Read HP and Nuance Document Capture and Workflow Solutions text version

AUTOMATE paper-to-digital workflows at the MFP BOOST the productivity of workers

HP and Nuance eCopy Document Capture solution

Your business thrives on information. Unfortunately, much of that information is held captive in paper documents, which are slow to process, difficult to retrieve, and fraught with continuity and security risks. Before paper information can become actionable, it needs to become part of your electronic workflow. However, simply scanning documents from a networked multi-function printer (MFP) can introduce even more risk. Without uniform standards, processes or integration with existing protocols, you're putting your system's security on the line. You need a solution that helps users capture documents quickly and easily within your enterprise's existing workflow and security processes. What if you could...

Easily deploy MFP scanning capabilities to every individual and workgroup in your organization? Empower information workers with sophisticated, automated document workflows that start--but don't end--at the MFP? Increase productivity and accuracy by extracting the necessary data from paper documents and initiating back-end processes? Save time and increase data usability by converting paper into searchable PDF and editable Microsoft ® Office formats at the touch of a button? Protect your enterprise by integrating MFP scanning with your networked business systems and IT security policies? Automate forms processing with forms recognition and data extraction capabilities

Solution at a glance

Powered by HP MFPs, Nuance eCopy Document Capture solution reliably integrates at-the-device scanning with critical network resources, including security protocols and over 100 back-end applications. Nuance eCopy ShareScan creates powerful imaging, recognition and conversion capabilities across your enterprise--right from the liquid crystal display (LCD) touchscreen of any HP MFP. No training necessary. The intuitive, graphical interface provides users with kiosk-like simplicity and step-by-step guidance. ShareScan simplifies IT responsibilities, too, making it easy to deploy, monitor and manage document workflow solutions based on individual or departmental requirements. An eCopy ShareScan solution is appropriate for organizations of any size that use HP MFPs for document capture. And you can choose from four solution packages to meet your enterprise's specific requirements: eCopy ShareScan Elements This upgradeable base-level capture-and-send solution is ideal for deploying scan to email and scan to folder MFP document capture workflows to the entire enterprise. eCopy ShareScan Office The advanced scanning, OCR and archival features provide ad hoc general office document distribution, collaboration and archiving. It's a best fit for Microsoft environments. eCopy ShareScan Suite This premier MFP scanning and OCR solution automates enterprise document and forms processing workflows, including indexing, routing and batching as well as barcode recognition and zonal OCR. eCopy ScanStation High security, accessibility and indexing quality control are the focus of this kiosk-like solution. And it works with common access cards (CAC) for federal government installations.


ShareScan converts, splits, compresses, names, classifies, indexes and stores in archive.




Place document in feeder or on the glass.

Authenticate and select workflow.

Scan document.

Validate data captured and make corrections. ShareScan posts extracted data to business systems.

Figure 1. The HP and Nuance solution at work

Nuance eCopy at work around the world

Why HP?

HP is a global leader in imaging and printing solutions for large organizations. HP offers technical expertise, and reliable products and solution sets that allow customers to benefit from: · Consulting services, including procurement, installation, management and support that can be customized to enhance your organization's effectiveness · Relationships with industry-leading solution providers · Powerful solutions to optimize your environment, improve the bottom line and help the planet

A large hospital was finding its manual processes for scanning and filing medical records cumbersome, time consuming, expensive and prone to misfiling. The hospital needed a solution that would automate the filing process and reduce the piles of work in process. But it also needed a solution that would not require busy medical staff to learn complex desktop scanning software. The eCopy Forms Processing Extender and eCopy Quick Connect components in eCopy ShareScan offered the ideal solution. It automated the chore of classifying, indexing and filing medical records into a secure network file management system. And with minimal training, the staff now processes batches of medical records quickly and easily.

How do you get started?

Contact your local HP representative to: · Set up a workshop with HP to assess your specific business needs. · Establish a plan to implement the best solution for today and into the future. · Identify an environmental approach that can help your company save money.

To learn more, visit

HP three-part approach

HP works with you to assess, deploy and manage an imaging and printing environment tailored to meet your business needs, while helping you reduce costs, conserve resources and simplify document-intensive processes.

Optimize infrastructure

HP can help you achieve a balance between your total cost of printing and your needs for user convenience and productivity.

Manage environment

Working together, HP can help you maintain your optimized infrastructure while improving business efficiency and tightening security.

Improve workflow

By streamlining your document-intensive processes, HP can help you deliver a more efficient environment for capturing, managing and sharing information.

© Copyright 2011 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Microsoft is a trademark of the Microsoft group of companies. 4AA3-1169ENW, February 2011


HP and Nuance Document Capture and Workflow Solutions

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