Read Microsoft PowerPoint - AD EHSMS Minimum Requirements.ppt [Compatibility Mode] text version

Date: 23rd of February 2011

Agenda

1 2 3 4 5 6 7 8 9

· Terminology. · Introduction. · Who are we? · Benefits of EHS Management System.

· Relationship between International Standards & AD EHSMS.

· AD EHSMS Minimum Requirements. · Getting Started Started. · Summery. · References.

Terminology

EHSMS. CA CA. SRA. Nominated entity. Audit Audit. CoP.

Terminology

EHSMS. CA CA. SRA. Nominated entity. Audit Audit. CoP.

AD EHSMS Glossary of Terms

AD EHSMS Regulatory Framework includes comprehensive Glossary of Terms Document; a

Important to ensure there is a consistent application of technical EHS terms and principals within the AD EHSMS; Includes Acronyms; and Aligned with existing government and sector definitions where possible.

What's more Deadly? Construction Work or Armed Conflict?

As many people are killed on construction sites throughout the world each year as die as a result of armed h di lt f d conflict.

International Labour Organisation

At least 60,000 people are killed every year on construction site. i i (60,000X10/525600) That around one death every 10 minutes. 125 million workplace accidents occur annually annually. Of these, some 330,000 are fatal. This means that every day more than 600 people g y y p p go to work and are killed. Every year 10 million crippling occupational injuries and di d diseases.

Source ­ ILO http://www.ilo.org/global/about-the ilo/press-and-media-center/press-releases/wcms_005161/lang--en/index.htm Source ­ PRIO http://www.prio.no/CSCW/Datasets / Armed-Conflict/battle-Deaths/The-Battle-Dataset-version-30/

Key Benefits of EHSMS

The development of an EHSMS has the following benefits:

· Improve Occupational and community Health and Safety; p ; · Improve Conservation of natural resources; · Improve Progress towards sustainability; · Development of Emirate EHS performance database and baseline data; · Reduced corporate risks and liabilities; · Improve business efficiently; and · Improve efficiency in waste management.

Hierarchy at Emirate Level

Abu Dh bi E Ab Dhabi Executive Council ti C il EHS Higher Committee

Competent Authority

(Abu Dhabi EHS Center)

Sector Regulatory Authorities

Nominated Government Entities Plus other Identified Entities

Energy

ADWEA

Transport

DoT

Tourism

ADTA

Construction

DMA

Industry

ZonesCorp

Health

HAAD

Waste

WMC ­ AD

Nominated Entities

B & C Sector Structure AD EHS Center

DMA

AAM

ADM

WRM

Entities

Roles and Responsibilities

EHS Higher Committee

Role: Overall System Management 1. Approval of EHSMS Framework. 2. Approving the mechanisms for implementation of EHSMS Framework. 3. Approving list of Nominated Entities. 4. Reporting EHSMS progress to the Executive Council .

Competent Authority (Abu Dhabi EHS Center)

Role: Coordinate Implementation of EHSMS ­ Emirate Level 1. Monitoring the implementation of the system at Emirate level. 2. Review and Approval of Sectors EHSMS. 3. Updating the EHSMS Framework. 4. Reporting EHS progress to the Higher Committee. 5. Registration of AD EHSMS Consultancies and Auditors. 6. Integration of the Emirates EHS Requirements.

Sector Regulatory Authorities S t R l t A th iti

Role: Ensuring EHSMS Implementation within Sectors. 1. Develop Sector EHSMS and Guidelines. 2. 2 Identify Entities required to implement EHSMS. EHSMS 3. Review and Approval of Nominated Entities EHSMS. 4. Monitoring, Auditing and Inspection of Nominated Entities. 5. Reporting EHS progress to the Competent Authority.

Nominated E titi N i t d Entities / Government E titi G t Entities

Role: Management of EHS Impacts and Aspects. 1. Develop and implement an EHSMS 2. 2 Actively audit system to ensure compliance compliance. 3. Undergo annual third party compliance audit. 4. Report EHS Incidents to Relevant Authorities. 5. Reporting EHS progress to the Sector Regulatory Authority.

Sector Regulatory Authorities Roles & Responsibilities p

Develop, Implement & Maintain Sector EHSMS. Identify Entities for Registration. y g Guide, regulate & assist Entities Revision and Approval of the EHSMS. pp Monitoring the implementation of the System. Reporting to the Competent Authority. p g p y Audit the EHSMS Implemented by nominated entities.

Nominated Entities Roles & Responsibilities p

Develop, Implement & Maintain an EHSMS. Meet timelines for development & p implementation of an EHSMS (2 years from registration). g ) Actively audit their system. Annual 3rd party audit for compliance. p y p Performance reporting & EHS incident reporting.

Key Development Milestones

Dec 2006 June 2007 July-Aug 2007 Dec 2007 Feb 2008 May, June, Nov 2008 Jan J 2009 June 2009 July J l 2009 Jan 2010 Feb 2010 EHS Policy approved by AD Executive Council (D Decree N 2 312006) No. 2-312006 EHS Higher Committee established (Decree No. 10-S19/2007) Sector Technical Committees established AD EHSMS Framework and 1st version of EHSMS Manual finalized AD EHSMS Framework launched during National Symposium Sector EHSMS Training Workshops Consultation workshop on standards & mechanisms of EHSMS C lt ti k h t d d h i f Decree No. 42 issued by Chairman of Executive Council Version 1.2 f V i 1 2 of "AD EHSMS R Regulatory F l t Framework" i k" issued d Completion of approvals of all Sectors EHSMS AD EHS Center approved by the Executive Council (Decree No. 2-3/2010)

What is an EHSMS?

· Management system integrating components of business · Incorporates auditing criteria and aspects from ISO 19011. · Integrates ISO 14001 OHSAS 14001, 18001 and Risk Management · Combines environment, quality, financial and human resources management systems

International Standards

ISO 19011 ISO 31000

ISO 14001 Environmental Management System

AD EHSMS

ISO 9001 Quality g Management System

OHSAS 18001 Occupational Health & Safety Management M t System

The EHSMS Journey Starting the journey towards such goals as:

Establishing an EHS Policy; Developing an EHS Management System; Implementation of the EHS Management System; M it i I l Monitoring Implementation and I t ti d Improvement; t Auditing the EHS System; and Reporting (Internally and Externally).

What is the EHSMS Framework?

The EHS Framework is a hierarchy y of documents designed to define the EHS management system's components. The hierarchy of documents represents the framework upon which your EHS management system is to be built and will function.

AD EHSMS Framework

Higher Committee Law, Policy Law Policy, EEPPs and Framework CoP's

EHSMS Manual

Regulatory

Technical Sector Committees

Sectors EHSMS Guidelines Self - Regulatory Sector Specific Technical Guidelines and Information Bulletins

Individual Entity's EHS Management Systems

ISO 14001

General Requirements Environmental Policy

Differences Diff

Environmental Policy OH&S Policy

OHSAS 18001

General Requirements OH&S Policy

ISO 14001

General Requirements Environmental Policy Environmental Aspects Legal & Other Requirements Objectives Environmental Management Programmes

Differences Diff

Environmental Policy Environmental Aspects OH&S Policy

OHSAS 18001

General Requirements OH&S Policy

Hazard Identification, Risk Assessment Identification Hazard Identification, Risk Assessment Identification & Control & Control Legal & Other Requirements Objectives OH&S Management Programmes

ISO 14001

General Requirements Environmental Policy Environmental Aspects Legal & Other Requirements Objectives Environmental Management Programmes Structure & Responsibility Training, Awareness & Competence Communication EMS Documentation

Differences Diff

Environmental Policy Environmental Aspects OH&S Policy

OHSAS 18001

General Requirements OH&S Policy

Hazard Identification, Risk Assessment Identification Hazard Identification, Risk Assessment Identification & Control & Control Legal & Other Requirements Objectives OH&S Management Programmes Structure & Responsibility Training, Awareness & Competence

Communication

Consulting & Communication

Consulting & Communication Documentation

ISO 14001

General Requirements Environmental Policy Environmental Aspects Legal & Other Requirements Objectives Environmental Management Programmes Structure & Responsibility Training, Awareness & Competence Communication EMS Documentation Document C t l D t Control Operational Control Emergency Preparedness & Response

Differences Diff

Environmental Policy Environmental Aspects OH&S Policy

OHSAS 18001

General Requirements OH&S Policy

Hazard Identification, Risk Assessment Identification Hazard Identification, Risk Assessment Identification & Control & Control Legal & Other Requirements Objectives OH&S Management Programmes Structure & Responsibility Training, Awareness & Competence

Communication

Consulting & Communication

Consulting & Communication Documentation

Document C t l D t Control

Documentation & D t C t l D t ti Data Control

Documentation & D t C t l D t ti Data Control Operational Control Emergency Preparedness & Response

ISO 14001

General Requirements Environmental Policy Environmental Aspects Legal & Other Requirements Objectives Environmental Management Programmes Structure & Responsibility Training, Awareness & Competence Communication EMS Documentation Document C t l D t Control Operational Control Emergency Preparedness & Response

Differences Diff

Environmental Policy Environmental Aspects OH&S Policy

OHSAS 18001

General Requirements OH&S Policy

Hazard Identification, Risk Assessment Identification Hazard Identification, Risk Assessment Identification & Control & Control Legal & Other Requirements Objectives OH&S Management Programmes Structure & Responsibility Training, Awareness & Competence

Communication

Consulting & Communication

Consulting & Communication Documentation

Document C t l D t Control

Documentation & D t C t l D t ti Data Control

Documentation & D t C t l D t ti Data Control Operational Control Emergency Preparedness & Response

Monitoring & Measurement Non Conformance & Corrective & Preventive Action Records EMS Audit

Monitoring & Measurement Non Conformance & Corrective & Preventive Action

Performance Measurement Performance Measurement & Monitoring & Monitoring Accidents, Incidents, Non Conformance Accidents, Incidents, Non Conformance & Corrective Preventive Action & Corrective Preventive Action Records and Records Management Audit

ISO 14001

General Requirements Environmental Policy Environmental Aspects Legal & Other Requirements Objectives Environmental Management Programmes Structure & Responsibility Training, Awareness & Competence Communication EMS Documentation Document C t l D t Control Operational Control Emergency Preparedness & Response

Differences Diff

Environmental Policy Environmental Aspects OH&S Policy

OHSAS 18001

General Requirements OH&S Policy

Hazard Identification, Risk Assessment Identification Hazard Identification, Risk Assessment Identification & Control & Control Legal & Other Requirements Objectives OH&S Management Programmes Structure & Responsibility Training, Awareness & Competence

Communication

Consulting & Communication

Consulting & Communication Documentation

Document C t l D t Control

Documentation & D t C t l D t ti Data Control

Documentation & D t C t l D t ti Data Control Operational Control Emergency Preparedness & Response

Monitoring & Measurement Non Conformance & Corrective & Preventive Action Records EMS Audit Review

Monitoring & Measurement Non Conformance & Corrective & Preventive Action

Performance Measurement Performance Measurement & Monitoring & Monitoring Accidents, Incidents, Non Conformance Accidents, Incidents, Non Conformance & Corrective Preventive Action & Corrective Preventive Action Records and Records Management Audit

NO GAPS !

Review

ISO 14001 OHSAS 18001 & AD EHSMS R 14001, Requirements i t

ISO 14001:2004 & OHSAS 18001:2007 Section

4.2 4.3 Policy Planning Aspects, legal & others, objectives / targets / programme Implementation & Operation Resources, responsibilities, training, communication, documentation, operation control, emergency preparedness Checking Monitoring, evaluation, corrective actions, internal audit Management Review

Requirements

Abu Dhabi EHSMS Requirements

·New EHS Policy / integrated ·Health & safety ·Environmental ·Self-regulation ·External reporting ·Health & safety Health ·Environmental

4.4

4.5

·Health & safety ·Environmental ·External audit ·Self-regulation ·External reporting

4.6

Abu Dhabi EHSMS Requirements

Self-regulation Roles & Responsibilities Risk Assessment Audit & Inspection Emergency Response Monitoring & Reporting

Additional Information required on EHSMS based on ISO 14001 & OHSAS 18001 St d d Standards

Update the EHS Policy Note Note Note Note Report the EHS Performance to the Competent Authority & External Audit

Note: Environmental occupational health & safety information shall be Environmental, provided to OHSAS 18001 & ISO 14001 systems, respectively.

Additional Requirements to International Standards

An integrated EHS Policy; Self-Regulation Requirements; Specific Management of Contractor Requirements; External Reporting Requirements:

EHS Incidents Quarterly EHS Performance KPI's y Annual 3rd Party Compliance Audit

Key Components of an EHSMS

EHS Policy. Risk management strategy. Developing EHS Plans. I l Implementing EHS plans. ti l Monitoring implementation implementation. Reporting outcomes.

Getting Started

Standard EHSMS Format

· EHS Policy · Pl Planning i

­ ­ ­ ­ EHS Aspects Legal Requirements Objectives & Targets EHS Management Programs ­ Structure & Responsibility ­ Training & Awareness g ­ Communication

Standard EHSMS Format

· EHSMS Documentation · Monitoring a d o to g and measurement · M Management R i Review · Self-Regulation · Reporting

Developing an EHSMS Policy

10 Components of an EHS Policy

· State commitments · Roles and responsibilities · Guiding principles · Develop goals & targets · Meet regulatory requirements · Achieve EHS stewardship t d hi · Extend responsibility to contractors · EHS Education · Monitoring EHS f performance · Continuous improvement

Developing an EHS Manual

EHS Manual Contents

· Definitions · Purpose · Scope · Date of issue · EHS Policy · Planning g · Legal requirements · EHS Objectives and Targets · Organisation structure · Training and Awareness

EHS Manual Contents

· Communication · EHS Documentation · EHS Document Control · Monitoring and Measurement · Non-conformance and Corrective Action · Record Management g · EHS Audits · Management Review

Identifying EHS Aspects and Legal Requirements

Developing Key Performance Indicators

What are KPIs?

· Help an organisation define and measure progress toward organisational goals. · Th t The two most i t important t t factors when developing KPIs they must be Quantifiable and Measurable.

KPIs for B & C Sector

· Health and safety (accidents, incidents, near misses, etc) · Energy use/CO2 emissions gy · Chemical use · Air emissions · Wastewater discharges · N i emissions Noise i i · Wastes (by type & amount) · Remediation · Transportation · Land use and biodiversity

Developing EHS Targets

· T Targets should b f EHS t h ld be for management improvement · Expressed as a % improvement or reduction in environmental impact · Express a timeline for achievement · Must be measurable & quantifiable · Can be Qualitative & Quantitative. · e.g. Water Consumption ­ 10% reduction by 2010.

Roles and R R l Training and Awareness d Responsibilities ibiliti

Communication

Typical Training Requirements

· Site Induction · Emergency Response · First Aid · Manual Handling · Fire Protection · Fall Protection · Housekeeping · Spills & Releases Control C t l · Lockout / Tag Out g · Permit to Work · Dust Control · Hazardous Substances · Protecting Vegetation / Wildlife

Roles and Responsibilities

· CEO · EHS Manager · Project Managers · Supervisors · Individuals

Communication

Communicating Roles & Responsibilities

· Inclusion in positions descriptions · Induction training · KPI's in yearly job reviews · Code of Conduct · Regular training · EHS on intranet · Newsletters awards and · Prizes, promotional activities other

Communication

· Language barriers:

­ Multi-cultural workforce ­ Literacy levels ­ Cultural differences

· Pictograms:

­ Common Symbols ­ M lti l Multi-language signs i

Document Control & Record Management

Information to Provide on All Documents

· EHS procedure number · Document name · Author · Approval · ISO or EHS Policy requirement · R i i number Revision b · Revision date · Date of next review

Security

· Need to have a secure repository for all communication and policies and procedures

Record Management

· Applies to electronic and hard copy files · Record management system is available · System should include all training records, allow activities and ll ti iti d policies to be traced and maintained. maintained

Monitoring and Measurement

Key Monitoring Measurement Needs

· W t quality Water lit · Air quality · Noise levels generated · Waste generated and how it is managed and disposed · Plant and wildlife species on the site · OHS incidents and near misses · Land use and any p y potential contamination · Hazardous substances management

EEPP - Monitoring Requirements

· · · · · · · · Water Air Land Noise Waste Hazardous substances H d b t EHS Biodiversity & Conservation

Non-conformance & corrective and p preventative action

Non-Conformance Procedures

· Non-Conformance identified and reported · Investigate root cause · Determine corrective action required · Apply controls / corrective actions · Review control measures · Report to management

Reasons for Non-Conformance

· Poor communication; · Faulty or missing procedures; · Equipment malfunction or lack of maintenance; · Lack of training; · Lack of understanding of requirements; q · Failure to enforce rules; · Corrective actions fail to address root cause

Corrective Action

· Combine with elements of management review · Develop simple corrective action methods ti th d · Establish roles and responsibilities · Document problems · Involve employees

EHSMS Auditing

Definitions

· Independent Third Party Audit A dit ­ "A systematic, t ti independent and documented process f d t d for obtaining evidence and evaluating it objectively to determine the extent to which the criteria are fulfilled (ISO 19011:2003) 19011:2003)"

· Self Audit ­ "systematic, objective and d bj ti d documented t d system that is part of a planned effort to prevent prevent, identify, and correct workplace safety and health p y hazards. The audit may be conducted by qualified inhouse personnel or thi d h l third party auditors. The audit findings must be maintained by the employer.

EHSMS Auditing

· Developing audit procedures is an important component of EHSMS. · Self-auditing is important to identify and resolve issues as part of the continual p y improvement cycle.

EHSMS Auditing

· Independent External audits are p p an important component of the Self-Regulation Framework. · Allows "fresh eyes" to look at your EHS Management System. · Allow for the utilization of specialist expertise. expertise p g q · Annual Reporting Requirement.

Management Reviews

Management Review Procedure

· Establishment of management committee committee. g q y · Determining frequency of meetings. · Confirming agenda items. · Establishing roles and responsibilities

Guideline for Development

Summary

ISO 9001 ­ develop a New EHSMS supported by ISO 9001 quality

system.

ISO 14001 ­ update the procedures & documents to include

Occupational Health and Safety. ISO 18001 ­ update the procedures & documents to include Environment.

Additional.

Policy ­ Committed to EHSMS & Self ­ Regulation. Develop a new CoP (or similar) ­ how the entity is to Achieve Self ­ Regulation. Develop a new CoP (or similar) ­ the process for External reporting on

compliance with relevant EHS Laws Identified in the EHSMS.

References

AD EHSMS Regulatory Framework ­ Guidance Documents. AD EHSMS Guideline ­ Mechanism for Implementation of EHSMS. AD EHSMS Guideline - Comparison with International Management System. ISO14000s ­ Environmental Management Systems. ISO14000s ISO18000s/AS4801 ­ OH&S Management Systems. ISO18000s/AS4801 AS/NZS 4360 :2004 / ISO 31000 ­ Risk Management Systems. ISO 9000s ­ Quality Management Systems. 9000s ISO 19011:2002 ­ Q lit and EMS A diti 19011: Quality d Auditing. ISO 15489 ­ 1&2 :2001 ­ Information & Documentation-Records Management Documentation ISO 11799:2003. Information & Documentation-Document Storage 11799:2003. Documentationrequirements for archive & Library Materials.

Further Information www adm gov ae/hse www.adm.gov.ae/hse

Abu Dhabi Municipality Website

[email protected]

ADM HSE Division E-mail Address

www.ehs.dma.abudhabi.ae

R l t A th it Reporting S t ti System W b it Regulatory Authority R Website

www.adehsms.ae

Abu Dhabi Environment, Health & Safety Center Website

www ead ae www.ead.ae

Environment Agency ­ Abu Dhabi Website

Questions & Answers

Please use the email address listed on the previous slide to contact the HSE Division office in Abu Dhabi it Municipality in Dh bi city M i i lit i case of any inquiry.

Thank You

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