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The Ross Student Government Association Compiled Code

Table of Contents

Title I: General Provisions ........................................................................................ 2 Title II: Student Organization Registration and Recognition ......................................... 3 Title III: SGA Executive Board .................................................................................. 5 Title IV: SGA MBA Committees, Section Leadership & General Task Forces................... 8 Title V: BBA Executive Board ................................................................................. 11 Title VI: BBA Leadership Council; BBA Officer Elections ........................................... 12 Title VII: Finance and Funding Procedures .............................................................. 14 Title VIII: Meetings ............................................................................................... 17 Title IX: SGA Election Procedures ........................................................................... 17 Title X: Michigan Student Assembly ........................................................................ 19 Title XI: Enforcement of All Officers and Representatives........................................... 20 Title XII: Amendments ........................................................................................... 22

Title I: General Provisions

Chapter I: Purpose

Section 110: General Purpose The purpose of this chapter is to explain the purpose of the Compiled Code of the Ross Student Government Association (hereinafter "SGA Code" or "the Code"), its structure, the method of publishing the Code, how to reference the Code, how to resolve conflicts between the titles and provisions of the Code, and the nature of the chapters. Section 111: Authority The Ross Student Government Association (hereinafter "SGA") is empowered to enact this code by Article I, Section II, Part G SGA Constitution. Section 112: Regulatory Purpose The Code is principally a regulatory source. The Code shall contain all rules that affect our core constituents and shall organize these rules in a uniform and easily usable manner. Section 113: Informational Purpose The Code is also an information source. The Code shall be used to educate the greater Ross community on our standard operating procedures and regulatory purpose. Section 114: Constitutional Purpose The Constitution mandates that the Code contain certain specific rules and procedures concerning committees, elections, operating procedures, and other regulations. Section 115: Code Structure The Code consists of a number of titles, each of which contains chapters, prescribing rules pertaining to a major subject. Each chapter is divided into numbered sections by the number of the chapter and the number of the section (this is section 115 for example). Any listing to be done within the body of a section shall be labeled by placing the number "(a.)" in front of the first item listed, the number "(b.)" in front of the second item listed, and so on. Subparts shall be donated by "(i)" for the first, "(ii) for the second, and so on. Section 116: Conflicts of Law In the event of a conflict between any provisions of student government regulations, the following list shall be used with the provisions of any item contained on the list superseding all subsequent items: a. The MSA All-Campus Constitution and MSA Compiled Code b. The Constitution of the Ross Student Government Association c. Title I, SGA Code d. All subsequent titles of the SGA Code e. Robert's Rules of Order, Newly Revised f. SGA legislation not contained in the Code

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Section 117: Publication The Vice President of Marketing and Communications shall maintain the official copy of the SGA Constitution and SGA Code. The Office of Student Life shall make available copies of the Constitution and SGA Code on the SGA website and upon request in the Office of Student Life. Each member of the SGA and BBA Executive Board shall obtain a copy of the Constitution and SGA Code at commencement of Executive Board transitioning. MSA shall receive a copy of the SGA Constitution and SGA Code annually upon reregistering. Section 118: Citing the SGA Code and Constitution a. In any and all matters, the SGA Code shall be referenced in a similar fashion as the United States Code, using the following structure: [Title] S.G.A.C. [Section] [Part][Subpart]. Examples: Citing Title I, Section 117 would be "1 S.G.A.C. 117;" Citing Title VI, Section 622(a)(i) would be "6 S.G.A.C. 622a(i)." b. In any and all matters, the SGA Constitution shall be referenced in the following structure: [Article], [Section], [Part] SGA Constitution. Example: Article I, Section II, Part H of the SGA Constitution would be "Article I, Section II, Part H SGA Constitution." Section 119: Suspension of the Code Prohibited The Code is rules only in a generic sense since the Code constitute statutory regulations. The Code is not rules in a parliamentary sense and therefore may not be suspended or superseded by SGA or any student, officer, official, committee, or employee of the Ross School of Business. Enforcement of the Constitution and the Code is prescribed in 11 S.G.A.C. 1110-1114; Amendment procedures are prescribed in 12 S.G.A.C 1200-1201.

Title II: Student Organization Registration and Recognition

Section 200: Definitions In this Tile only, the following definition shall be applied: a. Business School Members, as a group are defined as a collection of: i. Full time BBA students ii. Full time MBA, MAcc, and MSCM students iii. Part Time Evening MBA students iv. Business Post-Doctorate students v. Business School Faculty, Staff or Administration Section 201: MSA Registration Procedures for New/Existing Organizations a. All potential student groups must register with MSA, which can be done online at https://uuis.umich.edu/cosign/soar/ b. Registration includes reading all student organization requirements and rights and privileges c. Every group must submit a formal constitution and/or bylaws for their application to be approved d. After registering with MSA, each group must establish an account with the SOAS office for funding from the university

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Section 202: SGA Recognition Procedures for New Student Organizations a. After registering with MSA, the group must document and submit the following documents to the Vice President of Clubs: i. A written Charter or Constitution, and Bylaws ii. Proof of registration with MSA iii. List of executive board members meeting the following requirements a. President (or other named head of group) be a Ross student b. Minimum of 2/3rds of overall board members be Ross students c. Minimum of 2/3rds of overall members (including executive board members) be Ross students iv. Written petition signed by 10 members (7 of which must be Business School students), affirming active membership v. IF starting an MBA club targeting fulltime students, list of at least 1 first year MBA executive board member vi. IF starting a career oriented club, perform the following: a. Submit list of relevant alumni or company contacts b. Written statement ensuring that any recruiting activities will NOT be available for non Ross students vii. Furthermore, each group must submit a proposal answering the following questions (min 2 pages typed) a. How does your club fit and promote the objectives of the Ross Business community? b. What category of the Ross community does your club fall under? (Academic, Social, Diversity, etc) c. What are the objectives/goals/vision(s) of your club? d. How is your club different from any clubs that already exist within the business school? (if applicable) e. How does your club plan on demonstrating sufficient interest to ensure continuity of the organization from year to year viii. During the application process, the SGA VP of Clubs may setup a 10-15 minute meeting with the applicant to discuss any remaining questions. ix. If deemed necessary, SGA VP of Clubs may require applicant to meet with presidents of similar clubs to make sure goals do not overlap (SGA VP of Clubs will facilitate this process) x. Once the above steps are fulfilled, the SGA Board will vote on club approval. xi. Approval requires a majority vote (more than 50%) Section 203: SGA Recognition for Previously Recognized Organizations a. After re-registering with MSA, the group must document and submit the following documents to the Vice President of Clubs: i. SGA Re-Recognition Form for Student Organizations ii. A written Charter or Constitution, and Bylaws (if applicable). iii. Verification that the President is a currently enrolled Ross student.

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iv. Verification that club has a minimum of 10 active Business School members v. Verification that a minimum of 2/3 of the Organization's Executive Board Members are Business School members. vi. Verification that 2/3 of overall members (including executive board members) are Ross students vii. IF full time MBA organization, verification that at least one executive board position will be reserved for a first year MBA student. viii. Proof of registration with MSA. Section 204: Benefits of SGA Recognition of Student Organizations a. Obtaining "Recognized" status means the Club: i. May be featured in the Resource Guide and on the Ross website. ii. May have a table at Meet the Clubs Day iii. Is entitled to utilize display cases iv. Is entitled to use of business school space per regulations of the Facilities Office v. Will have free access to eCampusGroups vi. May apply for funds from SGA

Title III: SGA Executive Board

Chapter I: Purpose and Composition

Section 310: General Purpose of SGA Executive Board The Executive Board of SGA shall provide support to all SGA activities and coordinate interaction amongst and between the BBA Executive Board, SGA Committees, Taskforces, Clubs, Section Leadership, and the students, faculty, staff, and administration at the Ross School of Business. (Article II, Section I SGA Constitution). Section 311: Board Composition and Duty of Disclosures a. The officers of the Executive Board shall be composed of the President, Vice President of MBA Affairs, Vice President of BBA Affairs/BBA President, Vice President of Evening MBA Affairs, Vice President of Finance, Vice President of Clubs, and Vice President of Operations. b. Officers shall be required to disclose any CVC violations before assuming and during Office Tenure. (Article II, Section II SGA Constitution). c. Officers shall be required to disclose any other memberships, Officerships and affiliations with other organizations before assuming and during Office Tenure (Article II, Section IV SGA Constitution). Section 312: Duties of SGA Executive Board The duties of the SGA Executive Board shall be to: a. Set the goals and oversee the affairs of SGA, and represent SGA and its constituents to the faculty, staff, and administration. b. Understand and Adhere to the Constitution and Code, pursuant to 11 S.G.A.C. 11101114. c. Oversee the BBA Executive Board. 5

d. Appoint SGA Committee Chairpersons, and adjust or define responsibilities across Committees as required for that particular term of the Student Government. e. Create or dissolve SGA Committees and Taskforces. Appoint or removed committee chairs as necessary. f. Charter all Clubs and maintain interaction with Club Representation. g. Develop, approve, and maintain Student Government budgets. Review and approve all Club funding requests. h. Approve amendments and modifications to the SGA constitution and operating procedures. i. Conduct biweekly meetings and publish SGA meeting minutes and lists as required. j. Appoint special student task forces within SGA as needed. k. Focus on the continuous improvement of SGA operations.

Chapter II: Officer Eligibility, Duties and Responsibilities

Section 320: Officer Eligibility In addition the aforementioned board composition requirements: a. The Vice President of MBA Affairs shall be a full-time day MBA student. b. The Vice President of BBA Affairs/BBA President shall be a BBA student. c. Vice President of Evening MBA Affairs shall be an Evening MBA student. d. Any MBA, BBA, MACC, or Ph.D. student that will be enrolled for the entire term of office may run for and serve for the remaining positions. Section 321: Duties of the President a. Chair the following: Executive Board meetings, SGA Council meetings (Executive Board and and taskforce chairpersons), as-needed meetings, and meetings with the Deans, Office of Student Life. b. Serve on Boards and Committees within the Business School when approached by faculty, staff and administration to do so. c. Serve on Boards and Committees within the general University of Michigan when approached to do so. d. Appoint a student to fill any Executive Board vacancy that arises due to removal or resignation of an Officer, with the advice, consent and approval of the Executive Board. e. Act as the main liaison for publicity issues. f. Create agendas for all meetings. g. Be responsible for successful execution of special Dean-Student Body presentations. h. Undertake special projects as needed to facilitate Student - Student Government and Student - Administration communication. Section 322: Duties of the Vice President of MBA Affairs a. Assume the Office of President and all requisite duties if the President resigns or is removed. Shall appoint an MBA student to fill Vice President of MBA Affairs vacancy, with the advice, consent and approval of the Executive Board. b. Represent MBA issues and concerns to the SGA Executive Board. c. Coordinate the elections of MBA I Section Representatives. d. Chair special meetings with MBA Section Representatives. e. Chair and coordinate SGA committee meetings: Act as regular liaison between SGA committee chairs and Executive Board 6

f. Appoint students to fill the MBA Celebration Committee Section 323: Duties of the Vice President of BBA Affairs/BBA President a. Lead the BBA Executive Board, with the advice, consent and approval of the Executive Board. b. Represent BBA issues and concerns to the SGA Executive Board. c. Coordinate the elections of BBA section representatives. d. Chair special meetings with BBA section representatives. e. Coordinate BBA Games and other BBA class events. f. Serve as third-in-line for the Office of President should the President and Vice President of MBA Affairs resign or are removed. Shall appoint a BBA student to fill Vice President of BBA Affairs/BBA President vacancy, with the advice, consent and approval of the Executive Board. Section 324: Duties of the Vice President of Evening MBA Affairs a. Represent Evening MBA issues and concerns to the SGA Executive Board. b. Serve as fourth-in-line for the Office of President should the President, Vice President of MBA Affairs and Vice-President of BBA Affairs/BBA President resign or are removed. Shall appoint another Evening MBA to fill vacancy of Vice President of Evening MBA affairs, with the advice, consent and approval of the Executive Board. Section 325: Duties of the Vice President of Finance a. Keep accurate account of all moneys received and expended by the Student Government throughout the year. b. Make expenditures with the advice, consent and approval of the Executive Board. c. Develop a budget and keep books open for inspection by SGA or public throughout the year, including on the website, pursuant to 7 S.G.A.C. 710-711. d. Prepare a financial summary statement for each of the Student Government Executive Board meetings. e. Maintain SGA Finance website and publish cyclic funding reports, annual budgets and reports and meeting financial summary statements. f. Manage the process for Student Club funding requests and disbursements, as prescribed by 7 S.G.A.C. 720-728. g. Coordinate the collection of funds for sale of lockers and display cases with the VP of Operations. h. Serve as fifth-in-line to assume duties of the Office of the President. Section 326: Duties of the Vice President of Clubs a. Build and manage good relationships with clubs and help them succeed in event planning, conference management, speaker engagement, and other club activities. b. Work with administration and clubs to streamline events and conference management. c. Chair monthly club council meetings, and coordinate semi-annual conference and funding meetings. d. Coordinate the club leadership transitioning training with the Office of Student Life e. Manage the Annual Meet the Clubs event in the fall, including the SGA table. f. Serve as seventh-in-line to assume duties of the Office of the President.

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Chapter III: Advisor to SGA

Section 330: Purpose a. The Senior Associate Director of Student Life at the Ross School of Business shall serve as the advisor of the Ross Student Government, with the purpose of advising and observing the actions and behaviors of the Student Government body, while acting as a liaison between SGA and the school administration. (Article II, Section V SGA Constitution). b. He/she shall play a vital role in the continuity of SGA by serving as a bridge during Board transitions, advising the Board on administrative and campus wide procedures and topical issues, and serve as an additional point of communication to and from the SGA Executive Board Section 331: Advisor Duties While performing the aforementioned liaison duties in 3 S.G.A.C. 330, the advisor will provide a framework to the SGA Executive Board for matters regarding University policy and procedures, administration support on campus and activities that SGA can expect to participate in during the course of an academic year.

Title IV: SGA MBA Committees, Section Leadership & General Task Forces

Chapter I: MBA Committees and Section Leadership

Section 410: Purpose The purpose of a MBA committee is to form a team of students & staff/faculty to help manage and improve a particular aspect of the Ross experience. (Article III, Section I SGA Constitution). Section 411: MBA Committees There are the following current MBA committees: a. Academic i. Acts as a sounding board and resource for academic issues, including case competitions, cross department coordination, joint degree issues and related topics. b. Alumni Development i. Reaches out to alumni and plans alumni-focused programming including Day in the Life, Homecoming weekend, class gift coordination, mentorship program and Reunion Weekend. c. Career Development i. Act as the sounding board and resource for all recruiting issues ii. Works closely with Career Development staff to coordinate a range of career development activities including building resume books, mock interviews. d. Global Citizenship i. Coordinates community service and corporate social responsibility programming across the school, and takes the lead on school wide initiatives. ii. Coordinate community fundraising activities, including Penny Wars, Bake Sale, Blood Drive 8

e. Culture & Diversity Initiatives/ International i. Supports individual student needs, and develops cultural programming including, cultural celebrations and International Week. ii. Provides programming and outreach for international student issues, including transition programming and school branding outside of the U.S. Act as the voice of international students within the section. f. Leadership Development i. Creates student programming to maximize the leadership development experience for students. ii. Serve as student advisors on the Ross Leadership Initiative Taskforce g. Social i. Coordinates and plans school wide social events and activities to provide an incredible student life experience ii. Coordinated MBA Disorientation Week h. Ethics & Community Values i. Helps identify common standards and a process to address concerns. Serves on CVC Standard committees and hearings ii. Reminds fellow section mates of academic codes during core classes Section 412: MBA Committee and Section Election Process a. Section elections will be held in early September at a time and place dictated by the second year section leaders and the VP of MBA Affairs. b. Prior to beginning elections, all section positions, except Leadership Chair (see Section 412.h), should be listed on the board at front of room, and leaders should communicate that nominees will be given a chance to give a brief (1 minute maximum) synopsis of their candidacy/qualifications. Additionally, leaders should clearly state that self nominations are acceptable, and encouraged for those wanting a position they are not nominated for. c. Nominations should be taken for each position, one position at a time; there is no limit for nominations, and nominees can decline nominations, but should do so immediately. d. Once the nominations have been written on the board, elections will begin one position at a time. Prior to the voting for a particular position, each nominee will be given 1 minute to speak regarding their qualifications, after which, voting for that position will commence. The following steps should be followed for each position: i. Leaders should communicate the number of times/people that students can vote for a particular position; students can vote as many times for as many seats that are available (for example, for social chair, students can vote twice, because there are two social chairs, whereas for president, students can only vote once). ii. Students should be asked to put their head down on their desk, notifying them that they cannot look up until the winner is announced. iii. The first nominee's name should be called, and all those voting for that nominee should be asked to raise their hand; leaders should tally the number of votes for the person named, writing the number next to the name on the board. iv. Repeat steps 2-3 for all nominees a. Once completed, all names and vote numbers, except for the name of the winner(s) should be erased. (NOTE: DO NOT LEAVE VOTE NUMBERS NEXT TO NAMES! MAKE SURE EVERYTHING IS ERASED EXCEPT THE NAMES OF THE WINNER(S) BEFORE STUDENTS ARE ALLOWED TO LOOK UP). 9

b. Following the election of all positions, student leaders should encourage new section leadership to contact previous year's leadership for counseling on potential agenda items, etc. c. The following positions are available, voting should follow this order; numbers next to each position denotes the recommended number of people who can represent this position, however adjustments up are allowed aside from Section Leader: i. Student Government Section Leader (1 MANDATORY) ii. RSA Representatives (2) iii. Alumni Development Committee Representative (2) iv. Global Citizenship Representative (2) v. Social Committee Representative (2) vi. Academic Committee Representative (2) vii. Career Development Committee Representative (2) viii. Diversity / International Committee Representative (2) ix. Ethics and Community Values (2) x. Treasurer (1) xi. Photographer/Section Historian (2) d. Leadership Representatives must apply to Ross Leadership Initiative Taskforce. Selection of representatives will be performed by RLI Director. Section 413: Appointing a Committee or Committee Chair The Executive Board can create a committee or appoint a committee chair with 4 out of 7 members approving. Tenure for committee chairs are for two years, pursuant to enforcement outlined in 11 S.G.A.C. 1110-1114. Section 414: Removing a Committee or Committee Chair The Executive Board can vote to remove a committee or chair pursuant to enforcement as outlined in 11 S.G.A.C. 1110-1114. Section 415: General MBA Committee Membership Requirements All positions shall be held by full-time MBA Students. All Committee Officials shall be bounded by Oath or Affirmation. Committee Officers shall hold their positions for two years, pursuant to enforcement in 11 S.G.A.C. 1110-1014.

Chapter II: SGA Taskforces

Section 420: Purpose The purpose of a SGA Taskforce is to form a team of students & staff/faculty to help manage and improve a particular aspect of the Ross experience. These are considered temporary committees and exist for a limited period of time (1-2 years). (Article IV, Section I SGA Constitution). Section 421: Eligibility and Creating a Taskforce The President can create a taskforce and appoint any student member(s), with the advice, consent and approval of the Executive Board. The President should work with the SGA advisor to seek out and appoint relevant staff and/or faculty members. Section 422: Appointing a Taskforce Chair The Executive Board can appoint a Taskforce Chair with 4 out of 7 members approving. 10

Section 423: Removing a Taskforce or Taskforce Chair The Executive Board can vote to remove a Taskforce or Taskforce Chair pursuant to enforcement as outlined in 11 S.G.A.C. 1110-1114.

Title V: BBA Executive Board

Chapter I: Purpose and Composition

Section 510: Purpose The BBA Executive Board shall provide additional and tailored support to all undergraduate SGA activities and, in conjunction with the rest of SGA, enhance the Ross School of Business as an academic institution and represent the undergraduate student body. This entity shall be lead by the Vice President of BBA Affairs/BBA President and operate under the purview, advice and consent of the SGA Executive Board. (Article V, Section I SGA Constitution). Section 511: Board Composition and Duty of Disclosure The officers of the Executive Board shall be the Vice President of BBA Affairs/BBA President, Vice President of BBA Communication and Vice President of BBA Operations. Officers shall be required to disclose any CVC violations before assuming and during Office Tenure. (Article V, Section II SGA Constitution). Section 512: Duties of the BBA Executive Board The duties of the BBA Executive Board shall be to: a. The BBA Executive Board shall operate at all times with the advice and consent of the SGA Executive Board. b. The board shall aid in the execution of any events that the SGA Executive Board approves for the undergraduate student body. c. The board shall use the necessary resources to communicate the goals of the undergraduate student body, working with the leadership council, SGA Executive Board, students, faculty, and alumni. d. The board shall work under the SGA Executive Board to appropriate the necessary financing for all SGA undergraduate events.

Chapter II: Officer Eligibility, Duties and Responsibilities

Section 520: Officer Eligibility In addition to the aforementioned board composition requirements: a. The Vice President of BBA Communication and Operations shall be full-time BBA students. Section 521: Duties of the Vice President of BBA Affairs/BBA President a. All duties and responsibilities of the VP of BBA Affairs/BBA President are detailed in 3 S.G.A.C 323.

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Section 522: Duties of the Vice President of BBA Communication a. Communicate BBA Leadership Council mission, goals and ongoing activities to students, faculty and alumni. b. Facilitate project execution through organization and keeping all members aware of progress. c. Handle marketing duties of BBA events throughout the course of the term (i.e. BBA Games). d. Maintain and enhance the overall image and presence of the BBA Leadership Council in the Ross community. Section 523: Duties of the Vice President of BBA Operations a. Coordinate undergraduate events in conjunction with the leadership council throughout the term. b. Serve as a contact for the Leadership Council to help organize and execute large scale events by securing the necessary resources from the SGA Executive Board and the administration c. Ensure the smooth operations of the BBA Student Government by working with the BBA President to plan events and meetings with the Leadership council. Section 524: Election Procedures All election procedures of BBA Executive Board Officials, excluding the VP of BBA Affairs/BBA President, shall be prescribed by 6 S.G.A.C. 604.

Title VI: BBA Leadership Council; BBA Officer Election Procedures

Section 600: Purpose The BBA Leadership Council exists to represent and voice the needs and interests of undergraduate business students in an assembly like environment and to help manage and improve the undergraduate experience at the Ross School of Business. (Article VI, Section I SGA Constitution). Section 601: Responsibilities The BBA Leadership Council shall be responsible for the preparation and execution of the BBA events as designated by the BBA Executive Board. (Article VI, Section II SGA Constitution). Section 602: Composition and Tenure The Council will be composed of the Chairs of the BBA Committees. Committee Chairs and Committee Officers shall hold their Office for one year, pursuant to enforcement in 11 S.G.A.C.1110-1114. (Article VI, Section II SGA Constitution). Section 603: BBA Committees Each committee encompasses a specific area of undergraduate responsibilities: a. Alumni Relations i. Reaches out to alumni and plans alumni-focused programming including Day in the Life, class gift coordination, and mentorship program, among others.

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b. Career Development i. Works closely with Career Development staff to coordinate a range of career development activities including forum planning, and building resume books. c. Social i. Coordinates and plans school wide social events and activities to provide an incredible student life experience. d. Community Citizenship i. Coordinates community service and corporate social responsibility programming across the school, and takes the lead on school wide initiatives. e. Leadership Development i. Creates student programming to maximize the leadership development experience for students. Section 604: BBA Executive Board/Committee Officer Election Procedures a. Elections for the BBA Executive Board and Committee Officers and Chairs shall occur in Mid-March. b. All BBA Executive Board members, with the exception of the VP of BBA Affairs/BBA President and the VP of Finance, and Committee Officer elections shall occur in early September at a time and place dictated by the VP of BBA Affairs/BBA President. c. Each Nominee shall write a statement, no more than 500 words, to the BBA student body, outlining who they are and why they are seeking the particular office. Statements shall be made public under the discretion of the VP of BBA Affairs/BBA President. i. If a candidate does not submit a platform, he/she shall not be allowed to run in the election. ii. Candidates shall provide a document detailing their names, classyear, , unique name, telephone number and Office to be campaigning for (if there are numerous offices, the candidate shall list, in order of preference, the offices they desire) iii. Candidates must swear an Oath or Affirmation verifying academic standing and acknowledging any CVC disclosures. d. Voting shall be conducted through iMpact or another dominant electronic medium. The VP of BBA Operations and the Office of Student Life shall coordinate the voting process. e. The candidate receiving the highest number of votes shall be deemed the winner. i. In the event of a tie, a run-off election will be held to determine the winner. ii. In the event that no one runs for a position, the incoming VP of BBA Affairs/BBA President shall appoint a member of the student body to fill the Office, with the advice, consent and approval of the incoming Executive Board. f. In the event that a candidate runs for more than one position and wins more than one seat: i. The candidate will be contacted and given a choice on his position preference ii. The runner up will be awarded the forgone position. If there is no runner up, the VP of BBA Affairs/BBA President shall appoint someone to fill the position, with the advice, consent and approval of the incoming Executive Board. g. The Student winners will be contacted by phone by the VP of BBA Affairs/BBA President; Others will receive a thank you note from the President. h. Election results shall be made public on the SGA website, showing percentage of the total vote each candidate received. 13

Section 605: Appointing a Committee or Committee Chair The BBA Executive Board can create a committee or appoint a committee chair with 3 out of 4 members approving. Tenure for committee chairs are for two years, pursuant to enforcement as outlined in 11 S.G.A.C. 1110-1114. Section 606: Removing a Committee or Committee Chair The BBA Executive Board can vote to remove a committee or chair pursuant to enforcement as outlined in 11 S.G.A.C. 1110-1114. Section 607: General Committee and Council Membership Requirements All positions shall be held by full-time BBA Students. All Committee Officials shall be bounded by Oath or Affirmation. a. The Career Development Chairman and the Social Chairman shall be BBA Seniors. b. Any BBA student that will be enrolled for the entire term of office may run for and serve for the remaining positions.

Title VII: Finance and Funding Procedures

Chapter I: SGA Budgetary Process

Section 710: At the beginning of the academic year, the Vice President of Finance is required to present his/her suggested budget for the SGA Executive Board for the upcoming school year. For this budget to be final, a debate shall occur and the proposal shall pass by a majority margin, pursuant to 8 S.G.A.C. 813a. Section 711: Any budget which is adopted by the SGA Executive Board shall include at least $7,500 for the next year's Executive Boards.

Chapter II: SGA Funding Procedures and Guidelines

Section 720: Club Events and SGA Funding Cycles a. SGA divides its funding budget into two cycles: Fall and Winter. b. SGA Recognized Clubs and Ross student are welcome to submit an application for each funding cycle and may submit multiple funding applications per cycle as well, provided certain requirements are met. c. SGA prefers to fund well-planned events, so clubs should APPLY EARLY when the event costs can be REASONABLY ESTIMATED. d. SGA welcomes applications from groups for all cycles, but clubs must make sure to turn in separate applications for cycle. e. Clubs may not, however, apply for the same aspects of the same events over different applications for the same or different cycles. Section 721: Fall and Winter Cycle Dates a. The Fall and Winter Funding Cycles roughly follow the academic calendar of the Ross School of Business. 14

i. Fall Cycle application period is anytime between 9/1/XXXXand 12/1/XXXX. All reimbursement receipts for the Fall Cycle must be dated no later than 12/31/XXXX and turned in by 1/31/XXXX. ii. Winter Cycle application period is anytime between 12/1/XXXX and 4/15/XXXX. All reimbursement receipts for the Winter Cycle must be dated no later than 8/31/XXXX and turned in by 9/31/XXXX. iii. If these dates happen to fall on a weekend or holiday, extensions are granted through to the next business day. Section 722: Funding Guidelines a. To be eligible for SGA funding, student organizations shall: i. Be officially recognized through the MSA/SOAR process. ii. Be officially registered and recognized by SGA. iii. Have a valid and active SOAS account. iv. Have submitted a complete funding application b. Consideration for funding shall be based upon the following criteria: i. Breadth: the number of students affected ii. Impact on the Ross campus and, to an extent, the general community 1. Impact on Ross students 2. Impact on Michigan community 3. Impact on larger community iii. Efforts to receive funding from other sources iv. Prior use of SGA funding allocations v. Sensible timeline c. SGA may choose not to fund the following: i. Events done solely for club profit, for fundraising or charitable activities. ii. Student salaries Section 723: Funding Application Turn-in Requirements a. Clubs must apply for funding via ecampusgroups.com. b. The submitted funding application shall only be considered for the exact cycle to which it applied. Section 724: SGA Funding Application Review Procedures a. The VP of Finance will be responsible for summarizing received funding requests for each cycle, based on the funds available and the funding requests already reviewed. Once prepared, the budget proposal will be used by the Executive Board of SGA to review and vote on funding allocations. b. At meetings, the SGA Executive Board shall review each request for funding, per line item, and debate the merits of the requests while considering factors prescribed in 7 S.G.A.C. 722. c. After debate has concluded, a call for final vote shall occur on each line item. A majority vote, consistent with 8 S.G.A.C. 813a, shall be needed to constitute a quorum. d. Upon approval of each line item, the VP of Finance shall record the final amount allocated and reasons for allocation (if applicable). e. Within a reasonable time after the meeting concludes, the VP of Finance shall notify clubs and OSL of the approval of funds for the designated event or operating expense. 15

f. If, in the time between when the funding requests are approved by the Executive Board and clubs are notified of their approval, additional information becomes available regarding request or available funding from other sources, the VP of Finance may, at his/her discretion and with email notification to the SGA Executive Board, reduce the amount of approved funds awarded to the club. i. Under no circumstances, however, may the VP of Finance increase any award above the amount approved by the Executive Board without a special vote consistent with 8 S.G.A.C. 813a. g. Turnaround time from receipt of application to decision notification will range between 1-2 weeks. Section 725: Appeal Process a. In most cases, all SGA allocation decisions are final. b. In special and unique circumstances, SGA may choose to review previously made funding allocations on a case by case basis. c. Appeals done on a case by case basis must be formally submitted to the board for review, following procedures enumerated in 7 S.G.A.C. 724. Section 726: SGA Cycle Reimbursements Policy a. ALL receipts MUST BE turned in by 5 PM on the dates listed in Article V, Section II, otherwise reimbursements will not be given. THERE IS NO EXCEPTION. b. Clubs must save and photocopy ALL receipts for the money spent on the authorized aspects for your group's events. c. Clubs must submit photocopies of the receipts to the SGA Office with a Reimbursement Request Form, whereupon the VP of Finance, pending review, will approve a transfer of funds to your organization's SOAS account. d. Receipts submitted by 5:00 p.m. on a given Thursday should be reviewed within the next week and funding transferred shortly thereafter. e. An e-mail notification will be sent if a problem with the receipts arises; otherwise the transfer was successful. f. Clubs must contact the SOAS Office to check the account balance of your organization. g. Receipts turned in toward the end of the cycle are subject to a long turnaround period because of volume. Section 727: SGA Gas Reimbursement Policy a. To be reimbursed for gas mileage, clubs must attach all 2 of the following things to their Reimbursement Request: i. The gas receipts ii. A Mapquest/GoogleMaps printout of starting and ending location that states the number of miles traveled b. All gas reimbursements will be processed in the same manner as all cycle receipts as described in 7 S.G.A.C. 726. Section 728: SOAS Reimbursement Policy a. After funding has been transferred from SGA, clubs must take all original receipts to the SOAS Office. b. Clubs must fill out their proper disbursement forms and SOAS will then send a check for reimbursement of authorized spending. 16

Section 729: Funding Internal E-Voting In the event that the Board cannot meet to vote in person, the VP of Finance of SGA shall summarize the funding requests received, as prescribed in 7 S.G.A.C. 724a, and email that summary page with a scanned copy of all funding requests received. Debate shall occur via email with a final vote taken. After a final vote is taken, the VP of Finance follows through on 7 S.G.A.C. 724g-724g.

Title VIII: Meetings

Chapter I: Meeting Procedures

Section 810: SGA/BBA Meeting Frequency a. The SGA and BBA Executive Board shall assemble at least twice a month at a time and location determined upon consensus of the respective board members. (Article VII, Section I SGA Constitution). b. Meeting dates shall be agreed upon within the first two weeks of each academic term. Section 811: SGA/BBA Meeting Responsibilities An agenda shall be made for each meeting by each board's respective President and minutes shall be taken by each board's respective Vice President of Operations. These materials shall be made public within a reasonable time frame after the meeting concludes. Section 812: SGA Meeting Attendance All Board members shall be in attendance, unless granted leave by the President, or the VP of MBA Affairs, should the President be unreachable. Therefore, members shall notify the President and/or VP of MBA Affairs should a conflict arise. Section 813: SGA/BBA Voting Requirements a. Every Board member has an equal vote. A requirement for a 4 out of 7 votes in favor of any proposal, excluding any and all acts that amend or change the constitution in any manner, constitutes a quorum. Any four members of the executive board would count, as it is likely that all programs would be fairly represented given the nature of the positions. b. Voting procedures for any and all actions and behaviors that amend or change the Constitution or SGA Code in any manner are enumerated in 12 S.G.A.C. 1200-1201. c. Voting procedures for the Removal of Officers are enumerated in 11 S.G.A.C. 1113g.

Title IX: SGA Election Procedures

Chapter I: Election Guidelines

Section 910: Election Time Frame Elections shall be held in late January with the following specifications: a. Notifications for upcoming Student Elections shall be given through MSJ, iMpact, and other electronic or print media at least two weeks prior to the deadline for nominations. 17

b. Nomination packages will be made public within the first week of January to the student body. c. Nomination packages will be collected within a week turnaround time from publication. d. Speeches will be made the Wednesday following the date of nomination package collection. e. Voting will begin 8pm on Wednesday, the day of the speeches (after the speech have cumulated). f. Voting will cease 4pm on the Friday after speeches are made (during the same week). g. Results are tabulated and parties will be notified no later than the following Monday after voting is ended. Section 911: Election Procedures a. Notice of upcoming Student Elections shall be given through the MSJ, iMpact, and other electronic or print media at least two weeks prior to the deadline for nominations. b. Each Nominee for the Executive Board shall write a statement, no more than 500 words, to the student body, outlining who they are and why they are seeking the particular office. Statements of the Nominees will appear in the MSJ. i. If a candidate does not submit a platform, he/she shall not be allowed to run in the election. ii. Candidates shall provide a document detailing their names, class standing/Degree Program, , unique name, telephone number and Office to be campaigning for (if there are numerous offices, the candidate shall list, in order of preference, the offices they desire) iii. Candidates must swear an Oath or Affirmation verifying academic standing, and disclose and acknowledge any CVC disclosures. c. Voting for each office shall be by Eve. MBA, MBA, MACC, and BBA and Ph.D. students with three exceptions: i. Voters for the Office of Vice President of MBA Affairs shall be a full-time MBA. ii. Voters for the Office of Vice President for BBA Affairs/BBA president shall be BBA students only. d. The office of Vice President of Evening MBA affairs will be held by the President of the Evening MBA Association. This election of this office will be coordinated through the Evening MBA Association. e. Voting shall be conducted through iMpact or another dominant electronic medium. The VP of Operations and the Office of Student Life shall coordinate the voting process. f. The candidate receiving the highest number of votes shall be deemed the winner. i. In the event of a tie, a run-off election will be held to determine the winner. ii. In the event that no one runs for a position, the incoming President shall appoint a member of the student body to fill the Office, with the advice, consent and approval of the incoming Executive Board. g. In the event that a candidate runs for more than one position and wins more than one seat: i. The candidate will be contacted and given a choice on his position preference ii. The runner up will be awarded the forgone position. If there is no runner up, the President shall appoint someone to fill the position, with the advice, consent and approval of the incoming Executive Board. h. All candidates will be contacted by members of the Outgoing Executive Board. Announcements will appear in the next issue of the MSJ. 18

i. Election results shall be made public on the SGA website, showing percentage of the total vote each candidate received. j. Until the formal transfer of responsibility, the President-elect will become a non-voting member of the Student Government Executive Board. It will be the President's responsibility to invite the President-elect to all activities attended by other Executive Board members. k. Formal transfer of responsibility shall occur on February 15, XXXX. Section 912: Acceptable Forums of Campaigning a. Any form of campaigning shall abide by the policies and regulations prescribed by facilities (current link provided below; please read: http://www.bus.umich.edu/Organizations/ClubResources.htm) i. Email campaigning shall be prohibited (for reasons of spam). ii. Flyering shall be permitted pursuant to Ross Facilities Policies. iii. Paper bulletin/poster boards shall be prohibited; use of digital bulletin boards/WebBoards shall be permitted pursuant to Ross Facilities Policies. iv. CREATIVITY SHALL BE ENCOURAGED! b. Candidates may not conduct any public campaigning for themselves until a week away from the election. Any publicized campaigning can only show support for a candidate and cannot say anything negative about other candidates running.

Chapter II: Transitioning

Section 920: Requirements At the conclusion of the term of office, the SGA and BBA Executive Boards are responsible for the following: a. Passing all minutes, financial records and other documents onto the new SGA/BBA Executive Board. b. Meeting with the new SGA/BBA Executive Board for meetings to review lessons learned and best practices. c. Swearing in newly elected officers.

Title X: Michigan Student Assembly

Chapter I: Vacancies

Section 1010: MSA Representative Vacancies Should a vacancy occur in one of the MSA positions of the Ross School of Business, SGA Executive Board shall elect a new representative to serve out the rest of the term in the seat vacated. This election shall require a majority vote. Section 1011: Recall of MSA Representatives Any representative appointed shall be liable to be recalled, outside of any MSA regulations, pursuant to 11 S.G.A.C. 1111-1114, at any time remaining in that term if he/she exhibits unsatisfactory job performance or conduct unbecoming, as described in 11 S.G.A.C. 1110.

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Title XI: Enforcement of All Officers and Representatives

Chapter I: Removal Procedures

Section 1110: Removal Reasons All Executive Board officers (both SGA and BBA), agents, associates and MSA representatives of the Ross School of Business, (hereinafter "Officer" for this Title only) may be removed from Office if the Officer exhibits unsatisfactory job performance or conduct unbecoming. a. Unsatisfactory Performance. Such a standard will be met if a majority of Executive Board members deem that an officer exhibits actions including, but not limited to, continued and unjustifiable absence from meetings and other Student Government events where business is conducted or continued failure to perform the duties of his/her office in a timely manner. b. Conduct Unbecoming. Such a standard will been met if a majority of Executive Board members deem that an officer exhibits actions including, but not limited to, proven violations of the Ross Academic Honor Code and/or Code of Student Conduct, proven misrepresentation of facts or self during the SGA election process, not adhering to the rules and regulations set forth in the Constitution and Code or material misrepresentations of fact or self in conducting his/her office. Section 1111: Removal Reporting Procedures Any individual Officer or group of Officers may raise evidence for, and questions of, Officer Removal to the Senior Associate Director of Student Life based on the reasons enumerated in 11 S.G.A.C. 1110. The Associate Dean for Degree Programs, the student affairs director, or the chair of the Community Values Committee (CVC) may also be asked to join this meeting at the discretion of the Senior Associate Director of Student Life. Section 1112: Preliminary Investigations a. The Officer reported of committing aforesaid violations shall be temporarily suspended of duties following Preliminary Investigations, which shall be conducted by the SGA Executive Board under the supervision of Senior Associate Director of Student Life, and his/her named or appointed agents. i. If the President is accused, the Vice President of MBA Affairs shall assume the duties of the President. The SGA Executive Board, under such instruction, shall assist the Senior Associate Director of Student Life in conducting Preliminary Investigations. b. Unless the accusation is determined to be unwarranted, the SGA Executive Board, under supervision from the Senior Associate Director of Student Life, or his/her named or appointed agents, will interview the accused Officer or party who reported the possible violation, and also may interview any other party involved in the alleged misconduct including other witnesses, if applicable. The intent of this preliminary factfinding is to expend only as much effort as is felt necessary to decide on what to recommend as the next step. c. Possible next steps include: (a) dropping the case; (b) attempting to resolve the matter directly with the accused student; (c) referring the case to the University's Office of Student Conflict Resolution (OSCR); or (d) conducting a more thorough investigation and hearing ("full investigation"). 20

i. The matter can be resolved directly with the student only if the student accepts both the responsibility for the charges and the sanction chosen by SGA Executive Board. ii. During this preliminary investigation and any subsequent proceedings, the accused Officer may arrange for one advisor to be present with the Officer when attending any meeting with any member of the SGA Executive Board, Office of Student Life or CVC member involved in the investigation. Section 1113: Full Investigations a. A full investigation may be conducted either if that was the recommended outcome of the preliminary investigation or if a case that was referred to OSCR is referred back to the school for resolution. b. The accused Officer will promptly be informed in writing of this investigation, at which time the Officer may submit a written response to the charge. c. The SGA Executive Board will appoint an Impeachment Hearing Subcommittee composed of three Community Values members, one Ross student member, and the CVC Chair, which shall be designated as the head of the subcommittee. i. The student member will be randomly selected from a group that includes the BBA and the Full-time MBA students who were elected as their sections' representatives, representatives elected by MAcc and Global MBA students, and the officers of the Evening and Executive MBA Association d. After doing any preliminary fact-finding as deemed appropriate, the hearing subcommittee will hold a formal hearing at which the accused student, the person reporting the alleged violation, and others selected by the subcommittee will individually appear. e. The accused Officer will be given the opportunity to present his or her point of view. f. Based on testimony at the hearing and other evidence, the head of the hearing subcommittee will prepare a report with the subcommittee's conclusions as to the Officer's guilt, including the basis of the conclusions, and recommended sanctions if the student has been found guilty of the alleged violation. g. The SGA Executive Board will consider these recommendations, possibly modify them, and then vote on the final determination of guilt and, if applicable, sanctions. A vote of 5 out of 7 is needed for a quorum. h. Implementation of the final decision shall be carried out by the SGA Executive Board. This final determination will be communicated by the SGA President (or Acting President if the President is accused) to the Officer both by e-mail and the postal service. This will complete the process unless the Officer appeals the decision. Section 1114: Appeals a. Within five business days of receiving the written notification of the SGA Executive Board's decision, the Officer may submit a written appeal of the decision or sanction (or both) to the SGA Executive Board and the Senior Associate Director of Student Life. Appeals must be based on at least one of the following assertions: i. There were violations of procedure that seriously compromised the investigation and/or conclusions. ii. The evidence clearly does not support the findings. iii. The sanctions are excessive relative to the violation. 21

iv. There is significant new evidence not reasonably available at the time of the investigation. b. In considering the appeal, the SGA Executive Board will read the report of the CVC's preliminary investigation team or hearing subcommittee and then will consult with the committee's chair. If the SGA Executive Board then feels that all or part of the Officer's appeal is valid, the case will be referred back to the committee for reconsideration. The SGA Executive Board shall report their opinions to the committee in writing and may also be asked to meet with the entire committee. If, after reconsideration, a difference of opinion still remains between the committee and the SGA Executive Board, the case will be referred to the Associate Dean for Degree Programs and Senior Associate Director of the Office of Student Life, for a final determination.

Title XII: Amendments

Section 1200: Constitutional Amendments Pursuant to Article IX of the SGA Constitution, Amendments to this Constitution shall only be made with approval of 6 out of 7 SGA Executive Board members, when deemed necessary. Notification shall be made, upon enacting any Amendment, to the student body through email. Amendments shall be added to the end of the document; no changes shall be made to the Constitution's Original Language. Section 1201: SGA Code Amendments a. SGA Executive Board Members may only amend or change the Code during two Amendment Windows: The February Window and October Window. Each window begins on the first of the said month and will close on the 30th day of the said month. b. Amendments to the Code shall only be made with approval of 6 out of 7 SGA Executive Board members these Amendment Windows. Amendments: Ratified February 2009: a. Amendment I to Title III, Chapter I, Section III, Board Composition and Duties i. The office of VP of Operations has been removed. ii. The office of VP of Marketing and Communications has been created. b. Amendment II to Title III, Chapter 2, Section 327, Roles and Responsibilities: Duties of the Vice President of Marketing and Communications i. Ensure SGA mission, goals and ongoing activities are communicated to admitted students, the student body and alumni if applicable through the MSJ, Web page, email, bulletin boards, office hour programs, and all other relevant media ii. Undertake special projects as needed to facilitate student-SGA and studentadministration communication iii. Update SGA Welcome PowerPoint for orientation. iv. Take meeting minutes and follow publishing guidelines for meeting minutes, set forth in 1 S.G.A.C. 117. v. Create and execute PR for the Elections of the new SGA Executive Board. vi. Work with IT department to resolve any technical and website issues. vii. Work with Vice President of Clubs to coordinate Display Case allocation. 22

viii. Archive the official copies of the SGA Constitution and SGA Code and give copies pursuant to 1 S.G.A.C. 117. ix. Serve as sixth-in-line to assume duties of the Office of the President. c. Amendment III to Title IX, Chapter I, Section 911c, Election Guidelines. Voting for each office shall be by: i. Eligible voters include all students of all degree programs, returning or graduating. ii. Only Graduate students are eligible to run for SGA President. The only exception granted is a BBA who is currently on the SGA Executive Board. iii. Voters for the Office of Vice President of MBA Affairs shall be full-time MBA students. iv. Voters for the Office of VP of BBA Affairs shall be BBA students only. v. Election results will be made available only upon request. vi. The transition period is subject to discussion between the outgoing and incoming SGA Presidents. d. Amendment IV to Title II, Section 203a, SGA Re-recognition for Clubs viii. Contingent upon proof of two events outside of regular club meetings during the previous academic year. ix. There is a 30 day grace period for re-recognition, but no later than October 31st. e. Amendment V to Title II, Section 205, Appeals Process i. In most cases, all SGA decisions regarding club recognition are final ii. In special and unique circumstances, SGA may choose to review previously made decisions regarding recognition or re-recognition on a case by case basis. iii. Appeals done on a case by case basis must be formally submitted to the board for review, following procedures enumerated in 2 S.G.A.C 202.

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