Read New Faculty Handbook 2005 no bylaws phones text version

New Faculty Handbook Table of Contents

Table of contents............................................................................................................2 Welcome from Dr. Hansbarger......................................................................................3 History of the Charleston Division ................................................................................4 Charleston Division Administration and Departments ..................................................6 CAMC Departments and Phones ...................................................................................7 WVU Morgantown Departments and Phones................................................................7 Organizational Chart......................................................................................................7 Maps of Campuses.........................................................................................................8 Audiovisual, Biomedical Illustration, Photography.....................................................11 WVU Bookstore...........................................................................................................12 Cafeterias and Vending................................................................................................12 Computer Lab Facilities...............................................................................................13 Copy Centers................................................................................................................13 Chamber of Commerce ................................................................................................14 Development ................................................................................................................14 Emergency Evacuation ................................................................................................15 Faculty Development, CME ........................................................................................16 GME.............................................................................................................................16 WVU Human Resources..............................................................................................16 Information Systems ....................................................................................................16 Legal Matters ...............................................................................................................17 Library..........................................................................................................................17 Mail Room ...................................................................................................................18 Maintenance and Repairs.............................................................................................18 News, Marketing & Communications Services...........................................................18 Parking ........................................................................................................................ 19 Phone Systems .............................................................................................................20 Phone Numbers............................................................................................................20 Research.......................................................................................................................21 Room Scheduling.........................................................................................................22 Security ........................................................................................................................22 Student Services...........................................................................................................22 WVU Physicians of Charleston Overview ..................................................................23

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Welcome from Dr. L. Clark Hansbarger

Ladies and Gentlemen: On behalf of the faculty and staff of the West Virginia University - Charleston Division, I welcome you to the WVU family. It is my intention that your time at this institution be not only enjoyable, but a catalyst for your professional pursuits, interests and goals. The delivery of quality health care is a major goal of our mission. While providing the best care for patients, it is also our goal to create an atmosphere that encourages teaching, learning and professional development. The Charleston Division clinical campus provides an educational setting for West Virginia University's medical, nursing, pharmacy and dentistry students and we are dedicated to seeing that excellence is maintained in our many programs and the departments that support them. We are fortunate to be a clinical campus of the larger Health Sciences Center institution in Morgantown, and to have the partnership of Charleston Area Medical Center, our sponsoring / teaching hospital. CAMC not only partners with us in the areas of patient care and medical education, they also provide a great deal of assistance in regard to our research efforts. You have joined a network of excellence. I am delighted that you will be a part of our team and I look forward to our future with you on board. Sincerely, L. Clark Hansbarger Associate Vice President for Health Sciences Dean, WVU Charleston Division School of Medicine

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History of WVU Health Sciences Center and the Charleston Division

The story of West Virginia University' Health Sciences Center is a story of growth and s change. WVU in Morgantown was established in 1867 as a land grant university. Some medical courses were part of the curriculum in the university' earliest years, but s the first comprehensive medical education program was not established until 1903. An agreement with the College of Physicians in Baltimore allowed WVU students to complete their first two years of medical education in Morgantown and their final two years in Maryland. In 1951, the West Virginia legislature passed a tax on soft drinks, known as the "pop tax," to fund the construction of University Hospital in Morgantown. In 1960, the hospital opened and the WVU School of Medicine established a four-year curriculum. The School awarded its first medical degrees in 1962. The "Pylons" are a work of art reflecting the history that marks the entrance to the Health Sciences Center in Morgantown. The casts from the original carvings made by American artist Milton Horn for the Pylons hang in the lobby of the Charleston division. The Charleston Division was formed in 1972 as part of a federal rural health initiative in order to expand medical schools beyond the traditional campus. An affiliation with the newly formed Charleston Area Medical Center (CAMC) to direct CAMC residency programs was also established that year. In 1977, the WVU Education Building at 3110 MacCorkle Avenue in Charleston was built, primarily through funding from The Sarah and Pauline Maier Foundation. In 1997, a rededication of the building was held in conjunction with the 25-year celebration of the Charleston Division. As the nation' oldest regional medical education s campus, West Virginia University' Charleston s Division is dedicated to educating caring health care professionals, providing research and offering services to improve the health care of West Virginia citizens. The Health Sciences Center in Charleston houses divisions of the West Virginia University Schools of Medicine, Nursing, Dentistry, Pharmacy and Social Work, as well as the CAMC School of Nurse Anesthesia, one of the oldest CRNA programs in the country. The Charleston Division School of Medicine includes the departments of Behavioral Medicine and Psychiatry, Family Medicine, Internal Medicine, Obstetrics & Gynecology, Pediatrics and Surgery. The Division houses the Central AHEC Office of West Virginia, the Poison Center of West Virginia, and the WVU Center of Health Policy Research. CAMC/WVU in Charleston is the home of Level I Trauma and Endovascular surgeons that have made CAMC one of the most respected hospitals in West Virginia. 4

Over 100 faculty and 400 clinical faculty provide training and educational oversight to both medical student clerkships and to the CAMC residency programs. Each year more than 60 medical students and 140 residents choose to come to this program to further their education. These and other health care students in medicine, nursing, pharmacy, anesthesia, and cytotechnology come through WVU Charleston to complete their clinical rotation requirements. Students come to our clinical campus from every county in West Virginia and represent every health science school in the state. These students take advantage of the training offered in this urban, tertiary, multi-specialty academic medical center. Through its partnership with Charleston Area Medical Center as its teaching hospital, WVU Charleston educates over 500 students, researches in over 500 areas, hospitalizes over 40,000 patients, and treats over 200,000 outpatients. Our services reach over 25 counties on any given day. In addition to our own students and faculty, CAMC, visiting professors and the community utilize our facilities to offer important health care education and services. On any one day there are as many as 15 different educational activities, 80 such activities a week; 300 individual subjects every month and over 4,000 group sessions held each year. The educational opportunities reach beyond our campus as well. West Virginia University' Charleston Division offers the only real time web-site distance learning s program in the United States. Graduate students in the Nursing programs are helping to make this technological program a model for higher education in the future. From young people exploring the possibilities of a health science career, to continuing education for professionals, to programs and classes for seniors, the WVU Charleston Division Health Sciences Center is in constant use as an educational and research facility and community outreach center. For more information about the Charleston Division, please visit: http://www.hsc.wvu.edu/charleston/

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WVU Charleston Division Administration

Clark Hansbarger, Associate Vice President, Dean, WVU Charleston Division School of Medicine Room 2055, Phone: 347-1206, Fax: 347-1298, [email protected] Stephanie Bowen, Executive Assistant to Associate Vice President Room 2055, Phone: 347-1206, Fax: 347-1298, [email protected] Rena Cosby, Supervisor, Human Resources Room 1040, Phone: 347-1233, Fax: 347-1362, Jeff Driggs, Director, Communications & Marketing Room 2059, Phone: 347-1283, Fax: 556-3806, John Harman, Executive VP, COO WVUPC Room 2051, Phone: 347-1208, Fax: 347-1263,

[email protected]

[email protected]

[email protected]

David Perry, Assistant Vice President Finance & Administration Room 2053, Phone: 347-1289, Fax: 347-1298, [email protected] Ron Richards, Manager, Information Systems Room 2065, Phone: 347-1373, Fax: 347-1396,

[email protected]

Jackie Rosencrance, Development Program Coordinator Room 2058, Phone: 347-1231, Fax: 347-1298, [email protected] Michael Schott, Library Director Room 1105, Phone: 347-1219, Fax: 347-1288, Terry Surface, Alumni Affairs Lobby, Phone: 347-1247, Fax: 347-1356,

[email protected]

[email protected]

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CAMC Contact Information

The main number for all CAMC employees / departments / offices / clinics and patients: (304) 388-5432. Included in the back of this handbook is a Staff Directory for the CAMC Health Education and Research Institute.

WVU Morgantown Contact Information

The main number for West Virginia University, Morgantown, is: 1-800-344-9881 (WVU 1), Option #4 for the main operator This number allows you to request numbers for individuals and departments. Other phone numbers are most easily found within the GroupWise e-mail directory. Most HSC employees have an active e-mail address and their title and contact information is provided in the directory "pop-up." There is also a bound phone directory available that lists the phone numbers for all HSC associates on all three campuses: Morgantown, Charleston and the Eastern Division.

WVU Charleston Division Organizational Chart

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Campus Maps

Directions to WVU Charleston Division and CAMC Memorial Hospital 3200 MacCorkle Ave. SE, Charleston, WV 25304 From Beckley area, from the South: Take I-77 North to Charleston. Get off at Exit #95, MacCorkle Ave. Turn west on MacCorkle/Rt 61 North and drive approximately three miles. You will pass a Taco bell on your right at the 35th street traffic light. Turn right at the next light on 31st street, and drive into the CAMC Memorial Hospital campus. Stay to the right and follow the signs to visitor parking. From Logan area, from South: Take Route 119 North (Corridor G) to Charleston and turn right/south on Route 61/MacCorkle, at the Kanawha River. Drive south on Rt 61/MacCorkle for about 3 miles until you pass the University of Charleston on your left. Merge into left lane and prepare to turn left into the CAMC Memorial Hospital campus at the 31st street traffic light. Stay to the right and follow the signs to visitor parking. From the East: Take Rt 60/Kanawha Blvd west toward the state capitol. Turn right at the first stoplight, Chesapeake Ave. Turn right again at Washington Street. Follow Washington street east to the 35th street Bridge. Take the bridge over the Kanawha River. Turn right/north at the first light, on MacCorkle Ave. Take MacCorkle to the next light and turn right on 31st street into the CAMC Memorial Hospitals campus. Stay to the right and follow the signs to visitor parking. From the West: Follow I-64 East through Charleston. Merge with I-77 and pass the gold-domed State Capitol Building. Take exit #98 at the 35th street Bridge. Drive across the bridge and turn right/north at the first light, on Rt 61/MacCorkle Ave. Take MacCorkle to the next light and turn right on 31st street into CAMC Memorial Hospital campus. Stay to the right and follow the signs to visitor parking. From the North: Take I-77 or I-79 South into Charleston, following signs toward Beckley. I-79 merges into I-77. I-77 South merges with I-64 East. Pass the gold-domed State Capitol Building, and then take exit #98 at the 35th street Bridge. Drive across the bridge and turn right/north at the first light, on Rt 61/MacCorkle Ave. Take MacCorkle to the next light and turn right on 31st street into CAMC Memorial Hospital campus. Stay to the right and follow the signs to visitor parking. 8

Directions to CAMC General Hospital 501 Morris St., Charleston, WV 25301 From Beckley area, from the South: Take I-77 North to Charleston. Get off at Leon Sullivan Way exit. Stay in left lane through first traffic light. Turn left at the second traffic light onto Lee Street. Turn left at the next traffic light onto Brooks Street. Go through traffic light (past emergency room) turn right onto Lewis Street (at the base of the interstate ramp). CAMC General Hospital parking garage entrance is on the right. From Logan area, from south: Take Route 119 North (Corridor G) to Charleston and turn right onto the I-64 Charleston/Huntington ramp. Stay in right lane towards Charleston. Follow I-64 East through Charleston. Merge with I-77 South/I-64 East and take the Leon Sullivan Way Exit. Stay in left lane through first traffic light. Turn left at the second traffic light onto Lee Street. Turn left at the next traffic light onto Brooks Street. Go through traffic light (past emergency room) turn right onto Lewis Street. CAMC General Hospital parking garage entrance is on the right. From the East: Take Rt 60/Kanawha Boulevard west toward the state capitol. Turn left onto Brooks Street. Stay on Brooks Street and turn right (just past CAMC General Hospital emergency room) onto Lewis Street (at the base of the interstate ramp). CAMC General Hospital parking garage entrance is on the right. From the West: Follow I-64 East through Charleston. Merge with I-77 South/I-64 East South and take the Leon Sullivan Way Exit. Stay in left lane through first traffic light. Turn left at the second traffic light onto Lee Street. Turn left at the next traffic light onto Brooks Street. Go through traffic light (past emergency room) turn right onto Lewis Street (at the base of the interstate ramp). CAMC General Hospital parking garage entrance is on the right. From the North: Take I-77 or I-79 South into Charleston, following signs toward Beckley. I-79 merges into I-77. I-77 South merges with I-64 East. Take the Leon Sullivan Way Exit. Stay in left lane through first traffic light. Turn left at the second traffic light onto Lee Street. Turn left at the next traffic light onto Brooks Street. Go through traffic light (past emergency room) turn right onto Lewis Street (at the base of the interstate ramp). CAMC General Hospital parking garage entrance is on the right.

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Directions to CAMC Women and Children's Hospital 800 Pennsylvania Ave., Charleston, WV 25302 From Beckley area, from the South: Take I-77 North to Charleston. Merge onto I-64 West/I-77North. Merge onto I-64 West towards Huntington. Take the Washington Street/Civic Center Exit. Merge onto US-119 South. Turn left at first stop light. Turn left onto Pennsylvania Avenue. Get into right lane. Go through stop light. Women and Children's parking lot entrance is on the right, just past the emergency room. Follow the signs to visitor parking. From Logan area, from south: Take Route 119 North (Corridor G) to Charleston. Turn right onto the I-64 Charleston/Huntington ramp. Stay in right lane towards Charleston. Follow I-64 East to Charleston. Take the Lee Street Exit. Stay in right lane. Go through stop lights. Women and Children's parking lot entrance is on the right, just past the emergency room. Follow the signs to visitor parking. From the West: Follow I-64 East to Charleston. Take the Lee Street Exit. Stay in right lane. Go through stop lights. Women and Children's parking lot entrance is on the right, just past the emergency room. Follow the signs to visitor parking. From the North: Take I-77 or I-79 South into Charleston, following signs toward Huntington. Take the Washington Street/Civic Center Exit. Merge onto US-119 South. Turn left at first stop light. Turn left onto Pennsylvania Avenue. Get into right lane. Go through stop light. Women and Children's parking lot entrance is on the right, just past the emergency room. Follow the signs to visitor parking.

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Audiovisual Resources Biomedical Illustration Photography Services

Audiovisual Resources Brian Young is in charge of audiovisual services for the interactive classrooms in the WVU Robert C. Byrd Health Sciences Building 2014, 2024, 2015, 2000, 3296, and the webcasting room in the library. In these rooms, Brian offers setup and instruction on our existing technology such as PC, Video projector, Document camera, VCR/DVD playback and network access for the WVU LAN, as well as interactive connection to remote sites on the MDTV/IViN networks at WVU. You can reach Brian Young, MDTV by calling 304-347-1388. All audio/visual services for the Auditorium and 4th floor commons area will be coordinated through CAMC, as well as all CAMC crossover services (network, LCD projectors, laptops, VCR/DVD, teleconferences/video conferences). These audio/visual services can be scheduled by the CAMC Institute office by calling 304-388-9960. Production, Graphic Design and Photography Services The following services are available for our faculty and staff at the WVU Charleston Division: Production Services Graphic Design o Creation and production of Posters, Pamphlets, Brochures, Displays Illustrations o Digitally rendered or hand-drawn illustration work o Charts Color Laser Printing o Color Laser Printing from print-ready sources is available at a per page rate. Please contact Maynard for a price breakdown. To schedule Production Services, contact: Maynard Chapman, Biomedical Designer (304) 347-1256 [email protected] Photography Services Limited Photographic Services are being offered through the HSC Production Department and the HSC Library. Please see below to determine who to contact for your photo needs. Production Department Photography Services o Digital Still Photography of medical instruments and x-rays o Computer scanning of images or illustrations to file (for use in PowerPoint or developing) o Transfer of film slides to file (for use in PowerPoint or developing) To schedule any of these photographic services, contact:

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Maynard Chapman, Biomedical Designer (304) 347-1256 [email protected] HSC Library Photography Services o Portraits of new staff and faculty o Portraits of incoming students and residents o Photos of HSC events for website o Photo printing * Photo prints are available from the HSC Library at a cost of * .75 per 4 x 6 color photo print * 1.00 per 8 x 10 color photo print (Printed from camera smart media, memory cards or disk) To schedule any of these photographic services, contact: Patricia Dawson, Assistant Library Director & WebMaster (304) 347-1286 [email protected]

WVU Bookstore

The WVU Bookstore is located in the basement of the WVU building, to the left of the elevators. While there is currently no discount available for WVU faculty, staff, residents and students, most orders for textbooks, journals and other books can be received within about 3 working days depending on the vendor's stock. (304) 347-1272

Cafeterias and Vending

A variety of cafeterias, cafes and 24 hour vending machines are located at each campus. Check campus maps for details. In the WVU building, vending machines are located in the basement and on floors 2 and 3.

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Computer Lab Facilities

Computer Laboratory Facilities Computer Lab Room 2072 has 11 state of the art Computers. A Smart Board that can be operated just like a Computer Lab hours are from 8:30am to 4:00pm Mon to Fri. There are consultants available to help you with any computer question. The labs can be scheduled for classes in Work Processing, Spreadsheets, and Excel classes, however you must schedule all classes before the semester begins. The computer lab offers word processing, spreadsheet applications, and internet access. You may contact Amanda Bryant in Computer Services to schedule 347-1273. The Following can be accessed from the Computer Lab Mix- The Mountaineer Information Xpress (MIX) is a web platform for WVU students and faculty. The MIX is a digital tool to make communication easier for all members of the WVU community ­ both faculty and students. It is accessible from anywhere at anytime of the day or night. For more information go to http://www.wvu.edu/~mix// or call the help desk at 304-293-4444 ext. 1 Star- Student and Technology Achieving Results (STAR) web system is available Monday 7:00 am through Sunday 11:00 pm except for Tuesday and Thursday mornings from 1:30 am to 4:30 am. For more information go to http://star.wvu.edu./ or call the help desk at 304-293-4444 ext. 1 Sole- Secure Online Environment (SOLE) is the WVU Health Sciences Center' s portal for online education and information. It is a web-based tool for students to access courses and for instructors to build and maintain those courses. To receive a SOLE account one should go to http://sole.hsc.wvu.edu. Click on the link "request a SOLE account" located under the HELP tab on the right side. For any problems contact Information Technologies at 304-293-2491.

Copiers

Your department Administrator or designee will show you where copiers are located at each campus and provide you with an access code to use the photocopiers in your department. In the Robert C. Byrd Building, copiers are located in the elevator lobbies on the second and third floors.

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Chamber of Commerce

Charleston Area Alliance is a private, non-profit West Virginia organization promoting business and economic development, community development, education and workforce training, and quality of life. The Alliance builds on the successes of the three founding organizations ­ Business & Industrial Development Corporation (BIDCO), Charleston Chamber of Commerce, and Charleston Renaissance Corporation. Member Services provides benefits through communication and education and promotes teamwork throughout the organization. With membership approaching one thousand, Charleston Area Alliance anticipates continued success in our plan for a stronger, more viable community, and we invite you to join us. Charleston Area Alliance 1116 Smith Street, Charleston, WV 25301, Phone 340-4253, Fax: 340-4275 [email protected]

Development

Health Sciences at the West Virginia University' Charleston Division is responsible for s important research, and valuable education and medical services throughout the state. The Development Office helps raise money to support these endeavors. We work with individual donors, foundations, corporations, faculty and staff. Faculty and staff are encouraged to support the Development program. We know that our gifts demonstrate our shared commitment to our school and its important missions. If you would be interested in discussing giving options, or serving on the Development Committee, contact Development Officer Jackie Rosencrance at (304) 347-1231.

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Emergency and Evacuation Procedures

Many factors go into the decision to close or keep the University open. We have hundreds of students, faculty and staff on campus that we have to provide for, our clinics provide medical services to hundreds of patients everyday, and the Poison Center provides vital services throughout the state and additional services in the case of a biohazard. West Virginia University' Charleston Division is committed to the safety of our s students, faculty and staff. We understand that not everybody can make it to the University during major emergency or weather situations and we ask faculty and supervisors to make accommodations during these times. I. It is the policy of West Virginia University Charleston Division to remain open unless adversely affected by emergency situations. In the event of an emergency closure, it is the policy of the University to notify students, faculty and staff as expeditiously as possible of the need and scope for closure and the reason(s) for the closure. II. Definitions: Emergency Closure: any event that adversely affects the health, safety, or well being of students, faculty or staff, or which adversely affects the learning environment of the University and forces its closure. An emergency event may be a natural disaster or other sudden unplanned emergency condition. Essential Personnel: those University employees whose presence at the University during an emergency is deemed vital to ensure the continued operation of basic services. Such services include but are not limited to security and maintenance, or other services as dictated by the emergency. Natural Disaster: any event caused by naturally occurring elements such as snow emergencies, flooding, fire, etc. Sudden Unplanned Emergency Condition: any condition caused by human error, negligence, or intentional acts. Such events include exposure to hazardous chemicals, verifiable bomb threats, loss of utility service, failure of cooling system, loss of power, etc. III. Duties: Faculty and staff members: Unless otherwise notified of the University' s closure, make every reasonable effort to report to the University as scheduled. Those employees designated as "Essential Personnel" shall report for duty as directed by their department head. Each department head shall notify Human Resources of the names of employees designated by them as essential personnel.

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IV. Telephone Tree: In addition to the University Telephone Tree, each university department shall keep a department specific telephone tree for use in emergencies. The telephone trees should be used to notify appropriate University personnel of the closure of the University. Your department administrator or designee will include you in the phone tree.

Faculty Development: CME

There are numerous resourses and programs offered within the Health Sciences Center and around the institution for support with faculty development. Health Sciences materials may be found at http://www.hsc.wvu.edu/admin/facultydev/

GME

GME (Residents) The Office of Graduate Medical Education (in regard to CAMC residents) is located on the third floor of the WVU Building in Room 3045. For inquiries regarding residents, please contact your department's Program Director or the GME office. (304) 388-9946 / 388-9947

WVU Human Resources

For all state (WVU) and practice plan (WVUPC) staff and faculty, the Human Resources office is located on the 1st floor of the WVU education building in Kanawha City. The office is in the glass windowed area to the right of the main doors as you enter. Director of WVU / WVUPC Human Resources, Rena Cosby You may reach Rena Cosby via: Cheryl Maynard for WVU (state) issues: 347-1232 Barbara Petry for WVUPC (practice plan) issues: 347-1291

Information Systems

The Computer Services department offers a variety of computer, software and information technologies support services. To schedule an installation, repair or support, contact: Ron Richards, Manager of Information Systems Located in Room 2065, WVU RCB Building Phone: 347-1373, FAX: 347-1396 [email protected] 16

Legal Matters

Responding to a Subpoena or contact regarding testifying or legal matters The Office of the Associate Vice President and the division' legal counsel are s responsible for responding to subpoenas and/or inquiries regarding legal matters served on faculty members and staff employees in the course and scope of their employment with all components of West Virginia University' Charleston Division and the West s Virginia University Physicians of Charleston. Every faculty or staff member must forward the subpoena or any questions relating to testifying or matters relevant to legal proceedings to the Office of the Associate Vice President immediately upon receipt. You may contact the Office of the Associate Vice President and Dean Dr. Clark Hansbarger at (304) 347-1206 or Assistant Vice President David Perry at (304) 347-1289. You should not discuss the subpoena or your expected testimony or answer any questions until you have contacted Dr. Hansbarger or David Perry and been advised as how to proceed.

Health Sciences Library

The West Virginia University Charleston Division supports a full service medical information center for WVU students and CAMC employees. In West Virginia, only the main health sciences library in Morgantown has a larger collection of books and journals in the health sciences. The library is located on the first floor of the West Virginia University Robert C. Byrd Health Sciences Center on the CAMC Memorial Campus. The library has a collection of 380 current journals, 22,000 bound journal volumes and 25,000 books in all areas of medicine. There are two accredited medical librarians on staff as well as a full complement of support personnel to meet all your medical information needs. The library is open 8 AM to 9 PM Monday through Thursday, 8 AM to 4:30 PM on Friday, and 9 AM to 1 PM on Saturday for your convenience. House Staff and students have 24-hour access to the library. The library maintains a bank of personal computers for your use. You can access our web page at www.hsc.wvu.edu/charleston/library. From the web page you can access EbscoHost (full-text journals), The Cochrane Library (full-text), MD Consult (full-text), PubMed and a host of other digital resources. Through our access to the National Library of Medicine and OCLC, we can assess the collections of all national and international medical libraries for borrowing books and journal articles. Many times, your requested article can be sent digitally to your e-mail account. The Library invites all to come to the library and tour our facilities. They are always happy to meet and greet new users. Everyone who comes to our library receives the individual attention they need to succeed.

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Mail Room

The WVU Charleston Division Mailroom is located in the first floor lobby of the WVU RCB Building. The Mail Room is a support service responsible for the internal distribution of mail and smaller packages. The department is also responsible for internal and external incoming mail, the metering of all outgoing mail, and allocation of costs to individual departments. Personal mail may also be left with the mailroom staff or deposited in the mail slots (located across from the elevators on floors 1, 2 and 3) but you must provide your own postage. A stamp machine is located in the first floor lobby across from the elevators.

Maintenance and Repairs

Routine office maintenance issues (HVAC, lighting fixtures, electrical, plumbing) should be directed to your Administrator or designee for scheduling. In the WVU Charleston Division RCB Building, please direct maintenance issues to Facilities Manager Gary Phillips at (304) 347-1303.

News, Marketing and Communications Services

The Office of Communications and Marketing serves the Health Sciences schools, WVU Physicians of Charleston, and serves as a liason with CAMC Public affairs and the media. If you have news to share or become aware of student achievements, research results, awards or other information that may be of interest to the rest of the campus or the public at large, please contact Jeff Driggs, Director of Communications and Marketing at (304) 347-1283. Email Broadcasts The Communications Office serves as the transmission point for important news from the administration of the Division. Please check your GroupWise or email often to get the most up to date notices on happenings, meetings and important announcements. Charleston Division E-News A newsletter is sent to all faculty and staff. Once you are assigned an email address, it will be added to the mailing list for this communication. The E-News highlights happenings within the Division, lists upcoming events and recognizes accomplishments within the Division. If you have items for submission, please send them to Jeff Driggs at [email protected] or call (304) 347-1283.

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Important WVU Charleston Division Communications Policies Patient Confidentiality No information may be released on any patient without the consent of both the patient and his or her attending physician. HSC patients may not be photographed or videotaped for publicity purposes ­ either by staff photographers or the news media ­ without first signing a consent form. Blank consent forms are available through the Communications and Marketing Office. Releasing News to the Media The Communications and Marketing Department can assist in writing press releases and has mailing labels for all area, regional and statewide media outlets. Please call us for assistance in news items for general release. All releases must be approved through the office before they are made available to the media. Photographs for medical documentation are not included in this policy. Responding to Media Inquiries or Reporter Visits Often stories originate with calls or questions from reporters. Cooperation with reporters who are facing deadline pressure can often assure that the Health Sciences Center is portrayed accurately and favorably in the media. If a reporter questions information which is within your area of expertise, a short, straightforward and accurate answer is appropriate. Please inform The Communications Office of the media contact. Questions outside of your realm of responsibility should be directed to the Communications Office. If you are not sure how, or whether, to respond to a question, tell the reporter you will call them back. Ask what their deadline is and call the Communications Office or your department head or the dean for advice. Respond to the reporter' deadline even if it is s to say that your effort to find the information is still in progress. Arrangements for reporters or photographers to visit the Health Sciences Center should be made through the Communications Office. The HCS is open to the public and members of the press have the same access as our students and the public. Please call the Communications office prior to setting up any interviews or press events.

Parking

Your department Administrator or designee will show you where physician parking is located at each campus and will arrange to provide you with an access card that will work at all locations.

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Phone Systems

Phone System The WVU Charleston Division uses two Definity PBX 7500 systems, one at the CAMC Memorial Campus and one at CAMC General Campus. WVU' Charleston Division s uses an Intuity Audix system for our voice mail and services over 400 phones. HSC Phones When dialing within HSC at 3110 MacCorkle Ave SE, or from Behavioral Medicine only the last four digits need to be dialed. When dialing within the state of West Virginia just dial a 1 then the number leaving out the 304 area code. Audix can be accessed from your phone by dialing 1200, then pressing the # key, followed by your password and the # key. Audix can also be accessed from any phone in our building by dialing 1200, entering your phone number and # key, followed by your password and the # key. Audix can be accessed outside the building by dialing (304) 347-1200, entering your phone number and # key, followed by your password and the # key. Any new employees will have their password set to 1, and then Audix will walk you through the process of setting up a new password along with adding a personal greeting. Phone Features Hold * 4 Last Number Dialed *9 Call Park *8

Answer Back #8 Send All Calls *3 Cancel all Calls #3

In-House Phone Directories

The most current WVU Charleston Phone and Email listing is included in the back of this handbook. Updated versions will be made available periodically.

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Research

Institutional Review Board The CAMC/WVU- Charleston Division Institutional Review Board (IRB) ensures institutional compliance with federal and state regulations and protects the rights and welfare of individuals who serve as subjects of research conducted by medical staff, faculty, allied health professionals and students. 304-388-9971 Institutional Scientific Review Board The Institutional Scientific Review Board (ISRB) reviews all expedited and full-board investigator-initiated research proposals for sound scientific design and methodology. Please be advised that all resident research must be reviewed by Dr. Mary Emmett, Director, Health Services and Outcomes Research prior to ISRB submission 304-3889973 Mary Huntley Director, Research and Grants Room 3275 (304)-388-9975 Email: [email protected] Patti Salisbury Sponsored Projects Room 3273 (304)-388-9974 Email: [email protected] Jongie Shelton Administrative Assistant Room 3284 (304)-388-9970 Email: [email protected] Jennifer Eva Research Review Coordinator Room 3283 (304)-388-9971 Email: jennifer.eva @camc.org Andria Eva Grants Development Specialist Room 3271 (304)-388-9978 Email: [email protected] Carrie Croson Research Review Specialist Room 3272 (304)-388-9973 Email: [email protected]

Research & Grants Administration CAMC Health Education and Research Institute 3110 MacCorkle Avenue, SE Room 3284 Charleston, WV 25304 Phone: (304) 388-9970 Fax Number: (304)-388-9976

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Room Scheduling

To view the daily schedule of events / meetings and conferences in the WVU Building, Click on: http://www.hsc.wvu.edu/charleston/room/index.htm Should you need to schedule a room in the WVU Building for a meeting / conference / class, reservations can be made on this site. http://www.hsc.wvu.edu/charleston/room/index.htm

Security

Security for all departments is provided by CAMC security staff. For departments at the General Division and W&C Hospital sites, CAMC security is present 24-hours daily. At the Memorial Division campus in Kanawha City, security is provided 24-hours daily in the WVU/WVUPC clinical areas of the hospital and in the WVU education building, it is provided 6pm to 6am daily and 24 hours a day on weekends and holidays. Security can be reached: (304) 388-5572

Student Services

The Office of Student Services is located on the third floor of the WVU Building in Room 3049. (304) 347-1319 James P. Griffith, M.D. Associate Dean for the Office of Student Services on the Charleston Division Campus Kathleen P. Bors, M.D. Assistant Dean for the Office of Student Services on the Charleston Division Campus Rachael Trout Administrator, Student Services Charleston Division

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WVU Physicians of Charleston

The West Virginia Medical Corporation, doing business as West Virginia University Physicians of Charleston is a multi-site practice of primary care and specialty physicians whose mission is to support the schools of Medicine and Dentistry at West Virginia University' Robert C. Byrd Health Sciences Center, Charleston Division. s We bring the exceptional quality of WVU and its affiliated physicians to convenient locations throughout the Kanawha Valley. Our physicians and staff are committed to providing the highest quality healthcare in a friendly environment. John Harman, MBA, CPA (304) 347-1208 Executive Vice President & COO Jane W. Haley, MBA (304) 347-1297 Director of Finance & Budgeting

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Information

New Faculty Handbook 2005 no bylaws phones

23 pages

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