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JOB DESCRIPTION OF HEAD ­ FINANCE & COMMERCIAL Qualification: C.A with minimum 7-8 years of experience.

Job duties: · · · · · · · · · To direct and co-ordinate hospital activities concerns with financial administration, general accounting, patient business services and financial & statistical reporting. To administer HIS & MIS. To device and install new and modified accounting system and to provide complete and accurate records of the hospital assets, liabilities and financial transactions. To ensure Debtors control. To compile with the information of new equipment such as cost and labor saving features. To prepare & direct subordinate in preparing Hospital budgets based on past, current and anticipated expenditure of revenues. To direct compilation of data and preparation of financial and operating reports for planning effective administration of activities by management. To prepare detail analyses of financial statements to reflect variances in income expenditure and capital asset value from previous period. To make recommendations to administrations concerning means of reducing hospital operating cost and increases in revenues based on knowledge of market trend, financial reports and industry operating procedures. To participate in discussion with finance committee concerning such matter as equipment purchase, construction of additional facilities. To arrange for audit of the Hospital accounts, computes and records depreciation on building equipment and real estate holdings. Management of General Material stores, Pharmacy stores and inventory control. Vendor Development Supervision of the following other functions: Cash Materials Credit Control Statutory dues and Liabilities Payments Inventory control MIS & HIS Information & Technology Maintenance of Accounts and Audit Budgeting, Costing and Financial Planning

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Skill Set: Verbal Ability/Communication Skill (Written & Oral) Numerical Ability Problem solving / Decision making skills: · To think independently and exercise ones own judgment in determining actions during emergencies and challenging situations.

Interpersonal Skills: · To develop cordial relations with other departmental personnel. · To develop relations characterized by sympathetic understanding and emotional affinity. Other Skills, which includes: · · · · · Patience Alert/Promptness Punctuality Presence of mind Enthusiasm

JOB DESCRIPTION OF HEAD -HOSPITAL ADMINISTRATION

Qualification: M.H.A./ MBA (Health Care ) with minimum experience of minimum 10 years.

Job duties: · · · · · To direct, supervise and coordinate functions and activities of one or more hospital departments. To supervise administration and co-ordinations of hospital activities. To consult with and advises departmental needs on problems relation to operations of the hospitals. To recommend changes in administrative policies so as to carry out objectives of the hospital more effectively. To assist in preparation of budgets and allocations of funds based on studies of cost, review of departmental budget estimates, familiarity with operating procedures, and discussion with departmental heads. The HA may direct changes in procedures in any or all departments. To recommend improvement of hospital facilities, including construction or renovation of structure and purchase of new equipment based on personal inspection of premises, consideration of hospital policies, knowledge of community needs and resources. To interpret hospital and departmental policies, objectives and operational procedures through department heads. To resolve problems with department heads concerning such items as staffing, utilization of hospital facilities, equipment and supplies. To meet with staff members to interpret changes in operational procedures. To meet with members of community and to promote good public relations for the hospitals. To attend meeting of professional civic and service organizations as a representative of the hospital. The following departments will be directly under the supervision of Hospital Administration. They are: o Front Office (enquiry, Registration, admission, Reception etc); o Telephone Console; o Out Patient Department, o Housekeeping; o Security; o Maintenance. o CSSD o F&B o Laundry and Linen o Medical Records

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Ward Secretary

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To educate the staff about the policies and develop a effective communication system in coordination with GM ­ HR & A. To be responsible to maintain the quality of system support for logistics management, enquiry by the patient or public, Registration for OPD Investigation, Admission, patients support and care according to the standards laid down by the institute. To submit at intervals, reports on the quality of system and customer care and working of the departments. To communicate information or decisions to the medical staff. To Schedule duties of staff in such as way to have efficient working. To help in scheduling of OPD slots and any other medical or paramedical services in association with Medical Superintendent. To enforce staff rules and discipline of the doctors in consultation with the General Manager ­ HR & Admn.. To do performance reviews of staffs in consultation with the General Manager ­HR & A. To be a member of the budget committee, and therefore screen budget, for the staff in the departments under the charge. To coordinate with Medical superintendent & Nursing superintendent for formal system of allocation of the hospital beds and ensures smooth working of the system. To ensure that the store supplies are under the strict system of material management. To ensure proper documentation of the working of the material system. To assist in identifying the utilization pattern of the materials and adapt economizing measures. To assist the General manager and HA-Medical to arrange clinical meetings and any such events. To ensure that proper records and minutes are maintained. To ensure adequate coverage of staffing and any emergency problems. To ensure that the daily billing estimation are conducted on regular basis. To ensure proper recovery of payments. To ensure proper inter-departmental co-ordination of all departments in the Hospital. To handle customer grievances. Monitor Customer feedback & patient round.

Skill Sets:

Verbal Ability/Communication Skill (Written & Oral)

Problem ­ Solving/Decision Making

Analytical Skill

JOB DESCRIPTION OF MANGER ­ INFORMATION TECHNOLOGY

Qualification: Graduate / Post Graduate in IT with minimum experience of 5-6 years working with hospital industry. Reporting to: Dean Job duties: · · · · · · · · · · · · · · · Conceptualizing Hospital Management System and working closely with outsourcing agency for implementation. Training to all user department Developing MIS reports as required by Board, Dean or Manager / Asst. Manager ­ Finance & Commercial. Development , up gradation and maintenance of website from time to time Handling of different Servers available in the Server Room. Handling of Access control System. Maintaining the Backup for the System. Maintaining Intranet. Handling of Networks. Handling Network outsourcing agency Hardware & software training requirement to the power user of the department. Handling the Electronics Private Automatic Branch Exchange (EPABX). Contacting Dealers for hardware items and collecting Quotation. Set-up of daily workshops in hospital. Planning and budgeting resources and ensuring its effective usages.

Skills Set: · · · · Technical Skill Problem Solving & Decision Making Verbal Ability/Communication Skill (Written & Oral) Good Presentation Skill

Others :

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Presence of mind Alert/Promptness Emotional Maturity

JOB DESCRIPTION OF MANAGER - ENGINEERING SERVICES

Qualification: B.E. (Mech./ Electrical)/ Diploma in (Mech./ Electrical) experience of 5-6 years in Hospital / Hotel industry

with minimum

Job Summary: To maintain and service utilities such as light, heat, air-conditioning, and power. To provide maintenance necessary for care of Hospital facilities. To create a pleasant and comfortable physical environment for patients, employees, Medical staff, and General public. Job Duties: To ensure transmission of light. Heat. Service utilities and power is assigned functions of engineering. · Well versed with maintenance of HVAC, Water Chillers, Electrical, Plumbing, Fire System, Medical Gas operation, DG Sets, UPS, Elevators etc.. · To upkeep. Repair and minor renovation of buildings and grounds and that equipment not cared for by the using departments. · To advice the ADMINISTRATORS/ GENERAL MANAGER on the matter pertaining to service utilities. · To establish technical procedures and management functions pertaining to repairs and utilities. · To provide technical advice and assistance concerning improvements of the hospital plant. Including landscaping. Construction and repairs. · To co-ordinate matters pertaining to major construction. · To establish priority for repair and utility projects and planning. Programming and accompany. Reports: · · · · · To furnish the daily reports as per standard format assigned from time to time. The weekly reports will include the status of pending work and reasons of delay. The monthly report will be a consolidated report of the activities of the entire months. The reports will be submitted as daily, on every Monday and on 1st of every month.

Skill Set: · · · Verbal Ability/Communication Skill (Written & Oral) Good Interpersonal Skill Problem-Solving/Decision Making

TOP JOB DESCRIPTION OF RESIDENT MEDICAL OFFICER (RMO)

Qualification: M.B.B.S with minimum 6-8 years experience handling Emergency ,Trauma & ward.

Reporting to: Registrar/Hospital Administrative and HR-Executive

Job Duties: · · · · · · · · · · · · · · · · · · · Knowledge of handling Emergency and Trauma cases and stabilizing. Liaison with police authorities regarding Medico Legal Cases. Training to Nursing and Ward staff for Emergency Management. Co ordination with consultants. To attend any new patient (admission) immediately. To take a proper history of the patient (If he is in a position to give it on his own) or from his relative. Examine the patient. Check any previous records, if available. Charts down all the details in the history sheet. Let the point or his relative go through all the details and take his signature on the history sheet. Inform the respective consultant about the admission follow his orders. Instruct the nursing staff about the necessary orders to be carried out. If there's a transfer in-patient from the ICU. Read the transfer summary carefully. See the point and examine him thoroughly. Inform the respective consultants and carry out their orders. Inform the nursing staff if any changes. To take rounds and examine individual patients. Inform the respective consultant/ Registrars if any new findings. To enter the details of each and every patient in the ward module. Attend rounds with the respective consultants and carry out the necessary changes in the order. Enter them in the treatment sheet. Inform the nursing staff on duty about the same. To follow up with all the investigations to be seen and trace their results. Inform the Registrar/ consultant. Note down investigation results in the investigation sheet. To enter the treatment sheets for the following day. Cross check the same for the dosages of the medications. Confirm the investigations to be sending on the following day (As a cost of each and every investigation is very high). To take special precautions for any special investigations.

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To enter pre-operative orders in the treatment sheet. To check whether the consent for the surgery has been taken from the patient. If not inform the respective person. To inform the Anesthetists on duty and instruct him / her about the patient. To carry out all the preoperative orders. To attend patients complaints. To calm the patients if they are apprehensive. Inform the consultant if needed.

Skill Sets:

Verbal Ability/Communication Skill: · · Ability to comprehend verbal instructions given by the supervisor or head of the department. To give accurate and tactful explanations to patients.

Problem solving/ Decision-making · To think independently and exercise ones own judgment in consensus with the supervisor.

Other Skills: · · · · · · · · Able to work accurately and with minimal supervision. Ability to comprehend written instructions given by the Doctors and the other related departmental personnel. Ability to plan & organize ones work schedule effectively. Speaking and listening are essential requirements to understand and carry out the instructions given by the supervisors and other related departmental personnel. Affinity to work in team. Qualified in ACLS and BLS. Enthusiasm. Open-mindedness.

JOB DESCRIPTION OF MEDICAL ADMINISTRATOR

Qualification: MD / MS preferably Diploma in experience as a Medical Administrator.

Hospital Administration or 8-10 years

Job Duties: · · · · · · · · Defining and maintaining quality standards for Clinical Services in light of NABH and MCI guidelines. Standardized documentation pertaining to clinical services. Consultant Management in terms of Scheduling OPDs, Patient Admission etc. Handling Medico Legal cases jointly with Casualty Medical officer. Supervising Nursing department, Medical Records and Bio Medical deaprtment department. Management of Indoor patients starting from admission to discharge. Operation Theater Management in consultation with Nursing head and Manager- Hospital Administration. Material management using innovative and cost effective techniques in coordination with Head - Finance and Commercial , Head- Hospital Administration , Head ­ HR & Admn. and Dean. Ensuring proper maintenance of all medical equipments. Administration of Doctors payout in coordination with HR & Admn. Department and Management of resident doctor. Conducting clinical audits at regular frequency. Handling Patients grievances. Developing MIS for overall medical services.

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Skill Sets:

Verbal Ability/Communication Skill: · · · Ability to comprehend verbal instructions given by the dean / board / consultants. To give accurate and tactful explanations to patients. Should be able to understand Gujarati and Hindi languages.

Problem solving/ Decision-making · To think independently and exercise ones own judgment in consensus with the superiors, consultants , peers and subordinates.

Other Skills: · · · · · · · Able to work accurately and with minimal supervision. Ability to comprehend written instructions given by the Doctors and the other related departmental personnel. Ability to plan & organize ones work schedule effectively. Speaking and listening are essential requirements to understand and carry out the instructions given by the supervisors and other related departmental personnel. Affinity to work in team. Enthusiasm. Open-mindedness.

JOB DESCRIPTION OF Dy. DIRECTOR ­ MEDICAL ONCOLOGY

Qualification: Post Graduate in Medicine / Radiology / Radiotherapy preferably Diploma in Hospital Administration with 10 years experience in a cancer institute.

Job Duties: · · · · · · · · · Formulate, plan and implement overall quality patient care in clinical and para clinical branches in consultation with Director. Defining and maintaining quality standards for Clinical Services in light of NABH and MCI guidelines. Standardized documentation pertaining to clinical services. Consultant Management in terms of Scheduling OPDs, Patient Admission etc. Handling Medico Legal cases jointly with Medical suprerintendent. Management of Indoor patients starting from admission to discharge. Conducting clinical audits at regular frequency. Developing MIS for overall medical services. Active involvement in clinical research and academic work of the institute from time to time.

Skill Sets:

Verbal Ability/Communication Skill: · · · Ability to comprehend verbal instructions given by the Board & Director. To give accurate and tactful explanations to patients. Should be able to understand Gujarati and Hindi languages.

Problem solving/ Decision-making · To think independently and exercise ones own judgment in consensus with the superiors, consultants , peers and subordinates.

Other Skills: · · · Able to work accurately as a leader. Ability to plan & organize ones work schedule effectively. Speaking and listening are essential requirements to understand and carry out the instructions given by the Board and Director.

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Affinity to work in team. Enthusiasm. Open-mindedness.

JOB DESCRIPTION OF Dy. DIRECTOR ­ SURGICAL ONCOLOGY

Qualification: Post Graduate in Surgery / Gynecology preferably Diploma in Hospital Administration with 10 years experience specifically with surgical branches in a cancer institute. Job Duties: · · · · · · · · · · Formulate, plan and implement overall quality patient care in surgical oncology in consultation with Director. Defining and maintaining quality standards for surgical services in light of NABH and MCI guidelines. Standardized documentation pertaining to clinical services. Material management and inventory control in consultation with Head ­ Commercial and Finance in a innovative way. Consultant Management in terms of Scheduling OPDs, Patient Admission etc. Handling Medico Legal cases jointly with Medical suprerintendent. Management of Indoor patients starting from admission to discharge. Conducting clinical audits at regular frequency. Developing MIS for overall medical services. Active involvement in clinical research and academic work of the institute from time to time.

Skill Sets:

Verbal Ability/Communication Skill: · · · Ability to comprehend verbal instructions given by the Board & Director. To give accurate and tactful explanations to patients. Should be able to understand Gujarati and Hindi languages.

Problem solving/ Decision-making · To think independently and exercise ones own judgment in consensus with the superiors, consultants , peers and subordinates.

Other Skills: · · Able to work accurately as a leader. Ability to plan & organize ones work schedule effectively.

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Speaking and listening are essential requirements to understand and carry out the instructions given by the Board and Director. Affinity to work in team. Enthusiasm. Open-mindedness.

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