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Faculty Resource: Quarter-to-Semester Conversion Guidebook

Central Ohio Technical College, Published May 2010

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Table of Contents

Page Executive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Transitions from Quarters to Semester Committee Charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1.0 Executive Steering Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Academic Services Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.11 Academic Reporting and Policy Subcommittee . . . . . . . . . . . . . . . . . 1.12 Curriculum Conversion Subcommittee . . . . . . . . . . . . . . . . . . . . . . . . 1.13 Faculty Workload Subcommittee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Student Services Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3 Administrative and Business Services Committee . . . . . . . . . . . . . . . . . . . . Executive Committee Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3­4 4 4 4 4 4 4 5

Glossary of Transition Terms and Helpful Web Links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Timeline, Tasks, Frequently Asked Questions and Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 2.0 Academic Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.0 Curriculum Development Timeline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.0 Program and Associate Degree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1 Program and Associate Degree General Guidelines . . . . . . . . . . . . . . . . . . . 4.2 Ohio Board of Regents Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3 Curriculum for the Associate of Applied Science, the Associate of Applied Business and the Associate of Technical Study . . . . . . . . . . . . . . . 4.4 Curriculum for the Associate of Arts and the Associate of Science Degrees. 7 -- 10 11 12 12 ­ 14 14 15 15 ­ 16

5.0 General Guidelines for Curriculum Review, Approval Process, Accountability . . . . . . . . . . . 16 ­ 20 Semester Course Prefixes by Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Crosswalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 6.0 Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 ­ 22 Appendix (OBR Operating Manual for Two-Year Campus Programs Definitions for Degrees Section) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 ­ 29

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Executive Summary

The Calendar Conversion Steering Committee is committed to achieving its mission of developing procedures and guidelines that will govern the conversion of the College's calendar from the quarter system to the semester system. The Steering Committee will oversee the implementation of these procedures at the departmental and College levels. Members of the quarter-to-semester Calendar Conversion Steering Committee include faculty, administration, academic support staff and student members. It must be understood that the primary objective of this committee is to design a process which assures a smooth conversion of academic programs currently offered on the quarter system into a semester format. It is the College's goal to guarantee that this process of calendar conversion should in no way harm students by hindering their progress toward their degrees.

Transitions from Quarters to Semester Committee Charges

The following committees (Figure 1, page 5) have been charged with overseeing the two-year long process involving the quarter-to-semester conversion for Central Ohio Technical College:

1.0 EXECUTIVE STEERING COMMITTEE

Membership: Dr. Bonnie Coe (Project Sponsor), Dr. Richard Prystowsky (Chair), Dr. John Berry, David Brillhart, Howard Imhof, Dr. Raymond Irwin, Faith Phillips, Margaret Trim. Coordinates the overall process Establishes timetable for conversion Reviews any new policies and/or procedures related to conversion Provides advice and guidance on necessary administrative actions to bring about a smooth transition from quarters to semesters Establishes teams as needed Ensures consistency of documents 1.1 Academic Services Committee Membership: Leyla Billman, Murray Brunton, Cindy Carbone, Cathie Clippinger, Corri Edwards, Kim Goudy, Sarah Hackemoeller, Dr. Ray Irwin, Julie Maurer, Ken Ollish, Nick Parisi, Jackie Parrill, Patty Roof, Rose Mary Saliba, Sandy Siegrist, Jackie Stewart, Margaret Trim, Susan Woolard Develops academic guidelines to govern course and curriculum conversion Establishes a process to evaluate course changes and prepare final course revision proposals for Curriculum Committee action Ensures that proper timelines for course conversion and internal and external approvals are followed, including those related to institution and program accreditation Manages revision of academic reporting guidelines, academic policies, and handbooks related to the conversion to semesters Raises issues related to faculty workload

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Reviews and recommends appropriate action on any requested variances from the academic conversion guidelines Subcommittees include: 1.11 Academic Reporting and Policy Subcommittee: Cathie Clippinger and Kim Goudy, CoChairs, Membership: APAC Committee, Leyla Billman, Julie Maurer, Rose Mary Saliba, Susan Woolard 1.12 Curriculum Conversion Subcommittee: Cindy Carbone and Patty Roof, Co-Chairs, Membership: Murray Brunton, Cathie Clippinger, Carol Copenhefer, Patrick Courtney, Kim Goudy, Rose Mary Saliba, Sandy Siegrist, Jackie Stewart, Amiee Wagner, Susan Woolard 1.13 Faculty Workload Subcommittee: Nick Parisi and Ken Ollish, Co-Chairs, Membership: Murray Brunton, Jackie Parrill 1.2 Student Services Committee Membership: Dr. John Berry, Melanie Bolender, Kim Foster, Jim Ginzer, Alice Hutzel-Bateson, Susan Jaeger, Mark Labutis, John Merrin, Faith Phillips, Susan Scott, Derek Thatcher, Bruce Weaver, Kim Wortkoetter Develops information campaign to inform students, staff, and public about the conversion Provides advice and guidance on effects of conversion on important student services, including financial aid, payments, tutoring, resident life, and services provided by the library and Center for Academic Success Provides guidance and support for student advising related to conversion Coordinates the campaign to ensure a consistent message 1.3 Administrative and Business Services Committee Membership: David Brillhart, Maggie Camstra, Nicia Carry, Joel Daniels, Howard Imhof, Don Marchlenski, Lisa Orr, Jeremy Pursley, Constanza Sands, Jim Woolard Determines ways in which the semester conversion will affect facilities, classroom scheduling, business processes, finances and accounting, payroll, IT support, auxiliary services, administrative policies, and human resources Creates processes and forms to ensure smooth administrative transition from quarters to semesters

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Figure 1. Executive Committee Quarter-to-semester Committee Organization

Executive Steering Committee

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Membership Dr. Coe (Sponsor) Dr. Prystowsky (Chair) Chair and Vice Chair of each Sub-Committee

Academic Services

Responsibility Areas Annual Calendar-Master Schedule Curriculum Conversion Articulation Agreements Accreditation Academic Reporting Academic Policy Collective Bargaining Faculty Handbook Membership Chair - Dr. Ray Irwin Vice Chair ­ Margaret Trim Leyla Billman Murray Brunton Cindy Carbone Cathie Clippinger Corri Edwards Kim Goudy Sarah Hackemoeller Julie Maurer Ken Ollish Nick Parisi Jackie Parrill Patty Roof Rose Mary Saliba Susan Woolard

Student Services

Responsibility Areas Advising Student Communications Enrollment Services Financial Aid Registrar Bursar Library Services Tutoring Services Residence Halls Center Academic Success Membership Chair - Dr. John Berry Vice Chair ­ Faith Phillips Melanie Boelender Kim Foster Jim Ginzer Alice Hutzel-Bateson Susan Jaeger Mark Labutis John Merrin Susan Scott Derek Thatcher Bruce Weaver Kim Wortkoetter Student Representative 5

Administrative Business Services

Responsibility Areas Facilities Classroom Scheduling Business Finance/Accounting Payroll IT Support Auxiliary Services Administrative Policy Human Resources

Membership Chair ­ Dave Brillhart Vice Chair ­ H. Imhof Maggie Camstra Nicia Cary Joel Daniels Don Marchlenski Lisa Orr Jeremy Pursley Constanza Sands Jim Woolard Susan Woolard

Glossary of Transition Terms

1. Bridge Courses are temporary special courses that academic divisions may offer so that students can complete a degree requirement by enrolling in part of a semester course. 2. Calendar Conversion Executive Steering Committee is a College-wide committee comprised of academic and administrative divisions which is charged with the development of guidelines for converting the College's calendar from quarters to semesters. 3. Calendar Conversion Subcommittees are subcommittees of the Executive Steering Committee all charged with specific functions. The subcommittees are: 1) Administrative and Business Services Committee; 2) the Academic Services Committee; and 3) the Student Services Committee. 4. Crosswalk Form is a form that has been developed to show the progression from quarter-to-semester credit hours. 5. Semester Equivalents of Quarter Course Sequences are quarter course sequences that have been reconfigured to conform to the semester format. 6. Tech Review Panel is a panel of experts who will work closely with the College's Curriculum Committee to ensure that curriculum materials are in the proper format to be reviewed by the Curriculum Committee. 7. Transition Students are students who started at the College on the quarter system and who will continue their studies on the semester system.

Helpful Web Links

http://regents.ohio.gov/transfer/tags/index.php Transfer assurance guides http://regents.ohio.gov/calendar-conversion/index.php Calendar conversion http://regents.ohio.gov/calendar-conversion/helpful-hints-syllabi/index.php Sample Syllabi http://regents.ohio.gov/calendar-conversion/review-process.php Review Process http://regents.ohio.gov/academic_programs/2yr/2yrmanual.pdf OBR Two-Year College Manual www.ohiocc.org/ OACC Autumn'09 Semester Summit Info (past events) http://www.cotc.edu/faculty-and-staff/faculty-resources-page/Pages/COTCCurriculumCommittee.aspx COTC Curriculum Committee (contains minutes, Curriculum Committee forms, Syllabus template)

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Timeline, Tasks, Frequently Asked Questions, and Forms

A conversion to semesters will require a review and modification of curricula, the establishment of academic policies and procedures, providing timely information and advising to students, modifying existing articulation agreements, and updating Datatel systems.

2.0 ACADEMIC CALENDAR

The academic calendar conveys: Summer 2012 will be COTC's last quarter ­ please note it will be approximately 8 weeks in length; OSU will begin its semester format in Summer 2012; COTC will begin its semester format in Autumn 2012; COTC will follow OSU's start and end dates for Autumn and Spring semesters and for holiday breaks in between these semesters; Autumn and Spring semesters will consist of 14 weeks plus one week of final exams; COTC will begin its Summer session (and terms) following the end of the Spring semester;

The academic calendar (Figure 2, pages 8, 9 and 10) was approved by all members of the Calendar Conversion Executive Steering Committee and subcommittees. The committee members do recognize this calendar as a dynamic document that is subject to minor changes and revisions.

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Figure 2. Academic Calendar 2012/2013

CENTRAL OHIO TECHNICAL COLLEGE 2012-2013 COLLEGE CALENDAR SUMMER QUARTER 2012 June June June June July July July July 18 20 21 22 2 3 4 10 MON WED Thurs FRI Mon Tues WED Tues CLASSES BEGIN -- FIRST TERM and QUARTER courses Summer Quarter 2012 Last day to add a FIRST TERM course for Summer Quarter 2012 First day to drop a FIRST TERM Summer Quarter 2012 course and receive a grade of "W" Last day to add a QUARTER course for Summer Quarter 2012 Summer Quarter 2012 15th Day First Day to drop a QUARTER Summer Quarter 2012 course and receive a grade of "W" HOLIDAY -- NO CLASSES All COTC Offices and Laboratories Closed - U.S. Independence Day Observed Last day to drop or withdraw from FIRST TERM Summer Quarter 2012 courses only and receive a grade of "W". Failure to formally withdraw results in "E" grade Last day of FIRST TERM courses for Summer Quarter 2012 Classes begin for SECOND TERM courses for Summer Quarter 2012 Grade due at NOON in Gateway-Student Records Office for Summer Quarter 2012 FIRST TERM Classes Last day to add a SECOND TERM course for Summer Quarter 2012 First day to drop a SECOND TERM course for Summer Quarter 2012 and receive a grade of "W" Last day to drop a QUARTER course for Summer Quarter 2012 or withdraw from College and receive a grade of "W". Failure to formally withdraw results in "E" grade Incomplete Grades due from Spring Quarter 2012 Grades due at 5 PM in Gateway-Student Records for Summer 2012 Graduating Students Last day of Summer Quarter 2012 classes Last day to drop a SECOND TERM course for Summer Quarter 2012 or withdraw from College and receive a grade of "W". Failure to formally withdraw results in "E" grade COTC Final Examination Week Summer Quarter 2012 COTC Commencement - Summer Graduates Last day of Summer Quarter 2012 Grades due at NOON in Gateway-Student Records for Summer Quarter 2012 QUARTER and SECOND TERM classes.

July July July July July July

15 16 16 18 19 26

Sun Mon Mon Wed Thurs Thurs

July August August August

27 3 5 6

Fri Fri Sun Mon

August August August August

8-12 10 12 13

Wed-Sun Fri Sun Mon

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CENTRAL OHIO TECHNICAL COLLEGE 2012-2013 COLLEGE CALENDAR Autumn Semester 2012 August August August August August September September September September September October October October 22 27 28 29 30 3 6 7 18 28 14 15 17 Wed Mon Tues Wed Thurs Mon Thurs Fri Tues Fri Sun Mon Wed CLASSES BEGIN -- SEMESTER COURSES AUTUMN SEMESTER 2012 Classes begin - FIRST TERM courses for Autumn Semester 2012 Last day to add a SEMESTER course for AUTUMN SEMESTER 2012 Last day to add a FIRST TERM course for AUTUMN SEMESTER 2012 First day to drop a FIRST TERM course for AUTUMN SEMESTER 2012 and receive a grade of "W" HOLIDAY -- NO CLASSES All COTC Offices and Laboratories Closed - Labor Day Observed th Autumn Semester 2012 15 Day First Day to drop a SEMESTER course for AUTUMN SEMESTER 2012 and receive a grade of "W" Last day to drop or withdraw from FIRST TERM AUTUMN SEMESTER 2012 courses only and receive a grade of "W". Failure to formally withdraw results in "E" grade Incomplete Grades due from SUMMER QUARTER 2012 Last day of FIRST TERM courses for AUTUMN SEMESTER 2012 Grades due at 5 PM in Gateway Student Records for Autumn 2012 FIRST TERM courses Last day to drop or withdraw from a SEMESTER AUTUMN SEMESTER 2012 course or withdraw from College and receive a grade of "W". Failure to formally withdraw results in "E" grade Prospective Summer 2013 graduates -- Petition to Graduate forms due in the Student Records Office Classes begin for SECOND TERM courses for AUTUMN SEMESTER 2012 Last day to add a SECOND TERM course for AUTUMN SEMESTER 2012 First day to drop a SECOND TERM course for AUTUMN SEMESTER 2012 and receive a grade of "W" HOLIDAY -- NO CLASSES All COTC Offices and Laboratories Closed - Veteran's Day Celebrated Last day to drop or withdraw from SECOND TERM AUTUMN SEMESTER 2012 courses only and receive a grade of "W". Failure to formally withdraw results in "E" grade RECESS - NO Classes; COTC Offices Open; Laboratories Closed HOLIDAY -- NO CLASSES All COTC Offices and Laboratories Closed - Thanksgiving Observed RECESS -- NO CLASSES All COTC Offices and Laboratories Closed - Columbus Day Observed Last day of AUTUMN SEMESTER 2012 classes COTC Final Examination Week AUTUMN SEMESTER 2012 Grades due at 5 PM in Gateway-Student Records for Autumn 2012 Graduating Students Last day of SECOND TERM courses for AUTUMN SEMESTER 2012 Grades due at 5 PM in Gateway Student Records for Autumn 2012 Second Term Classes COTC Commencement -- Autumn graduates Last day of AUTUMN SEMESTER 2012 Grades due at 5 PM in Gateway-Student Records Office for Autumn Semester 2012 SEMESTER Classes RECESS - NO Classes. All COTC Offices and Laboratories Closed - President's Day Observed HOLIDAY -- NO CLASSES All COTC Offices and Laboratories Closed - Christmas Observed

October October October October November November November November November December December December December December December December December December December

19 22 24 25 12 13 21 22 23 5 6-12 7 9 10 14 14 14 24 25

Fri Mon Wed Thurs Mon Tues Wed Thurs Fri Wed Thurs-Wed FRI Sun Mon Fri Fri Fri Mon Tues

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CENTRAL OHIO TECHNICAL COLLEGE 2012-2013 COLLEGE CALENDAR Spring Semester 2013 January January January January January January January January January 1 7 9 10 11 21 22 23 29 Tues Mon Wed Thurs Fri Mon Tues Wed Tues HOLIDAY - All COTC Offices and Laboratories Closed. New Year's Day Observed CLASSES BEGIN -- FIRST TERM AND SEMESTER COURSES SPRING SEMESTER 2013 Last day to add a FIRST TERM course for SPRING SEMESTER 2013 First day to drop a FIRST TERM course for SPRING SEMESTER 2013 and receive a grade of "W" Last day to add a SEMESTER course for SPRING SEMESTER 2013 HOLIDAY -- NO CLASSES All COTC Offices and Laboratories Closed - Martin Luther King Day Observed th SPRING SEMESTER 2013 15 Day First Day to drop a SEMESTER course for SPRING SEMESTER 2013 and receive a grade of "W" Last day to drop or withdraw from FIRST TERM SPRING SEMESTER 2013 courses only and receive a grade of "W". Failure to formally withdraw results in "E" grade Incomplete Grades due from AUTUMN SEMESTER 2012 Last day of FIRST TERM courses for SPRING SEMESTER 2013 Grades due at 5 PM in Gateway-Student Records Office for Spring Semester 2013 FIRST TERM Classes Last day to drop or withdraw from a SEMESTER SPRING SEMESTER 2013 course or withdraw from College and receive a grade of "W". Failure to formally withdraw results in "E" grade Classes begin for SECOND TERM courses for SPRING SEMESTER 2013 Last day to add a SECOND TERM course for SPRING SEMESTER 2013 First day to drop a SECOND TERM course for SPRING SEMESTER 2013 and receive a grade of "W" Prospective Autumn 2013 graduates -- Petition to Graduate forms due in the Student Records Office Last day of Classes prior to Spring Break COTC Spring Break 2013 Classes Resume after Spring Break Last day to drop or withdraw from SECOND TERM SPRING SEMESTER 2013 courses only and receive a grade of "W". Failure to formally withdraw results in "E" grade Last Day of SPRING SEMESTER 2013 Classes COTC Final Examination Week SPRING SEMESTER 2013 Grades due at 5 PM in Gateway-Student Records for Spring 2013 Graduating Students Last day of SECOND TERM courses for SPRING SEMESTER 2013 Grades due at 5 PM in Gateway Student Records for Spring Semester 2013 Second Term Classes COTC Commencement -- Spring Graduates Last Day Spring Semester 2013 Grade due at 5 PM in Gateway-Student Records Office for Spring Semester 2013 SEMESTER Classes

February February February March

15 24 25 4

Fri Sun Mon Mon

March March March March March March March April

4 6 7 8 10 11-17 18 1

Mon Wed Thurs Fri Sun Mon-Sun Mon Mon

April April May April April April May May May

24 25-30 1 26 28 29 3 3 3

Wed ThursWed Fri Sun Mon Fri Fri Fri

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3.0 CURRICULUM DEVELOPMENT TIMELINE COTC recognizes the need to develop curricula for the semester format. In order to do this as quickly and as expeditiously as possible, the timeline in Table 1 has been developed. This timeline was developed by COTC's Curriculum Committee along with the Curriculum Conversion Subcommittee after reviewing the Ohio Board of Regents curriculum timetable.

Table 1. Curriculum Development Timeline

Milestone

OBR Review (Short and Long Review) Arts and Sciences (Gen Ed) Curriculum Development Health Curriculum Development

WI 2010

SP 2010

SU 2010

AU 2010

WI 2011

SP 2011

SU 2011

AU 2011

Crosswalk due May, 2010 Crosswalk due August 2010

Through Curriculum Committee by October, 2010 Through Curriculum Committee by January 2011 Crosswalk due October 2010 Through Curriculum Committee by March, 2011 Through Curriculum Committee by May, 2011 Through Curriculum Committee by June, 2011

Business Curriculum Development

Public Service Curriculum Development

Crosswalk due December 2010 Crosswalk due December 2010

Engineering and Drafting Curriculum Development

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4.0 PROGRAM AND ASSOCIATE DEGREE The conversion to a semester calendar will necessitate the redesign of both courses and academic programs. Statewide and nationwide models and guidelines for semester coursework and program plans of study have been examined in establishing the following guidelines. 4.1 Program and Associate Degree General Guidelines 1. Semesters will include Autumn and Spring; Summer session and/or Summer terms are optional when developing plans of study. 2. Each department and/or program area will be responsible for preparing a quarter-to-semester crosswalk (Table 3, page 20) with agreement by all members of that department and/or program area. Once completed in draft form and reviewed by the Divisional Dean, this crosswalk must: 1) be shared with all academic areas including Gateway (advising/admissions) and Cathie Clippinger (please note that Cathie will also be the official keeper of the official college crosswalk ­ all changes must be sent to her); 2) updated as necessary following review by these areas; 3) included with POS for Curriculum Committee review. The College recognizes this as a dynamic document and changes may be made to the crosswalk after its completion. 3. Each fulltime faculty member has access to WIDS. This tool will allow faculty to input department learning outcomes, program outcomes and course student learning objectives. This tool will help faculty to ensure that all objectives are being addressed and will aid in developing assessment tools at the course and program levels. 4. Each department and/or program area will be responsible for identifying the individual(s) who will coordinate the conversion process within their respective areas. These contact individuals will be responsible for ensuring the flow of information among all areas of the College, including members of the various quarter-to-semester conversion committees. 5. COTC recognizes the quarter course inventory will be reduced in number. In addition, the course inventory in the semester system will contain primarily three credit hour courses; however, there will be exceptions. All exceptions must be justified and be reviewed and approved by Divisional Deans, the Curriculum Committee, and other divisions and/or programs that may be affected. Guidelines for quarter-to-semester hour conversions are below : a. 1 quarter hour 1 semester hour b. 2 quarter hours 1 semester hour c. 3 quarter hours 2 semester hours d. 4 lecture quarter hours 3 semester hours e. 4 lecture and lab quarter hours 3 semester hours f. 5 lecture quarter hours 3 semester hours g. 5 lecture and lab quarter hours 4 semester hours h. 6 quarter hours 4 semester hours i. 7 quarter hours 5 semester hours j. 8 quarter hours 5 semester hours k. 9 quarter hours 6 semester hours l. 10 quarter hours 7 semester hours m. 15 quarter hours 10 semester hours 6. Regular courses will normally be full semester courses. Exceptions may include shorter term courses, special-purpose courses, bridge courses, laboratory courses or internships within full semester courses, developmental courses, and other such offerings.

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7. Courses planned for delivery within the regular semester but designed for shorter time frames must be explicitly justified by the department or program based on the course's relationship to the curriculum, OBR reporting guidelines for flexibly scheduled classes, and/or federal regulations governing the management of financial aid. 8. Three quarter sequences of courses will be divided into two semester sequences; for two quarter sequences a decision must be made by the individual departments and programs whether to maintain two-semester sequences at the same or fewer credits, or collapse the two courses into one semester course at the same or a greater number of credits. For example: a. 3 quarter sequence = 2 semester sequence b. 3 quarter sequence = 3 semester sequence c. 2 quarter sequences = 1 semester sequence d. 2 quarter sequence = 2 semester sequence 9. The number of stand-alone courses (non-sequenced courses) taught per year may be reduced. The content of the courses that are eliminated may be added to courses that are retained. 10. Bridge courses may be needed by some students to complete their degree requirements. One instance in which this may occur is when a three-course sequence on quarters becomes a two-course sequence on semesters. Students who have completed only the first quarter of the course lack approximately four weeks of work which may be needed as a prerequisite for a second semester. Bridge courses allow students to complete that part of a semester course needed to fulfill degree requirements. Guidelines for the development of bridge courses are as follows: a. Bridge courses will normally be offered for fewer credits than are given for full semester courses. b. Academic areas must schedule special bridge courses if they expect that large numbers of students will require such offerings. c. Bridge courses may be offered as variable length modules (i.e. terms) during Autumn or Spring semester or for variable periods in flexibly scheduled sessions during the Summer. d. Bridge courses will be available for a period of time (i.e. two years) after the conversion to semesters is made. e. Departments should use care in substituting independent study experiences in place of bridge courses. f. Bridge courses may not be used to repeat quarter courses. g. Special numbers will be designated for bridge courses (i.e. 197-198, 297-298). 11. As academic programs are revised, a major objective will be to maintain the balance which currently exists among College requirements and electives, program requirements, and general education requirements. The conversion process cannot be used as a vehicle for expanding the proportion of the program or prerequisite requirements. 12. It is recognized that courses comprising the College's core requirements may change both in content and in credit hour value as the semester transition is made. Therefore, a mathematical conversion of existing course hours or assignments may not be possible. All policies for governing the core under the quarter system will remain in effect under the semester system. 13. To ensure maximum programmatic flexibility for students, a variety of options for scheduling should be considered. 14. No student will be required to complete more equivalent hours nor be required to take longer to graduate under the semester system than under the quarter system. 15. In addition, individual academic units are encouraged to: a. Explore opportunities for the design and offering of cross-disciplinary courses. b. Develop and implement methods to evaluate the effectiveness of the curriculum through assessment activities.

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c. Consider the implementation of instruction methods that can be used to meet different student learning needs. d. Think about how you can add diversity and multi-cultural topics to the curriculum. e. Review all OTM (Ohio Transfer Module), TAG's (Transfer Assurance Guidelines), and C-TAG's (Career Transfer Assurance Guidelines) when revising courses. 4.2 Ohio Board of Regent Guidelines COTC will follow the guidelines of the Ohio Board of Regents (OBR) related to quarter-to-semester conversion. (Please see the appendix for specific sections from the Operating Manual for Two-Year Campus Programs page 23 ­ 29): 1. There will be at least 70 days of instruction in Autumn and Spring semesters 2. One hour of credit will equal 750 minutes of formalized instruction 3. Lab options: a. One hour of credit may equal three lab hours or 2250 minutes of instructional time (little or no out-of-class study); or, b. One hour of credit may equal two lab hours if supplemented by out-of-class assignments or 1500 minutes of instructional time 4. Clinical options: a. One hour of credit may equal three clinical hours or 2250 minutes of instructional time (little or no out-of-class study); or, b. One hour of credit may equal two clinical hours if supplemented by out-of-class assignments or 1500 minutes of instructional time 5. Directed Practice: a. One credit (quarter or semester) shall be awarded for a minimum of five clock hours of directed practice in a week. 6. Practicum: a. One credit (quarter or semester) shall be awarded for a minimum of seven clock hours per week in a practicum. 7. Co-ops: a. One semester hour equals fourteen clock hours (600 minutes) per week b. One hour of credit equals 9000 instructional minutes

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4.3 Curriculum for the Associate of Applied Science, the Associate of Applied Business, and the Associate of Technical Study All degree programs at COTC, including the: Associate of Applied Science, Associate of Applied Business, Associate of Technical Study degree programs will: 1. Equal 60 to 66 semester hours (equivalent to 90 - 99 quarter hours), unless required to be greater for the purposes of accreditation. a. Include 30 semester hours of technical studies (OBR guideline). b. Include 28 semester hours in non-technical studies (OBR guideline and further defined by COTC policy as shown below): 1. Oral communication (one course); 2. Written communication (two courses); 3. Math skills equivalent to college algebra (one course); 4. Laboratory science (one course); 5. Social and behavioral science (one course); 6. Computer literacy (one course); 7. Appropriate experience in critical thinking, cultural diversity, international studies, or ethics. 2. Every technology must meet the minimum hours; some may have more than the minimum if required by an accrediting body. a. A technical major consists of 12 to 16 semester credit hours and constitutes an area of specialization (OBR guideline). b. There should be technical electives included in every program. c. By definition, courses offered through technical departments are technical courses and must be counted either as basic related or technical in the OBR program format. 4.4 Curriculum for the Associate of Arts and the Associate of Science Degrees The Associate of Arts and Science degree programs will be a minimum of 60 semester hours (equivalent to 90 quarter hours) and in compliance with OBR guidelines. See Table 2 and Table 3:

Table 2. Associate of Arts Degree

Associate of Arts Degree Courses English, Composition, Literature Social and Behavioral Sciences Arts and Humanities Natural Sciences and Mathematics Total Minimum Requirements Electives (minimum)

Credit Hours 7 credits 10 credits 10 credits 10 credits 37 credits 23 credits

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Table 3. Associate of Science Degree

Associate of Science Degree Courses English, Composition, Literature Social and Behavioral Sciences Arts and Humanities Mathematics Natural Sciences Total Minimum Requirements Electives (minimum)

Credit Hours 7 credits 10 credits 10 credits 13 credits 13 credits 53 credits 7 credits

5.0 GENERAL GUIDELINES FOR CURRICULUM REVIEW, APPROVAL PROCESS AND ACCOUNTABILITY

The objective of curriculum review is to evaluate the courses and/or programs offered by all academic areas of the College to assure compliance with College, program and departmental strategic goals. A necessary result of that process will be the complete replacement of all courses currently contained in the College's catalogue. 1. The section that follows contains guidelines for the curriculum review process. All academic areas must demonstrate that: a. Students can complete the projected academic program within the same time span normally required under the quarter system. b. Courses have been reviewed and approved by the appropriate Divisional Dean. c. Rationales for stand-alone courses have been examined. d. Specific College-wide core courses are offered with sufficient frequency to meet students' needs. e. Consideration has been given to preservation of individual courses or sets of courses which contribute to College-wide programs. f. Courses providing access routes for under-prepared students, students who change majors, and non-transitional students have been maintained. g. Consideration has been given to the library, computer, laboratory, and human resources related to instructional needs in the department. h. Consideration has been given to the use of educational technology to extend and supplement College teaching resources. 2. All courses that are designed for delivery in the semester format will be assigned new alpha and numerical codes as follows: a. They will be given new alpha codes and a numerical code consisting of 3 numbers. A listing of alpha codes follows (Figure 3, page 17):

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Figure 3. Semester Conversion Course Prefixes by Division DIVISION Health and Human Services SEMESTER ALPHA CODE DMS ECE HUMSVS NURS PRNURS RAD STNA SURG DEPARTMENT/PROGRAM Diagnostic Medical Sonography Technology Early Childhood Education Human Services Nursing Technology Practical Nursing Radiologic Technolgy State Tested Nursing Assistant Surgical Technology

Arts and Sciences

ANTH ART ASL BIO CHEM COM CULSCI DMD ECON EDU ENGL FORSCI GENR GEOG GEOL HIST HONR HUM MATH MUSIC PHIL PHYS POLSCI PSYCH SOC SPCH THEA

Anthropology Art American Sign Language Biology Chemistry Communication Culinary Science Digital Media Design Economics Education English Forensic Sciences General Studies Geography Geology History Honors Humanities Mathematics Music Philosophy Physics Political Science Psychology Sociology Speech Theater

Engineering, Industrial, and Business Technologies

ACCT AMT ARCH BUS CIT ENGRTCH ETA

Accounting Technology Advanced Manufacturing Technology Architecture Business Computer and Information Technology Engineering Technology Electrical Trades

Public Safety

CJ EMT FIRESCI LET

Criminal Justice Emergency Medical Technology Fire Science Law Enforcement

17

b. Course numbers must demonstrate consistency and uniformity as well as avoid confusion for students registering or for those who keep student records. i. 000 to 099 ­ Pre-college ii. 100 to 199 ­ First Year (Number Ranges Set by Division) iii. 200 to 299 ­ Second Year (Number Ranges Set by Division) iv. 180-184, 280-284 ­ Laboratory and Clinical Laboratory Instruction v. 185-189, 285-289 ­ Directed Practice, and Practica (including variable units) vi. 190-192, 290-292 ­ Field and Observation Experience (grouped by type); Studio Experience vii. 193-196, 293-296 ­ Co-ops, Internships, and Externships viii. 197-198, 297-298 ­ Special Topics, Test Courses, Bridge Courses ix. 199, 299 ­ Independent/Directed Studies 3. All proposals for courses and program revisions resulting from the conversion process and its associated curriculum review must be evaluated through the curriculum review process as outlined below (see curriculum review schematic process in appendices): a. The Tech Review Panel of experts will review the initial curriculum to be certain that all parameters (i.e. syllabus format, alpha and numerical codes, review of language including grammar and punctuation, OTM/TAG/C-TAG review, inclusion of College-wide statements, use of Bloom's Taxonomy, etc.) have been addressed correctly. b. Following the review, materials will be sent back to the faculty as approved to be forwarded to the Curriculum Committee or not approved if revisions are required. This process will be completed in approximately ten business days. c. If the material is returned to the faculty for further revisions, the Tech Review Panel may request the materials be sent back to them for a second review. d. Timeline is as follows (submit your materials a minimum of one month before the desired Curriculum Committee meeting): i. The Tech Review Panel will have 10 days to review the documents; ii. The faculty will have 10 days to make changes, if needed, and; iii. The Curriculum Committee will have 10 days to review the corrected documents. 4. The Curriculum Committee has developed specific processes for: 1) short review, 2) intermediate review; and 3) long review. a. Short Review Process i. The Short Review Process is for previously approved quarter courses that are simply being converted from quarter-to-semester formats. These courses have not undergone any goal changes. ii. The short review process requires: 1. A copy of the new syllabus using the syllabus template; 2. A copy of the old syllabus; 3. A copy of the crosswalk (Table 3, page 20); and 4. A memo detailing the changes made (no Curriculum Committee Course forms are required).

18

5.

6. 7.

8.

b. Intermediate Review Process i. The Intermediate Review Process is for previously approved sequence and nonsequence courses that are simply being condensed from three quarters to two semesters or from two quarters to one semester formats with no goal changes but with contact hour changes. ii. The intermediate review process requires: 1. A copy of the new syllabus using the syllabus template; 2. A copy of the old syllabus; 3. A copy of the crosswalk (Table 3, page 20); and 4. A memo detailing the changes made (no Curriculum Committee Course forms are required). c. Long Review Process i. The Long Review Process is for existing courses that were previously approved in quarter hours but have undergone significant content changes, i.e. revision of course goals or change of contact hour(s). ii. The long review process requires: 1. A copy of the new syllabus using the syllabus template; 2. A copy of the crosswalk (Table 3, page 20); 3. A memo detailing the changes made; and 4. Completion of the course Curriculum Committee Cover form for courses. iii. All Plans of study will need to be reviewed by the Curriculum Committee and requires: 1. A copy of the new POS; 2. A copy of the old POS; 3. A copy of the crosswalk (Table 3, page 20); and 4. Completion of the POS Curriculum Committee Cover form for programs. iv. All new and bridge courses will need to be reviewed by the Curriculum Committee as a new submission. Each will require: 1. A copy of the syllabus using the syllabus template; 2. A copy of the crosswalk (Table 3, page 20); and 3. Completion of the course Curriculum Committee Cover form for courses. After approval of the curriculum by the Tech Review Panel, faculty will submit all appropriate materials to the Curriculum Committee for distribution to all members. Given the magnitude of the conversion undertaking, Curriculum Committee members will require a minimum of 5 business days for review of all materials. Submission of materials will be placed in a queue and you will be notified by the Curriculum Committee chair of your meeting date. Faculty should be prepared for the meeting by bringing supporting documents (i.e. advisory board recommendations), by being prepared to answer questions, and by being prepared to provide further details as required by the Curriculum Committee. Faculty will be notified within 5 days following the Curriculum Committee meeting as to the status of their submission(s).

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Table 3. Crosswalk

Central Ohio Technical College * Pending Curriculum Committee and OBR review and approval

Department or Program

Quarter to Semester Course Cross-Walk

Quarter Courses

Course ID Title/OTM/Tag Credit Hours Lec Lab Rec Tot Contact Hours Lec Lab Rec Tot Prereq Content Destination Course ID Title/OTM/TAG

Semester Courses *

Credit Hours Lec Lab Rec Tot Contact Hours Lec Lab Rec Tot Prereq Course History Contact Person

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6.0 FREQUENTLY ASKED QUESTIONS

1. When will COTC make the conversion to semesters? COTC will convert to semesters in Autumn 2012. The last quarter for courses, Summer 2012, will be a shortened quarter. 2. What is the difference between the quarter system and the proposed semester system? Under the quarter system, an academic year is approximately 32-33 weeks in length (roughly three eleven-week quarters), while in the proposed semester system, the academic year will be approximately 30 weeks in length (two fifteen-week semesters). 3. Why is COTC converting to a semester system? COTC is converting to a semester system for a variety of reasons, the most compelling of which are that: 1) The Strategic Plan for the University System of Ohio (p. 62) calls for a semester academic calendar for all state institutions in order to enhance student transfer opportunities, improve efficiencies, and trim costs. 2) The Ohio State University has committed to conversion to semesters and its co-location and ongoing cooperation with COTC in Newark makes a common calendar efficacious. 3) An earlier end to the academic year would make COTC students more competitive in the job market and would broaden co-op and internship possibilities. 4) Over 90% of the universities in the United States are currently on semester calendars. The transition will produce a calendar that is in alignment with these universities to facilitate collaborative academic programs, student transfer, and articulation. 4. Who will be affected by the conversion to semesters? Any student taking classes from Autumn 2012 onward will be affected by the conversion. However, the transition to semesters should not adversely affect the time to graduation for students. To ensure this outcome, all students will be strongly encouraged to participate in COTC's advising process and follow the advice of their academic advisors. The transition should not increase the total cost of their chosen degrees. 5. How will the conversion impact COTC's current programs and/or courses? The change of a calendar offers a unique opportunity to develop innovative programs and adopt best practices. The revision of curricula should be accomplished with the goal of producing innovative programs of academic distinction. 6. How might the conversion impact co-ops and internships? The new calendar should be flexible and compatible with co-op and internship programs and with the scheduling of clinicals and other experiential opportunities that enrich the educational experience for students. 7. How will students who start on quarters but who plan to graduate on semesters know which courses to take? Each "transition" student will meet with an academic advisor to complete an audit, which includes a complete listing of all courses required for her or his chosen degree. 8. When will classes begin and end under the semester system? The academic calendar for 2012-2013 is included in this document.

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9. How will quarter hours be converted to semester hours? Students will not lose any credit hours under the conversion. Quarter hours will be multiplied by .67 to convert them to the equivalent number of semester hours. In the interest of avoiding credit hour creep, all credit hours will be rounded down to the nearest whole number. However, allowances will be made or courses requiring more credit/contact hours. 10. What if a student is in the middle of a multi-quarter sequence of courses when the College converts to semesters? It will be best for students to complete a multi-quarter sequence of courses under the quarter system or to wait until the sequence is offered on semesters. If a student is in the middle of a sequence when the change occurs, the student will need to meet with an advisor to determine which semester course(s) she or he will need to complete the sequence.

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Appendix

Ohio Board of Regents - Operating Manual for Two-Year Campus Programs Definitions for Degrees (section 300 and Rule 3333-1-04) SEMESTER RULES 1. Associate of Arts/Associate of Science Degrees - The "Associate of Arts" and the "Associate of Science" degrees are awarded for successful completion of a planned program of study which is generally equivalent to the first two years of a baccalaureate degree program. a. Each degree requires successful completion of 60 semester credit hours. 1. Associate of Arts (two years of a liberal arts/general education with emphasis in the Arts, Social Sciences or Humanities), the following minimum requirements should be met: English Composition and Literature Social and Behavioral Sciences Arts and Humanities Sciences and Mathematics Total Minimum requirements 2. 6.00 credit hours 10.00 credit hours 10.00-13.00 credit hours 9.00-10.00 credit hours 35.00 credit hours Page 1

Associate of Sciences (two years of a liberal arts/general education with emphasis in Natural Science and Mathematics), the following minimum requirements should be met: English Composition and Literature Social and Behavioral Sciences Arts and Humanities Sciences and Mathematics Total Minimum requirements 6.00 credit hours 10.00 credit hours 9.00-10.00 credit hours 10.00-13.00 credit hours 35.00 credit hours

2.

Associate of Applied Business/Associate of Applied Science Degrees - are degrees which are awarded for the successful completion of a planned program of instruction in a technology, the primary objective of which is the preparation of individuals for paid or unpaid employment In that technology, or for additional preparation for a career requiring other than a baccalaureate or advanced degree. Degree programs offered as technical education include two year curricula in Engineering and Industrial Technologies, Business Technologies, Agricultural and Natural Resource Technologies, Health Technologies, and Public Service Technologies. a. Each degree requires successful completion of 60 semester credit hours and shall not exceed a maximum of 73 semester credit hours, exclusive of physical education. Exceptions may be granted where licensing procedures require additional hours.

23

Ohio Board of Regents - Operating Manual for Two-Year Campus Programs Definitions for Degrees (section 300 and Rule 3333-1-04) SEMESTER RULES (continued)

Page 2

Associate degree programs offered as technical education should provide as a minimum: 1. Technical Credit Hours: 30 semester credit hours in courses clearly identifiable with the technical skills, proficiency, and knowledge required for career competency. Most courses classified as technical should include laboratory experience. Generally, technical courses should be deistributed more or less evenly among the four semesters of the degree program. Non-Technical Credit Hours: 28 semester credit hours in non-technical studies, including: a. General Education requirements consisting of courses in written communication, oral communication, social and behavioral science, and art/humanities. These requirements may also include courses in the natural sciences and in mathematics. Courses basic to the technical field of study and closely related to the technical speciality.

2.

b.

3.

Technical Majors (under the AAB or AAS degree) a. Technical Majors should consist of 12 to 16 semester credit hours different from the "parent" technology and constitute and area of specialization.

4.

Options (under the AAB or AAS degree) a. Options should consist of eleven or less semester credit hours different from the "parent" technology and constitute and area of specialization.

5.

One Year Technical Certificates a. One year Technical Certificates should consist of 30 to 37 semester credit hours of which no less than 18 semester credit hours and no more than 22 semester credit hours are technical courses.

6.

Short-term Technical Certificates a. Short-term Technical Certificates consist of fewer than 30 semester credit hours designed for a specific employment situation.

24

Ohio Board of Regents - Operating Manual for Two-Year Campus Programs Page 3 Standard definitions of Instructional Arrangements and Guidelines for the Awarding of Academic Credit (Section 500) SEMESTER RULES The number of credits which should be awarded for the completion of courses in associate degree semester programs is determined by the instructional arrangements as follows: 1. Classroom hour: A classroom hour is a nominal hour (fifty minutes) of formalized instruction, conducted on- or off-campus, in which the teacher presents an educational experience to students, applying any combination of instructional methods. This definition is applicable only when the course organization requires that the instructor bear the primary responsibility for the instructional activity and is directly involved with all students in the class. This definition is applicable only when the course organization requires that the instructor bear the primary responsibility for the instructional activity and is directly involved with all students in the class. Students will be expected to work at out-of-class assignments on a regular basis which, over the length of the course, would normally average two hours of out-of-class study for each hour of formal class activity. This out-of-class study shall not be counted as part of the classroom hour for credit. One credit may be awarded on the basis of total instructional time over the course of the term. One hour of credit shall be awarded for each 750 minutes of formalized instruction (semesters). 2. Laboratory Hour: The basis for awarding a laboratory hour is a nominal hour (fifty minutes) of educational activity with students conducting experiments, perfecting skills, or practicing procedures under the direction of a faculty member. a. One credit (quarter or semester) shall be awarded for a minimum of three laboratory hours in a standard week for which little or no out-of-class study is required. One hour of credit shall be awarded for a total of 2250 minutes instructional time for a semester calendar. or One credit (quarter or semester) shall be awarded for a minimum of two laboratory hours in a standard week, if supplemented by out-of-class assignments which would normally average one hour of out-of-class study preparing for or following-up the laboratory experience. One hour of credit shall be awarded for a total of 1500 minutes instructional time for a semester calendar.

25

Ohio Board of Regents - Operating Manual for Two-Year Campus Programs Page 4 Standard definitions of Instructional Arrangements and Guidelines for the Awarding of Academic Credit (Section 500) SEMESTER RULES (continued) 3. Clinical laboratory hour: A clinical laboratory hour applies only to health technology programs. a. The basis for awarding a clinical laboratory hour is a nominal hour (fifty minutes), during which students are assigned to laboratory sections which meet at a health-related agency rather than in campus laboratory facilities. Clinical laboratory sessions provide a realistic environment for student learning. These laboratory hours should be directly supervised by regular faculty members, full-time or part-time, of the college. Credit hours for the clinical laboratory experience will be awarded on the same basis as laboratory hours 4. Directed practice hour: This definition applies primarily to programs in the health technologies. The basis for awarding a directed practice hour is a clock hour (sixty minutes), during which the student is assigned to practice experiences under constant supervision at an external agency. The student should receive individual instruction and critique in the performance of a particular function. Adjunct faculty, who may or may not be paid by the college, may be used for the direct supervision of students, and for the delivery of part of the didactic phase of the experience. a. The faculty member coordinating the directed practice conducts at least one lecture session each week for participating students, provides the final grade for each student, and visits students at least once a week. One semester credit shall be awarded for a minimum of five clock hours of directed practice in a week. One hour of credit shall be awarded for a total of 4500 minutes instructional time for a semester calendar.

26

Ohio Board of Regents - Operating Manual for Two-Year Campus Programs Page 5 Standard definitions of Instructional Arrangements and Guidelines for the Awarding of Academic Credit (Section 500) SEMESTER RULES (continued) 5. Practicum hour: The basis for awarding a practicum hour is a clock hour (sixty minutes) of on- or off-campus work experience, integrated with academic instruction. Students concurrently apply theoretical concepts to practical situations within an occupational field. To assure proper coordination of the experience, the practicum is coordinated by a faculty member who visits the student at least once biweekly, provides the final grade, and teaches at least one course on the campus. a. Each student who is enrolled in a practicum shall also be enrolled in an on-campus seminar. One semester credit shall be awarded for a minimum of seven clock hours per week in a practicum. A maximum of nine semester credit hours may be earned in practicum, or any combination of practicum cooperative work experience, over the associate degree program. One hour of credit shall be awarded for a total of 6300 minutes instructional time for a semester calendar. 6. Cooperative work experience: A cooperative work experience is on or off-campus paid employment. It augments formal classroom instruction. The experience is coordinated by a faculty member of the college who visits the job site for a conference with the student and supervisor at least once during the quarter or semester, and assigns the course grade to the student after appropriate consultation with the supervisor/employer. Each student who is enrolled in cooperative work experience shall also enroll in an on-campus seminar. a. One semester credit shall be awarded for a minimum of ten clock hours (600 minutes) of cooperative work experience which is scheduled during a week. One hour of credit shall be awarded for a total of 9000 minutes instructional time for a semester calendar. A maximum of nine semester credit hours may be earned in cooperative work experience, or any combination of cooperative work experience and practicum, over the associate degree program.

7.

Field experience: The basis for awarding a field experience hour is a clock hour (sixty minutes) of planned, paid work activity that relates to an individual student's occupational objectives. With permission of a faculty advisor, the field experience replaces elective or required courses in a student's associate degree program. The experience is coordinated by a faculty member of the college who assists the student in planning the experience, visits the site of the experience for a conference with the student and his/her supervisor at least once during the quarter or semester and assigns the course grade to the student after appropriate consultation with the employer/supervisor.

27

Ohio Board of Regents - Operating Manual for Two-Year Campus Programs Page 6 Standard definitions of Instructional Arrangements and Guidelines for the Awarding of Academic Credit (Section 500) SEMESTER RULES (continued) 7. Field Experience (continued) a. One semester credit shall be awarded for a minimum of twelve clock hours of field experience which is scheduled during a week. A maximum of nine semester credit hours may be earned in field experience, or in any combination of field experience, cooperative education experience, and practicum over the associate degree program. One hour of credit shall be awarded for a total of 10800 minutes instructional time for a semester calendar.

8.

Observation hour: The basis for awarding an observation hour is a clock hour (sixty minutes) during which students participate in an educational experience as observers of practitioners representative of the occupational area. Students may participate at times in the actual work activity. Observation hours are coordinated by faculty members who receive reports from the students of their observational experiences and provide assessments of students' progress toward the achievement of the objectives of the experience. a. One semester credit shall be awarded for a minimum of fifteen clock hours (900 minutes) of observational experience in a week. One hour of credit shall be awarded for a total of 13500 minutes instructional time for a semester calendar.

9.

Seminar: The basis for awarding a seminar hour is a nominal hour (fifty minutes). A seminar is a less formal educational experience than a classroom/lecture/discussion class. A relatively small number of students engage in discussions directed by a faculty member. a. Credit is awarded for seminar hours on the same basis as that for the classroom hour discussed above.

10.

Miscellaneous applications courses: The basis for awarding credit for courses in this category is a clock hour (sixty minutes). Miscellaneous application courses are those for which extended periods of concentrated practice are required of the student subsequent to sessions of individualized instruction. Courses in applied music and journalism or courses of an independent study nature are examples. Instructors who teach such courses have primary responsibility for assigning the work activity or skills objectives to the student and personally provide whatever instruction is required. In addition, the instructor periodically assesses the student's progress, and assigns the final grade. a. One hour of credit shall be awarded for a total of 6300 minutes instructional time for a semester calendar.

28

Ohio Board of Regents - Operating Manual for Two-Year Campus Programs Page 7 Standard definitions of Instructional Arrangements and Guidelines for the Awarding of Academic Credit (Section 500) SEMESTER RULES (continued) 11. Studio course: The basis for awarding a Studio hour is a nominal hour (fifty minutes). a. One credit shall be awarded for a minimum of three studio hours in a standard week for which little or no out-of-class study is required. One hour of credit shall be awarded for a total of 2250 minutes instructional time for a semester calendar. Or One credit shall be awarded for a minimum of two studio hours in a standard week, if supplemented by out-of-class assignments which would normally average one hour of outof-class study preparing for or following-up the studio experience. One hour of credit shall be awarded for a total of 1500 minutes instructional time for a semester calendar. 12. Flexibly Scheduled Courses: A flexibly scheduled course section is defined as any section of an academic course of instruction that does not take place throughout the complete length of a regular academic term. Credit hour awards shall be determined based on the type of course offered using the Flex Schedule option outlined in numbers 1-10 in the Standard Definitions of Instructional Arrangements and Guidelines for the Awarding of Academic Credit.

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