Read Microsoft Word - 12072010 RFQ MUN-100017.doc text version

Request for Qualifications: Planning Consultant

Miami University Physical Facilities Dept., Facilities Contracting Office 181 Cole Service Building, Oxford, Ohio 45056

Campus Circulation & Transportation Master Plan Miami University, Oxford Campus Oxford / Butler v:513.529.2801 f:513.529.6846

Project Name Project Location City / County

Response Deadline Project Number Project Manager

1/4/2011 MUN-100017

4:30pm local time

John Seibert L o c a l Ad m i n i s t r a t i o n 513.529.2801 513.529.6846 [email protected] 3 3

Agency/Institution Miami University Inquiries to* Address 1 Address 2 City, State ZIP Elizabeth Davidson Facilities Contracting Office 181 Cole Service Building Oxford, Ohio 45056

Phone Number Fax Number E-mail Address

No. of Paper Copies (stapled, not bound) No. of Electronic Copies on CD (PDF)

* Mail or deliver the requested number of Statements of Qualifications (SAO Form F110-330) directly to this contact. Do not send submittals to the State Architect's Office. See Section H for additional submittal instructions.

Project Overview A. Project Description Introduction: Miami University is an Ohio public university founded in 1809. The main campus in Oxford is primarily residential with approximately 7,100 beds in 41 halls on campus. The vast majority of remaining 9,800 students live in the surrounding community of Oxford, with only a few hundred students commuting more than 5 miles. From its planning to its architecture and grounds, Miami University's campus is among one of the most consistent campus environments in the country. This campus environment is vital to attracting and retaining high quality students. The City of Oxford encompasses 6.3 square miles in the northwestern corner of Butler County and is home to approximately 22,000. Over 44% of the population is between the age of 20 and 24 due to the strong influence of Miami University. The community's proximity to the University and relationship of town and campus offers a true opportunity for enhanced connective design. Project Goals: Miami University is soliciting qualifications for professional planning services related to enhancing nonmotorized travel (active transportation) facilities among campus and Oxford community destinations. The intent of the project's first phase is to prepare a document that identifies ways to improve safety and convenience for pedestrian and bicycle traffic along travel routes among locations on campus and also locations at nearby community destinations (off campus housing, retail, dining, parks and recreation, parking areas, etc.) to which students travel. The project should consider pedestrian, bicycle, and other non-motorized travel modes as well as campus bus services and automobile traffic. Project considerations may include bike lanes, multi-use paths, traffic calming methods, tree islands, pedestrian crossings, bus stops / routes, vehicle and bicycle parking locations, etc. and will take into account the interface between motorized and non-motorized travel modes. Upon completion of the first phase, the Planning Consultant team may be asked to prepare a proposal for design services to implement a portion of the resultant master plan. B. Scope of Services Phase 1 Professional services associated with the project include: Organize Project Committee members and establish primary goals and objectives. With the project committee, review similar precedent projects from other campuses or cities. Identify major student travel (origins and) destinations and primary active transportation travel routes among those locations. Complete qualitative safety and capacity evaluation of existing facilities along primary active transportation travel routes and, as appropriate, identify alternate travel routes.


Publish Date: December 7, 2010, Ohio Register #208

Page 1 of 5

Request For Planning Consultant Cont'd

Project Name B. Campus Circulation & Transportation Master Plan Project Number MUN-100017

Scope of Services continued Identify barriers to active transportation (lack of: street width, bike lanes, sidewalks, paths, limited intersection sight distance, impact of state routes and thru traffic, or other safety concerns, etc). Provide recommendations for improvements to correct deficiencies (provide enhancements) related to active transportation facilities. o Recommended improvements should be sorted by short-term, medium-term, and longterm improvements and also by location (ie: Spring Street Corridor). Recommended improvements should include budget-level opinions of cost to help facilitate capital improvement planning.


As directed by the University, a detailed engineering study related to safety and/or capacity at selected locations may be performed to further evaluate existing and proposed conditions. Analyze and map off-campus activity nodes utilized by the student, faculty and visitor population and incorporate into the overall pedestrian and bicycle travel-planning document. Identify partnership opportunities and development action plan strategies with other community stakeholders, such as the City of Oxford, for partnering on future joint use infrastructure projects seeking to improve the off-campus and campus pedestrian and bicycle connectivity and circulation. Identify and map multi-modal connection opportunities for students, faculties and visitors, such as off-campus bike trails, pedestrian walkways or multi-modal recreational trails. Prepare a campus pedestrian and bicycle travel planning document and mapping (likely to be based on the overall campus master plan) to identify existing, planned, and future primary travel routing for both vehicular and active transportation. The plan is intended to be a living document and will: o Serve as a guide for University officials in the upcoming years related to on/near campus travel needs as well as overall infrastructure and facilities decisions; Serve as a budgetary planning document to integrate with future vehicular roadway and streetscape infrastructure improvements. Be updated at appropriate intervals to maintain consistency with progress made toward the program goals and other related University decisions (ie: changes to the campus master plan).



The consultant will be required to collect and review current planning documents to corroborate synthesis including the Campus Landscape Master Plan, the Campus Housing Master Plan, the Campus Heritage Master Plan, the Campus Long range Facility Plan and other University provided planning information as required to depict an overall cohesive vision for circulation integration.

Phase 2 Professional services are to be negotiated, if deemed required, at a later date.

Continued on next page...

SAO-F110-14v0410 Publish Date: December 7, 2010, Ohio Register #208 Page 2 of 5

Request For Planning Consultant Cont'd

Project Name B. Campus Circulation & Transportation Master Plan Project Number MUN-100017

Scope of Services continued For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (SAO Form #F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. 2. 3. 4. 5. 6. Planning Landscape Architecture Cost Estimating Civil Engineering Traffic Engineering Urban Design


Funding / Estimated Budget $TBD $TBD N/A% to N/A% State Funding Other Funding N/A $local

Total Project Cost Construction Cost Estimated Design Fee

NOTE: The desired planning services are phase 1 work regarding the preparation of master planning documentation as to the enhancement of non-motorized travel facilities at the Oxford campus and surrounding community. Upon completion of the initial phase work, the Consultant may be asked to prepare a proposal for design services to implement a portion of the resultant master plan.


Services Required Planning (non-motorized travel) Civil Engineering Traffic Engineering


Anticipated Schedule 1 / 2011 N/A 9/ /2011 N/A

Primary Secondary Other Other Other Other Other Other

Professional Services Start (mm/yy) Construction Contracts Start (mm/yy) Professional Services Completed (mm/yy) Construction Contracts Completed (mm/yy) F. EDGE Participation Goal

Percent of initial TOTAL Fee



Publish Date: December 7, 2010, Ohio Register #208

Page 3 of 5

Request For Qualifications (A/E) continued

Project Name G. Campus Circulation & Transportation Master Plan Project Number MUN-100017

Evaluation Criteria for Selection Firm or team's previous experience and expertise in planning and designing circulation master plans including graphic and written examples of work completed. Past performance and responsiveness of prospective firm and its proposed consultants related to working with a project committee and managing planning to a timely and cohesive completion point. Qualifications and experience of individuals directly involved with the project. Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. Approach to and success of using partnering and Alternative Dispute Resolution. Proposer's apparent resources and capacity to meet the needs of this project. Interested firms are required to submit the Commitment to Participate in the Edge Business Assistance Program form in its Statement of Qualifications (SF330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the Technical Proposal. Both forms can be accessed via the SAO Web site at (click on Forms / Documents). The Intent to Contract and to Perform form is again required at the Fee Proposal stage. For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. Prior to executing an Agreement for services , the selected firm must represent and warrant that it has not provided any material assistance, as that term is defined in O.R.C. Section 2909.33(C), to an organization that is identified by, and included on, the United States Department of State Terrorist Exclusion List and that it has truthfully answered "no" to every question on the Declaration Regarding Material Assistance/NonAssistance to a Terrorist Organization, and that it has provided or shall provide such to the Contracting Authority and/or the Ohio Business Gateway (


Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (SAO Form F110-330) available via the SAO Web site at (click on Forms). Paper copies of the Statement of Qualifications should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary. Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm's name. Use the "print" feature of Adobe Acrobat Professional or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Adobe Acrobat Professional, go to Advanced, then PDF Optimizer. Also, please mark or label the CD and the CD cover with the project number and firm name. Submit all questions regarding this RFQ in writing to John Seibert at [email protected] with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the OAKS Capital Improvements Web site at on a regular basis until one week before the time of proposal submittal. The Question & Answer (Q&A) document can be found by downloading a new version of the RFQ or by clicking on the Q&A link to the right of the project listing. The name of the party submitting a question will not be included on the Q&A document.


Publish Date: December 7, 2010, Ohio Register #208

Page 4 of 5

Selection Rating

Miami University Physical Facilities Dept., Facilities Contracting Office Cole Service Building, Oxford, Ohio 45056

Project Name Project Number Campus Circulation & Transportation Master Plan MUN-100017 Proposer Firm City, State, Zip v:513.529.2801 f: 513.529.6846

Project Location Miami University ­ Oxford Campus

Selection Criteria 1. A/E Firm Location

Proximity of primary A/E firm office where majority of work is to be performed in relationship to project site

Less than 50 miles 50 to 125 miles More than 125 miles Small = Less than 5 licensed professionals Medium = 6 to 10 licensed professionals Large = More than 10 licensed professionals Less than $500,000 $500,000 to $1,000,000 More than $1,000,000 Experience / ability of A/E project manager to manage scope / budget / schedule / quality Experience / creativity of lead designer to meet needs of owner Experience / ability of technical staff to develop quality construction documents Experience / ability of field representative to identify / solve issues during construction Experience / ability of all key discipline leads to effectively perform the work Less than 3 projects (Low) 3 to 6 projects (Average) More than 6 projects (High) LEED AP(s)** on Team LEED Registered Project(s) LEED Certified Project(s)

Satisfies ALL above Criteria


4-5 2-3 0-1

0-1 2-3 4-5


2. A/E Firm Size

Number of relevant licensed professionals within primary A/E firm available to perform the work.

3. Current Workload

Amount of fees awarded by the Contracting Authority to the primary A/E Firm in the previous 24 months (exclude projects on hold) 4-5 2-3 0-1 0 - 10 0-5 0-5 0 - 10

4. Primary A/E Qualifications

a. b. c. d. Project Management Lead Project Design Lead Technical Staff Construction Administration

5. A/E Consultant Qualifications

Key Discipline Leads 0 - 10 0-1 2-3 4-5 0-1 0-2 0-2

Sum = 0 - 5

6. Project Team Qualifications

a. Previous Team Collaboration Number of projects that a majority of the team members have worked together LEED* Experience within Team



Team Organization

Clarity of responsibility / communication demonstrated by table of organization Performance in completing projects within original budget and schedule limitations Less than 2 projects (Low) 2 to 6 projects (Average) More than 6 projects (High) Level of performance as indicated by past A/E evaluations / letters of reference Less than 1 projects (Low) 1 to 2 projects (Average) More than 2 projects (High)


7. Overall Project Team Experience

a. b. Budget & Schedule Management Experience with Similar Project Type 0-5 0-3 4-6 7 - 10 0-5 0-3 4-6 7 - 10

c. d.

Past Performance Knowledge of State of Ohio Capital Project Administration Process

* LEED = Leadership in Energy & Environmental Design developed by the U.S. Green Building Council ** LEED AP = LEED Accredited Professional credential by the Green Building Certification Institute



Agency/Institution Evaluation:

Name Signature Date Page 5 of 5


Publish Date: December 7, 2010, Ohio Register #208


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