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EDMUNDS & ASSOCIATES, INC.

Software Solutions For Local Government

Printing in PDF Format

PDF (Portable Document Format) is a universally accepted file format that retains all of the fonts, formatting, colors and graphics of documents regardless of the software application or platform used to create it. Installing a PDF creator/printer will allow you to print any report from MCSJ in PDF format. Instead of printing your reports to paper, you can create a PDF document, which allows you to save them electronically, saving lots of paper and storage space. PDF files are different from word or other text documents because they do not have the ability to be changed. If you send someone a PDF file, it must stay exactly the way it was sent. The PDF document format provides the following benefits:

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Documents always look exactly the same for all senders and receivers of a document, regardless of the hardware or software used. The documents can be navigated by keyword search, table of contents or hyperlinks. This greatly increases their usability. The format is ideal for presentations, since PDF documents always look exactly the same on all platforms. The file format is ideal for archiving, since the look and feel of documents is retained and the document size is compact

There are many different free PDF creator programs available. PrimoPDF® is one of the free PDF programs you can download to create a PDF document. At www.primopdf.com you can download a free PDF creator. After downloading and installing, you will now have a printer on your computer named PrimoPDF. When printing reports, select PrimoPDF on the printer dialog box. After selecting PrimoPDF, the PrimoPDF window will appear and allow you to specify what to call the report, and where to save it. In addition, you can add security settings preventing other users from viewing your document without a password.

Please Note: The Edmunds & Associates Support Staff does not support questions/problems with downloading, installing and printing to PDF.

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