a much larger package so the numbers cannot be the same. Moved: Galvan/Seconded: Kiersch--Passed unanimously to reject all bids for Phase I of the Central Plant Relocation due to the expiration of the 90-day period for holding bids, as presented. President Rosenwasser summarized the process used to develop the budget, which included Shared Governance Council and Planning and Budget Committee joint workshops, mid-year reduction plans, a tentative budget and rationale, and a Board workshop. Vice President Maduli described position control and recognized Lead Payroll Technician Brad McDonald who was responsible for ensuring that all staff are in the system. He also recognized and thanked Accounting Technician Janice Manzo, Accountant John Byrne, and Director of Fiscal Services Patricia Golden who worked many hours to assist him in balancing the budget. He reviewed Budget Assumptions for 2003-2004, Governor's May Revise, Assembly Subcommittee's Recommendation, Senate Subcommittee Recommendation, May Revise vs. Legislature Recommendations, Joint Planning and Budget Committee and Shared Governance Council Workshop Priorities, Tentative Budget 2003-2004, Projected 2003-2004 Beginning Balance, Projected 2003-2004 Reserve, and Balancing the Budget. President Rosenwasser distributed Summary of Reductions Not Restored in 20032004 Tentative Budget-June 4, 2003 and highlighted those items that will not be restored in 2003-2004. The budget includes step/column and salary increases, which will be difficult to implement without severe consequences. Vice President Maduli reviewed the 2003-2004 Tentative Budget.

21. Adoption of 20032004 Tentative Budget

(Attachment N)

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CONTINUED Adoption of 20032004 Tentative Budget

(Attachment N)

Discussion took place regarding funding for growth, growth and enrollment targets for Summer and Fall, shifting salary and benefits for certain programs from restricted to unrestricted funds, decrease in the District's matching funds, discounted growth, a decrease in the reserve by almost $300,000, and the need to reiterate to the Cuesta College community that the budget is very, very tentative and by no means final. Board President Mitchell thanked Vice President Maduli and the Fiscal Services staff for their hard work in producing a tentative budget. Moved: Galvan--To approve the 2003-2004 Tentative Budget and direct the Administration to seek agreements with the employee units to delay and or freeze payment for new 2003-2004 salary costs at least until the final budget is known-- Seconded: Kiersch Trustee Blakeslee expressed his concern that the motion was too narrow because "salary costs" are inclusive of all salary issues and asked Trustee Galvan to amend her motion to omit the word "new." After discussion, Trustee Galvan amended her motion to read "To approve the 2003-2004 Tentative Budget and direct the administration to seek agreement with the employee units to delay and/or freeze payment for 2003-2004 salary costs at least until the final budget is known." She then expressed her concern that by omitting the word "new" the motion would include salary costs already included in the contract. President Rosenwasser stated that she understands the Board's intent by the motion, which means to accept the budget and direct the Superintendent/President to negotiate with all employee units to delay any implementation until the Board adopts the final budget. Trustee Kiersch requested that the motion be reread. Discussion took place related to the effectiveness of adopting the 2003-2004 Tentative Budget, proceeding with negotiations, and then finding that funds may not be available to implement any negotiated increases. During this discussion, it was determined that the word "new" should remain in the motion as previously stated because the Board is not directing the Administration to not pay employees, but to negotiate a delay or freeze of any "new" salary costs. Trustees Mathiesen and Kiersch expressed concern related to the District negotiating without a final budget until possibly September at which point it may be too late to change any negotiated agreements. Board President Mitchell Called for the Question. President Rosenwasser asked if she could speak before Calling for the Question to reiterate that she clearly understands the Board's intent and that they are very, very tenuous about accepting a tentative budget due to all of the unknowns. The Administration is clear on what the Board is communicating and whether or not the budget is passed, the record indicates reluctance to act without expressing serious concern about future funding. At the same time, the District needs to adopt some form of a budget in order to continue to operate. President Mitchell asked the Board if they would like her to Call for the Question. After hearing that it was not necessary, Board President Mitchell called for a vote, which was clarified by a roll-call vote.

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CONTINUED Adoption of 20032004 Tentative Budget

(Attachment N)

Mitchell-Yes; Kiersch-No; Galvan-Yes; Mathiesen-No; Blakeslee-Yes, FowlerYes--On a roll-call vote, passed to approve the 2003-2004 Tentative Budget and direct the administration to seek agreements with the employee units to delay and or freeze payment for new 2003-2004 salary costs at least until the final budget is known. Board President Mitchell stated that this vote does not limit the Board's ability to negotiate, which will be done in Closed Session.

BUSINESS AGENDA

DISCUSSION/ACTION ITEMS

Approval of 20052009 Five-Year Capital Outlay Plan/District's Order of Priority and North County Campus IPP

(Attachment O)

Vice President Maduli reviewed the 2005-2009 Five-Year Capital Outlay Plan/District's Order of Priority and the Initial Project Proposal (IPP) for the North County Campus Early Childhood Education Building. He clarified for Trustee Blakeslee that Priorities 1 through 4 have received funding; that Priority 5, Reconstruct Science Laboratories (SLO), and Priority 6, Trades and Technology (NCC), are on the same timeline and are awaiting funding for drawings; and that the order of priority is confirmed by the District each year. Moved: Blakeslee/Seconded: Galvan--Passed unanimously to approve the District's 2005-2009 Five-Year Capital Outlay Plan/Order of Priority and the updated Initial Project Proposal (IPP) for the North County Campus Early Childhood Education Building, as presented. The Board directed President Rosenwasser to evaluate the new accreditation standards and provide the Board in a verbal or written report the minimum requirements related to Board evaluation.

26. Establish Date for Annual Board Evaluation/ Development of Goals 2003/04

(Attachment P)

27. Agenda Items for Next Meeting

(Attachment Q)

The Board agreed to forego the July 2, 2003, regular meeting.

BUSINESS AGENDA

INFORMATION ITEMS

28. College Planning and Budget Development

(Attachment R)

Vice President Ed Maduli reported on current college planning and budget development issues, safety belts for 15-passenger vans, and an energy services provider. It was confirmed for Trustee Mathiesen that the driver of a 15-passenger van is responsible for instructing all passengers on the seatbelt law. Any person over 18 years of age is responsible for fastening and unfastening his or her own seat belt.

CONSENT AGENDA

29. Consent Agenda Moved: Galvan/Seconded: Mathiesen--Passed unanimously to approve the Consent Agenda as presented.

MINUTES

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Approval of Minutes

(Attachment S)

Approved Unadopted Minutes of the May 7, 2003, Regular Meeting, as presented.

Approval of Minutes

(Attachment T)

Approved Unadopted Minutes of the May 21, 2003, Board Budget Workshop, as presented. Approved Warrant Listings No. 358 through No. 376 in the total amount of $1,168,529.50, as presented. Academic Hourly Classified Hourly Academic Monthly Classified Monthly Academic 10/12 June Academic 10/12 July No. 41 No. 42 No. 43 No. 44 Total No. 47 No. 48 Total $ 45,686.88 $ 205,474.18 $1,767,724.69 $ 930,178.90 $2,949,064.65 $ 492,056.33 $ 492,172.08 $ 984,228.41

Approval of Warrant Listings Approval of Payroll Orders*

*No. 45 and No. 46 will be included in the June end-of-month payroll.

Approval of Gifts to the College

a. Maquette statue of Ignacy Jan Paderewski by artist Jesse Corsault to be displayed on the North County Campus donated by Mr. and Mrs. Hy and Hellie Blythe. b. Cadillac diesel engine for use by AT87 Automotive Fuel Injection Course donated by Mr. and Mrs. Louis and Julia Warnick. c. A portion of food, place settings, and other catering items for use at 40th Anniversary VIP Breakfast donated by Creative Touch Catering. d. Wine for use by Latina Leadership Network (LLN) Wine and Cheese Fundraiser donated by Claiborne & Churchill Winery. e. Equipment for Broadcast Communication program donated by CBT West. f. Labor and services for engineering design and fabrication, installation, and testing of new technical equipment and facilities for the radio studio donated by CBT West. g. Paints and reducers for use by auto painting class donated by Sunset Honda. h. Plants for use as centerpieces for Cuesta College's End-of-Year Event donated by Miner's Ace Hardware of Atascadero. Declared equipment as surplus and approved of its disposal, as presented.

Declaration of Surplus Equipment

(Attachment U)

MINUTES

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JUNE 4, 2003

ADJOURNMENT

Adjournment The meeting was adjourned at 7:01 p.m. Unless otherwise announced, the next regular meeting of the Board of Trustees will be held on August 6, 2003.

Marie E. Rosenwasser, Ph.D. Superintendent/President

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