Read NSU Supplier Ariba Supplier Network Account Setup Guide text version

Registering on the Ariba Supplier Network (ASN)

1. Go to https://service.ariba.com/Supplier.aw/741355/aw?awh=r&aws=83ws4yeDF8mG6wIa&awssk=&dard=1 2. Click on `Register as a New Supplier'

3. Complete the `New Supplier Registration' form 3.1. Complete all the required fields and any appropriate additional fields in Step 1: Company Information 3.2. Add appropriate commodities by clicking the `Add' button. (This allows other customers to search for you as a supplier for your specific commodities).

4. Perform a search on the Commodity Selection screen to find appropriate commodities for your company. 4.1. Once all commodities are chosen, click `Add' 4.2. Review your commodities chosen. If you wish to remove one or more commodities chosen, click in the box next to the commodities you wish to remove and then click `Remove' 4.3. Once complete, click `OK'

5. You will be sent back to Step 1: Company Information 5.1. Click `Continue' on the bottom right hand of your screen

6. Complete the required information in Step 2: User Account Information 6.1. This information is for the individual responsible for maintaining the Ariba Supplier Network account. 6.2. NOTE: The Username must be in email format 6.3. Once complete, click `Continue'

7. You will be directed to the Step 3: Review and Submit screen 7.1. Here is where you will be assigned a Network ID (ANID) 7.2. NSU suggests that you print or save this information in a secure location 7.3. Review and click the option to accept the Terms of Use of the Ariba Supplier Network 7.4. Click Continue

8. You will be directed to a Welcome screen. DO NOT CLOSE THE WINDOW

8.1. You will have to activate your account via the email sent from "Ariba Supplier Network" [[email protected]] 8.2. Click on the link provided in the email

9. You will see the Registration Confirmation screen

10. Now go back to the Welcome screen in Step 8 and click `Continue' to set up the details for your account or click `Logout' to return at a later time.

11. The first time you login you will be directed to the Profile Configuration screen- You already completed the Basic Profile during your account setup. You can set up additional company information and activities through this screen.

11.1.

Advantage Profile- This section allows you to provide detailed information about your company including; A company description, attachments that include additional information, links to your website, and your company logo 11.1.1. Click through the other Profile tabs to include any additional company info you would like to share with customers. 11.1.2. Diversity & Green- Let customers know about your green initiatives and you MWBE status 11.1.3. User Info- This is where you update your user information 11.1.4. Business Info- This is where you give customers high level information about your company. This is where you provide your Tax ID, your VAT ID, # of employees, your company stock symbol, etc. 11.1.5. Company Detail- This is where you `sell' your company in 100 words or less, your commodities provided or serviced, territories served, industry, etc. 11.1.6. Company Info- This is where you update your basic information AND you set up your profile visibility. Profile visibility lets you select whether you want other suppliers to see your company info or not. It also allows you to decide whether you want to be visible to customers (buyers). 11.1.7. Once complete, click `Save'

11.2.

Electronic Order Routing 11.2.1. Configure your account for how you want to receive new orders, change/cancel orders, and other documents. 11.2.1.1. Online- orders will be stored in your ASN inbox 11.2.1.2. cXML- for more information on cXML please visit http://www.cxml.org 11.2.1.3. Email- orders will be sent to your ASN inbox. The ASN will forward the order to the email address you specify 11.2.1.4. EDI- You must have EDI profile information and be able to complete your EDI configuration. 11.2.1.5. Fax- orders will be sent to your ASN inbox. The ASN will forward the order to the fax number you specify

11.3.

Electronic Invoice Routing and Settlement and Accelerated Payments 11.3.1. Please set up your accounts to your needs. In order to electronically invoice NSU, please contact the NSU Accounts Payable Office. 11.3.2. When you have completed the setup of your profile configuration, click `Done'

12. Ariba Supplier Network Account Homepage 12.1. Home- The homepage gives you system news, profile status, and the option to create invoices 12.2. Catalogs- In this tab, you can create new catalogs for individual or multiple customers 12.3. Administration- This is where you manage your account 12.3.1. Users - In this sub-section you can create new users so other company employees can access the account. You can assign roles to determine which users in your account can complete which tasks. 12.3.2. Customer Contacts- As you enable customers to interact with you on the ASN, you can create a contacts list for easy communication with your customer base. 12.3.3. Configuration-this takes you back to the Profile Configuration page from Step 11

13. Setting up a relationship 13.1. When a customer requests a relationship, your `Administrator' sub-section options change to: 13.1.1. Users- Shown in Section 12 above 13.1.2. Account Hierarchy- If your company has multiple ANID's you can organize them here 13.1.3. Customer Relationships- This is where you manage your customer relationships 13.1.3.1. You can decide how to accept or reject relationship requests 13.1.4. Customer Contacts- Same as in Section 12 above 13.1.5. Configuration- Same as in Sections 11 and 12 above 14. Accessing your TEST account 14.1. You must have at least one supplier relationship in order to view and use your test account 14.2. Once you have a relationship, access your test account by clicking `Switch to Test Account' 14.3. Confirm that you want to switch to your test account by clicking `OK' 14.4. The first time you switch to your test account, you will be asked to set up a test account password 14.5. A system generated test username will be provided to you. The typical format for this is `testyourproductionusername' 14.6. Click `OK' 14.7. Your test account ID is your ANID ending in "-T" 14.8. You can use your test account to test connectivity with buyers, test receiving orders, test invoicing through the network, etc. 14.9. You can set up your test account to mimic your production account or you can set it up differently if you wish.

15. Creating a CIF Catalog 15.1. Go to the Catalogs Tab 15.2. Click on `Create Standard'

15.3. Enter a Catalog Name. This name will be visible to buyers. 15.4. Provide a description of the catalog in 1000 words or less. NSU may request specific language in this section. 15.5. Add Commodities by clicking `Add' in the Commodities section

15.6. Add the appropriate commodity codes for the catalog by selecting the items and then clicking `OK'

15.7. Click `Next'

15.8. Make the catalog visible to individual customers or public to all customers. To make a private catalog for NSU, click on the radio button for `Private' and click in the checkbox next to NSU. 15.9. Click `Next'

15.10. To provide a catalog, use the CIF Template provided by the ASN. Download the Template by clicking the link `Cif 3.0 Catalog Excel Template'

15.11. Click Save when the File Download option appears and save the file to your machine

15.12. Once the download is complete and you are ready to create the catalog, click `Open'

15.13. This is an excel file that must be completed. Each field has a comment including instructions on completing each section. 15.13.1. Complete the spreadsheet with your company's information in the rows between `DATA' and `ENDOFDATA' (Rows 13-17 in the template are sample lines that need to be replaced when completing the template) 15.13.2. Supplier ID- This is your ANID. You can find this number in the upper right hand corner of your Ariba Supplier Network account. For test catalogs, be sure to include the `-T' at the end of your ANID. 15.13.3. Supplier Part ID- This is a unique ID specific to your company. If different than the Manufacturer ID, include your unique ID. If the same as the Manufacturer ID, just enter the Manufacturer ID in this field. 15.13.4. Manufacturer Part ID- Provide the Manufacturer Part ID. If the same as the Supplier Part ID, just enter the Supplier Part ID 15.13.5. Item Description- Provide a detailed item description in 2000 characters or less 15.13.6. SPSC Code- This is the UNSPSC Code (United Nations Standard Products and Services Code). You can find detailed information about UNSPSC codes at http://www.unspsc.org. 15.13.7. Unit Price- Provide the NSU specific unit price for each item in US Dollars 15.13.8. Unit of Measure- Provide the unit of measure for each item 15.13.9. Lead Time- Provide the # of days after receiving an order that it takes for your company to ship the item(s). 15.13.10. Manufacturer Name- Provide the manufacturer name for each item. If your company is the manufacturer, enter your company's name 15.13.11. Supplier URL- Provide your company's web address 15.13.12. Manufacturer URL- This field is optional. You are not required to complete this section. It is used to access additional details on items if needed.

15.13.13. Market Price- Provide the market price for each item if different than the unit price. 15.13.14. Supplier Part Auxiliary ID- Enter a Supplier Part Auxiliary ID when there is one item that has multiple units of measure. 15.13.15. Language- All NSU CIF Catalogs are in en_US (US English) 15.13.16. Currency- All NSU CIF Catalogs are in USD (US Dollar) 15.13.17. Short Name- This is just a brief description of the item in 50 words or less. This is a `snapshot' of the description provided in 15.13.5 15.13.18. Image- This is not a required field. Images assist end users in their selection process. This requires a web address for the large image of the picture 15.13.19. Thumbnail- This is not a required field. This requires a web address for the thumbnail image of the picture 15.13.20. ITEMCOUNT- This is a count of the number of items in your catalog. This # is in cell B7. Once you have completed your catalog information, count the # of line items, and enter that # in cell B7 15.13.21. Save the file

15.14. Once you have completed the CIF 3.0 Catalog Excel file you are ready to load the catalog. 15.14.1. Click `Browse' and locate the file you saved from Section 15 above and upload it by clicking `Open' or double-clicking on the file name. 15.14.2. Click on `Validate and Publish'

15.14.3. You can View/Edit, Test, Remove, create new catalogs, and refresh from the Catalogs screen. 15.14.4. Click on the catalog you wish to view/edit, test, remove, or refresh 15.14.5. Click on the action you want to take. If you just loaded a catalog and the status is Validating click the `Refresh' button to show that the catalog is Published

16. Updating an existing CIF Catalog 16.1. Choose the catalog you wish to update by clicking the radio button next to the catalog line 16.2. Click `View/Edit'

16.3. You can update the description and commodities for the catalog but not the catalog name 16.4. To add items you will download the file by clicking `Download Catalog File'

16.5. 16.6. 16.7. 16.8. 16.9.

Click `Convert to Excel' then `Refresh Status' then `Download as Excel' Save the file Open the file Add the new items or update the information for existing items Once finished, save the file AND add `.cif' to the end of the title (Example: CIFCatalog CIFCatalog.cif))

16.10. Click `Previous'

16.11. Click `Upload Catalog File'

16.12. Repeat steps in Section 15.10 16.13. You now have a new version of the catalog published to the user

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