Read Microsoft Word - Conf_Site_Insp_Cklst[1].doc text version

Site Inspection Checklist

Prepared by Jacqui Joseph-Biddle, NCTE Convention Director

Meeting Date(s) including Day(s) ________________________________________________________ Date(s) Flexible? ___Yes ___No If yes, alternative date(s) ______________________________________ Day Pattern Flexible? ___Yes ___No If yes, alternative pattern _________________________________

PROPERTY

Hotel Name ___________________________________________________________________________ Hotel Address _________________________________________________________________________ City ________________________________ State ________________ Zip _________________________ Phone (______)_______________________ Fax (_______)______________________________________ Sales Contact Name/Title _________________________________________________________________ Contact's Direct Phone (______)_______________________Fax (______)__________________________ e-mail address ____________________________________________________ Hotel Website Address ___________________________________________________________________ AAA Rating _____________________ Diamonds Mobil Rating___________________________Stars

Airport(s) & Distance from Hotel ___________________________________________________________ Complimentary Transportation? Yes No Approximate Taxi Fare? _________________________

Number of Hotel Sleeping Rooms--Total ____________________Plus Suites _______________________ Rooms with King Beds _________________2 Double Beds _______________Twin Beds _____________ % Non-Smoking Rooms _____________________ Number of Restaurants ______________________Number of Lounges_____________________________ Construction Planned ____Yes ___No If yes, what and when? _________________________________

ADA Compliant ___Yes ___No If no, why not? _____________________________________________

Rate the following: (1 poor ­ 5 average ­ 10 superior) Lobby Décor __1 __2 __3 __4 __5 __6 __7 __8 __9 __10

Lobby Seating/Location Lobby Condition/Cleanliness Restaurant(s) Condition/Cleanliness Restaurant(s) Décor

__1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10

Restaurant(s) Menu Selection/Pricing Restaurant(s) Food Quality Public Restrooms Condition/Cleanliness Public Restrooms Proximity Adequate Security Adequate Fire Safety Overall Rating

__1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10

SLEEPING ROOMS

Rack Rate Group Rate Single $__________Double $_________Suite $__________ Single $__________Double $_________Suite $__________

Complimentary Rooms ___________per_________ __Per Night __ Cumulative Plus Over and Above __________________________________________________________________ Room Tax_________________% plus additional per night, if applicable $________________________ Room Block by Day: Day___________________________Number of Rooms________________________________ Day___________________________Number of Rooms________________________________ Day___________________________Number of Rooms________________________________ Day___________________________Number of Rooms________________________________ Cut-Off Date__________________________ Rates available after cut-off date Yes No Work Space/Desk __ Yes __ No Dataport __ Yes __ No Sitting Area __ Yes __ No Days Out__________________________________

Rate the following: (1 poor ­ 5 average ­ 10 superior) Proximity to Meeting Space Décor __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10

Condition/Cleanliness General Amenities Bathroom Condition/Cleanliness Bathroom Amenities Overall Rating

__1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10

MEETING ROOMS

Space Available on requested dates Yes Room Rental Charge $__________________ Set-Up Charge $_______________________ Rate the following: (1 poor ­ 5 average ­ 10 superior) Proximity to Sleeping Rooms Condition/Cleanliness Soundproofing Décor Lighting Heating/Ventilation Sound System Elevators number/proximity Public Telephones number/proximity Restroom cleanliness Restroom proximity Overall Rating __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 No Attach meeting schedule and space held.

FOOD & BEVERAGE

Approximate Cost for Continental Breakfast $______________/person Full Breakfast $____________________/person Lunch $__________________________/person Dinner $__________________________/person Coffee $__________________________/person

Service Charge _____________% Guarantees needed by ____________days

Tax _______________% Overset guarantee by __________________%

Any special packages __________________________________________________________________

AUDIO/VISUAL

In-house audio/visual company __________________________________Esclusive Yes No Slide projector $__________________ Data projector $ __________________ Labor rates $_____________________ Union Rules Yes No If yes, what are the requirements ______________________________ Rate the following: (1 poor ­ 5 average ­ 10 superior) Equipment availability Equipment condition Equipment price Overall Rating __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 __1 __2 __3 __4 __5 __6 __7 __8 __9 __10 Overhead Projector $__________________________ Screen $_____________________________________

SERVICE & AMENITIES

Business Center __Yes __ No Parking __Yes __ No Fitness Center __Yes Pool __Yes __No __No Hours ________________________________ Cost per day $__________________________ Complimentary for guests __Yes __Outdoor __No If no, cost $___________

__Indoor

__Other _______________________________________________________________________________ Rate the following: (1 poor ­ 5 average ­ 10 superior) Overall Rating __1 __2 __3 __4 __5 __6 __7 __8 __9 __10

FACILITY POLICIES

Cancellation Penalty by date _____________________$_______________________ Attrition Penalty by date ________________________and _____________________% Deposit by date ________________________________$_______________________

ESTIMATED EXPENSES OF MEETING FOR THIS SITE

Sleeping Room Expenses Meeting Room Expenses Food & Beverage Expenses $____________________ $____________________ $____________________

A/V & Other Equipment Expenses $____________________ Travel Expenses Other Meeting Expenses TOTAL ESTIMATED EXPENSES $____________________ $____________________ $____________________

NOTES

Conference Site Inspection Checklist

Division Director, Communications & Affiliate Services NCTE, 1111 W. Kenyon Road, Urbana, IL 61801-1096 800-369-6283, ext. 3634; [email protected] fax: 217-278-3761

Information

Microsoft Word - Conf_Site_Insp_Cklst[1].doc

5 pages

Report File (DMCA)

Our content is added by our users. We aim to remove reported files within 1 working day. Please use this link to notify us:

Report this file as copyright or inappropriate

341058


Notice: fwrite(): send of 196 bytes failed with errno=104 Connection reset by peer in /home/readbag.com/web/sphinxapi.php on line 531