Read CHARTER PROPOSAL text version


1. Name of committee, task force, policy, etc. to be reviewed: Military Connections 2. Name, position, e-mail address, and phone number of the individual primarily responsible for the proposal: Lusharon Wiley, [email protected], 474-2161 3. Summary of the proposal (do not include rationale): To serve as a resource network and central information center to connect active, reserve, and retired military students, veterans, and their families with the University of West Florida in order to support access to and engagement in higher education.

4. Rationale for the proposal in general (not specific justifications): With the increasing number of returning veterans who are entering, and anticipated to enter, higher education, we are more convinced than ever of the need for this committee. Many of the veterans expected to enter college are wounded or suffering from PTSD. We want to ensure that programs and services are in place to meet the diverse and complex needs of Veterans and their families.

5. Justification for each specific, substantive component of the proposal: (Necessary wherever changes to an existing charter or policy are involved, and for items in a new charter or policy where the reasoning might not be immediately clear, e.g., when a charter component represents a variation from the Sample Charter Template):

Proposed Charter is: New__X_ or Revision___ Proposal Date: ___November 12, 2008___________

NAME OF COMMITTEE Military Connections

PURPOSE To serve as a resource network and central information center to connect active, reserve, and retired military students, veterans, and their families with the University of West Florida in order to support access to and engagement in higher education.

SPECIFIC RESPONSIBILITIES 1. To promote awareness of services educational and developmental opportunities, campus and community services and support functions available to military personnel, veterans, and their families. 2. To assist members of the military community with transition issues and provide advice related to navigating various regulations and procedures. 3. To provide resources and consultation to University departments and offices related to serving the special needs of military personnel, veterans, and their families. 4. To coordinate and sponsor activities and events on campus to recognize and celebrate military personnel and their contributions. 5. To advocate in the University of West Florida community and the greater northwest Florida community on behalf of military personnel, veterans, and their families. MEMBERSHIP REPRESENTATION Three faculty members, one from each college, voting; nominated by the faculty senate and approved by the President. One member from the Veterans Affairs office, voting; designated by the Associate Vice President for Enrollment Services. One member from the Office for Human Resources, voting; designated by the Associate Vice President for Human Resources. Six military-affiliated, members-at-large, voting; may be any faculty, staff, student, alumni, or community member who has current or prior military service or who is the spouse or dependent of an individual with current or prior military service. Nominated

by the Associate Dean of Students and approved by the Vice President for Student Affairs. Two students, one of whom must be a member of ROTC, voting. The ROTC representative to be recommended by the commanding officer; the other student to be appointed by the Student Government Association.

MEMBERSHIP AND MEETING POLICIES Meetings will be conducted under the most current edition of Robert's Rules of Order, unless specified otherwise below. Ex officio members shall not serve as committee Chairperson The committee will be chaired by the Associate Dean of Students or designee. The Chairperson shall be responsible for calling meetings, setting agendas, relaying all necessary information relating to specific responsibilities and time lines, conducting meetings, and reporting outcomes. The Chairperson shall vote only in the case of a tie. Changes in a Chairperson should be reported to the Faculty Senate Office immediately so that records can be updated in the office and on the web. Any member who misses in a single academic year, without due cause and without providing written input to deliberations, all or part of any three consecutive, or a total of any five, regularly scheduled meetings, will be considered REMISS in executing his or her service commitment, and a replacement will be sought through the appropriate channels. The outgoing chairperson, or designee, shall be responsible for calling the first meeting of the next academic year, at which time there shall be election of a chairperson.

MEETING SCHEDULING, AGENDAS, AND MINUTES The Committee shall meet a MINIMUM of once each fall and once each Spring Semester. Agendas are to be distributed at least three (3) days in advance of meetings, along with all pertinent documents to be considered at the meeting; and written minutes of meetings are to be prepared and distributed to members within three (3) weeks after meetings, and approved for public viewing within five (5) weeks. The Committee must promptly forward to the Faculty Senate Office an electronic copy of all documents, including all meeting schedules, agendas, minutes, and reports. The Faculty Senate Office Secretary will be responsible for posting these documents to Argus for public viewing.

TERMS OF APPOINTMENT Two-year staggered terms for faculty, staff, and at large members. One year terms for student members.

Terms begin with the next academic year, unless otherwise noted.

REVIEW The Charter shall be reviewed every three years by the Committee, and recommendations for changes submitted to the Faculty Senate.

LEGAL REFERENCES American Council on Education and Student Affairs Administrators in Higher Education (NASPA) national research project on ways in which American College campuses are prepared to respond to the return of Gulf War veterans to college campuses (January 24, 2006).

RECOMMENDATIONS REPORTED TO Vice President for Student Affairs

Dates prepared/Modified by the Governance Committee (Senate will insert)

Dates Approved by the Faculty Senate (Senate will insert)

Approved by the Administration (President will sign and date) _________________________________________ University President

_______________ Date



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