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Season of Sharing /FEMA Eligibility

SEASON OF SHARING/FEMA ELIGIBILITY

SEASON OF SHARING

Season of Sharing (SOS) is first and foremost a homeless prevention rental assistance program. A `critical family need' application may be considered on a case-by-case basis. Rental assistance requests are always prioritized, thus a `critical family needs' request may not be approved if existing funds cannot support it.

Eligibility Requirements

1. Low-income San Francisco residents who are at risk of losing their housing or need assistance with their deposit or have a critical family need that can be resolved by Season of Sharing assistance. 2. Client must be a San Francisco resident (application must show proof of San Francisco residency). 3. Client must not have used this fund in the past. Email Jemari at [email protected] (preferable) or call (415) 557-6484 to check if client ever received a grant (all adults in the household must be cleared, including adult children 18+). Clearance must be completed within 30 days of application. If more time has elapsed you must re-clear the household. 4. All other options such as a payment plan, family/friend loans or other resources must have been exhausted before applying for this grant. 5. Families with minor children in their custody or Individuals who are over 60+ years of age or Individuals who are verifiably disabled (temporarily or permanently). 6. All prospective recipients must have a verifiable income and rent cannot exceed 80% of their net income. 7. Additional funds needed, for either back rent or security deposit, must be secured by the client and verified through a copy of money order or receipt from landlord. This must be done at time of client's interview before SOS funds are paid to the landlord. If other rental assistance is secured, this assistance must be verified as well. 8. Heads of household requesting assistance must either have a signed rental agreement or lease before scheduled appointment (if it is for a deposit, a letter from the landlord securing the unit is acceptable). · · No Subleases No maintenance or late fees

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Season of Sharing /FEMA Eligibility

Type of Funding

1. Rental Assistance (Deposit or Delinquent Rent). 2. Critical Family Need that can be resolved through SOS assistance.

Maximum Amount of Grant

1. $1,200 · SOS will only pay either for security deposit (not first or last month's rent) or delinquent rent. · For subsidized housing only the tenant portion of the rent can be paid. · Furniture is for emergency only (fire, bed bugs, or directly moving from homelessness into permanent housing). · Furniture requests for `Critical Family Need' are limited to either beds or dining table and chairs. SOS will pay for beds ($250 per person-per bed to a maximum of $1,200) or $350 for a set of dining table/chairs. · If unsure whether a request fits a critical family need call Jemari at (415) 557-6484 prior to filling out the application.

General Instructions for both SOS and FEMA applications

Before submitting an application: 1. Be sure to either email (preferable) Jemari Foulis at [email protected] or call (415) 557-6484 to be sure client (and secondary adults in household, including adult children) has not received assistance in the past. 2. If there is another adult in the household add secondary adult to the Intake Form, including date of birth and SS# (be sure to include secondary adult documentation same as head of household. Example: income and identification, etc.). 3. The Intake Form is legible and completely filled out. 4. On the Intake Form in the section under "Reason: Explanation" you must explain in detail why an application for assistance is being sought such as a family emergency, unemployment, etc. 5. On the Intake Form in the section under "What other actions have been taken..." you must describe what other actions the client took to meet these needs (such as payment plan with landlord, borrowing money from family/friends, etc.) that were unsuccessful before applying for this grant. 6. The client signed the Intake Form. 7. The name and address of the landlord/vendor is accurate and legible (this is what the Fiscal Agent relies upon when sending out the checks). 8. Income should be current (within last month) and reflect one full month's net income (note: food stamps is considered income and should be added to cash income). 9. Income reflected on budget must exactly match income documentation. 10. Income must be verified so if client is employed through a private employer they must verify income by showing a letter of employment from employer and either a. checks totaling one month income or b. bank statement showing at least one month of deposits of income or c. income verification and rental expense of employer to ensure that the employer has sufficient funds to pay client.

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Season of Sharing /FEMA Eligibility 11. The information/documentation is accurate and current. 12. All forms and supporting documentation are attached. 13. If it is a FEMA or HAAS application please write in large letters the applicable fund, either "FEMA" or "HAAS", on the top of the intake form. 14. W9 form must have the same name as the landlord on the Intake Form. Checks will not be written if the W-9 is not the same as name on Intake Form or W-9 is incorrect or missing information. · · ·

Incomplete applications that are missing documentation may be returned to referral agency to complete. All pending applications older than two weeks will be returned to referral agency (a new application with current information can be re-submitted). Any Application that has been determined to include fraudulent information will be permanently denied.

Application packet must be organized in the following manner: (based upon what is necessary for each request as stated in this document)

· · · · · · · · · · Intake Form on the top. Copy of email clearance (preferable) or write "Jemari" in top right hand corner of Intake Form to indicate that there was a phone clearance. Budget and payment plan forms. SS cards, birth certificates, I.D. Cards. Current income verification (one month). Lease, rental agreement or letter from the landlord that includes amount of rent and deposit. Other supporting documentation. W-9 confirmation form. W-9 and /or proof of ownership. Staple entire application prior to submission (INTAKE FORM ON TOP).

Mail to: Jemari Foulis -ZB34 Rental Assistance Coordinator Housing & Homeless Programs San Francisco Human Services Agency PO Box 7988 San Francisco, CA 94120-7988 Must be received by the Friday before the Review Committee Meeting date or it can be dropped off at the start of the Review Committee Meeting. Review Committee meetings are held at St. Anthony's Foundation at 150 Golden Gate Avenue, San Francisco on the 1st and 3rd Tuesday of the month at 1:30.

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Season of Sharing /FEMA Eligibility

Documentation needed for Back rent

1. 2. 3. 4. 5. 6. Picture ID for everyone in household (all adults). Birth Certificates for children. Social Security Card for everyone in household (all adults). Income (NET) Verification (all income supported by current documentation). Budget form (income must be verifiable and exactly match income verification). Rental Agreement or Lease, if Section 8 Housing, copy of Housing Assistance Payments (HAP) Agreement. Lease should have all the names of the household. 7. Letter from landlord stating total amount owed including what the current rent is and what months are owed. 8. If SOS is paying a portion for back rent or deposit and client is paying a portion, verification is needed to show how the client will obtain the rest of money. Example: a letter is needed from landlord indicating agreement to a payment plan, or copies/receipt of the client's paid share to the landlord, or letter from agency paying the difference. 9. Payment Plan form must be filled out if amount due exceeds Season of Sharing request. A written payment plan agreed upon by the landlord would be acceptable if there is enough money in the budget to support it. 10. W-9 form/tax ID from landlord (not needed if San Francisco Housing Authority). 11. W-9 conformation form. 12. Proof of Building Ownership (not needed if check is written to San Francisco Housing Authority, property management or corporation). Must have Proof of Ownership if check is written to an individual. Example: tax bill, utility bill, mortgage bill or deed (PG&E bill/ telephone bill is not acceptable documentation).

Documentation needed for Security Deposit

Picture ID for everyone in household (all adults). Birth Certificates for children. Social Security Card for everyone in household (all adults). Income (Net) Verification (all income supported by current documentation). Budget form (income verification must match income exactly). Rental Agreement, lease, or letter from landlord securing the unit showing monthly rent and amount of security deposit (if it is SFHA or other subsidized lease it must show tenant portion of the rent). 7. If SOS is paying a portion for deposit and client is paying a portion, verification is needed on how rest of money will be obtained by client. Example: a letter is needed from landlord indicating agreement to a payment plan, or copies/receipt of the client's paid share to the landlord, or letter from agency paying the difference. 8. Payment Plan if amount due exceeds Season of Sharing request. 9. Proof of Building Ownership (not needed if check is written to San Francisco Housing Authority, property management or corporation). Must have Proof of Ownership if check is written to an individual. Example: tax bill, utility bill, or deed showing name of landlord and address if rental unit (PG&E or telephone bill is not acceptable documentation). 1. 2. 3. 4. 5. 6.

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Season of Sharing /FEMA Eligibility

Documentation needed for Critical Family Need

Critical Family Need grant maximum is $1,200. · · · Furniture is for emergency (fire, bed bugs, or moving from homelessness). Furniture requests for `Critical Family Need' are limited to beds or (not both) dining table and chairs. SOS will pay for beds ($250 per person-per bed to a maximum of $1,200) or (not both) $350 for a set of dining table/chairs. Call Jemari at (415) 557-6484 before filling out application to ensure it fits critical need.

1. 2. 3. 4. 5. 6. 7. 8. 9.

Picture ID for everyone in household (all adults). Birth Certificates for children. Lease or rental agreement if for furniture request. Itemized vender estimate. Social Security Card for everyone in household. Income Verification (all income supported by current documentation). Budget form (income verification must match income exactly). Verification of need and cost of critical need. If SOS is paying a portion of the critical need and client is paying a portion, verification is needed on how rest of money will be obtained by client. 10. Payment Plan form, if amount due exceeds request. 11. W-9 form/ tax ID from Vender. 12. W-9 confirmation form.

FEMA

(Or HAAS)

NOTE: HAAS funds follow the same criteria and guidelines as FEMA. The maximum grant is $1000.

Eligibility Requirements

(Check with Jemari to be sure FEMA or HAAS funds are available before doing an application) 1. Does not fit SOS Criteria (no custody of children under 18 years of age, not disabled and under 60 years of age). 2. FEMA will pay for ONE MONTH'S rent only--NO DEPOSITS or CRITICAL NEED. 3. Low-income SF residents who are at risk of losing their housing. 4. Client must be a San Francisco resident and have not used the program within the previous ten years. Email Jemari at [email protected] or call (415) 557-6484 to check if client ever received grant. 5. All prospective recipients must have a verifiable income and rent cannot exceed 80% of their income. 6. Additional funds needed for back rent must be secured by the client and verified through a copy of money order or receipt from landlord at time of client's interview before funds are paid to the landlord. If other rental assistance is secured, verification of that assistance must be included as well. 7. Must have a signed rental agreement, lease or letter from the landlord that shows the monthly rent for a request for first month's rent. If it is a request for delinquent rent,

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Season of Sharing /FEMA Eligibility there must be a letter from the landlord indicating current monthly rent, how much back rent is due and what for which months. 8. Must either have a signed rental agreement, lease or letter from the landlord securing the unit before scheduled appointment. 9. No Subleases. 10. No maintenance or late fees.

Maximum Amount of Grant

1. One months rent up to $1000 · FEMA will only pay for one month's rent (either back rent or first month's rent- NO DEPOSITS). · For subsidized housing only the tenant portion of the rent can be paid.

Documentation needed for FEMA

1. 2. 3. 4. 5. Picture ID for everyone in household (all adults). Social Security Card for everyone in household. Income (NET) Verification (all income supported by current documentation). Budget form (income verification must exactly match income). Rental Agreement or Lease showing monthly rent and household names. (If SFHA, or other subsidized rent program, must show tenant portion of rent) 6. If FEMA is paying a portion for rental assistance and client is paying a portion, verification is needed on how rest of money will be obtained by client. Example: a letter is needed from landlord indicating agreement to a payment plan, or copies/receipt of the client's paid share to the landlord. 7. Payment Plan form, if amount due exceeds request. A written payment plan agreed upon by the landlord would be acceptable if there is enough money in the budget to support it. 8. W-9 form/tax ID from landlord (not needed if San Francisco Housing Authority). 9. W-9 confirmation form. 10. Proof of Building Ownership (not needed if San Francisco Housing Authority, property management company or corporation). Example: tax bill, utility bill, or deed (PG&E/ telephone bill is not acceptable documentation). Be sure to write either FEMA or HAAS (dependent on what fund is available) on the top of the application in Bold Letters.

NOTE: Holy Family Day Home is the Fiscal Agent for the San Francisco Season of Sharing and FEMA grants. The check to the landlord /vendor will be issued on Holy Family Day Home checks. You may want to alert client/landlord or vendor to this fact.

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