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TRAVIS UNIFIED SCHOOL DISTRICT Minutes of the Regular Meeting of the Governing Board May 10, 2011 ­ 6:00 p.m. Travis Education Center

1.

OPENING ~ 6:00 p.m.

1.1 Call to Order Board President Edwin Sanderson called to order the regular meeting of the Travis USD Governing Board on Tuesday, May 10, 2011, at 6:00 p.m., in the Travis Education Center. Roll Call

Board Members Present Edwin Sanderson, President Donna Bishop, Vice President Ivery Hood, Member Gary R. Craig, Clerk Christopher Howard, Member Kate Wren Gavlak, Secretary

1.2

2.

PUBLIC COMMENT --None ADJOURN TO CLOSED SESSION

3.1 3.2 3.3 3.3 Student Matters None Conference with Labor Negotiators Agency Designated Representative: Kate Wren Gavlak Employee Organizations: TUTA and CSEA Public Employee Performance Evaluation Superintendent Conference with Legal Counsel ­Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9. One potential case. Public Employee Discipline/Dismissal/Release

3.

3.4

4.

RECONVENED IN OPEN SESSION ~ 7:00 p.m.

4.1

4.2

4.3 4.4

Pledge of Allegiance and Student Presentation ­ Vanden High School Vanden High School Principal, Steve Liles, introduced Major Collins and the JROTC color guard who led the Board and audience in the Pledge of Allegiance. Major Collins introduced Patrick Loanzon who gave a brief overview of the JROTC accomplishments this year. Superintendent Kate Wren Gavlak presented each student and Major Collins with a Superintendent's Award recognition pin. Approval of the Agenda By the following vote, the Board Approved the agenda as presented. Moved Seconded Ayes Howard Hood 5 Announcement of Any Reportable Actions Taken in Closed Session By a unanimous vote, the Board Voted to nonreelect a certain certificated employee. Moment of Silence--Held Recognition of Kid's Way Café Cooking Recipe Contest Winners Richard Gleason presented each of the Kid's Way Café Recipe Contest winners with awards. The student winners are: Bianca Smith­ Rooty Tooty Turkey Chili, Kindergarten, Cambridge Elementary, Madison th Lopez­ Italian Pasta Salad, 5 grade, Travis Elementary, Jakson Beattie­ Fruit Salad Delight, Kindergarten, Scandia Elementary, and Kaelee Campbell­ Gourmet Caesar Salad, 6th grade, Center Elementary. The district wide winner is Bianca Smith. 201011 Student Board Member Rebecca Travaglini Board President Edwin Sanderson presented Rebecca Travaglini with an engraved clock for her service to the Board this year. Rebecca thanked the board.

5.

RECOGNITION

5.1

5.2

6.

COMMUNICATIONS--ThreeMinute Reports

6.1 Student Board Member Report Rebecca Travaglini presented her final report as a 20102011 Student Board Member. She thanked the

Travis Unified School District Governing Board Minutes for the Regular Meeting of May 10, 2011

board for the great experience she has had serving as the student representative board member. Rebecca expressed that she will continue to serve in education. Students at Vanden are focusing on CAHSEE and STAR testing and the end of the school year. She reiterated that it is great to serve on the Travis board.

6.2

Base Liaison Report Sylvia Crowder reported that there are 779 active duty servicemen currently on TDY. TAFB will have military appreciation on Friday. She extended an invitation to everyone who has base access to come for the festivities. Travis Unified Foundation for Education Doug Rodgers reported that Curt Johnson, Fairfield & Suisun Public Education Foundation (FASPEF) President, presented an offer to merge with FASPEF. After discussion and consideration a vote was taken from the TUFFE members and the decision was not to merge with the FASPEF group. The next meeting in May will be focusing on establishing goals. Employee Organization Reports-- a. TUTA -- Jeanette Wylie: 1) Great to see tonight's JROTC presentation. 2) It is disappointing not having the opportunity tonight to recognize this year's Valedictorians and Salutatorians. 3) Travis teachers received the red carpet treatment from the PTA in recognition of National Teacher Appreciation week. The teachers were really touched by the efforts from the PTA. Wednesday, May 11, 2011, is Day of the Teacher. 4) Ms. Wylie hopes the board will approve the resolution to support California's May 913 Week of Action. 5) She acknowledged Sankaran Iyer's service, time and effort invested in preparing the grant applications. 6) She is concerned about the time required for teachers to complete Accelify paperwork. The staff needs to receive training on how to complete the forms more efficiently and in a timely manner. 7) Testing has been completed at the traditional tracks and next week the modified schedules will begin testing. 8) TUTA received six scholarship applicants from seniors. They awarded two $500 scholarships. 9) Staff appreciation and service awards came quickly this year. 10) May 11, 2011, is Day of the Teacher in California with the theme slogan "Great Teaching lasts a life time." She shared a personal story regarding a former student and the positive impact she gave while teaching at Cambridge which reinforced this year's theme.

6.3

6.4

b.

CSEA -- Mary Richards 1) Next week Travis Unified is celebrating Classified Week. She extended an invitation to come by and visit. Nothing else to report.

6.5

Association of Travis Management Report--Principal Steve Liles th Cambridge: The annual PTAsponsored Garage Sale is on Saturday, May 14 from 9:00 to 2:00. On Tuesday, st May 31 is Walk N Roll to School Day and on Wednesday, June 1 we are having a Bike Rodeo focused on bicycle safety. Center: Students will be participating in field trips traveling to various locations such as Mars, through the Challenger Discovery Museum, or to Marine World, Vallejo. The PTA sent three of its members to the California PTA Convention in Long Beach learning about various topics such as how to inspire volunteers, cultivating parent involvement and making schools familyfriendly. Foxboro: During the week of May 26, students and staff celebrated school wide with all students participating in jump rope and hoola hoop activities to celebrate the collection of over $6,500 for the American Heart Association. May 1627, Foxboro will be participating in STAR testing. Upcoming events , include a Walk and Roll traffic safety event and bicycle rodeo on June 8, and our annual Kite Night and Ice Cream Social on June 10. Scandia: Students earned over $3000 in Jump Rope for Heart last month. Mr. Adam's fifth graders are in the middle of a community service landscape project at their site. This project is coordinated and funded by Balfour Beatty Communities Travis: Students will participate in the Spring Fling, 5th grade musical "Do we love science?", 4th grade Gold Rush, 5th grade Revolutionary War, 6th grade Olympics and a school Band Concert. Parents have been invited to participate in the Open House, Accelerated Reader assemblies, Picnic Day and Field Day. Golden West: STARBQ double lunch activities are scheduled for Friday, May 13 to celebrate the great work the students did on their testing. The marching band is participating every weekend this month in various competitions and reviews around the Bay Area and will be in Vacaville in the Fiesta Days parade at the end of May.

Travis Unified School District Governing Board Minutes for the Regular Meeting of May 10, 2011

TEC/TCDS: On Friday, May 6, a representative from De Vry University visited Travis Education Center to present the students with De Vry programs. Along with learning about De Vry University, students learned about their personality types and the type of programs that may interest them. Friday, May 13, TEC will have a Basketball tournament starting at 11:30 a.m. Vanden: Nearing completion for Vanden students are AP Testing, the last round of CAHSEE, Spring Sports with Tennis, Track, and Softball moving either through or into playoffs, as we also gear up for Senior GetA Way, All School Awards, and Senior Awards combined with "Senior Sunset." The Science Fair held on May 7 was a big success. Students and staff are moving swiftly and with excitement to Graduation on June 3 at 7:00 p.m. Superintendent's Report--Kate Wren Gavlak 1) Superintendent Kate Wren Gavlak recognized Mark Pennington for his service as Center Elementary Interim Principal and reported that he will continue next year as the principal at Center Elementary. She also announced that Lucy Salerno will retire in June 2011. 2) May 11, 2011, is Day of the Teacher. All certificated staff members will be receiving a card and a pin tomorrow. 3) Next week is the designated week for recognizing our classified staff members. All classified staff members, also, will be receiving a card and a pin. 4) The end of May, TUSD will be submitting a proposal to the Department of Defense Education Activity (DoDEA) for a grant to fund support for mathematics education. In the review of the data, a discrepancy between mathematics scores and scores in other academic areas was identified. Mr. Iyer has been working with teaching staff and management staff to write the proposal. He has done a monumental job collecting the data. We hope to hear in June whether or not we will be awarded the funding. Mr. Iyer will share more details when the grant proposal is complete and he receives a response from DoDEA. Governing Board Communications and Reports a. Donna Bishop: 1) She attended Golden West open house, which proved to be exciting. It began with a fire drill. She also attended Travis Elementary Team Time and P. E. Night. She found the Team Time experience fun and energetic. b. Christopher Howard: 1) TRAFC unable to attend due to illness. However, he was briefed on the upcoming TAFB Open House [formerly known as the Air Show] in July. There is an exercise going on this week and will take away family time. 2) He visited Scandia Elementary and saw the upgraded playground. The playground is safer as a result of these upgrades. c. Gary R. Craig: 1) Solano County School Boards 2) He thanked Rebecca for her service as student representative to the board. He also asked staff to present her with a photograph from tonight's group board photo session. He had the opportunity to visit the 15th annual Vanden science fair. Kudos to Marilyn Lewis and staff for the hard work they did. There are a lot of talented students in this district. d. Ivery Hood: 1) NAFIS Report--Nothing to report. 2) He attended Vanden's Open House and was amazed by the list of student achievements shared by Principal Steve Liles in his opening address to the parents. We are a district that has well balanced students who are high achievers in academia and sports. e. Ed Sanderson: 1) He attended the TRAFC meeting along with Kelly Hatcher and Jim Cerreta. He witnessed a presentation by Vanden JROTC. They did a terrific job. The group later went to tour the new ICU wing at David Grant Medical Center and see the extraordinary conditions that the unit will provide. He also heard a presentation on their ability to set up a hospital on foreign soil very quickly. 2) The Vaca Select meeting was very important. Solano Community College and Vacaville Unified School District shared about their field trip to Truckee Meadows to investigate completing high school and college simultaneously. Different models were presented and it will be interesting to see how this evolves. It was also clear that cities are going to have to cut their support to schools. Travis USD has benefited from the cities of Vacaville and Fairfield providing support through the Master Social Worker program to Vanden and Travis Education Center. He shared with the Vaca Select committee how valuable the Master Social Worker is to Travis USD. He also discussed with Superintendent Kate Wren Gavlak the possibility of identifying funding sources or grants to interface with the city to fund the position of the Master Social Worker.

6.6

6.7

Travis Unified School District Governing Board Minutes for the Regular Meeting of May 10, 2011

3) 4)

He received an email from Adam Lundy stating that the Vanden students did very well in the Latin competition. He also conveyed his disappointment that the board did not have the opportunity to celebrate the Valedictorians and Salutatorians before graduation.

7.

PUBLIC COMMENT

One Comment from Vanden Associate Student Body Treasurer Alex Godinez: He stated that this is his last board meeting attending as a high school student. He took this opportunity to thank the current and past board members for their support and inspiration during his high school years. He enjoyed working with Superintendent Wren Gavlak and Mr. Gary Craig on the Measure B campaign. He also thanked Superintendent Wren Gavlak for being a mentor and friend to him these past four years. He has seen what it takes to run a district, a campaign and how difficult it is to make tough decisions. He has attended almost every board meeting over the past four years and as interesting as they can be they can also be dry at times. The experience has taught him a lot about the issues and motivated him to make the decision to enter politics whether it is locally or nationally. In the absence of attending these meetings, he would never have gained the knowledge or direction for his career. He challenged the Vanden leadership team to continue their participation at board meetings. He again thanked the board for what they have done for him and what they continue to do for the district. Ed Sanderson thanked Alex and all the students for their dedication and contribution to Travis Unified.

8.

PUBLIC HEARINGS --

8.1 Flexibility Transfer Authority contained within SBX3 4 The Board held a public hearing to consider the Flexibility Transfer Authority contained within SBX3 4.

9.

CONSENT CALENDAR

A. B. C.

Items to be Pulled from the Consent Calendar--None Public Comment on Consent Calendar Items--None Board Discussion on Consent Calendar Items--9.4.3e Translation Services ratification Questions --Gary R. Craig asked: 1) Why are we doing this? 2) Why at this time? 3) Is it setting a precedent? Response--Jim Cerreta responded that these services in the past had been ccontracted out and is a matter of routine. It is a Compliance requirement and mandated. Approval of Consent Calendar By the following vote, the board Approved the consent calendar, as presented. Moved Seconded Ayes Bishop Howard 5

D.

9.1.1 9.2.1 9.3.1 9.4.1 9.4.2 9.4.3

Approved the request to discard Golden West Middle School obsolete instructional materials, as presented. Approved and ratified action agenda #0511, Employments, Resignations, Leaves, Releases and Other Personnel Matters, as presented. Approved the minutes of the regular meeting of April 12, 2011, as presented. Approved the vendor warrants for April 1 April 29, 2011, totaling $804,613.60. Approved the request to replenish the Revolving Cash Fund in the amount of $1,425.00. Approved contract (a) through (d) and Ratified (e) as presented. a. Accelify The contract provides billing services for the Medi Cal Billing Option Program. b. Demsey Filliger & Associates ­ The contract prepares an actuarial study of the district's retiree benefits program in compliance with GASB 45. c. UC Davis ­ The Inservice Agreement is for Summer Professional Development. UC Davis will provide two fourday sessions of mathematics professional development for teachers of grades 4 through 6. Cost not to exceed $7,000.00 and will be paid from Title II (201011 Allocation). d. Mental Health Systems Inc., Family Forces Program ­ The Family Forces Program provides mental health service to militaryconnected students who are eligible for Tricare Services. These services are provided through a third party contract with Mental Health Systems, Inc. The program has offered to provide these services to eligible students at the Travis Unified School District. The services will be provided at no charge to the District

Travis Unified School District Governing Board Minutes for the Regular Meeting of May 10, 2011

Ratified:

Ligia Martinez ­ The contract is for translating district forms from English to Spanish. Cost not to exceed $300.00 and will be paid from the General Fund. The contract term is March 16 through June 3, 2011. 9.4.4 Approved the list of obsolete and nonworking equipment, as presented. 9.4.5 Approved the list of Authorized Signatures for Travis Unified School District for each appropriate category. EDUCATIONAL SERVICES--Sankaran Iyer, Director of Curriculum and Assessment A. ACTION ITEMS (1) Application for the SB 70 Middle Grades Career Technical Education and Career Pathways Grant By the following vote, the board Approved the SB 70 Middle Grades Career Technical Education and Career Pathways Grant Application. Moved Seconded Ayes Hood Bishop 5 (2) Application for the 2011 DoDEA Partnership Grant Application By the following vote, the board Approved the 2011 DoDEA Partnership Grant Application. Moved Seconded Ayes Craig Howard 5 The DoDEA Grant is focused on enhancing "algebraicthinking" in students. A brief discussion was held. Superintendent Kate Wren Gavlak shared that grant funds will be used to support sustainable staff development to help students rise to the top. (3) Approval of new course, Introduction to World Languages at Golden West Middle School By the following vote, the board Approved new course, Introduction to World Languages at Golden West Middle School. Moved Seconded Ayes Hood Bishop 5 (4) Approval of course title change from Art 1 to Art 8 at Golden West Middle By the following vote, the board Approved course title change from Art 1 to Art 8 at Golden West Middle School. Moved Seconded Ayes Hood Howard 5 (5) Approval of course title change from Advanced Spanish to Spanish 1 at Golden West Middle School By the following vote, the board Approves course title change from Advanced Spanish to Spanish 1 at Golden West Middle School. Moved Seconded Ayes Howard Hood 5 B. INFORMATION ITEMS --None HUMAN RESOURCES--Kate Wren Gavlak, Superintendent A. ACTION and INFORMATION ITEMS --None ADMINISTRATION--Kate Wren Gavlak, Superintendent A. ACTION ITEMS (1) Specification of the Election Order for a Consolidated Board Member Election -- Resolution 20101133 By the following vote, the board Adopted Resolution 20101133 declaring that the purpose of the November 8, 2011, election is to elect persons to fill the offices of three members of the Governing Board whose terms expire December 2, 2011. Moved Seconded Ayes Bishop Howard 5

e.

10.

11. 12.

B. A.

INFORMATION ITEMS --None ACTION ITEMS (1) Approve Proposal with Hoffman, Vance and Worthington, Inc By the following vote, the board Approved proposal with Hoffman, Vance and Worthington, Inc., as presented. Moved Seconded Ayes Bishop Howard 5

13. BUSINESS SERVICES--Jim Cerreta, CBO Consultant

Travis Unified School District Governing Board Minutes for the Regular Meeting of May 10, 2011

Adopt Resolution 20101132 Authorizing the Transfer of Categorical Funds in Accordance with SBX3 4 By the following vote, the board Adopted Resolution 20101132, Authorizing the Transfer of Categorical Funds in Accordance with SBX3 4, as presented. Moved Seconded Ayes Hood Bishop 5 (3) Adopt Resolution 20101131 to Support California's May 913 Week of Action By the following vote, the board Adopted Resolution 20101131, to Support California's May 913 Week of Action, as presented. Moved Seconded Ayes Howard Bishop 5 INFORMATION ITEMS (1) Third Interim Budget Report, 201011 Information item only; no action required. CBO Consultant, Jim Cerreta presented the third interim budget report. The data has not changed significantly since the second interim budget report. The district projects an ending fund balance of $6 million at June 30, 2011, slightly higher than previous projections. The 20112012 state budget remains unresolved. The governor will issue the "May Revise" report on May 16, which will provide his revised budget proposal for 201112. It is widely anticipated that an "allcuts" budget will be proposed that would result in a decrease in education funding of $600$1,200 per pupil. District staff will attend a School Services of California budget workshop on May 20th and will update the board at a special meeting on May 31, 2011. (2) Proposed Budget Presentation 201112 ­ Oral Presentation Information item only; no action required. Staff will provide updated budget projections based upon the projected Governor's May Revise. (3) Report of Staff and Board Development Activities April 2011 Information item only; no action required. (4) Budget Adjustment Report ­April 2011 Information item only; no action required. (5) Report on Trash & Recycling Program Information item only; no action required. (6) Report ­ No Increase in Meal Prices for School Year 201112 Information item only; no action required. Background: Sodexo consults and advises on the management and operation of the District's food service program. The Governing Board approved a contract renewal for Sodexho for the 2011 2012 school year which included no increase to student or staff breakfast or lunch prices.

(2)

B.

Elementary Student Lunch Secondary Student Lunch Adult Lunch Breakfast Meal

$2.25 $2.50 $3.25 $1.50

14.

FISCAL UPDATE-- FUTURE AGENDA ITEMS

Board members may indicate any items they would like placed on a future Board meeting agenda.

15.

16.

BOARD/SUPERINTENDENT ANNOUNCEMENTS

A. The next regular meeting of the Board will be held on June 14, 2011. A special meeting of the Board will be held on May 31, 2011 to hear fiscal information presented at the Governor's May Revise [May 20, 2011]. A special meeting will be held on June 7, 2011 for the Superintendent's evaluation.

Gary R. Craig requested to add an agenda item titled, Presentation with Board Input. He would also like to see a link placed on the web page to the Travis Unified for Education Foundation.

Travis Unified School District Governing Board Minutes for the Regular Meeting of May 10, 2011

B. Upcoming School Events (as reported by sites)

May 11, 2011 May 1625, 2011 May 12, 2011 May 13, 2011 May 16, 2011 May 1620, 2011 May 18, 2011 May 19, 2011 May 20, 2011 May 24, 2011 May 25, 2011 May 27, 2011 May 30, 2011 May 31, 2011 June 1, 2011 June 2, 2011 June 3, 2011 June 34, 2011 June 8, 2011 June 14, 2011 June 15, 2011 June 16, 2011 June 23, 2011

California Day of the Teacher (Resolution 20101113) STAR testing modified schedule Scandia Open House; 5:00 ­ 6:00 p.m. th Travis Elementary 4 Grade Gold Rush; all day event Travis Unified Foundation for Education, TEC; 6:30 p.m. Classified School Employees' Week (Resolution 20101114) Travis Elementary Open House; 5:00 ­ 5:30 p.m.; Spring Fling, 5:30 ­ 7:00 p.m. Center Elementary Open House; 5:30 ­ 6:30 p.m. Districtwide EL Reclassification Ceremony, Vanden Little Theater; 5:00 ­ 6:00 p.m. Travis Elementary Revolutionary War; all day event Staff Appreciation and Service Awards Ceremony; 6:00 P.M., Travis Education Center th Travis Elementary 5 Grade Science Musical Performance; 9:15 a.m. and 6:30 p.m. Foxboro School BBQ; 1:00 p.m. th Travis Elementary 6 Grade Olympics; all day event Memorial Day Special Board Meeting ~ Fiscal Updates Travis Elementary Picnic Day; 11:00 a.m. ­ 1:00 p.m. Travis Elementary Field Day; 9:00 a.m. ­ 11:00 a.m. Last Day of School, Traditional Vanden Sober Grad Night; 10:00 pm to 6:30 am Foxboro Walk and Roll Event; 8:00 ­ 8:30 a.m. Foxboro Bike Rodeo; 1:45 ­ 3:00 p.m. Foxboro Band Performance; 6:00 ­ 7:00 p.m. Foxboro Open House; 6:00 ­ 7:00 pm Cambridge Open House; 6:00 pm Last Day of School, Modified

17.

ADJOURNMENT There being no further business to discuss, Board President Edwin Sanderson adjourned the regular meeting at 9:10 p.m.

Respectfully Submitted, Kate Wren Gavlak Board Secretary

Original signed

Approved and entered into the proceedings of the Board this 14th day of June, 2011. Gary R. Craig Board Clerk KWG:do

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