Read 1__E-Board_Minutes_-_Jul_5_2011_-_Digest.pdf text version

AMERICAN LEGION POST 291 215 15th Street Newport Beach, CA 92663 July 5, 2011

Commander Jess Lawson called the Executive Committee meeting to order at 1810 in the Fireside Room Invocation: Service Officer Pledge of Allegiance: Commander Roll Call: Adjutant ­ Quorum present (13) Bill Dunn & Bill Bennett ­ excused; Ken George ­ present but delayed arrival Auxiliary ­ Kendall Madsen - Present SAL ­ Matt Parsons - Present ALYC ­ Frank Reinhart - Present Liaison Reports: · Auxiliary ­ Kendall Madsen expressed concerns over their need to access the office area and requested a Key to the Post Business Office. Much discussion was offered; security remained the main issue. The Commander stated that the office is a place of business, and the mornings between 0900-1100 are off-limits to all officers and members due to our cash counting is taking place. No key was issued for access and this will be investigated as to a solution for access to their records or alternative location. · Kendall offered the plans for Movie night taking place on this coming Saturday evening. · SAL ­ Matt Parsons extended an offer for the Legionnaire's to join them at their Volunteer BBQ tentatively planned for August 27th, should we decide to participate with a 4th of July Volunteer appreciation effort. Matt commented that much progress is taking place to meet the probation requirements as agreed upon between the S.A.L. and A.L. 291. · Matt indicated that their E-board Meetings would, now take place in the Fireside Room on the last Wednesday of the month at 7:00 PM, as the House Committee worked to accommodate them. · Matt mentioned that the CoCo Commerce Website Fees were too high for their budget and that the SONs have found suitable service for much less. · ALYC ­ Frank Reinhart updated us on the 4th of July Boat Parade, officially (40) boats participated. Overall it was considered another successful event without any real issues of concern. Frank asked to be added to House Committee Minutes. Adjutant Report · Prior Minutes o Read Executive Board Meeting minutes June 7, 2011 M/S/C Executive Board Meeting minutes May 3, 2011 · Read House Committee Minutes June 1, June 8, June 15, 2011 · Correspondence o Read the following thank you letter's: Bob Cooper for awarding him a Life Membership, Boy Scouts of America O.C Council for continuing support of the Friends of Scouting Campaign, Newport Beach Police Association for our $500.00 Donation received, Irvine 2/11 Marine Adoption Committee for the $200.00 donation for the "Adopt a Marine Program". Read a letter from the Jewish Community Foundation accompanied with a $100 check representing the Burg Family.

4th of July Event Recap · Ken Widdall ­ Very successful Event this year, overall things went very smooth once we opened. Estimated to have sold 1,393 Meals plus Make-a-Wish. Thanked everyone for there help that volunteered, and mentioned that we ended up getting the reefer truck for $113.00 after the problems we encountered. · Joe Munday reported on the success of the off-site parking that was well utilized and we brought in nearly double of the previous year in parking fees. Shuttles ran smoothly with very little if any issues. · Ariu Levi commented with raffle sales & other income, the 4th event was a great success. Unfinished Business · None New Business · No new Business Officer Reports · Commander Jess Lawson, welcomed us all to his first E-board meeting as Commander, and stated that he is looking forward to working with this Board going forward. He commented on the Dept. of California meeting that took place in June. · 1st Vice ­ Absent · 2nd Vice ­ Ken again thanked all the Volunteers for helping on the 4th, and said we always learn from the event and we will improve again next year. · 3rd Vice ­ Ken George: Commented on the downsizing of the Military going-on. He said there was great value in the Letter of Appreciation sent to the uniformed Officers and other service personnel thanking them for their participation in the 4th of July events & in the Boat Parade. Letters and certificates will be sent. · Finance Officer ­ Ariu reported that we are on a record track for income this year, and if things continue at this pace, total revenue could surpass last year's figures. · Judge Advocate ­ Vacant · Service Officer ­ Tony Arrigo mentioned we should do something for the Post employees that were extremely helpful to event volunteers. The House Committee will review compensation and bonus issues to ensure fairness to all Post employees. · Historian ­ Carmen Williams: Informed us of his award for the Best Historian Photo Album which the Post won at the recent Dept. of CA Convention. · Donations Committee · Mike Lipscombe ­ Mike explain the "Socks for Heroes" Program launched by L/Cpl Hogan's father. Suggested we match the contribution raised for this cause up to a dollar amount TBD. Donation Committee will look into this and report back on this that was generally accepted as a worthy cause to consider. Unfinished Business · None New Business · Ariu Levi made a statement to the E-board that due to personal reasons he has reluctantly given his resignation to the Commander earlier today. Therefore effective immediately he has resigned as Finance Officer. He stated that he will continue to volunteer and assist us as he has time in the future. For the Good of the Legion · None Meeting Adjourned at 2130 Respectfully Submitted Brian Panning Adjutant


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