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Contents

Directives and Forms Index

Directives and Forms Index

Forms

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 4 7 17-A 17-R 25 128 128-B 178 189 542 571 604 673 697 773 835 919 929 961-A 969 991 1000 1011 1012 1017-A 1017-B 1091-A 1091-B Title Employee's City or County Withholding Certificate Service Record Accountable Items Requisition from Stamp Distribution Office Recapitulation Sheet Trust Fund Account Travel and Admittance Identification Credential Card Officer's Identification Card (Green Card) Specific Travel Order -- Relocation & Relocation Agreement Stocking Plan for New Directives and Forms Inquiry -- Registered Article or Insured Parcel or Ordinary Parcel Discrepancy of $100 or More in Financial Responsibility Credit Card Non-Receipt Report Report of Rifled Parcel Extension of City Delivery Service Records Transmittal and Receipt Quarterly Report of Originating Registered and COD Transactions Facility Planning Data Major Facility Planning Data Post Office Property Record Material Recycling and Disposal Application for Promotion or Reassignment Domestic Claim or Registered Mail Inquiry Travel Advance Request and Itinerary Schedule Travel Voucher Time Disallowance Record Unauthorized Overtime Record Post Office Box Fee Register Register for Caller Service Fees Section Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 277.221 277.211 Exhibit 892 324.2 Exhibit 892 Exhibit 225, Exhibit 892 Exhibit 225 Exhibit 225 Exhibit 892 Exhibit 892 Exhibit 892 512.233 512.233 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892

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Administrative Support Manual

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 1093 1094 1096 1188 1192 1199-A 1216 1221 1224 1230-A 1230-B 1230-C 1234 1236-A 1242 1242-A 1260 1261 1262 1268 1269 1311 1312 1314 1314-A 1357 1375 1375-P 1377 1412-A Title Application for Post Office Box or Caller Service Request for Post Office Box Key or Lock Service Cash Receipt Cancellation of Organization Dues from Payroll Withholdings US Savings Bond Authorization for Purchase and Request for Change Direct Deposit Employee's Current Mailing Address Advanced Sick Leave Authorization Court Duty Leave -- Statement of Service Time Card -- Week 1 Time Card -- Week 2 Time Card -- Other Service Utility Card Weekly Loan, Transfer, and Training Hours Court Ordered Child Care or Alimony Payment Commercial Garnishment Withholding Notice or Wage Earner Plan Allotment Request Nontransactor Card Nontransactor Report PSDS Loaned Employee Nontransactor Card Employee Suggestion Control Record Employee Suggestion Carrier Transportation Agreement Local Transportation Payments Regular Rural Carrier Time Certificate Auxiliary Rural Carrier Time Certificate Request for Computer Access Employee Identification Card Postmaster's Identification Card Request for Payment of Postmaster Replacement and/or RSC Postmaster Changes Daily Financial Form Section Exhibit 892 Exhibit 892 Exhibit 892, 422.273 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 272.343 277.231 277.232 Exhibit 892 Exhibit 892, 422.282, 422.291, 543.42

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Directives and Forms Index

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 1412-B 1476 1481 1483 1508 1509 1510 1532 1538 1542 1551 1552 1553 1554 1555 1556 1564 1564-A 1564-B 1567 1571 1576 1578-B 1583 1586 1597 1604 1608 1621 1627 1628 Title Daily Financial Report PSDS EMR Items Transcript Register of Checks Drawn on Symbol 9500 Accounting Copy -- 9500 Form Statement by Shipper of Firearms Sender's Application for Recall of Mail Mail Loss/Rifling Report Semiannual Check of Overflow Mail Receipts for Post Office Box/Caller Service Fees Service Point Delivery Requirements Accountbook for Post Offices and Financial Reporting Units -- CAGs A - L Accountbook for CAGs K - L (Looseleaf) Statement of Account (CAGs K - L) Statement of Account (CAGs H - J) Statement of Account Suspense Items -- Support Information Address Change Sheet Delivery Instructions Special Orders Requisition for Rubber and Steel Hand Canceling Stamps Undelivered Mail Report Requisition for Duplicating Service Requisition for Facing Slips or Labels Application for Delivery of Mail Through Agent Supply Record Work Assignment and Mail Count (Messenger Operations) Confirmation of Trust Fund Balance Emergency Salary Authorization and Receipt Delivery Management Report General Purpose Ruled Form Individual Key Record Section Exhibit 892, 422.282, 422.291, 543.42 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 225, Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 372.21 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 273.461, 273.462

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Administrative Support Manual

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 1700 1717 1723 1724 1725 1726 1727 1764 1767 1768 1769 1770 1772 1773 1783 1784-A 1784-B 1784-C 1804-C 1813 1823 1838 1838-A 1838-B 1838-C 1839 1840 1840-B Title Accident Investigation Worksheet Bid for Preferred Assignment Assignment Order Suggestion Log Employee Suggestion Evaluation Suggestion Acknowledgment/Advice Award Recommendation/Authorization Accident Analysis Summary Report of Hazard, Unsafe Condition or Practice Safe Driver Award Committee Decision Accident Report (3-part snap-out w/13-part instruction book) Hazardous Materials Incident Report Accident Log Report of Hazard Log On-the-Job Safety Review/Analysis Safety and Health Inspection Checklist (Facilities over 10,000 sq ft) Safety and Health Inspection Checklist (for Facilities less than 10,000 sq ft) Safety and Health Deficiency Report Postmaster's Certification of SDM Equipment Maintenance Late Leaving and Returning Report -- First Carrier Delivery Trip Equal Employment Opportunity Program Carrier's Count of Mail -- Letter Carrier Routes (Mgmt. Summary) Carrier's Count of Parcel Post & Combination Services Worksheet/Management Summary Parcel Post Firm Delivery Worksheet Carrier's Count of Mail -- Letter Carrier Routes Worksheet Payment Record for Carrier Drive-Out Agreements Carrier Delivery Route -- Summary of Count and Inspection Carrier Timecard Analysis Section 253.123, Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 277.222 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892

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Directives and Forms Index

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 1846 1858 1902 1903-DZ 1908 1915 1994 2007-A 2007-B 2007-C 2013 2016 2025 2028 2041 2041-A 2066 2081 2106 2130 2132 2146 2181 2181-C Title Quarterly List of Money Orders Issued Duplicating Control Register Justification for Billing Accounts Receivable Invoice and Statement Financial Adjustment Memorandum Authorization to Flag Employee's Accounts Employee's Work Schedule Window Transaction Record Window Transaction Conversion Window Transaction Survey Sensitive Security Clearance Processing Request Mail Theft and Vandalism Complaint Contract Personnel Questionnaire Travel Advance Request (Relocation Worksheet) USPS Building Pass -- Headquarters USPS Building Pass -- Tenant Updated Personnel Security Questionnaire Contractor Employee Assignment Notification Adjudication -- Tort Claims Claim for Loss -- Initial Letter Claim for Accountable Financial Loss Employee's Claim for Personal Property Authorization and Release Authorization and Release -- Background Investigation (USPS Contractors & Employees of Contractors) Subrogation Receipt Accident Report -- Tort Claim Daily Time Record Pay, Leave, or Other Hours Adjustment Request Rural Pay or Leave Adjustment Request PSDS Hours Adjustment Record Facility Evaluation Sheet (Space & Condition) MOD 2 Performance Summary -- Mail Volume Section Exhibit 892 372.22 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 272.225, 272.226, 272.227, 272.241, 272.344 Exhibit 225, Exhibit 892 272.343, Exhibit 892 Exhibit 892 277.212 277.213 272.25 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 272.224 272.343

2188 2198 2202 2240 2240-R 2243 2282 2371-A

253.24 253.121, Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 512.223 Exhibit 892

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Administrative Support Manual

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 2371-B 2417 2452-A 2452-B 2452-C 2456 2480 2548 2550 2591 2858-C 2858-R 2866 2866-IP 2932 2933 2944 2960 3018 3036 3083 3176 3189 3205 3210 3216 3217 Title MOD 2 Performance Summary (Clerk Mailhandler Work Hours) Confidential Statement of Employment and Financial Interests (For Use by Postal Service Employees) Performance Evaluation for EAS Employees -- General Form Performance Evaluation for EAS Employees -- Supervisors and Managers EAS-19 and Below Performance Evaluation for EAS Employees -- Postmasters EAS-15 and Below Narrative of Work Accomplishments Driving Record Individual Training Record -- Supplement Sheet Interview Notice Application for Employment Worksheet for Multidelivery Stop Rural Carrier Cost System FY 1991 Presort Verification Record In-Plant Verification for Second- and Fourth-Class Matter Customs Collections Summary Register of Uncollected Customs Charges Receipt for Customs Duty Mail Inventory Record Affidavit of Applicant for Issuance of a Duplicate Postal Check w/o Execution of Undertaking of Indemnity Record of Stamp Stock Requisitions Trust Accounts Receipts and Withdrawals Bank Transaction Record Request for Temporary Schedule Change for Personal Convenience Requisition for Plain Stamped Envelopes Interim Receipt for Stamp Stock Submitted for Redemption Requisition for Postal Cards -- Bulk Quantities Order for Forms 3216 (Requisition for Postal Cards -- Bulk Quantities) Section Exhibit 892 211.33 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892

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Directives and Forms Index

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 3220 3227 3227-R 3236 3238 3239 3239-A 3240 3294 3295 3309 3317-A 3356 3368 3369 3499 3501 3501-A 3502 3503 3508 3510 3511 3526 3533 3538 Title Claim for Stamped Envelope Discount Stamps by Mail Stamp Purchase Order Uniform Allowance Cap Disbursement Stamps & Stamped Paper Destruction Certificate Payroll Deduction Authorization to Liquidate Postal Service Indebtedness Payroll Deduction Authorization to Liquidate Other Government Agency Indebtedness Uniform Allowance Inquiry Cash and Stamp Stock Count and Summary Daily Record of Stamps, Stamped Paper, and Nonpostal Stamps on Hand Advice of Shipment/Stamp Invoice Retail and Philatelic Products -- Clerks Daily Sales Record Stamp Requisition -- Bulk Quantities Stamp Credit Examination Record Consigned Credit Receipt Operations Analysis Report Application for Periodicals Mailing Privileges (General) Application for Periodicals Mailing Privileges (News Agents or Foreign) Application for Periodicals Mailing Privileges (Institutions and Societies) Record of Deposits Made While Second-Class Application Is Pending Requisition for Saleable Items (Other than Stamps) Application for Additional Entry, Reentry, or Special Rate Request for Periodicals Publication Application for Periodicals Mailing Privileges (Requestor) Statement of Ownership, Management and Circulation Application and Voucher for Refund of Postage and Fees Irregular Handling of Undeliverable Periodicals Publication Section Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892

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Administrative Support Manual

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 3541-C 3541-E 3541-N 3541-R 3543 3544 3546 3547 3548 3555 3575 Title Periodicals Certification for Multiple Issues (On the Same Day) Periodicals Certification for Multiple Issues (Not on the Same Day) Postage Statement -- Periodicals -- Nonprofit Rates Postage Statement -- Periodicals -- Regular and Science of Agriculture Rates (Special) Record of Periodicals Postage Post Office Receipt for Money Forwarding Order Change Notice Notice to Mailer of Correction in Address Review and Verification of Circulation Report of Returned Mail Change-of-Address Order Section Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 274.5 274.5 Exhibit 892 Exhibit 892 Exhibit 892, 461.321, 461.322 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892

3575-WWW Change-of-Address Order -- World Wide Web 3582-A 3582-C 3584 3600-PC 3600-R 3601 3601-A 3602-N 3602-PC 3602-PO 3602-R 3603 3604 3605-PC Postage Due Bill Postage Due Invoice Postage Due Log Statement of Mailing with Metered or Precanceled Postage Affixed -- First Class Mail Postage Statement -- First-Class Mail -- Permit Imprint Application to Mail Without Affixing Postage Stamps Application or Update for a License to Lease and Use Postage Meters Postage Statement -- Nonprofit Standard Mail -- Permit Imprint Statement of Mailing -- Bulk Rates Postage Collected Through Post Office Meter Postage Statement -- Regular Standard Mail -- Permit Imprint Receipt for Postage Meter Settings Nonuse Revocation of Mailing Permit or Meter License Statement of Mailing with Meter Postage Affixed -- Priority Mail and Zone-Rated Fourth-Class Mail

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Directives and Forms Index

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 3605-R 3609 3609-PO 3610 3613 3616 3618 3619 3620 3623 3624 3625 3650 3651 3652 3701 3702 3721 3743 3749 3801 3801-A 3806 3815 3816 3821 3822 3826 3827 Title Postage Statement -- Priority Mail and Zone-Rated Standard Mail (B) -- Permit Imprint Record of Permit Imprint Mailings Control for Post Office Meter Record of Postage Meter Settings Cancellation of Permit Report of Quarterly Verification of Metered Mail Local Setting of Postage Meter Licensed at Another Office Permit Number Record Permit to Use Precanceled Stamps or Government Precanceled Stamped Envelopes Application Application for Nonprofit Standard Mail Rates at Additional Mailing Office Application to Mail at Special Bulk Third-Class Rates Merchandise Return Permit Application Postage Statement -- International Surface Air Lift Postage Statement -- International Permit Imprint Mail or Bulk Letters to Canada with Permit Imprint Postage Statement -- International Priority Airmail Delivery Survey Test Mailing Record (Collection and Special Test Mailings) Publication Watch Delayed Mail Report -- All Post Offices Irregularities in the Preparation of Mail Matter Standing Delivery Order Agreement by a Hotel, Apartment House, or the Like to Assume Responsibility for Registered Mail Receipt for Registered Mail Plant-Load Authorization, Application, Worksheet, and Agreement COD Mailing and Delivery Receipt Clearance Receipt COD Tag Transmittal Registry Irregularity Report Irregularity Report of Insured and COD Mail Section Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 379

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Administrative Support Manual

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 3830-A 3841 3845 3849 3854 3854-A 3861 3861-A 3862 3863 3867 3871 3877 3883 3883-A 3921 3922 3925 3930 3932 3956 3958 3959 3968 3971 3972 3973 3977 3978-A 3978-B 3978-D 3996 3997 Title Registry Dispatch Record Post Office Record of Claim Annual Verification of Circulation Delivery Notification/Reminder/Receipt Manifold Registry Dispatch Book Registered Mail Dispatch Bill (1850/carton) COD Loss Claim Filed by Sender Loss Claim Damage Claim Filed by Sender Damage Claim Filed by Addressee Accountable Mail Matter Received for Delivery Receipt Verification -- Insured and Returned COD Mail Firm Mailing Book for Accountable Mail Firm Delivery Book Firm Delivery Receipt (1600/carton) Volume Recording Worksheet Customer Services Volume Recording Worksheet Daily Address Information Operations Analysis Operations Analysis CSMDS Plan Input Sheet Authorization for Medical Attention Main Stock (or Unit Reserve Stock) Transaction Record Daily Recap -- Stamp Stock Transactions Daily Mail Collection Record Request for or Notification of Absence Absence Analysis Military Leave Control Duplicate Key Inventory Letters and Flats Distribution Parcel Distribution Accountable Mail Carrier -- Auxiliary Control Unit Daily Record Section Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892

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Directives and Forms Index

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 3998 3999 3999-A 3999-B 4003 4003-A 4015-A 4015-B 4015-C 4015-D 4015-E 4015-F 4024 4027 4098-F 4209 4239 4240 4241 4241-A 4248 4314-A 4314-C 4315 4460 4503 4508 4509 4513 4513-A 4515 Title Unit Summary of City Delivery Assignments Inspection of Letter Carrier Route Deliveries/Inspection Record -- Worksheet Collection Route Inspection Official Rural Route Description Official Rural Route Description Continuation Sheet Rural Carrier Agreement to Use Annual Leave Pursuant to Election of Higher Route Classification Rural Carrier Agreement to Terminate Guarantee Rural Carrier Agreement to Terminate Guarantee (Exercising Retreat or Bidding Rights) Rural Carrier Agreement to Terminate Guarantee Rural Carrier Agreement to Use Annual Leave Earned to Reduce Actual Work Hours Rural Carrier Agreement to Use Annual Leave Earned to Obtain Protected Salary Request to Repair Roads Petition for Change in Rural Delivery Employee Identification (Face) Project Authorization Rural Route Count of Mail Rural Carrier Trip Report Rural Delivery Statistics Report Rural Route Evaluation Rural Route Inspection Report Consumer Service Card (Spanish) Consumer Service Card Evaluation of Routes for Motorization Vehicle Record/Trip Ticket Vehicle Delivery Control Sheet Vehicle Maintenance Facility Inventory Order VMF Inventory Purchase Scheduled/Unscheduled Maintenance Record Scheduled/Unscheduled Shop Maintenance Record Vehicle Assignment Justification and Request Section Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 277.233, 277.234, 277.31 513.112, 517.833 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892

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Administrative Support Manual

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 4516 4523 4527 4529 4533 4534 4539 4541 4551 4565 4567 4569 4570 4572 4574 4575 4575-A 4577 4582 4584 4586 4587 4594 4595 4597-A 4625 4626 4686 4686-A Title Emergency Vehicle Hire Use Damage Claim Certification for Hired Vehicles Mail Hauling Vehicle Requirements Inventory/Parts Tools MVS Schedule Inventory Adjustment Record and Parts Transferred Between VMFs Railroad Van Movement Log Order-Invoice for Vehicle Repair (Commercial Work Order) Projected Fleet Requirements Vehicle Repair Tag Commercial Service Station Procurement Record Vehicle Use Plan Vehicle Time Record Tractor Log Daily Record of Gasoline, Diesel Fuel, and Motor Oil Issued MVS Vehicle Survey Five Day Summary -- Motor Vehicle Service Vehicle Utilization Leased Vehicle Condition Report Operator's Record Observation of Driving Practices Accident Information Request to Repair, Replace, or Dispose of Postal-Owned Vehicle Vehicle Sales Request and Report Sale-Purchase Agreement (Vehicles) Issuance and Inventory of Supplemental Metric Tool Kit -- Auto Mechanic Mounted Tires and Batteries Authorized for Fleet Use Vehicle Fuel and Motor Oil Purchase Record Shipping Order Shipping Order Section Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892, 544.616, 544.624 Exhibit 892 Exhibit 892

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Directives and Forms Index

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 4703 4707 4805 4835 4841 4851 4852 4871 4872 4877 4984 5139 5140 5201 5397 5398 5399 5406 5407 5420 5427 5429 5431 5443 5461 5463 5466 5479 5496 5500 Title Out of Order Out of Order Tag Maintenance Work Order Request Repair and Alteration Inspection Report Fuel and Utilities Record Housekeeping Inspection Workload Analysis and Summary Relocation Miscellaneous Expense Allowance Claim Claim for Subsistence Expenses -- Temporary Quarters Reimbursement of Real Estate Expenses -- Change of Official Station Repair Parts Requisition Nonpostal Service Temporary Employee Non-Postal Service Contractor Employee Mail Van Inspection Contract Route Extra Trip Authorization Transportation Performance Record Contract Routes Performance Record Box Delivery Contract Route Survey Highway Contract Route Survey/Service Charge Certification of Insurance Contract Route Review and Award Certification of Exceptional Contract Service Performed Contract Route Box Customer Notice Contract Route Statement, Schedule and Specifications Account Due Deceased Contractor Highway Mail Transportation Performance Report Late Slip Contract Adjustments Adjustment Analysis and Report Contract Route Irregularity Report Section Exhibit 892 Exhibit 892 Exhibit 892, 531.323, 536.41, 536.5 Exhibit 892 Exhibit 892, 542.13, 542.3 Exhibit 892 Exhibit 892, 535.263, 535.264 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 272.42, 277.242 272.331, 272.42, 277.243 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892

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Administrative Support Manual

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 5500-A 5505 5625 5625-C 5631 5637 5639 5659 Title Contract Route Irregularity Report Cost Evaluation -- Postal Vehicle Service versus Contract Service Express Mail Custom Designed Service Receipt Express Mail Custom Designed Service Receipt Express Mail Custom Designed Service Agreement Express Mail Corporate Account/Custom Designed Express Mail Corporate Account Application Passport Application Transmittal Section Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892, 422.274, 422.281, 422.282, 422.291, 422.292 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 722.7 Exhibit 892 Exhibit 892 Exhibit 892 318.3, Exhibit 892, 422.292, 476.3, 531.621 273.531, 273.532, 344.422, Exhibit 892, 372.21, 372.331, 533.532, 722.61 Exhibit 892

5660 5674 5908 5909 5932 5942 6349 6387 6401 6990 7020 7340 7340-A 7345 7355 7364 7364-A 7376 7380 7381

Summary of Passport Applications Accepted EMS Express Mail International Service Manifest Driver Instructor/Examiner Certificate Road Test Examiner's Certificate Initial Road Test Checklist Evaluation for Initial-Level Supervisor Position Issued Money Order Sales Record Rural Money Order Transaction Application Money Order Inquiry Invoice -- Money Order Forms Authorized Absence From Workroom Floor Shipping Instruction for Excess Property Shipping Instructions for Excess Property -- Vehicle GBL Certification Cleaning Agreement Serviceable Property Tag (Excess) Property Tag (Restricted Use) Abstract of Bids Received MDC Supply Requisition Requisition for Supplies, Services, or Equipment

7382

Additional General Provisions for Service Contracts

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Directives and Forms Index

Forms (cont'd)

Note: All forms listed with the citation "Exhibit 892" are those listed in Exhibit 892, Retention Periods for Post Office Forms, which begins on page 352. Forms Number 7405 7406 7407 7426 7435 7437 Title Transportation Services Bid or Proposal and Contract for Regular Services Amendment to Transportation Services Contract Basic Surface Transportation Services Contract -- General Provisions Designation of Emergency Repair Personnel Solicitation for Transportation Services Contract Facilities Service Request Section Exhibit 892 Exhibit 892 Exhibit 892 515.4 Exhibit 892 513.112, 513.122, 514.12, 517.34, 517.51, 517.831, 517.832, 517.833, 517.834, 533.231 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 225, 229.122, 229.123, 229.13 225, 229.122, 229.123, 229.13 722.64 722.631

7438 7439 7440 7440-A 7440-B 7444 7445 7447 7448 8105-A 8105-B 8162 8230

Purchase Order Register Solicitation Record -- Emergency Highway Contract Contract Route Service Order Notice of Change in Schedule Continuation Sheet for Forms 7440 and 7440-A Local Purchase Order Inquiry Concerning Renewal of Transportation Services Contract Transportation Services Renewal Contract for Regular Service Notice of Renewal of Transportation Services Contract for Regular Services Funds Transaction/Transfer Report Suspicious Transaction Report (STR) Capital Property Record Authorization for Payment

Handbooks

Number AS-305 AS-501 AS-502 Title Records Control Postal Facility Activation Activation of Non-Mail-Processing Postal Facilities Section Exhibit 892, 722.64 512.4, 518.7 512.4, 518.7

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Administrative Support Manual

Handbooks (cont'd)

Number AS-503 Title Standard Design Criteria Section 273.2, 273.3, 273.441, 273.444, 273.522, 273.523, 511.13, 519.2, 554.2 511.13, 512.14, 512.233 511.13 554.2 554.2 554.2 554.2, 722.32 554.2 533.533, 722.64, 733.312 371.22, 373.3 511.13 722.5, 722.632, 722.64 275.1, 285.3 873.74 Exhibit 81 Exhibit 81 272.21, 272.231 511.13 733.21, 733.23 211.33 226.1, 422.433, 722.631 733.312 722.631 511.211, 512.14, 512.211, 512.221, 512.234, 513.111, 521.4, 522.15 531.712 533.521 535.24 533.413, 536.13 531.712, 533.21, 533.521, 535.261, 535.264 533.322, 533.323, 541.11, 541.2 531.235 531.43

AS-504 AS-505 AS-550 AS-551 AS-552 AS-553 AS-554 AS-701 AS-707 AS-707-H AS-709 AS-805 AS-819 AS-820 EL-301 EL-311 EL-602 EL-801 EL-806 F-1 F-8 F-19 F-66

Space Requirements Mechanization Design Specifications Recycling Guide Clean Air Act Compliance Guide Pollution Prevention Guide Hazardous Waste Management NPDES/Stormwater Guide Material Management Procurement Handbook Contracting for Food Services Credit Card Policies and Procedures for Local Buying Information Systems Security Universal Wiring Standards Postal Computing Environment Guidelines for Processing Personnel Actions Personnel Operations Food Service Operations Supervisor's Safety Handbook Health and Medical Service (plus supplement: CPR Booklet) Post Office Accounting Procedures General Classification of Accounts Accountability of Disbursing Officers Series on Investment Policies and Procedures

MS-1 MS-10 MS-24 MS-45 MS-47 MS-49 MS-56 MS-63 386

Operation and Maintenance of Real Property Floors, Care, and Maintenance Heating, Cooling, and Ventilating Field Maintenance Program Housekeeping -- Postal Facilities Energy Conservation and Maintenance Contingency Planning Fire Prevention and Control Maintenance Operations Support

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Directives and Forms Index

Handbooks (cont'd)

Number MS-110 P-2 PO-102 PO-702 RE-1 RE-4 RE-5 Title Associate Office Postmaster's Facilities Maintenance Guidelines Design and Construction Purchasing Practices Retail Vending Operational and Marketing Program Accident Investigations -- Tort Claims Realty Acquisition and Management Standards for Facility Accessibility by the Physically Handicapped Building and Site Security Requirements Section 515.2, 515.3, 516.11, 533.54, 536.41, 536.42 511.13, 511.22, 516.11 531.74 252.21, 252.221, 254.25, 254.34 511.13, 511.22 511.13, 516.232, 519.41 227.1, 273.2, 273.3, 273.441, 273.444, 511.13, 883.13, Exhibit 81 511.13, 518.241, 518.4 511.13, 533.6 511.13, 516.11, 533.322, 533.323, 533.6

RE-6 RE-12 RE-13

Facilities Environmental Guide Repair and Alteration Surveys Repair and Alteration of Real Property Facilities

Headquarters Circulars

Number 80-10 Title USPS Emergency Coordinator, Civil Defense Coordinator, and HQ Emergency Coordinating Committee Section 284.31

Management Instructions

Number AS-280-89-6 AS-310-78-3 AS-310-96-3 AS-520-96-9 AS-550-91-10 AS-550-92-2 AS-550-92-7 AS-550-92-8 AS-550-95-9 AS-550-95-10 Title Coordination of Regional Emergency Preparedness Planning Regional Directives Management of Policy and Procedure Information -- Paper and On-Line Facility Planning Concept Pollution Prevention Program Waste Reduction Stormwater Management Hazardous Waste Management Underground Storage Tank Management Integrated Pest Management Section 284.32 315 313.12, 313.132, 314.1, 324.2 512.232 554.2 554.2 554.2 554.2 554.2 554.2

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Administrative Support Manual

Management Instructions

Number AS-550-95-18 AS-710-1999-1 AS-860-2003-2 AS-840-98-2 EL-810-98-1 EL-810-1999-1 FM-610-96-1 FM-640-2000-1 FM-640-1999-2 FM-640-2001-4 PO-530-91-8 Title Clean Air Act Compliance Unauthorized Contractual Commitments Data Stewardship: Data Sharing Roles and Responsibilities Dissemination of Postal Information, Products, and Services via the World Wide Web Asbestos-Containing Building Materials Control Program Lead Hazard Management Advance Payments Employer Tax Reporting Responsibilities -- Conference, Meeting, and Training Session Mementos or Gifts Payment for Meals and Refreshments Payment for Meals and Refreshments Screening Mailhandling Contract Employees Section 554.2 722.22 Exhibit 81, 825.1 371.32 516.131, 554.2 516.132 722.632 722.32 722.32 722.32 272.312

Manuals

Manual ASM DMM Title Administrative Support Manual Domestic Mail Manual Section 283, Exhibit 312, 318.1, 422.264, 423, 883.11, 883.12, 892 211.33, 224.1, 224.2, 224.3, 274.231, 274.232, 274.31, Exhibit 312, 318.1, 338.43, 338.6, 339.253, 371.52, 371.531, 371.532, 423 122.3, 211.33, 285.22, 283, 285.12, Exhibit 312, 423, 722.32 Exhibit 312 Exhibit 225, 274.231, 274.232, 274.813, 274.91, 274.921, Exhibit 312, 318.1 274.5, Exhibit 312, 318.1, 371.1, 371.22, 373.3, 511.22, 532.22, 533.423, 533.424, 534.21, 721, 722.31 274.21, 274.31, 276.21, Exhibit 312, 338.411, 338.42, 421.21, 423, 531.1, 733.313, 896.33

ELM FMM IMM PM POM

Employee and Labor Relations Manual Financial Management Manual International Mail Manual Purchasing Manual Postal Operations Manual

Notices

Number 70 Title U.S. Postal Service Privacy Act Notice Section 272.224

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Posters

Number 7 158 296 Title Rules and Regulations Governing Conduct on Postal Property Possession of Firearms and Other Dangerous Weapons on Postal Property Is Prohibited by Law Notice of Reward Section 276.21 276.21 212.1

Publications

Number 14 101 112 159 Series (A­D) 159-C 176 191 223 247 275 500 Series (A­F) Title Prohibitions and Restrictions on Mailing Animals, Plants, and Related Matter Engineering Change Board Organization and Operation National Electronic Catalog Contingency Planning Contingency Planning for Bombs and Bomb Threats Carrier Robbery/Assault Investment Policies and Procedures Directives and Forms Catalog Supply and Equipment Catalog Post Office Robbery Corporate Graphic Guidelines Section 274.21, 274.31, 274.923 524, 532.213 734.32 283, 285.12, 285.131 223.21 226.34 372.12, 372.331, 533.412 317, 318.3, 322.11, 322.13, 322.21, 326, 328 277.41, 533.531, 533.532, 734.32 226.34 371.54

Other References

Number DSP-10A DSP-11 DSP-19 DSP-60 DSP-64 DSP-71 DSP-82 EPM Title Birth Affidavit Passport Application Passport Amendment/Validation Application Affidavit Regarding Lost or Stolen Passport Statement Regarding Lost or Stolen Passport Affidavit of Identifying Witness Application for Passport by Mail Postal Service Emergency Planning Manual Section 422.292 422.23, 422.272, 422.273, 422.281, 422.292 422.23, 422.272, 422.292 422.292 422.292 422.292 422.23, 422.272, 422.292 283, 285.12, 285.22, 285.23, 286.2

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Other References (cont'd)

Number Facilities Publication 59 FD 258 GPO 2511 M-264 M-343 (OF) 11 (OF) 15 (OF) 16 (OF) 17 (OF) 346 9528 OC W4 W15 GSA Form 2957 OMB Circular A-50 Passport Agent's Reference Guide Passports, the Easy Way Brochure SF1 SF 85-P SF 86 SF 87 SF 91 SF 94 SF 95 SF 97 SF 120 Printing and Binding Requisition to the Public Printer Questionnaire for Public Trust Positions Questionnaire for National Security Positions Fingerprint Chart (card) Motor Vehicle Accident Report Statement of Witness Claim for Damage, Injury, or Death The United States Government Certificate of Release of a Motor Vehicle Report of Excess Personal Property 422.23, 422.261, 422.264, 422.273, 422.281, 422.292 422.292 373.231 272.222, 272.224, 272.225, 272.344 272.221, 272.224, 272.225 272.224 253.122 253.124, Exhibit 892 253.211, 253.221, 253.232, Exhibit 892 Exhibit 892 Exhibit 892 Title Architect-Engineer Project Management Fingerprint Chart -- Applicant (card) Memorandum Order and Supplementary Specifications Foreign Entry Requirements Notice to Applicants Concerning Birth Records Reference Request -- Federal Records Centers Government Property Sales Announcement and Poster Combined Sales Slip -- Sale of Government Personal Property Stamp Requisition: Accounting Unit Copies, Stamp Distribution Copies U.S. Government Motor Vehicle Operator's Identification (Card) Advice of Shipment -- Stamp Invoice Employee's Withholding Allowance Certificate, if superseded State Withholding Tax Exemption Certificate, if superseded Reimbursable Work Authorization Section 511.13 272.344 373.231 422.292 422.292 895.23 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 Exhibit 892 517.834, 517.841, 517.842, 533.221

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Other References (cont'd)

Number SF 122 SF 123 SF 135 SF 258 Title Transfer Order -- Excess Personal Property Transfer Order -- Surplus Personal Property Records Transmittal and Receipt Request to Transfer, Approval and Receipt of Records to the National Archives of the United States Multiuse Standard Requisitioning/Issue System Document: Vehicle Parts and Fuel Requisitions Other Supply Requisitions Printing and Binding Requisition for Specialty Items Lead Exposure in Construction (Lead-based Paint) Fixed Mechanization Standard Drawings Specification Standards for Mechanized Mail Processing Systems Section Exhibit 892 Exhibit 892 895.22, 895.23, Exhibit 892 Exhibit 892

SF 344

Exhibit 892

SF-1C Maintenance Management Order (MMO) 031-94 MD-15 Series Specification USPS-M5000

373.231 516.132

511.13 511.13

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