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User's Manual

4201 Woodland Road Circle Pines, MN 55014-1796 800-328-2560 www.agsnet.com

AGS Publishing Project Team

Vice President, Product Development Associate Director, Product Development New Product Manager Project Editor Assistant Editor Managing Editors Senior Designer Production Artist Materials Planner/Buyer Technical Support Specialist Kathleen T. Williams, Ph.D., NCSP Rob Altmann, M.A. Tina Radichel, M.S., CCC-SLP Julie Cox, M.F.A. Allison Hartfiel Blanche Bolland, M.S. Cheryl Johnson Tony Perleberg Jack Ross Carol Nelson Kirby Cobb

© 2003 AGS Publishing 4201 Woodland Road, Circle Pines, MN 55014-1796 800-328-2560 www.agsnet.com AGS Publishing is a trademark and trade name of American Guidance Service, Inc. All rights reserved, including translation. No part of this publication may be reproduced or transmitted in any form or by any means without written permission from the publisher. Printed in the United States of America. Product Number: 38201 A0987654321 Windows® is a registered trademark of Microsoft® Corporation. Macintosh® is a registered trademark of Apple Computers®.

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User's Qualification Level

A Level B User Qualification as defined by AGS Publishing must be met to use the BASC Portable Observation Program. The user must have completed graduate training in measurement, guidance, individual psychological assessment, or special appraisal methods appropriate for conducting behavioral observations.

AGS Publishing Software License Agreement

IMPORTANT -- READ CAREFULLY: This is a software license agreement ("License") between you ("Licensee") and AGS Publishing ("Licensor") governing the AGS Software ("Software"). By installing, copying, downloading, accessing or otherwise using the Software, you agree to be bound by the terms of this License. If you do not agree to the terms of this License, Licensor is unwilling to license the Software to you. In such event, you may not use or install the Software, and you should promptly contact Licensor to obtain a refund. The Software is protected by copyright laws and international copyright treaties, as well as other intellectual property laws and treaties. The Software is licensed, not sold. 1. Definitions. a. Software. AGS Software, and any part thereof. b. Printed Materials. Any and all printed material that accompanies the Software. c. Single Computer. The one computer, personal data assistant (PDA), or any other electronic device on which Licensee is permitted to install and use the Software. d. Networked Computer. Any one computer that has access to files or applications residing on one or more connected computers. 2. License. a. If Licensee purchases Single User Software, Licensee agrees to install only a single copy of the Software on a Single Computer. b. If Licensee purchases Network Software, Licensee may install and use the Software on any Networked Computer or single computer physically located on the Licensee's campus. 3. Limitations and Restrictions. a. Licensee agrees not to make the Software available for use through the Internet. b. Licensee agrees not to redistribute the Software. c. Licensee agrees not to reverse engineer, decompile, or disassemble the Software, except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation. d. Licensee agrees not to rent, lease or lend the Software. e. Licensee agrees not to create derivative works based upon the Software. f. Licensee agrees not to use the Software to load any unauthorized copyrighted materials onto any Single Computer, Networked Computer, personal data assistant (PDA), or any other electronic device. 4. Confidentiality. Licensee acknowledges and agrees that the Software is the confidential and proprietary information and trade secret of Licensor, and Licensee hereby covenants and agrees to exert its due diligence to prevent disclosure or copying of the Software and maintain the same as confidential. Licensee further covenants and agrees to recover, stop, and/or strictly limit any unauthorized disclosure relating to the Software which may occur.

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5. WARRANTIES. THE SOFTWARE IS PROVIDED "AS IS" WITHOUT WARRANTIES OF ANY KIND, WARRANTIES OF MERCHANTABILITY AND FITNESS, AND WITHOUT ANY WARRANTIES AS TO NONINFRINGEMENT OF ANY KIND. 6. WAIVER. LICENSEE AGREES THAT IN NO EVENT SHALL LICENSOR BE LIABLE FOR ANY DIRECT, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE OF DATA, PROFITS OR BUSINESS INTERRUPTION, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS CONDUCT, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE SOFTWARE OR ANY PART THEREOF. 7. Indemnification. Licensee agrees to indemnify and hold harmless Licensor, its suppliers, subsidiaries, parent companies, officers, and employees for any damages,including attorneys' fees, asserted by any third party for any use of the Software. 8. Remedies. Licensee acknowledges that Licensor's remedies at law for a breach or threatened breach of the provisions of this document are inadequate and hereby agrees that Licensor shall be entitled to equitable relief (including, without limitation, injunctive relief) for any breach or threatened breach of the terms of this document in addition to any other remedies at law or in equity available to Licensor. The terms of this document shall survive the termination of this License. 9. Termination. a. Without prejudice to any other rights, Licensor may terminate this License if Licensee fails to comply with the terms and conditions of this License. b. In the event of termination, Licensee agrees to destroy all copies of the Software and all of its component parts and all Printed Materials. 10. Copyright. Licensee acknowledges and agrees that all copyrights in the Software, including but not limited to any images, photographs, animations, video, audio, music, text and "applets," incorporated into the Software, the accompanying printed materials ("Printed Materials"), and any copies of the Software, are owned by Licensor. 11. Reservation. All rights not expressly granted under this License are reserved by Licensor. 12. Reasonable Efforts. Licensee agrees to undertake reasonable efforts to communicate and enforce all of the terms of this License to employees of Licensee who have access to the Software. 13. Notification. Licensee agrees to notify Licensor in writing of any unauthorized use within thirty days of becoming aware of said unauthorized use. 14. No Waiver of Rights. Licensee agrees that no delay or failure to take action represents a waiver of the Licensor's rights. 15. Governing Law. Licensee agrees that this License is governed by the laws of the State of Minnesota, United States of America, and agrees to be subject to personal jurisdiction in the state and federal courts of the State of Minnesota. 16. Export Regulations. Licensee agrees not to import, export, or reexport the Software in violation of U.S. export laws and regulations. 17. No Joint Venture. Licensee agrees that no joint venture, partnership, employment, or agency relationship exists between Licensee and Licensor as a result of this License or the use of the Software. 18. Severability. If any part of this License is determined to be invalid or unenforceable pursuant to applicable law, it shall not affect the validity of the entire License. Additionally, such invalid provision shall be deemed superseded by a valid, enforceable provision and the remainder of the License shall continue in effect. 19. Integration. This License represents the entire agreement between Licensee and Licensor and super sedes any and all prior or contemporaneous communications between the Licensee and Licensor.

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Table of Contents

Getting Started Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Upgrading From the Demo Version . . . . . . . . . . . . . . . . . . . . . 4 Uninstalling the BASC Portable Observation Program From the Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Uninstalling and/or Reinstalling the PDA Application . . . . . . 5 Palm OS Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Pocket PC Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 BASC Portable Observation Program Desktop and PDA Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Main Menu Program Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Define Forms Reviewing Existing Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Creating a New Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Defining Form Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Defining Behavior Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Setting Default Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Saving an Observation Form . . . . . . . . . . . . . . . . . . . . . . . . . 13 Editing an Observation Form . . . . . . . . . . . . . . . . . . . . . . . . . 13 Deleting an Observation Form . . . . . . . . . . . . . . . . . . . . . . . . 14 Schedule/Conduct Observations Scheduling a New Observation . . . . . . . . . . . . . . . . . . . . . . . . 15 Defining the Student . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Defining the Observation . . . . . . . . . . . . . . . . . . . . . . . . 17 Selecting a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Entering Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Maintaining Pull-Down Menus . . . . . . . . . . . . . . . . . . . . . . . 18 Editing a Scheduled Observation . . . . . . . . . . . . . . . . . . . . . . 19 Deleting a Scheduled Observation . . . . . . . . . . . . . . . . . . . . . 19 Conducting a Scheduled Observation . . . . . . . . . . . . . . . . . . 19 Pausing the Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Stopping the Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Transferring Information Between the Desktop Application and the PDA . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

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View/Edit Observations Selecting a Completed Observation to Edit . . . . . . . . . . . . . . 23 Editing an Observation Completed Using a Custom Form . . . 24 Editing an Observation Completed Using the BASC SOS Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Completing Part A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Completing Part B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Completing Part C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Deleting a Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Deleting a Completed Observation . . . . . . . . . . . . . . . . . . . . 25 Generate Reports Selecting Report Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Previewing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Exporting a Report as an Electronic File . . . . . . . . . . . . . . . . 29 Using the BASC Portable Observation Program on a PDA Adjusting Your PDA Settings . . . . . . . . . . . . . . . . . . . . . . . . . 30 Viewing Scheduled Observations . . . . . . . . . . . . . . . . . . . . . . 30 Scheduling a New Observation . . . . . . . . . . . . . . . . . . . . . . . . 31 Choosing an Existing Student . . . . . . . . . . . . . . . . . . . . 31 Adding a Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Editing a Student . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Defining the Observation . . . . . . . . . . . . . . . . . . . . . . . . 32 Viewing Observation Details . . . . . . . . . . . . . . . . . . . . . . . . . 32 Deleting a Scheduled Observation . . . . . . . . . . . . . . . . . . . . . 33 Beginning a Scheduled Observation . . . . . . . . . . . . . . . . . . . . 33 Pausing the Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Stopping the Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Transferring Information Between the Desktop Application and the PDA . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

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Getting Started

Introduction

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The BASC Portable Observation Program is a powerful measurement tool that can be used by psychologists and/or other education professionals to complete paperless student observations. By removing the need for cumbersome stopwatches and paper forms, this program allows the observer to concentrate on what's important--the student's behavior. The program features the BASC Student Observation System (SOS), one of the most comprehensive direct observation forms commercially available. The program also allows users to develop their own observation forms if needed. Regardless of the direct observation form used, the BASC Portable Observation Program allows the user to store completed observations electronically and to generate single-session or multiple-session reports that aid in documenting the student's behavior. These reports also can be used as part of a larger behavioral assessment of a student using the Behavior Assessment System for Children (BASC; Reynolds & Kamphaus, 1992, 1998). See the BASC Manual for more information.

System Requirements

Check that your computer meets the requirements below. Then proceed with installation.

Windows OS® Mac OS® OS Requirements Win 98 SE, NT Mac 9.2, 4.0, 2000, ME, X v. 10.x XP Minimum Hardware Requirements Palm OS®* Palm 3.x, 4.x, 5.x Pocket PC** Pocket PC 2000, 2002

400-MHz 160-MHz PPC 4 MB of RAM 4 MB of RAM Pentium II 604e, 64 MB of processor, RAM 64 MB of RAM

* For the Palm application, you must be using a version of HotSync® Manager that is 4.0 or above. ** Pocket PC BASC Portable Observation Program application is for use only with Windows OS. Notes. The desktop software program will look best when viewed in the 16-bit or 32-bit color setting, and at a screen area setting of 800 x 600 pixels or more.

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Installation ALERT

If you used the demo version of the program, see Upgrading From the Demo Version below before proceeding.

To install the BASC Portable Observation Program, follow these steps: 1. If using this program with a PDA device, connect the device to your computer, and confirm that the HotSync® or ActiveSync® program is running in the background. Note: For Palm OS users. To use this program with Palm application, you must have HotSync Manager Version 4.0 or above. Most newer devices will meet this requirement. To check which version you are using, look at the About screen in the HotSync Manager application, or check your Palm OS installation disc. If you are using a version of HotSync Manager that is older than 4.0, visit your PDA manufacturer's Web site to see if a free upgrade is available. Upgrade your HotSync Manager application prior to installing the BASC Portable Observation Program software. For Pocket PC OS users. To use this program with Pocket PC application, be sure that the Pocket Access field is checked in the Options tab of the ActiveSync program. (The application will not load on the Pocket PC unless this field is checked.) 2. Insert the program CD into your CD-ROM drive. 3. Installation should automatically begin. Follow the on-screen instructions to continue. Note: If the installation program does not automatically start up, double-click on the following: My Computer CD-ROM drive ("BASC POP" will appear on-screen under the drive icon) Install

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4. Choose one of the following: a. Desktop Application with Palm b. Desktop Application with Pocket PC c. Desktop Application Only 5. If you choose Desktop Application with Palm, follow these steps for installation: a. Choose a Palm OS user profile option (for most users, only one profile, the user's name, will be presented). The BASC Palm application (POP.prc file) will appear in a Palm installation table. b. Select "Done" to continue. c. With the desktop application closed, perform a HotSync operation with your handheld device to install the program on your PDA. Note: Mac OS 9.2 users will need to install the PDA application manually by (1) opening the HotSync Manager application, (2) choosing Install Handheld Files from the HotSync menu on the menu bar, (3) choosing Add To List, and (4) selecting POP.prc in Macintosh HD\Applications\AGS\BASC POP\lib\palm. 6. If you choose Desktop Application with Pocket PC, follow the additional directions presented on the Pocket PC screen. If given the option to replace files on the Pocket PC, be sure to replace the file only if the "replace with" file is newer than the "existing" file. 7. Follow the remaining desktop instructions to complete the installation. Note: The BASC Portable Observation Program allows the user to create a Portable Display Format (.pdf ) file for an electronic copy of a student's report. To view these reports, and to open the electronic Help file, Adobe® Acrobat® Reader® software must be installed on your computer. If you do not have Adobe Acrobat Reader installed, follow the steps below to install it:

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1. With the BASC Portable Observation Program CD in the drive, double-click on: My Computer CD-ROM drive ("BASC POP" will appear on-screen under the drive icon) Acrobat Reader folder "AcroReader51_ENU" 2. When the installation screens appear, follow the on-screen directions to complete the installation.

Upgrading From the Demo Version

If you would like to retain the information you entered in the demo version, install the full version of the software over the demo version. Do not uninstall the demo version. If you would not like to retain the information you entered in the demo version, uninstall the demo version prior to installing the full version of the software.

Uninstalling the BASC Portable Observation Program From the Desktop

To uninstall the BASC Portable Observation Program from your desktop or laptop computer, follow these steps: 1. Close all open applications. 2. To locate the Uninstall file, follow the same file path as you did to install the program. 3. Double-click on Uninstall. 4. Follow the on-screen instructions to complete the uninstall process.

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Uninstalling and/or Reinstalling the PDA Application

If you experience technical problems using the BASC Portable Observation Program on your PDA, you may want to reset your PDA (follow the instructions provided with the device). If you continue to experience difficulty, you may need to reinstall the application on your PDA. To do so, follow these steps: Palm OS Devices 1. Delete the BASC Portable Observation Program application from your handheld device. (Locate the Delete option in the "App" menu. See your PDA owner's manual for further details.) 2. Confirm that HotSync Manager is running in the background on your desktop computer. 3. Double-click on the POP.prc file found in c:\Program Files\Ags\BASC Portable Observation Program\lib\palm. (The file may be in another location if you customized the installation procedure.) Note: Mac OS 9.2 users will need to install the PDA application manually by (1) opening the HotSync Manager application, (2) choosing Install Handheld Files from the HotSync menu on the menu bar, (3) choosing Add To List, and (4) selecting POP.prc in Macintosh HD\Applications\AGS\BASC POP\lib\palm. 4. Choose the desired profile (for most users, only one profile, the user's name, will be presented). The BASC Palm application (POP.prc file) will appear in a Palm installation table. 5. Select "Done" to continue with the installation. With the BASC Portable Observation Program desktop application closed, perform a HotSync function with your handheld device (after completing the desktop installation) to install the program on your PDA.

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Pocket PC Devices 1. Connect your PDA to your desktop computer. 2. Remove the BASC Portable Observation Program application from your device. (Locate the Remove option in the Settings menu, in the Systems tab.) Using File Explorer, locate and delete the POP file found in the My Documents folder of your PDA. 3. Open the ActiveSync application in the desktop, and select the Options tab. Select Pocket Access, and view Settings. Remove the database associated with the POP application (indicated by the POP designation in the Desktop Source column). 4. Double-click on the reinstall.bat file found in c:\Program Files\Ags\BASC Portable Observation Program\lib\pocketpc. (The file may be in another location if you customized the installation procedure.) 5. Follow the additional directions presented on the Pocket PC screen. If presented with the option to replace files, be sure to replace the file only if the "replace with" file is newer than the "existing" file.

BASC Portable Observation Program Desktop and PDA Functions

The entire BASC Portable Observation Program is accessible from the desktop. Only scheduling observations, editing observation details, and completing observations can be done with a PDA. See Section 7 for instructions on using the program with a PDA.

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Main Menu

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Opening the BASC Portable Observation Program desktop application will bring you to the Main Menu screen.

Figure 1. Main Menu Screen

Program Overview

Define Forms ­ If you decide to use an observation form other than the BASC SOS, enter this program area to create or edit your own form. New forms can be created using a blank or existing template. Schedule/Conduct Observations ­ Enter this program area to schedule observations, manage student records, and complete your scheduled observations from a desktop or laptop computer. View/Edit Observations ­ After completing an observation, enter this program area to complete Parts A and C of the BASC SOS form, or to edit comments recorded after the observation session ended (in the SOS form, Part B).

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Generate Reports ­ After completing and editing the observation information, enter this program area to generate a report. You can create a single- or multiple-session report to (1) view on-screen, (2) print, (3) export as a fixed electronic file (Portable Document Format, or .pdf), or (4) export as a Rich Text Format (.rtf) electronic file that can be edited using a word-processing program (e.g., Microsoft Word). Exit ­ Select this to close the program.

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Define Forms

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The BASC Portable Observation Program allows you to create your own observation forms or to use the BASC Student Observation System (SOS). The SOS was designed to assist the clinician in evaluating the everyday classroom behavior of preschool- through high schoolage children. This comprehensive tool assesses a broad spectrum of both adaptive and problem behaviors. To review the forms that are available in the BASC Portable Observation Program, follow the directions below.

Reviewing Existing Forms

1. From the Main Menu, select Define Forms. 2. Select a form from the Available Forms table to preview. When viewing or selecting from the Available Forms table, you can sort by any column name. Click on a column name to sort in ascending order or in descending order .

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3. View the behaviors defined for that form in the Form Preview window.

Figure 2. View Forms Screen

Creating a New Form

If the BASC SOS form does not meet your needs, you can create your own observation form(s). Follow the steps below to create a customized form. 1. From the View Forms screen, select New. 2. From the New Form Option pull-down menu, select

Create from Blank Form to create an entirely new form Create from Existing Form to create a new form from an existing template

3. If creating a new form from an existing template, select a form from the pull-down menu. 4. Enter a form name in the New Form Name field. Each name can be used only once. 5. Select Continue to proceed, or Cancel to return to the View Forms screen.

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Defining Form Features

Four features are allowed for each defined behavior: behavior name, abbreviation, category, and color. Each abbreviation you enter will appear on a button in the Form Preview window. When using an existing form as a template, make any change(s) to the prefilled behavior fields.

Field Behavior Required/ Character Use Optional Maximum Generating Required 30 reports Tip Record observations of two students per session by repeating listed behaviors using a designation of "1" and "2" (e.g., "Tapping_1,""Tapping_2") Use meaningful abbreviations and upper- and lowercase combinations (e.g., "Taps Pencil" could be "TapPen") Create categories such as "Positive" and "Negative" to generate cumulative scores for each category in the reports

Abbrev

Required

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Labeling form buttons

Category

Optional

30

Creating behavior groupings

*Color

Optional

--

Assigning color Associate colors with behavior to form buttons categories (e.g., green for positive and red for negative)

*Color feature is applicable only when using a desktop/laptop computer or Pocket PC to complete observations.

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Figure 3. Define Forms Screen

Defining Behavior Order

Behaviors can be displayed horizontally or vertically on the electronic observation form. Select the circle next to the preferred option near the bottom of the Form Preview window.

Setting Default Times

For each observation form, you must define three time settings: Default Session Length, Default Rating Interval, and Default Observation Period. The following rule applies: Observation Period < Rating Interval < Session Length The time settings are described in the following table (see also the example below):

Setting Use Unit min min or sec min or sec Default Session Length Total length of the observation session Default Rating Interval Length of each interval defined during the observation session Default Observation Period Amount of time for observing the student within each rating interval

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Example: Assume you are using the SOS default time settings:

Session Length ­ 15 min Rating Interval ­ 30 sec Observation Period ­ 3 sec

This will result in a 15-minute observation session with 30 Rating Intervals. Each Rating Interval will last for 30 seconds, of which 3 seconds will be spent observing the child, and the remaining 27 seconds will be spent recording the behaviors observed during the Observation Period. Note: Be sure to select a Rating Interval that can be divided into equal segments within the Session Length. (For example, a 30-second Rating Interval can be evenly divided into a Session Length of 1 minute, but a 45-second Rating Interval cannot.) All default time values can be changed for an individual observation session when scheduling an observation. (See Section 4.)

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Saving an Observation Form

Before exiting this screen, be sure to select the Save button.

Editing an Observation Form

Any form feature can be changed until an observation is scheduled or completed using the form. Once an observation has been scheduled or completed, however, the form cannot be edited. Follow these steps to edit an observation form. 1. From the View Forms screen, select the form you want to edit. 2. Select Edit. 3. Make your changes. 4. Select Save to store your changes.

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Deleting an Observation Form

To delete a form, go to the View Forms screen, and follow these steps: 1. Select the form you want to delete. 2. Select Delete. 3. In the pop-up window, select Yes to remove the form from the database. Select No or Cancel to return to the previous screen. Note: The BASC SOS form cannot be deleted. Also, a form cannot be deleted unless all scheduled observations associated with that form have also been deleted. (See Section 5 for information on removing completed observations.)

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Schedule/Conduct Observations

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In this section is information on scheduling and conducting an observation using your desktop or laptop computer. (To perform these functions using a PDA, see Section 7.)

Figure 4. View Scheduled Observations Screen

Scheduling a New Observation

1. From the Main Menu, select Schedule/Conduct Observations. 2. From the View Scheduled Observations screen, select New. 3. Complete the three-part table in the Schedule Observation screen (as described below). Note: Required fields appear in red font, with a (*).

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Figure 5. Schedule Observation Screen Defining the Student Select or add a student. 1. Select Create/Select Student from the Schedule Observation screen. 2. From the Create/Select Student window, choose one of two options:

Choose New, and enter the applicable information in the fields. Select a student from the table, and then click on the Select button. When viewing or selecting from the table in Create/Select Student, you can sort the list by any column name. Click on a column name to sort in ascending order or in descending order .

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Edit a student. 1. From the Schedule Observation screen, select Create/Select Student. 2. From the Create/Select Student window, select a student from the table. Then select Edit to view or change that student's information. Delete a student. 1. From the Schedule Observation screen, select Create/Select Student. 2. From the Create/Select Student window, select a student to delete. Then select Delete. Deleting a student will remove from the database all observations associated with that student.

ALERT

3. Select Yes to confirm the deletion, or No or Cancel to return to the Create/Select Student window. 4. Select Back to return to the Schedule Observation screen. Defining the Observation Enter observation information in the Schedule Observation screen. 1. Time ­ Enter the observation time. Choose a.m. or p.m. 2. Date ­ Select the observation date. 3. Observer ­ Select or enter the person performing the observation. 4. School ­ Select or enter the school where the observation will occur. 5. Teacher ­ Select or enter a classroom teacher. 6. Bldg/Room ­ Type the building or room where the observation will occur. 7. Subject Area ­ Type the subject being taught during the observation. 8. Class Type ­ Select or enter a class type.

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Selecting a Form Select the form and form attributes. 1. Select Form ­ Choose an observation form. 2. Edit the Time Settings ­ Default values are prefilled for the Session Length, Rating Interval, and Observation Period. Change any value(s) here for a specific observation. Note: Changes made will affect the observation, not the default settings of the observation form. To change a form's default settings, see Section 3. Entering Comments Enter any comments about the observation. Comments are accessible only prior to the observation and will not appear in the reports. Note: Select the Save button before exiting to save your observation. Once your observation is saved, it will appear in View Scheduled Observations.

Maintaining Pull-Down Menus

A maintenance feature is available for some fields with pull-down menus. All options entered in these fields will be saved in the pulldown lists. Maintenance buttons exist for the following fields:

In Observation Information: Observer, School, and Teacher In the New Student and Edit Student windows: Race/Ethnicity

To delete an entry in a pull-down menu listing, follow these steps: 1. Select the maintenance button. 2. Select the entry you want to delete. 3. Select the Delete button. 4. In the pop-up window, select Yes to confirm deletion. Select No or Cancel to return to the previous screen.

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Editing a Scheduled Observation

1. From the View Scheduled Observations screen, select an observation to edit. Then select Edit. 2. Make desired change(s), and select Save. 3. Select Back to return to the View Scheduled Observations screen. When viewing or selecting from the View Scheduled Observations table, you can sort by any column name. Click on a column name to sort in ascending order or in descending order .

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Deleting a Scheduled Observation

From the View Scheduled Observations screen, select Delete to remove a scheduled observation that has not been completed.

In the pop-up window, select Yes to delete the observation. Select No or Cancel to return to the View Scheduled Observations screen.

Conducting a Scheduled Observation

To conduct an observation using your laptop or desktop computer, follow the steps below. See "Beginning a Scheduled Observation" in Section 7 to complete an observation using a PDA. Included with this software is a Reference Card listing the behaviors from the BASC SOS form. Refer to this card when completing Part B of the BASC SOS form electronically.

TIP

19

Figure 6. Conduct Observation Screen 1. From the View Scheduled Observations screen, select an observation to complete, and then select Conduct. (Note that if you are using the BASC SOS form, this will bring you to Part B of the form. Parts A and C can be completed from the View/Edit Observations screen after Part B is completed.) 2. Select Start to begin the observation.

Session Time Remaining and Time Until Next Observation times will begin to count down. For the first Rating Interval, prepare for the first Observation Period. No behaviors can be recorded at this time. For the last 5 seconds of each Rating Interval, the top portion of the observation form will flash to cue you for the next Observation Period.

3. Observe the student when the Observe Student message replaces the form on the screen.

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4. When the form reappears on the screen, click on the applicable form buttons to record the behaviors observed during the Observation Period.

The Time Until Next Observation field (upper-right corner of the observation form) shows the time remaining until the next Observation Period. The Behaviors Recorded field (lower-left corner of the observation form) displays up to five of the last behaviors entered. To remove the last behavior entered, select Undo Last Behavior. Behaviors cannot be deleted once the Rating Interval has ended.

5. Repeat steps 3 and 4 until the session ends. 6. After the last Observation Period, record the final behaviors observed. The clock will now display 0:00. Note: Behaviors recorded cannot be edited after the observation is completed. 7. Enter comments from the observation session.

Select Back to view the Add Comments window. Enter any comment(s). Comment(s) will appear in the report, and can be entered or edited later. Select Save to save your comment(s) or Cancel to return to the View Scheduled Observations screen.

Pausing the Session An observation session can be paused by selecting Pause. Session time will stop counting down. Select Resume to continue the session. Stopping the Session To quit the observation, select Stop. Note: Incomplete observations remain in View Scheduled Observations until completed later (during a rescheduled session) or deleted.

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Transferring Information Between the Desktop Application and the PDA

At any time after you have scheduled or completed an observation, you can transfer data to your PDA. To ensure a proper transfer of data to your desktop computer, close the program on your desktop before performing a syncing function.

ALERT

Follow these steps: 1. Save any change(s), and exit the program. 2. Use the HotSync or ActiveSync function.

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View/Edit Observations

5

This area of the BASC Portable Observation Program can be used to add to or edit comments that were entered after an observation has been completed. You can also access this program area to complete Parts A and C of the BASC SOS form. Follow the steps below to edit completed observations.

Figure 7. View Completed Observations Screen

Selecting a Completed Observation to Edit

1. From the Main Menu, select View/Edit Observations. 2. Select a student from the Student Information table (top). All observations completed for that student will appear in the Observation Information table (bottom). When viewing or selecting from a table in View Completed Observations, you can sort the list by any column name. Click on a column name to sort in ascending order or in descending order .

TIP

3. Select an observation to edit. Then select Edit Observ.

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Editing an Observation Completed Using a Custom Form

1. In Edit Record, add or edit your comment(s) in the Comments field. 2. Select Save to store your comments or Back to return to View Completed Observations. Note: Behaviors recorded during the observation session cannot be edited.

Editing an Observation Completed Using the BASC SOS Form

Follow the steps below to complete Parts A, B, or C of the BASC SOS form. Completing Part A 1. From the Edit Record screen, select the Part A button. 2. Record the frequency of occurrence for each behavior presented. (See the BASC Manual for detailed instructions.) 3. Select Save to store your responses or Back to return to the previous screen. Completing Part B 1. From Edit Record, select the Part B button. 2. Add or edit any comment(s) entered after the observation was completed. 3. Select Save to store your comment(s) or Back to return to the previous screen. Note: The behaviors recorded during the observation session cannot be edited. Completing Part C 1. From Edit Record, select the Part C button. 2. Enter any comment(s) in the fields. 3. Select Save to store your comment(s) or Back to return to the previous screen.

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Deleting a Student ALERT

Deleting a student from the database will permanently remove that student and all associated observation data.

1. From Student Information, select the student you want to delete. Then select Delete Student. 2. In the pop-up window, select Yes to confirm deletion. Select No or Cancel to return to the View Completed Observations screen.

Deleting a Completed Observation ALERT

Deleting an observation will permanently remove it from the database. This will not affect other observations associated with that student.

1. From Observation Information, select an observation to delete. Then select Delete Observ. 2. In the pop-up window, select Yes to confirm deletion. Select No or Cancel to return to the View Completed Observations screen.

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6

Generate Reports

This area of the BASC Portable Observation Program is used to generate reports. Reports can be previewed on-screen, printed, and/or exported into an electronic file. Reports can be created that present results from an individual observation session show results from multiple observation sessions for the same student and form (e.g., to monitor progress over time) display select types of information

Figure 8. Generate Reports Screen

Selecting Report Options

Report options are available to control the type of information appearing in the report. Report options

differ for custom form observations and BASC SOS form observations remain effective for all printed reports until those options are specifically changed

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TIP

New users are encouraged to select all report options. More experienced program users can choose to print only selected parts of their report(s).

To set options, follow these steps: 1. From the Main Menu, select Generate Reports. 2. Select Options. 3. Choose options for one of two report types:

For SOS form report options, choose any of the following:

· · · · ·

Part A ­ creates a summary of the ratings recorded in Part A of the BASC SOS form Part B - Graph ­ provides a summary graph of the behaviors recorded during the observation session Part B - Table ­ produces a summary table of the behaviors recorded; also includes summary totals for defined behavior categories Part B - Report Notes ­ displays the comments entered after the observation session Part C ­ shows the comments that correspond to Part C of the BASC SOS form Graph ­ provides a summary graph of the behaviors recorded during the observation session Table ­ produces a summary table of the behaviors recorded; also includes summary totals for defined behavior categories Report Notes ­ displays remarks entered after the observation session

For custom-form report options, choose any of the following:

· · ·

4. Select OK to confirm selection(s) and return to the Generate Reports screen. Or, select Cancel to return to the Generate Reports screen. Note: Options will remain in effect until changed.

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Previewing Reports

To view a single-session or multiple-session report on-screen, follow the steps below. 1. From Generate Reports, select the student you would like to work with. All completed observations associated with that student will appear in the Observation Information table (bottom). When viewing or selecting from a table in Generate Reports, you can sort the list by any column name. Click on a column name to sort in ascending order or in descending order .

TIP

2. Determine if you want a single-session or multiple-session report. a. For a single-session report, select only one observation to include in the report. b. For a multiple-session report, select an observation to include in your report. Select additional observations by holding down the Shift key as you click on each additional observation (a maximum of five can be chosen). Note: For a multiple-session report, you must select observations using the same electronic form. 3. Select Preview. Allow a few seconds for the Preview window to open. 4. Use the toolbar in the Preview window to navigate through the report. (See below for printing or exporting from the Preview window.) 5. Select Exit to close the window.

Printing Reports

Reports can be printed from the Preview window or directly from the Generate Reports screen.

From the Preview window, select Print to print the report. From the Generate Reports screen: 1. Select the student you would like to work with.

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2. From the Observation Information table, select the observation(s) you would like to print. When printing a multiple-session report, use the Shift key to select up to five observations. Note: For a multiple-session report, you must select observations using the same electronic form. 3. Select Print to print the report.

Exporting a Report as an Electronic File

Reports can be exported as .pdf or .rtf files. Reports exported as .pdf files create a printable electronic copy, which can be viewed using Adobe Acrobat Reader but cannot be edited. Reports exported as .rtf files create an electronic copy that can be opened and edited in a word-processing program (e.g., Microsoft Word). Note: The graph portion of the report is not available in .rtf files. Reports can be exported from the Preview window or directly from Generate Reports.

From the Preview window, select the desired export option to save the report. From the Generate Reports screen: 1. Select a student to work with. All completed observations associated with that student will appear in the Observation Information table. 2. Select an observation to save. When exporting a multiplesession report, use the Shift key to select up to five observations. Remember, for a multiple-session report, you must select observations using the same electronic form. 3. Select Export. 4. Select the desired file format (.pdf. or .rtf). 5. In the pop-up window, choose a location to save your file. Then enter a file name, and select Save.

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7

Using the BASC Portable Observation Program on a PDA

Using a PDA, you can schedule, review, or complete an observation. See Section 4 to do these functions using a laptop or desktop computer.

Adjusting Your PDA Settings

You may want to make some important adjustments to your PDA settings to minimize session disruption and to prevent drawing the student's attention during an observation session. The following adjustments are recommended:

Feature Auto-off System Sound Tip Reset to activate after several minutes Adjust to lowest setting, or disable

Viewing Scheduled Observations

Opening the BASC Portable Observation Program will bring you to the View Scheduled Observations screen. Observations scheduled on the desktop that have been transferred to the handheld device from a syncing operation will appear in the list of scheduled observations. From the View Scheduled Observations screen, you can

schedule observations view details of scheduled observations complete scheduled observations

You can observe the student using the BASC SOS form or a custom form you have already created.

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Scheduling a New Observation

While scheduling observations from the desktop is recommended, observations also can be scheduled on the PDA. Data from observations scheduled and completed on the PDA will transfer back to the desktop application. However, the following will not transfer from the PDA to the desktop application:

observations scheduled but not completed on the PDA category listings (e.g., new observer name) added while scheduling an observation on the PDA

To schedule an observation, follow these steps: 1. From the View Scheduled Observations screen, select the Add button. 2. Enter the applicable information. Choosing an Existing Student 1. From the View Scheduled Observations screen, select the Add button. 2. In Add Observation, select the Name arrow to choose a student from the pull-down menu. Adding a Student 1. Tap the field to the right of Name. 2. From the Manage Students screen, select the Add button. 3. Enter the applicable information. Then select Finished. Note: The First Name, Last Name, Gender, and Grade fields are required. 4. Select Back to return to Add Observation. 5. Select the newly added student. Use the Name arrow for the pull-down menu. Editing a Student 1. From the Manage Students screen, select the student you would like to edit. Then select Edit. 2. Make any change(s), and select Finished. 3. Select Back to return to Add Observation.

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Defining the Observation 1. Date ­ Tap the field to the right of Date to select a date. 2. Time ­ Tap the field to the right of Time to select a time. 3. Form ­ Select the form you would like to use for the observation. 4. School ­ Select or enter the school where the observation will take place. 5. Bldg/Room ­ Enter the building or room where the observation will occur. 6. Observer ­ Select or enter the person performing the observation. 7. Teacher ­ Select or enter a classroom teacher. 8. Subject Area ­ Enter the subject being taught during the observation. 9. Class Type ­ Select or enter the class type. 10. Session Length ­ To change the prefilled value, enter a new time for the Session Length. 11. Rating Interval ­ To change the prefilled value, enter a new time for the Rating Interval. 12. Observ. Period ­ To change the prefilled value, enter a new time for the Observation Period. 13. Comments ­ Select the Comments button, and enter any comment(s) about the observation.

Viewing Observation Details

To view the details of a scheduled observation, follow these steps: 1. From the View Scheduled Observations screen, choose a scheduled observation from the list. 2. Select the Details button. 3. Review the observation details. Select the Comments button to view any comment(s) about the observation.

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Deleting a Scheduled Observation

To delete a scheduled observation, follow these steps: 1. From View Scheduled Observations, choose a scheduled observation from the list. 2. Select Details. 3. Select Delete. 4. Select Yes to confirm deletion. Or, select No or Cancel to return to Observation Details.

Beginning a Scheduled Observation

To conduct an observation and complete the electronic form on a PDA, follow the steps below. See "Conducting a Scheduled Observation" in Section 4 to complete an observation using a laptop or desktop computer. 1. From the View Scheduled Observations screen, select an observation to complete. Then select Begin. Included with this software is a Reference Card listing the behaviors from the BASC SOS form. Refer to this card when completing Part B of the BASC SOS form electronically.

TIP

2. If the observation scheduled uses the SOS form, go to step 3. If it uses a custom observation form, go to step 5. 3. To complete SOS Part A and/or Part C using the PDA device, tap the field next to "Sync observation record if Part A or C is not completed" to remove the check mark. If this field is checked

the observation will be removed from View Scheduled Observations upon completion of Part B any associated data will be transferred to the desktop during the next syncing operation

4. Select Part B to view the electronic observation form.

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5. Select the Start button.

Times for session (Session field) and Rating Interval (Next Obs field) will begin to count down. For the first Rating Interval, prepare for the first Observation Period. No behaviors can be recorded at this time. For the last 5 seconds of each Rating Interval, the top portion of the observation form will flash to cue you for the next Observation Period.

6. Observe the student when the Observe Student message replaces the form on the screen. 7. When the form reappears on the screen, tap on the applicable form buttons to record the behaviors observed during the Observation Period.

The Next Obs (upper-right corner of the observation form) shows the time remaining until the next Observation Period. The Behaviors Recorded (lower-left corner of the observation form) displays up to five of the last behaviors entered. To remove the last behavior entered, select Undo Last. Behaviors cannot be deleted once the Rating Interval has ended.

8. Repeat steps 6 and 7 until the session ends. 9. After the last Observation Period, record the final behaviors observed. The clock will now display 0:00. 10. Enter any comment(s) from the observation session.

Select Back to view the Comments window. Enter any comment(s). Comments will appear in the report, and can be entered or edited later using the desktop application. Select Finished to save your comment(s) and return to View Scheduled Observations.

34

Pausing the Session An observation session can be paused by selecting Pause.

Session time will stop counting down. Select Resume to continue the session.

Stopping the Session To quit the observation, select Back. Note that incomplete observations remain in View Scheduled Observations until completed later (during a rescheduled session) or deleted.

Transferring Information Between the Desktop Application and the PDA

At any time after you have scheduled or completed an observation, use the HotSync or ActiveSync function to transfer data to your PDA. To ensure a proper transfer of data to your desktop computer, close the program on your desktop before performing a syncing function.

ALERT

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Reference

Reynolds, C. R., & Kamphaus, R. W. (1992, 1998). Behavior Assessment System for Children (BASC). Circle Pines, MN: American Guidance Service, Inc.

Technical Support

Technical support is available for the BASC Portable Observation Program:

from the program Help menu on the AGS Publishing Web site at www.agsnet.com/tech from the AGS Publishing toll-free number at 800-328-2560

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Index

A

abbreviations, behavior 11 ActiveSync function 2, 22, 35 ActiveSync program 2, 6 Add button 31 Add Comments window, entering comments in 21. See also Comments window, entering comments in 34 adding a student desktop application 16 PDA application 31 Add Observation screen 31­32 add a student 31 choose an existing student 31 define the observation 32 edit a student 31 Adobe Acrobat Reader for .pdf file use 29 installing 3­4 alert flash 20, 34 Available Forms table 9, 10 review existing forms 9 sort by column name 9 assessed by the SOS 12 defined 12, 13 define order of 13 in report graph 19 in report table 19 negative 11 positive 11 problem 9 recording 20, 21, 34 remove last entered 21, 34 Behaviors Recorded field, number of behaviors displayed in 21, 34 button color and platforms available in 11 assign 11 associate with behavior category 11 modify 13 optional feature 11 use 11

C

category, behavior. See behavior category changing an observation form. See edit, form character maximum Abbreviation field 11 Behavior field 11 Category field 11 Class Type 17, 32 closing the program. See exiting the program color. See also button color of required fields 15 setting for screen 1 comments edit. See edit, comments for a completed observation 7, 23, 24, 27, 34 for an observation in progress 21

B

BASC Manual 1, 24 Begin button 33 Behavior Assessment System for Children (BASC) 1 behavior category assign 11 associate color with 11 create 11 defined 11 in report graph 27 in report table 27 use 11 behavior(s) adaptive 9

37

for a scheduled observation 18, 32 in report(s) 21, 27, 34 completed observations and the syncing function. See syncing function, transferring data with comments for. See comments, for a completed observation delete record of 23­24 delete student record for 17, 25 edits to 7, 23­24 report(s) for. See report(s), generate SOS Part A 7, 23, 24 SOS Part B 7, 23, 24 SOS Part C 7, 23, 24 completing the observation comments. See comments, for a completed observation desktop application 7, 19­21 pausing the session 21, 35 PDA application 19, 30, 33­35 recording behaviors 20, 21, 24, 34 Reference Card 19, 33 remove last behavior 21, 34 SOS form 20, 33 stopping the session 21, 35 time remaining 20, 21, 34 when to observe 20, 34 Conduct button 20 Conduct Observation screen 20­21 Create/Select Student window 16, 17 sort by column name 16

Default Session Length. See Session Length, default defined default time settings. See time settings, default Define Forms button 9 Define Forms screen 7, 9, 10, 11, 12­13 delete completed observation 25 form 14 from pull-down menu. See maintenance feature, for pulldown menus scheduled observation 19, 33 student 17, 25 Delete Observ button 25 Delete Student button 25 deleting a student, and permanent removal of observation data 17, 25 demo version, upgrading from 4 desktop application functions 6­8, 15, 23, 26 installation. See installation requirements. See requirements transferring data. See syncing function, transferring data with Details button 32, 33 direct observation. See observation

E

edit comments 7, 23, 24 completed observation 23­24 form 7, 13 pull-down menus. See maintenance feature, for pull-down menus report(s) 8, 29 scheduled observation 19 student 17, 31 time settings 18, 32 Edit Observ button 23 Edit Record screen 24 Edit Student window 17, 18 exiting the program 8 Export button 29

D

database remove form from 14 remove observation from 17, 25 remove student from 17, 25 Default Observation Period. See Observation Period, default defined Default Rating Interval. See Rating Interval, default defined

38

exporting report(s) editable 8, 29 file types for 8, 29 options for 26­27 save file for 29 viewable and printable only 8, 29

L

laptop application. See desktop application License Agreement, AGS Publishing Software iii­iv

F

file formats. See exporting report(s), file types for form Available Forms table 9, 10 create 7, 9, 10­13 define 11, 12­13 delete 14 edit. See edit, form features 11­13 Form Preview window 10, 11, 12­13 review 9­10 templates 7, 10 Form Information 16, 18 Form Preview window 10, 11, 12­13

M

Macintosh OS 1 Main Menu screen 7­8, 9, 15, 23, 27 described 7­8 maintenance feature, for pull-down menus 18 delete from 18 Manage Students screen 31 managing student records desktop application 7, 16­17, 25 PDA application 31 multiple-session report 8, 26, 28, 29 selecting observations for 28, 29 use 26

N

New Form Option menu 10 New Student window 16, 18 Next Obs field 34

G

Generate Reports screen 8, 26­27, 28­29 sort by column name 28 generating report(s). See report(s), generate graph 27, 29 custom-form graph 27 SOS Part B graph 27

O

observation completed. See completed observations date 17, 32 define 17­18, 32 Observation Details screen 32, 33 observation form create. See form, create custom 9, 10, 26, 27, 30, 33 define. See form, define selecting 18, 32 SOS. See SOS Observation Information 16, 17, 18 Observation Period alert flash for 20, 34 default defined 12­13 for session in progress 20, 21, 34 setting 12­13, 18, 32

H

handheld device. See also PDA application 3, 5, 6, 22, 30­35 hardware requirements 1 Help menu, program. See Technical Support HotSync function 3, 5, 22, 35 HotSync Manager 1, 5

I

installation 2­3 upgrade from demo version 4

39

observation session add comments. See comments, for an observation in progress conduct 19­21, 33­35 continuing 21, 35 incomplete 21, 35 length of. See Session Length, default defined pausing 21, 35 record behaviors 21, 24, 34 scheduling 7, 15­18, 31­32 select student for. See selecting a student to observe session time remaining 20, 34 starting 20, 34 stopping 21, 35 time until next observation period 20, 21, 34 transferring data from completed. See syncing function, transferring data with when to observe the student 20, 34 observer 1 Observer 17, 18, 32 Observe Student message 20, 34 opening the program using a PDA 30 using the desktop 7 operating system. See OS optional fields 11 OS Macintosh 1 Palm 1, 2, 5 Pocket PC 1, 2, 6, 11 requirements 1 Windows 1

P

Palm OS. See OS, Palm Part A, SOS form. See SOS, Part A Part B, SOS form. See SOS, Part B Part C, SOS form. See SOS, Part C PDA application program functions 6, 30

program installation. See installation requirements. See OS, requirements settings 30 transferring data. See syncing function .pdf file 3­4, 8, 29 personal digital assistant. See PDA application pixels. See screen settings Pocket PC and form color feature 11 Pocket Access field 2, 6 requirements. See OS, requirements Portable Display Format. See .pdf file Portable Observation Program close 8 defined 1 desktop functions 6, 7­8 installation 2­4 open 7, 30 PDA functions 6, 30 reinstalling on PDA 5 system requirements 1 uninstalling 4­6 upgrading from demo 4 user qualification iii Preview button 28 previewing report(s). See report(s), preview Preview window 28, 29 printing report(s). See report(s), print problem behaviors, assessed by the SOS 9 progress report(s). See report(s) pull-down menus and maintenance feature 18

Q

qualifications, user. See User's Qualification Level

40

R

Race/Ethnicity 18 Rating Interval alert flash during 20, 34 default defined 12­13 for a session in progress 20, 21, 34 setting 12­13, 18, 32 recording behaviors. See behavior(s), recording records, student 7, 17, 25 Reference Card 19, 33 reinstalling the PDA application 5­6 removing completed observations. See delete, completed observation removing last behavior entered 21, 34 Report Notes custom form 27 SOS Part B 27 report options for custom forms 26­27 for SOS form 26­27 report(s) display select types of information 26 export into an electronic file 8, 26, 29 generate 8, 26­29 multiple-session. See multiplesession report options available 26­27 preview 26, 28 print 8, 26, 28­29 single-session. See single-session report use 1, 26 required fields 31 red font and (*) for 14 requirements hardware 1 OS 1 reviewing forms. See form, review Rich Text Format. See .rtf file .rtf file 8, 29

S

saving an exported report file 29 Schedule/Conduct Observations screen 7, 15 Schedule Observation screen 15­18, 19 scheduling an observation. See observation session, scheduling School 17, 18, 32 screen Add Observation 31­32 Conduct Observation 20­21 Define Forms 7, 9, 10, 11, 12­13 Edit Record 24 Generate Reports 8, 26­27, 28­29 Main Menu 7­8, 9, 15, 23, 27 Manage Students 31 Observation Details 32, 33 pull-down. See pull-down menus Schedule/Conduct Observations 7, 15 Schedule Observation 15­18, 19 View Completed Observations 23, 24, 25 View/Edit Observations 7, 23 View Forms 9­10, 13, 14 View Scheduled Observations 15, 19, 20 screen settings. See settings, screen selecting a form. See observation form, selecting selecting a student to observe 16, 31 selecting report file format 29 selecting report options 26­27 Session Length default defined 12­13 setting 12­13, 18, 32 setting report options. See selecting report options settings default times 12­13, 18, 32 PDA 30 screen 1

41

single-session report selecting observation for 28, 29 use 1, 26 SOS cannot delete 14 complete electronically 20, 23, 24, 33 default time settings 13 described 1, 9 Part A 7, 23, 24, 33 Part B 7, 19, 24, 33 Part C 7, 23, 24, 33 Reference Card 19, 33 report options 27 specifications. See requirements stopping the session. See observation session, stopping student add 19, 31 delete 17, 25 document behavior of 1, 26 edit 17, 31 manage records 7, 16­17, 25, 31 observe 19­21, 33­35 prevent drawing attention of 30 Student Information 16­17 Student Observation System. See SOS Subject Area 17, 32 syncing function to install program 3 to reinstall program 5 transferring data with 22, 35 system requirements. See requirements table Available Forms 9, 10 Form Definitions 11, 12 in Create/Select Student window 16­17 in Generate Reports screen 26, 28, 29 in report(s) 27 in Schedule Observation screen 14­15

in View Completed Observations screen 23, 25 in View Scheduled Observations screen 15, 19

T

Teacher 17, 18, 32 Technical Support 36 time settings, default described 12­13 example of 13 Time Until Next Observation field 20, 21 transferring data and newly added category listings 31 between desktop application and PDA 22, 35

U

Undo Last Behavior button 21 Undo Last button 34 uninstalling demo application 4 desktop application 4 PDA application 5­6 User's Qualification Level iii

V

View Completed Observations screen 23, 24, 25 sort by column name 23 View/Edit Observations screen 7, 23 View Forms screen 9­10, 13, 14 viewing report(s). See report(s), preview View Scheduled Observations screen 15, 19, 20 sort by column name 19

W

Windows OS 1 word-processing program, exporting report(s) to 8, 29

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