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BY

Stephen Bunting June 2010

REVISED COURSE MANUAL 4 JUNE 2010 Preface

Recent budget constraints within NAVEDTRA have prompted CNET and the Sea Cadet Program to undertake new procedures for obtaining correspondence courses. These procedures will provide our program with continued support from the Navy and allow our cadets to advance in rate within the corps. CNET will provide NSCC with CD's containing correspondence courses. NHQ will distribute CD's to each unit. The unit must designate a representative or training officer to administer procedures within each unit for the control of the CD's and cadet course completions. This manual is intended to provide step-by-step instructions for the unit-designated representative/training officer. It is extremely important steps are followed explicitly with "no variation". Procedures to obtain a Navy Knowledge Online (NKO) username/password; Unit Identification Code (UIC); enroll cadets/adults; grade courses; print completion letters; and change the unit designated representative address, will be covered in detail. Follow the instructions in this manual, pay attention to detail. If you have problems or questions contact [email protected] or (703) 312-1543.

NOTICE You must read the entire manual FIRST before proceeding!!! Get the big picture first, then the details will make sense.

Overview of Responsibilities for Course Administration

Unit Commanding Officer · · · · Assigns Course Administrator/Training Officer. Must be computer competent Ensure unit has computer access for cadets Ensure adequate discs are available to support cadets Oversees and is responsible for overall unit course administration

Unit Training Officer/Course Administrator · · · · · · · · · · · · Cadet · · · · · · · Contact unit Training Officer/Course Administrator to sign up for courses Can ONLY be enrolled in one course at a time Must have access to a computer Using the CD, complete the course Ensure course is completed in a timely manner. IF you do not complete the course you will automatically be dis-enrolled at the end of12 months. Ensure answer sheets are properly annotated with your name, ssn, course title, and marked lesson 1, 2, 3, etc Give completed answer sheets to your unit Training Officer/Course Administrator for grading. Assigned by unit CO; must be Computer Competent Maintains course CD's; obtains/distributes additional copies as appropriate Manages and maintains the integrity of the course material Ensures the cadets are enrolled in the proper course. Cadets are not authorized access to CNET system Provide training to cadets on how to use the CD Ensure cadet completes course in a timely manner Distributes the proper number of answer sheets to the cadets Ensures each answer sheet is annotated with the cadet's name, ssn, course title and marked lesson 1, 2, 3, etc. Collects from the cadet and enters the answers to the lessons on the CNET database. DO NOT MAIL TO CNET FOR GRADING!!!! Prints completion letters when cadet completes the course Annotates the cadet training record of completed courses Ensure cadet turns in CD's prior to disenrollment

· DO NOT LOSE CD!!!!

CD Information · · · · · · Contains ALL courses required for advancement in the Sea Cadet Program Contains the computer program "Acrobat Reader" with instructions to download to your computer. This is NOT necessary if this program is already installed on the computer. Contains answer sheets for downloading Can be locally reproduced at the unit's discretion, but ALL copies should be controlled Will be updated and re-distributed by NHQ when needed. DO NOT LOSE!!!!

COMPASS Training Portal: Courses can be found on the Sea Cadet COMPASS Training Portal http://compass.seacadets.org under "Cadet Advancement".

TABLE OF CONTENTS

Procedures for New Units Obtaining a six-letter Unit Identification Code (UIC) Obtaining a Navy Knowledge Online (NKO) account Enrolling unit members in the CNET database Procedures for Units Already Established Obtaining a Navy Knowledge Online (NKO) account Enrolling new unit members in the CNET database Managing unit members already enrolled Grading Correspondence Courses Completion Letters

Contact Information Stephen Bunting, NHQ: email [email protected] Phone: (703) 312-1543

Frequently Asked Questions

Appendix Sample Block Style Answer Sheet List of Correspondence Courses

Section I

New Unit Procedures Upon receiving approval from Headquarters (NHQ) to form a new Sea Cadet unit, the commanding officer shall designate up to two (2) adult(s) (cadets not permitted) as a Unit Course Administrator. It is strongly recommended the adult be extremely familiar with computers and the Internet. This of course infers the unit course administrator must have access to a computer, email and an Internet browser. The computer must have the capability to read a CD. The person selected will be responsible for managing the unit's course enrollments with CNET, monitoring course status, and for each cadet, entering answers for each lesson and delivering back to each cadet his or her completion letter when finished. New units will receive a CD as a part of the unit "start-up" kit. New units and unit's currently formed but not using this system must follow the steps below. Step 1: The unit Commanding Officer can designate up to two (2) unit course administrators. Step 2: The designated adult(s) will make contact with NHQ via email at [email protected] Introduce yourself. Inform Mr. Bunting you have been approved to form a new Sea Cadet unit and you are requesting a Unit Identification Code (UIC). Provide your name, mailing address and daytime phone number and your social security number. The mailing address and phone number are for unit point of contact information only. No course material will be mailed. Step 3: Mr. Bunting will email you confirming establishment a Unit Identification Code (UIC). This will be the "ONLY" time you will need your six-letter UIC. This is confirmation the designated adults may proceed with obtaining a Navy Knowledge Online (NKO) username and password. Each adult must obtain their own NKO username and password.

APPLYING FOR A NAVY KNOWLEDGE ONLINE (NKO) NON-MILITARY ACCOUNT THE BELOW INSTRUCTIONS APPLY "ONLY" TO THOSE SEA CADET ADULTS WHO ARE NON-MILITARY. 1. Use the following URL to access the site: https://wwwa.nko.navy.mil IGNORE the Security Certificate Warning and click the link "continue to website not recommended". The following screen will appear.

2. Click on the link "Register as a new QUEST user". The following screen will appear.

3. Enter the requested information. In the ssn field "do not" enter dashes between the numbers. In the Sponsor's NKO Username field enter stephen.bunting.1 and "single" click on the "Continue" button. 4. The system will indicate "Authenticating" information. Click the "OK" button. 5. After clicking the "OK" button, a second screen will appear. (Not able to show screen) It will ask you to:

· · · · · ·

Create a minimum 14 character password of which one must be an Uppercase letter, one number and one special character, ie., # or $ or * or & etc. Sample PW: Navy$ailor4usa Community: Click on the drop-down arrow and select from the alphabetic list ­ NETC_N7 Zip Code Phone Number Email Address Reason: In this field enter the unit SIX-LETTER UIC. IF you do not know, please call or email [email protected] before proceeding. DO NOT quest!! IF you enter anything but the required six-letter UIC the unit will be DENIED access for a period of 90days. An example of a six-letter UIC: SEAABC

6. When you have entered all information on the second screen click the "Register" button. 7. Upon completion the system will tell you "you are now an authorized NKO user". NOTE: Write down your NKO username and password. You will need it in the future!!!! Any questions please do not hesitate to call (703) 312-1543 or email [email protected]

APPLYING FOR A NAVY KNOWLEDGE ONLINE (NKO) PRIOR MILITARY ACCOUNT THE BELOW INSTRUCTIONS APPLY "ONLY" TO THOSE SEA CADET ADULTS WHO AT "SOME POINT" HAD A NAVY KNOWLEDGE ONLINE (NKO) ACCOUNT AND ARE IN THE CATEGORY OF: · · · · PRIOR ACTIVE DUTY NAVY PRIOR RESERVIST RETIREE FAMILY MEMBER OF THE ABOVE

1. Use the following URL to access the site: https://wwwa.nko.navy.mil IGNORE the Security Certificate Warning and click the link "continue to website not recommended". The following screen will appear.

2. Click on the link "Register as a new user". The following screen will appear.

3. Enter the requested information and "single" click on the "Continue" button. 4. The system will indicate "Authenticating" information. Click the "OK" button. 5. After clicking the "OK" button, a second screen will appear. (Not able to show screen) It will ask you to: · Create a minimum 14 character password of which one must be an Uppercase letter, one number and one special character, ie., # or $ or * or & etc. Sample PW: Navy$ailor4usa

· · · ·

Community: Click on the drop-down arrow and select from the alphabetic list ­ NETC_N7 Zip Code Phone Number Email Address

6. When you have entered all information on the second screen click the "Register" button. 7. From this point 2 things can happen. (1) The system will tell you "you are now an authorized NKO user". At this point you MUST email [email protected] with your name and Unit Name. CNET will be contacted by Mr. Bunting so that you are designated as a "Sea Cadet" user. DO NOT proceed with accessing the system until you have been notified by Mr. Bunting to proceed. You are DONE. (2) After clicking the "Register" button, the system may indicate you are "an authorized NKO user" and prompt you to "RESET" your password. · · · · Return to the main Navy Knowledge Online (NKO) screen. Click on the link "Reset Password". Follow the steps. You will be asked your Name; SSN; Date of Birth and to create a new password. (It must be a minimum of 14 characters) See above for example. Upon completion the system will tell you "you are now an authorized NKO user". Email [email protected] with your name and Unit Name. You are DONE.

NOTE: Write down your NKO username and password. You will need it in the future!!!! Any questions please do not hesitate to call (703) 312-1543 or email [email protected]

NOTE: When a unit course administrator leaves the program OR is no longer the designated unit course administrator email [email protected] immediately!!!!!

SECTION II

This is the "meat and potatoes" of the manual. This section will address enrolling a cadet in a course; grading the course; and printing a Completion Certificate. Attention to detail is required!!! It is important to note at this time the courses required for progression in the Sea Cadet Program. NHQ in conjunction with CNET have selected the courses listed in the table below. These courses are on the CD. ALL other courses are not authorized. This list is subject to update annually. COURSE NAME BMR SEAMAN AIRMAN** FIREMAN SEABEE, VOL 1** SEABEE, VOL 2** PO3/PO2 PO1 CPO Mathematics Tools & Uses Sound Powered Telephone Talkers Manual Naval Instruction Theory **May be completed "Only" after completion of the Seaman Course. COURSE NUMBER 14325 14067 14014 14104 14234 14235 14504 14145 14144 14139 14256 14232 14300

A cadet can be enrolled in ONLY one (1) correspondence course at a time.

INSTRUCTIONS TO ACCESS THE NON-RESIDENT TRAINING COURSE SITE

IF YOU HAVE NOT OBTAINED A NAVY KNOWLEDGE ONLINE (NKO) USERNAME AND PASSWORD "STOP". CONTACT [email protected] BEFORE PROCEEDING. STEP #1 Log-On to the following URL: https://courses.netc.navy.mil OR you can use the Command Representative Enrollment Services link found on the COMPASS Training Portal. IGNORE the "Security Certificate Warning(s) and click the link "Continue to website (not recommended)" and the following screen will appear.

STEP #2. Enter your NKO User Name and Password. Click the "Login" button and the following screen will appear.

STEP # 3. Click the "I AGREE To the Above" button and the following screen will appear.

STEP # 4. IF you DO NOT see the above "exact" screen STOP!!!!! Click "LOG OUT" on the banner and close out your browser and email [email protected]

COURSE ENROLLMENT STEP # 1. Click on the NRTC Enrollment icon and the following screen will appear.

STEP # 2. Enter the ssn of the cadet and their first and last name and then click the "Proceed" button. A list of courses will appear. To see more courses click on the word "Next" and the remaining courses will appear.

Step # 3. To register the cadet for a course, click on the "Register" button along side of the name/description of the course. For example: click on the "Register" button next to NAVEDTRA: 14325 Military Requirements, Basic (BMR) and you will receive a message confirming the cadet is enrolled.

COURSE GRADING Step # 1. From the menu click "Grade Assignments" and the following screen will appear.

Step # 2. Enter the cadet's ssn twice and click the "Proceed" button. The following screen will appear.

Step # 3. Click the "View/Submit Answer" link and the following screen will appear.

Step # 4. Click the link "Submit Answer Sheet" corresponding to the assignment you intend to grade. DO NOT grade the last assignment first!!! IF you do, the system thinks you are done grading assignments and give the cadet a failing grade. The following screen will appear. (This is only a portion of the answer sheet)

Step # 5. Using your mouse, click the radio button corresponding to the answer given by the cadet. When "all" answers have been entered click the "SUBMIT" button and the following screen will appear. (This is an example.)

Step # 6. Repeat Step #4 and Step #5 until "all" assignments have been answered. NOTE: Passing score for each assignment is 70%. The overall combined/aggregate passing score for each course is 70%. If the cadet failed the lesson, make a note on the hard copy answer sheet. You cannot submit answers for failed lessons until answers for ALL lessons have been entered. Don't even try!! The system will not let you. After you have entered the answers for ALL assignments, and IF the overall score of the course is less than 70%, inform the cadet of the status concerning the failed lesson or lessons. Instruct the cadet to redo those lesson(s). Grading Failed Assignments After entering answers for ALL lessons and the overall score for the course is less than 70%, as mentioned above you must inform the cadet of the failed lessons. Okay, the cadet has redone the lessons and has presented you with the answers for the failed lessons. You are now ready to enter the answers for the failed lessons. Follow these steps. Step # 1. By clicking "Grade Assignment's" from the menu the following screen will appear.

Step # 2. Enter the ssn of the cadet and click the "Proceed" button and the following screen will appear.

Step # 3. Click on "View/Submit Answer" link and the following screen will appear.

Step # 4. Click on the "Submit Answer Sheet" for the failed assignment and a blank answer sheet will appear. Follow the steps for "Grading an Assignment" until all failed assignments are corrected. NOTE: Any assignment below 70% is a failed assignment. ALSO, the combined/aggregate passing score of the course is 70% or higher. As a result, you may not be required to re-grade "all" failed assignments.

Print a Completion Certificate Step # 1. From the screen below, you can select from the menu on the left "Print Completion Letter" OR from the drop-down menu from the banner "Print Completion Letter".

By clicking on "Print Completion Letter" the following screen will appear.

Step # 2. Enter the ssn of the cadet, click on the "Proceed" button and the following screen will appear.

Step # 3. Click on the "Download Completion Letter (PDF) bar and the following screen will appear. (This is an example.)

Step # 4. On the toolbar, click on the printer icon. Place the Completion Certificate in the cadet Service Jacket and annotate the Record of Cadet Advancement.

CADET ENROLLMENT STATUS At any given time you may verify the cadet's enrollment status with CNET. It is a way to double-check your input into the CNET database. The system will assign a "status" to each course. These are explained as: False: Cadet has "not" completed the course OR failed the course. True: Cadet has completed the course and received a passing grade. Following these steps you may check the enrollment status of the each cadet in your unit. Step # 1. Log-on to the site. From the screen below click on the "View Enrollment Status" icon

And the following screen will appear.

Step # 2. Enter the ssn of the cadet and click the "proceed" button. The following screen will appear.

The first course listed indicates the course with which the cadet is currently enrolled. Notice under Completed the word "False". This simply means the cadet has "not" completed the course.

CHANGING PASSWORD The designated unit course administrator may change the password at any given time. NOTE: The password will expire every 60 days. When you attempt to log-on at the Shared Authentication Services Page the system will provide a message indicating "Your password has expired." To update/change the password, follow these steps. Step # 1: From the Shared Authentication Services Page (below) click the "I Forgot My Password" link from the menu on the right

AND the following screen will appear.

Step # 2. Enter you last name, ssn, and by clicking on the drop-down menu's highlight your day, month and year of birth and click the "Continue" button. A second screen will appear prompting you to create a new password. When finished click the "register" button. Forgot Your Password? Follow the steps in above section.

FREQUENTLY ASKED QUESTIONS

Q. How do I change a Social Security Number for a Cadet? A. First of all, DO NOT ENROLL THE CADET A SECOND TIME WITH ANOTHER SOCIAL SECURITY NUMBER. IF you did, you must email Mr. Bunting at [email protected] Provide the cadets' name and the social security number you entered for the cadet. IF, you have NOT entered answers for a lesson for the course the procedure to change the social security number will be corrected in 3 business days or less. IF, you discover the error after the cadet has received a grade for an assignment or the complete course, this action will take an "act of congress" to correct. This has now become a "privacy act" issue. A check with an outside agency to verify the social security number must be done. Once the number has been verified grades associated with the "old" number must be transferred to the "new" number. This procedure can take up to 15 working days to correct. Q. The name of the cadet is misspelled. How do I make the correction? A. Email Mr. Bunting at [email protected] Identify yourself as the unit course administrator. Provide him with your UIC, the name of the cadet, ssn of the cadet, and the correct spelling. Q. I am the new unit course administrator. The outgoing person did not pass on any information. A. Contact Mr. Bunting via email at [email protected] Introduce yourself as the new unit representative/training officer. Follow the instructions under New Unit Procedures to obtain a Navy Knowledge Online (NKO) username and password. Q. I wasn't paying attention and enrolled a cadet in Seaman Course. The cadet is new to the unit and should be enrolled in the BMR. How do I correct this problem? A. Email Mr. Bunting with the information. The proper action will be taken. When notified by Mr. Bunting the action is complete you may enroll the cadet in the proper course. Q. According to Cadet Smiths' training record she has completed the BMR and Seaman course. I am the new Training Officer. I enrolled her in the PO3/PO2 course. When I click on the icon "View Enrollments" the system indicates she is only enrolled in the PO3/PO2 course. Why doesn't it show she completed the other courses? A. Check the social security number of the cadet. Be sure it is correct. It is possible someone enrolled her in the BMR and Seaman course under a different

social security number. IF this is the case refer to the question above How to Change a Social Security Number for a Cadet. IF this is NOT the case, the cadet most likely completed the courses under the OLD system (did not use CNET to obtain courses). Do not lose the cadet's training record and continue to update with new completed courses. Q. I have a cadet that does not have access to a computer to complete courses. How does the cadet complete the course? A. Town libraries and school libraries have computers. Reserve Centers have computers. Maybe the cadet has a friend with a computer. IF all else fails, the course material can be printed from the CD. Q. I wasn't paying attention and entered the answers for lesson 1 of the BMR for Cadet Smith under Cadet Jones social security number. Cadet Jones is enrolled in the BMR, but has not given me answers. The system indicated a "failing" grade. How do I correct this problem? A. Immediately STOP. Organize the answer sheets. Return to the icon "Grade Assignments". Enter the social security number for Cadet Smith and begin entering answers for lesson 1. Once the system grades a lesson you CAN NOT make a change. In this case when Cadet Jones turns in answers for grading, you must begin with entering the answers for LESSON 2 and hope that Cadet Jones scores well enough to receive and overall passing score for the course. IF not, follow the directions for entering answers for failed lessons. ATTENTION TO DETAIL IS CRITICAL. Q. The system indicates Cadet Jones completed at course two months ago, but has not received a Completion Letter. How do I get a Completion Letter? A. Follow the steps under "Printing a Completion Letter". Q. Cadet Jones was a member of the Sea Cadets and is now on Active Duty. Former Cadet Jones attempted to enroll in another course. The "Active Duty" system would not allow former Cadet Jones to do so indicating Cadet Jones was a member of the Sea Cadets. Cadet Jones contacts you (unit course manager). What do you do? A. Contact Mr. Bunting at NHQ. Provide the former cadets name and date of birth. An email will be sent to CNET requesting a change in the system. An email will be returned to you confirming a change has been made. Contact former Cadet Jones.

Q. I entered the answers for a failed assignment and received a score of 70% and I am quite certain I scored higher than 70%. Why?

A. The system will only give you a passing score of 70% on a failed assignment.

Q. Under "General Information" it appears paper copies of the courses can be ordered. Is this correct?

A. NO. Sea Cadets are not permitted paper copies of the courses.

Q. As the unit course administrator, how do I remove cadet's from the system that have left the program?

A. Contact [email protected] and provide the cadet name, ssn and course they failed to complete prior to leaving the program.

APPENDIX

NSCC COURSE LIST COURSE NAME BMR SEAMAN AIRMAN* FIREMAN** SEABEE, VOL 1** SEABEE, VOL 2** PO3/PO2 PO1 CPO Mathematics Tools & Uses Sound Powered Telephone Talkers Manual Naval Instruction Theory * May be done in lieu of Seaman Course if assigned to a Squadron **Only after completion of the Seaman or Airman Course. COURSE NUMBER 14325 14067 14014 14104 14234 14235 14504 14145 14144 14139 14256 14232 14300

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