Read The Board of Trustees of the Houston Community College System held a Regular Meeting on May 27, 1999 at the HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas text version

The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas

REGULAR MEETING OF THE BOARD OF TRUSTEES HOUSTON COMMUNITY COLLEGE SYSTEM January 31, 2001 Minutes The Board of Trustees of the Houston Community College System held a Regular Meeting on January 31, 2001, at the HCCS Administration Building, Second Floor Auditorium, 3100 Main, Houston, Texas. BOARD MEMBERS PRESENT Bruce A. Austin, Chairman James R. Murphy, Vice-Chairman Herman Litt, Secretary Michael P. Williams, Deputy Secretary Abel Davila Herlinda Garcia Christopher W. Oliver W. F. Russell Carol H. Smith ADMINISTRATION Bruce H. Leslie, Chancellor Sue Cox, President, HCC-Southwest

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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas

Jack E. Daniels, President, HCC-Central Margaret Forde, President, HCC-Northeast Zach Hodges, President, HCC-Northwest Sylvia Ramos, President, HCC-Southeast Charles Cook, Vice Chancellor, Educational Development Pat Williamson, Vice Chancellor, Institutional Development Brenda Cox, Interim Asst. to the Chancellor OTHERS PRESENT Arturo Michel, Bracewell & Patterson Other administrators, staff, representatives of the news media and interested citizens CALL TO ORDER Mr. Austin called the Meeting to order at 4:36 p.m., and declared the Board convened to consider matters pertaining to the Houston Community College System as listed on the duly posted meeting notice. PRAYER AND PLEDGE TO THE FLAG Mrs. Smith led the prayer and the pledge of allegiance to the flag. ELECTION OF OFFICERS Motion Dr. Williams moved to retain the existing slate of officers for 2001. Mr. Russell seconded the motion. Motion carried 9-0. CHAIRMAN RECOGNIZED Dr. Leslie presented a resolution and plaque to Mr. Austin for outstanding leadership as Chairman of the Board of Trustees for 2000. APPROVAL OF MINUTES

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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas

Motion Dr. Williams moved approval of the minutes from the Regular Meeting of August 21, 2000. Mr. Litt seconded. Motion carried 9-0. AWARDS AND PRESENTATIONS

Staff Recognition Award Dr. Leslie recognized several employees who were retiring after long careers with HCCS -Marilyn Ellis, Accounting Specialist, Information Technology; Betty Brittain, Veteran Affairs;

Dr. Dona Harris, Executive Director of Student Processing Information Network (SPIN); and Dr. Maude Ferguson, Dean of Student Services, Southeast College. HEARING OF CITIZENS Mr. Austin gave preface to the Hearing of Citizens and invited duly registered speakers to present their comments.

Jimmy Dyer, Apex Janitorial, addressed the Board regarding their bid on a janitorial contract. Dr. Leslie took the matter under advisement

COMMITTEE REPORTS

Finance and Facilities Dr. Williams and Mrs. Garcia reported that items discussed in committee were reflected on the agenda.

APPROVAL OF CONSENT AGENDA Motion Dr. Williams moved to consider the consent agenda as amended, with Item C-7 (lease of space at Central College to University Copy Center) to be considered subject to further revisions by HCCS attorneys and Item C-8 (Interlocal Agreement with Midtown TIRZ) to be pulled for consideration at a later meeting; and with the exception of other items set aside for further discussion or held for discussion following closed session. Mr. Oliver seconded the motion. Motion carried 9-0. The following items were approved by consensus: Instructional Matters

Approved affiliation agreements for the Health Careers Division, Southeast College;

Purchasing of Materials and Services

Approved payment to Bracewell & Patterson for professional services for the period October 16 November 15, 2000;

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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas

Approved the purchase of a point-of-sale (POS) system, for the Culinary Arts Department; Approved the purchase of thirteen (13) hand-held radios and miscellaneous accessories for the Police Department;

Fiscal Matters

Approved the investment report for the month of November and December, 2000; Approved the annual financial report for the fiscal year ended August 31, 2000, as prepared by the auditing firm of Mir, Fox & Rodriguez, P.C.; Approved the sale of $8,415,000 of Student Revenue Bonds; proceeds to be used for the continuing renovation of the 3100 Main project, its buildout, construction and quipping of the administration building and parking facility; Approved the Budget Development Calendar for FY 2001-02; Approved and ratified Board expenditures for the first quarter of 2000-01;

Other

Approved a request for travel for Trustee Davila; and Approved the HCCS Action Plan reflecting the Boards charge to the Chancellor.

VIDEOTAPING OF BOARD MEETINGS TABLED FOR FURTHER DISCUSSION Motion Mr. Oliver moved approval of the videotaping and broadcasting of regular board meetings. Second was inaudible. Discussion focused on whether to air meetings in their entirety or to highlight key issues using newsletters and community interest programming, as recommended by the Chancellor The motion failed 5-4 with Trustees Garcia, Davila, Russell, Williams and Austin opposed; and Trustees Oliver, Smith, Litt and Murphy voting affirmatively. Motion Mr. Murphy moved to begin videotaping and broadcasting of meetings with the February Board Meeting. Mr. Oliver seconded the motion. Motion failed 5-4 with Trustees Garcia, Davila, Russell, Williams and Austin opposed; and Trustees Oliver, Smith, Litt and Murphy voting affirmatively. Motion Dr. Williams moved to remand the issue to the upcoming Board retreat to consider the Chancellors recommendation and make a final decision. Mrs. Garcia seconded the motion. Motion carried 8-1, with Trustee Oliver opposed. CHANCELLORS REPORT

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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas

Tenant Agreement Dr. Leslie announced the signing of a five-year lease with PROS Revenue Management, Inc. to lease two floors at 3100 Main. The firm has 230 employees and plans to move to the Administration Building in May. Enrollment Report Enrollment has exceeded last years figures by 700 students. Board Retreat A Board retreat is scheduled for March 9-10 and will be facilitated by Dr. Charles Willie and Dr. Alfredo de Los Santos. Strategic Conversation Dr. Leslie announced plans for a Strategic Conversations forum in February. Board Members and community leaders will participate in a dialogue on how HCCS can better serve the community. Board Meeting Calendar The Chancellor requested authorization to modify the board meeting calendar to avoid conflicts with TACC, Coordinating Board and legislative activities. Motion - Mr. Murphy moved to grant the Chancellors request, seconded by Mr. Litt. The motion carried 9-0.

Coordinating Board Site Visit Dr. Cook reported on an upcoming site visit by the Coordinating Board. Representatives will visit System offices, Central and Southeast Colleges on February 14-16, 2001, and Northeast, Northwest and Southwest Colleges on February 28-March 2. The team will observe mission, planning and resources, effective utilization of Perkins funds; access and effectiveness of student services; student achievement; quality of academic programs; workforce education program; and articulation programs. Dr. Cook was optimistic that several HCCS programs would receive exemplary status.

Financial Report Ms. Walker gave the financial report for the month ending December 31, 2000. Revenue exceeded last years figures by $5 million. Ad valorem taxes decreased by a small amount due to decreased collections. Collection rates are expected to increase in January. Expenditure tracking indicated some fluctuation in categories compared to last year. The PeopleSoft system will be examined to ensure proper timing and reporting. Rodeo Houston Dr. Leslie announced that information on "HCCS Night" at the rodeo will be provided to the Board as soon as plans are finalized.

CHAIRMANS REPORT

Redistricting of Single-Member Trustee Districts Mr. Austin called for the adoption of a resolution setting out the criteria to be used in the redistricting process, to be developed with a legal firm representing the district. He urged that the following criteria be incorporated in the resolution:

A. Where possible, use easily identifiable geographic boundaries as district boundaries; B. Maintain communities of interest and of single district and avoid splitting neighborhoods when drawing district boundaries; C. Use whole county voting precincts when drawing districts;

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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas

D. E. F. G. H.

Base the new plan, to the extent possible, on the existing trustee districts; Draw districts that are relatively equal in size and that in no event, exceed a 10% top to bottom deviation; Draw districts that are compact and contiguous; Recognize incumbent constituency relations by keeping existing members of the board in their districts; Narrowly tailor the plan to avoid retrogression in the position of racial minorities and language minorities as defined by the Voting Rights Act with respect to the effective exercise of the electoral franchise; I. Provide the analysis to the board, the decision-making body, before it has to vote; and J. Avoid truly bizarre districts.

Dr. Leslie noted that an RFQ has been sent out. The Boards Redistricting Committee will review applicants and make a recommendation to the full Board in February. A series of public hearings will be held to give the community an opportunity to deliver testimony. ADJOURNMENT TO CLOSED OR EXECUTIVE SESSION Mr. Austin adjourned the meeting to Executive Session at 6:00 p.m., notice having previously been given, and reiterated by him, in accordance with the Open Meetings Law. He stated that any final action, vote, or decision on any item discussed in Executive Session would be taken up in Open Session or in a subsequent Public Meeting. He reconvened the meeting in Open session at 7:11 p.m. and entertained motions on pending matters. SETTLEMENT APPROVED IN C.A. No. H-99-2938 Motion Mr. Murphy moved approval of the settlement in C.A. No. H-99-2938 on the terms discussed in closed session. Dr. Williams seconded. Motion carried 7-0. (Trustees Oliver and Russell were absent) CHANGE ORDERS APROVED FOR 3100 MAIN PROJECT Motion Dr. Williams moved to approve and ratify change orders and other expenses associated with the 3100 Main project. Mrs. Smith seconded the motion. Motion carried 7-0. PERSONNEL AGENDA APPROVED AS SUBMITTED Motion Mrs. Smith moved approval of the Personnel Agenda as submitted. Mr. Litt seconded the motion. Motion carried 7-0. ESTABLISHMENT OF NEXT REGULAR MEETING DATE The next Regular Meeting will be held on February 22, 2001, at 4:00 p.m., at the HCCS Administration Building, Second Floor - Auditorium, 3100 Main, Houston, Texas.

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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas

ADJOURNMENT With no further business to come before the Board, Mr. Austin adjourned the meeting at 7:14 p.m. Minutes Prepared By: ______________________________ Linda Gray, Administrative Assistant Board Services Reviewed and Submitted by: ______________________________ Herman Litt, Secretary Board of Trustees Minutes Approved as Submitted: July 26, 2001 _______________________________

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