Read 2013 Program - Northwest Festivals & Convention & Expo text version

NORTHWEST FESTIVALS & EVENTS CONVENTION & EXPO

"Capitol Ideas for Festivals"

Celebrating our 20th Anniversary MARCH 17-19, 2013 Red Lion Hotel Olympia, WA

Washington Festivals & Events Association

www.nwfestivals.com www.wfea.org

Register Online Today The Washington Festivals & Events Association (WFEA) is a nonprofit, tax-exempt 501(c)6 Washington State corporation dedicated to promoting the common business interests of the festivals and events industry in Washington State. The Association seeks to assist members and the special event industry to improve and advance industry standards by providing professional education, leadership development, and technical assistance state-wide. WFEA serves all aspects of the event production industry including: chambers of commerce, community based non-profits, convention and visitor bureaus, parks departments, government agencies, fairs, vendors, suppliers, consultants and hosts of volunteers. Annually sponsored programs include the Northwest Festivals & Events Convention & Expo, regional seminars, technical assistance, professional networking, and industry publications such as the festival calendar of events magazine. 60,000 copies of the festival calendar magazine are distributed throughout Washington state at no cost so that visitors and communities may share, celebrate, and experience the heritage and unique character of our communities. As a super regional conference, WFEA is providing you with the opportunity to join us in partnership to provide premier industry events in the greater Pacific Northwest. Over twenty five (25) professional development sessions will be presented during the three-day conference and we expect over thirty (30) exhibitors who will market the specialty equipment and supplies for this unique industry.

Faculty at a Glance

Bill Charney, President-Charney & Associates Carole Lail, Volunteer Chair - Tacoma Events Commission Michael Campbell, Executive Director--Washington First Robotics George Sharp, Executive Director -Olympia-Lacey-Tumwater Visitor & Convention Bureau; Marketing Chair for WTA committee Phil Megenhardt, Creative Director/President -Bold Hat Productions John Thorburn, Vice President Communication & MarketingNorthwest Marine Trade Association Mark Hendrickson, Car Show Director, Gig Harbor Cruisers Car Club Steve Remington, CFEE, Executive Director-Lionel Hampton Jazz Festival, University of Idaho Bruce Skinner, President & Author - Skinner & Associates Jon Stone, Executive Director-One Reel Michelle Delaney, Tournament Director, Boeing Classic Ryan Ingalls, Operation Manager, Boeing Classic Rob Phipps, Corporate Manager, Boeing Classic Stephanie Allestad, President-Chocolate on the Beach Festival Fire Chief Dennis Benn, City of Westport Craig Cooke, President-Pacific Rim Talent Jim Varnell, Performing Arts Attorney Steve Dilts, President-Pyramid Staging & Events Nancy Rohde, Senior Account Executive Gales Creek Insurance Services, Inc. Cory Lopardi, President-Pardiman Productions, Chair-Pacific Northwest Mushroom Festival Dr Hart Hodges, Ph.D.--Business & Economics Department, Western Washington University Melissa Jurcan, CSEP, Director of Sales & Marketing-Seafair Pete Moran, President/CEO-Rezin Sports Marketing Robin Kelley, CFEE, Director of Festivals, Issaquah Chamber of Commerce/Salmon Days Darci Waterman, Administrator--Washington State Apple Blossom Festival Jeff Evans, Performing Artist

THANK YOU FACULTY & SPONSORS Sponsors:

AVR Productions, avrproductions.com Bruce Skinner & Associates Event Management Services, mvpems.com Hollywood Lights, hollywoodlights.biz Honey Bucket, honeybucket.com Pacific Rim Talent, pacificrimtalent.com Pyramid Staging & Events, pyramid-staging.com Western Display Fireworks, Ltd, westerndisplay.com Washington Festivals & Events Association, wfea.org

Washington Festivals & Events Association-- Pacific Northwest Summit Awards

Based upon your annual event budget for item submitted ­ under $75,000 or $75,000 and above, any member is eligible to submit entries. Gold, Silver, & Bronze will be awarded to each category. Budgets or categories may be combined if eight or fewer entries are submitted. Please submit entries to: John Thorburn, NMTA, 1900 N. Northlake Way, #233, Seattle, WA 98103 ­ Attention: WFEA Awards. An application form must accompany each entry. All entries must be received prior to February 20, 2013.

Event Budget Category (US Funds): ________under $75,000 _____Greater than$ 75,000

Categories Marketing Promotion Poster: Entry-rolled & mailed in tube- Judging: Clarity of message, design & layout, creativity & overall appeal Commemorative Poster: Entry-rolled & mailed in tube-Judging: Clarity of message, design & layout, creativity & overall appeal Best Event Program, Newspaper Inserts/Promotional Program: Judging: Clarity of message, design & layout, creativity and overall appeal Best Outdoor Advertising: (Banner, Billboards, Flags, Street Signage, and Vehicle Wraps)-Judging: Clarity of message, design & layout, creativity & overall appeal Best Promotional Brochure: (submitted by Associations or Suppliers)-Judging: Clarity of message, design, & layout, creativity and overall appeal Event Photography ­ Black & White or Color-Entry must be mounted on 81/2 X 11 maximum size -Judging: composition, use of light & color, evoke an emotion or leave an impression. Original & exceptional

Best Media-TV Commercial/Radio: Entry-submit on DVD or CD-Judging: Clarity of message, design & layout, creativity & overall appeal Best Website: Display home page and two additional pages of the website on one black mat board, poster board, or foam core sized appropriately and the URL- Judging: Is the website informative, clear, concise, compelling enough to engage the audience, easy to navigate, have visual impact and does it possess exceptional design features and display originality? Best Social Media Marketing Campaign: (Examples of social media marketing include, but not limited to Face Book, Twitter, YouTube, webcasts, blogs, podcasts, Flickr, Smart Phone) : Display no more than three pages on one black mat board, poster board, or foam core to be sized appropriately. Judging: Is the message informative, clear, and concise, compelling enough to engage the audience, easy to navigate, has visual impact, and original?

Merchandise Best T-shirt: Judging: Clarity of message, design & layout, creativity & overall appeal Best Other Merchandise Item- Specify Item______________________________ ­ Judging: Best graphic design

Community/Partnership Programs Best Community Service Program ­ Entry printed material in a folder or binder-Judging: Purpose and quality of the program, production values, communication to your audience Best Vendor/Supplier (Festival or Event Must submit Entry) ­ 1(one) page statement on how vendor/supplier has developed a relationship with you festival or event in which both have become successful partners Partnership-Sponsorship, Community or Education ­ Entry-1(one) image of partnership in action with no more than 1(one) page written -Judging: Purpose or objective, beneficial to all partners, produce measureable results, originality Best New "Green" Program- Entry ­submit 1(one) page description of your events going "green"-Judging: Community participation, creativity & success

Grand Summit Award- Best Overall Promotional Campaign

Best Overall Promotional Campaign: Entry-submit on back board-Judging: Overall unity in the clarity of message, design, & layout, creativity & overall appeal

DOWNLOAD APPLICATION FOR SUMMIT AWARDS ON LINE AT WWW.NWFESTIVALS.COM

"BIRDS OF A FEATHER" - 2013 Silent Auction

Birds build sturdy nests for their eggs, in hopes that they will hatch safely and their fledglings will one day take wing and fly on their own. In the same way, WFEA builds a nest to protect our nest egg for scholarships and convention programs that will help our members take wing. This is a community effort that needs your help. Monday's night's "Birds of a Feather" Silent Auction and Dinner will give you an opportunity to preen for friends and other industry professionals by donating an auction item to help build the nest. In addition to helping us support future educational and convention programs, this can be a wonderful opportunity to showcase your event or business to an audience of industry professionals. The auction is open to everyone, and you do not need to be present to donate. Any item (or items) valued at $25 or more will help feather our nest and assist in the building of professional leaders in the industry. Festival weekends, weekend getaways, creative theme baskets, or local products/ wines attract birds of all feathers. Help us build the nest ­ Click here to download the auction donation form and get your donation to the coordinator as soon as possible so we can get your items on our website and everyone can see what's special in your world.. If you need additional information, contact Carole Lail at 253.330.6223 or [email protected]

"THAT'S JUST DUCKY"

Dear Suppliers, Vendors, and Service Providers: Join us for the 20th annual Expo on Monday, March 18th 12:00-2:30pm at Red Lion Hotel in Olympia, Washington. This event includes an Expo Luncheon with all the convention attendees. It's a great opportunity to network and make additional customer contacts. Exhibitors will be able to host a table during the luncheon as well as showcase their products/services at a skirted, 8'X30 table, with 8"high drapery backwall, and a 7"X 44"exhibitor identification sign. WFEA has invited event producers, city representatives, associations, and non-profits from the greater Pacific Northwest region for the first time. We have expanded our marketplace for professional development, and therefore have expanded your opportunity for increased business through attending the convention, either as an exhibitor only or an exhibitor with full registration. There are reserved spaces for static display booths for sponsors which will remain up the entire convention. If you are interested in becoming a sponsor, please do not hesitate to contact me at 206.838.5063 or [email protected] Layouts and additional information is available for your review at nwfestivals.com. We encourage you to participate in this year's event - "Capitol Ideas for Festivals". Sincerely, Star Moser, Expo Manager

AGENDA ­ "Capitol Ideas for Festivals"

SUNDAY, MARCH 17, 2013--Pre-convention Workshop (Separate Registration)

8:00am - 5:30pm 9:00am - 4:00pm Registration Open "Pre-convention Workshop"

"Mastering the Board Game: Defining Board/Staff Roles, Relationships & Leadership" Bill Charney--President­ Charney & Associates

This highly interactive and enlightening workshop is targeted to management staff and board members. that the "fun factor" often creates challenges in what is "board work" and what is "operations", participants strengthen their boardroom knowledge and skills by elevating understanding of: Why boards should, and how they can, focus on purpose more than process. The fiduciary and legal duties of directors, and why their application has become more relevant and a higher concern in recent years. How to have highly effective board controls over operations without micromanaging staff. How to delegate clear expectations to the CEO, board officers and board committees, and hold them accountable for meeting them, including tools for fair, effective and systematic CEO performance assessment. A new way to look at board officer and committee structures to govern most effectively. The four categories of governing policies necessary for accountability and role clarity, with examples of policy development. Most important, how boards can exhibit true trusteeship ­ focusing on the needs of the community/ served, and emphasizing the results that will address those needs. audiences Recognizing

4:15pm-5:45pm Mini Sessions (45 minute roundtable format) Marketing/Social Media John Thorburn, Vice President Communication and Marketing-Northwest Marine Trade Association Volunteers--Lifeline for your Events Carole Lail, Volunteer Chair- Tacoma Events Commission Idea Swap Phil Megenhardt, Creative Director/President- Bold Hat Productions Car Shows­ the Nuts and Bolts of a good one! Mark Hendrickson, Car Show Director-Gig Harbor Cruisers Car Club Emergency Stephanie Allestad, President-Chocolate on the Beach Festival Fire Chief Dennis Benn-City of Westport Parades Darci Waterman, Administrator- Washington State Apple Blossom Festival 6:00pm-8:30pm Networking Reception Fly with the Eagles at Patrick's Irish Pub" Entertainment by: Tillers Folly Sponsored by: Pacific Rim Talent 8:30pm­ Hospitality Suite--"Something to Crow About" Sponsored by: Western Display Fireworks, Ltd.

*Sessions & schedules are subject to change. Watch for updates & details at www.nwfestivals.com

AGENDA ­ Capitol Ideas for Festivals MONDAY, MARCH 18,2013

7:45am-9:00am Professional Development Session "Strategic Festival Leadership: Defining & Measuring Success"

Bill Charney, PresidentCharney & Associations Festivals are fun! As a result, most board/staff conversations focus on "what will we do?" rather than "what are we for" A board of Directors' greatest contribution is not volunteer hours. It the establishment of a vision: defining success in terms of the impacts and benefits the festival (and/or the festival organization) will bring to its community. This presentation explores methods and tools to create a results-focused vision/mission, and to empower the organization to achieve it.

"Event Promotion with Online Media" Corey Lopardi, President-Pardiman Productions, ChairPacific Northwest Mushroom Festival Online promotion can be a daunting task for an event coordinator unfamiliar with the changing media landscape. This workshop will cover a number of tips and strategies that any event can use to increase public awareness attendance.

10:20am-10:30am Network Break 10:30am - 11:45am Professional Development Sessions "Sponsorship 101"

Bruce Skinner, CFEE, President-Skinner & Associates Large or small communities­ finding support for your events

"Understanding & Identifying Risks"

Jon Stone, Executive Director- One Reel Nancy Rohde, Senior Account ExecutiveGales Creek Insurance Services, Inc. Property and Fire Marshall Representative A panel of regional leaders in event productions, insurance and public safety discusses the current best practices and trends in risk management. Hear how others are currently identifying, analyzing, controlling and transferring risk. The panel will be moderated by One Reel executive Director Jon Stone. Jon designed the panel to include a diverse set of perspectives and opinions with the intent to generate an open and holistic conversation modern on risk management for special events.

9:05am-10:20am Professional Development Sessions "Designing, Planning, and Producing a New Event"

Michael Campbell-Executive Director, Washington First Robotics This session will focus on taking a new event idea from conception to execution. Topics covered will include: Evaluating the merits of the event, creating a business plan, drafting a budget as well as a cashflow analysis, sponsorship strategies and a marketing plan. Michael will use specific events he has created to demonstrate his approach to creating new and successful events. During the session, there will be time to discuss and evaluate ideas for new events that attendees are considering. Attendees are encouraged to email Michael ahead of time if they have an event idea they would like included. Send your event idea with as much detail as you want to [email protected] If time permits, ideas for new events that are suggested during the session will be included and evaluated.

"That's Entertainment"

Craig Cooke, President-Pacific Rim Talent Agency Jim Varnell, Performing Arts Attorney Steve Dilts, President-Pyramid Staging & Events Jeff Evans, Performing Artist Experts in the entertainment world share their expertise to create a successful live entertainment package ­From stage dimensions, to booking with a agency or artist...Craig will facilitate the panel so you know all components.

"Organizing a Successful Beverage Garden"

Phil Megenhardt, Creative Director/President-Bold Hat Productions From liquor board to insurance, a panel of experts will cover planning and the execution involved organization a successful beverage garden in your community.

11:45am-12:00 Noon­ Network Break 12:00pm - 2:20pm "That's Just Ducky" Expo Luncheon

Interact with industry suppliers and services, enjoy lunch, and enter into some fun drawings....

AGENDA ­ Capitol Ideas for Festivals

Monday 2:30pm - 4:00pm Professional Development Sessions "Sponsorship Sales"

Melissa Jurcan, CSEP, Director of Sales & Marketing-Seafair, Pete Moran, President/CEO-Rezin Sports Marketing Melissa and Pete will give you the tools and knowledge to take full advantage of current and potential corporate partnerships, ensuring that these important relationships represent profitable revenue and have a positive impact in other areas beyond the bottom line.

TUESDAY, MARCH 19, 2013

8:15am - 8:45am "The early bird gets the Worm!

Have coffee and network with an exhibitor or festival leader

9:00am -10:15am Professional Development Sessions "Strategic Event Marketing with Facebook"

Corey Lopardi, President-Pardiman Productions, Chair-Pacific Northwest Mushroom Festival With the growing use of Facebook as a promotional tool, event coordinators need to be savvy with their time and money. Learn methods to increase your online community, tell your events story, and give added value to event sponsors.

Can you Learn to be more Creative?

Steve Remington, CFEE-Executive Director, Lionel Hampton Jazz Festival, University of Idaho Creativity is not a talent that some people have and others do not. It is a way of thinking; a method of operating that can be learned and practiced. Come explore how you can improve your game, solve specific problems, generate new ideas or just get more fun out of your day! Learn the pros and cons of "brainstorming", lateral thinking, why play is so important, and why "good ideas" and "bad ideas" look so much alike!

"Green at its Best"

Robin Kelley, CFEE-Issaquah Chamber of Commerce/Salmon Days Salmon Days has won awards for environmental/green efforts from IFEA, WFEA and WA State Recycling Assn. For about 20 years we have recycled, even the cooking grease generated at the event. The past three years composted too. For the past three years all food vendors have been required to use ONLY COMPOSTABLE service ware. We included the local MRCs (Master Recycler Composters) to help with public education at the collection points the first years. Publicized efforts and rewarded food vendors for their support (Green Certificates, etc.)

4:05pm-4:50pm WFEA Annual Membership Meeting

Craig Cooke, President Meet the Board & listen to current special effects association issues affecting

10:15am-10:30am Network, Food & Beverage Break 10:30am-11:45am Professional Development Sessions "The Future of Tourism in Washington State"

George Sharp, Washington Tourism Alliance Board Member and Chair of WTA Marketing Committee, Executive Director of Olympia, Lacey, Tumwater Visitors & Convention Bureau Learn about the work of the WTA and its goal for short and long term funding and marketing of Washington State. You will hear about WTA's new website and how your festival can be involved with the organization.

5:00pm-6:00pm "Birds of a Feather Flock Together" Reception

Get a bird eye's view of the treasurers from businesses and festivals through the state during the reception. Entertainment by: Scott Cossu

6:00pm-8:30pm "Birds of a Feather Flock Together" Dinner & Silent Auction

Dine and network with your peers. Entertainment by: British Export

8:30pm -Hospitality Suite "Something to Crow About:"

Hosted by: Western Display Fireworks, Ltd Entertainment: tba

AGENDA ­ Capitol Ideas for Festivals

Tuesday 10:30am-11:45am Professional Development Sessions "Chart A Course-Part I-How to identify your event value proposition"

Jon Stone, Executive Director-One Reel

Future Trends in Festival Economics

Hart Hodges, Ph.D., Business & Economics, Western Washington University Get an insight into event forecasts and viewpoints for 2013. Learn about regional growth rates and consumer spending.

All Event Producers need to have a solid understanding of their value proposition in the marketplace, both current and future. This session explores the components of a basic event value proposition and is appropriate for all events regardless of size or longevity. You will learn how to create your own unique value proposition and how to use your findings as an essential part of your business strategy. "Producing A Golf Tournament"

Michelle Delaney, Tournament Director-- Boeing Classic Ryan Ingalls, Operation Manager Rob Phillips, Corporate Manager/ Sponsorship Manager The Boeing Classic is an official event on the PGA Champion Tour and has won seven Champion Tour Awards. One of our region's premier golf events, the management team will share the tools to create a successful event for everyone.

1:05pm-2:35pm Pacific NW Summit Awards Luncheon "The Goose that Laid the Golden Egg"

The Pacific Northwest Summit Awards Luncheon is a recognition and awards program which recognizes creative and artistic production of your event or organization's materials. Entertainment: The Oly Mountain Boys

3:30pm-Post Convention Tour Legislative Building Tour­ Registration Required

The Legislative Building is the crowning piece of the Washington State Capitol Campus and is home to the Washington State Legislature and the offices of the Governor, Lieutenant Governor, Secretary of State and State Treasurer. Completed in 1928, it boasts one of the tallest free standing masonry domes in the world and house the largest chandelier ever made by the Tiffany Light Company. The tour of the Legislative Building includes the North Foyer, Rotunda, State Reception Room, Legislative Galleries.

11:45am-1:00pm Professional Development Sessions "The Dollar Store: Retained and Earned Income"

Steve Remington, CFEE, Executive Director, Lionel Hampton Jazz Festival, University of Idaho Ideas for making and keeping more money! Learn how to get everything you can out of all that you've got. This session will touch on non-sponsor revenues including food & beverage, merchandise, ticketing, in-kind (BRIK), partnerships, grants and special promotions, event fundraising as well as operation savings, and more..

REGISTER NOW ONLINE at NWFESTIVALS.COM It's Simple, Secure & Green!

ACCOMMODATIONS/LODGING The host site of the 2013 Northwest Festivals & Events Convention & Expo is the Red Lion Hotel, 2300 Evergreen Park Drive SW, Olympia, Washington 98502. Contact the Red Lion Hotel directly, at 800.733.5466 or email [email protected] Mention the Northwest Festivals & Events Convention & Expo to receive our special group rate of $99 per night which included breakfast.

Chart a Course­ Part II "How to create an industry structure map for your event

Jon Stone, Executive Director-One Reel What external elements are most relevant to your business strategy? An industry structure map is an easy and insightful way to identify, organize and focus on the things around you that that you need to be paying attention to. This session explores the components of a basic industry structure map and is appropriate for all events. You will learn how to create your own unique document and how to use your findings as an essential part of your business strategy.

ENTERTAINMENT LINE UP CAPITOL IDEAS FOR FESTIVALS

SUNDAY, MARCH 17, 2013

6:00pm - 8:30pm "Fly With the Eagles" Opening Reception (Patrick's Irish Pub)

5:00pm - 600pm "Birds of a Feather Flock Together"

Silent Auction & Banquet (Ballroom)

British Export (Beatles Tribute) British Export has provided the ultimate Beatles tribute show for over a decade. The band has performed for tens of thousands of fans at some of the most prestigious events in the world. British Export has performed at The Cavern Club in Liverpool, England, Abbey Road Studios in London, The Rock N Roll Hall of Fame, South Korea, the Amsterdam Hilton and Comiskey Park in Chicago. Other past performances of note include the United Center, the Arlington Million, Taste of Chicago, and Wrigley Field. They have appeared on NBC, WGN, FOX, and ESPN. They were featured on the Travel Channel's "Beatlemania Britain" Show. British Export features vintage suits and instruments reminiscent of the Beatles performances of the 60's including a colorful Sgt. Pepper set, Post-touring recording years set, and the Cavern ClubHamburg set. All songs are performed duplicating the sound of the original recordings. Check out British Export, and you'll see why they were voted the top Beatles tribute, three times, at Beatlefest in both New York and Chicago. www.britishexport.com

Tillers Folly (American/Folk/Celtic)

Tiller's Folly is the preeminent Canadian based award winning Americana/Folk/Celtic group at the forefront of a bold new movement in acoustic roots music. For the past sixteen years, through 1,000's of performances stretching from the Pacific Northwest to the British Isles, they have spread their memorable blend of energy, history, musicality, romance and just plain fun from small and large halls to televison, radio, theatres and festivals. Hailed by critics ("Tiller's Folly is a national treasure". ­ Peter North, Edmonton Journal), their words and melodies are at once populist, minimally produced and poignant while at the same time singularly powerful and sincere. www.tillersfolly.com

MONDAY, MARCH 18, 2013

5:00pm - 600pm "Birds of a Feather Flock Together" Reception & Auction Preview (Ballroom) Scott Cossu (Composer/Pianist)

Scott is an internationally known, composer, pianist and recording artist. He was up front when New Age was just beginning over 30 years ago. He was one of the first Windham Hill Artists to join with founder Will Ackerman and Alex Degrassi, in their new label out of Palo Alto, California. Scott signed onto the label the same day as Michael Hedges and they both joined George Winston who was just new to the label himself. In those early days, Scott toured with his label mates as they forged the way for the many artists that would follow in that genre.

TUESDAY, MARCH 19, 2013

1:00pm - 1:30pm "The Goose that Laid the Golden Egg" Pacific NW Summit Awards Luncheon (Ballroom)

The Oly Mountain Boys (Bluegrass) The Oly Mountain Boys began in 2008, playing the traditional music of Bill Monroe and the Stanley Brothers with high-energy drive. This music is still the backbone of the band's repertoire. Now they have incorporated a couple albums' worth of original bluegrass material, some of a traditional bent and others drawing liberally from folk-rock and Americana. Either way, the band combines bluegrass picking prowess and tight, three-part vocal harmonies, bringing a youthful vitality to one of America's original musical forms. The Oly Mountain Boys' mission is to reinvigorate the bluegrass genre by bringing the original bluegrass sound of the 1950s to a new generation of fans. The band believes that the appeal of Bill Monroe and his music knows no bounds. www.olymountainboys.com

www.scottcossu.com

Entertainment Sponsors:

20TH ANNUAL

NORTHWEST FESTIVALS & EVENTS CONVENTION & EXPO

Delegate Registration (pg 1 of 2)

Use this form or register on line at www.nwfestivals.com

Company, Event or Organization__________________________________________________________________ Primary Delegate Name___________________________________________________________________________ Name (As to appear on badge)____________________________________________________________________ Address__________________________________________ City________________ State_______ Zip___________ Phone_________________ Phone 2_________________ Fax_________________ Cell Phone_________________ E-mail_______________________________ Web Page __________________________________________________ Membership Affiliation/s

(Current members of the Washington Festival & Events Association (WFEA) and the Oregon Festivals & Events Association (OFEA), are eligible for the convention "Member" rates.

Check Affiliation/s: _____WFEA

_____OFEA

If you are not a member, you can join WFEA here, and immediately take advantage of the "Member" rates. Out of state events and organizations or individuals may join at the $75.00 rate, regardless of budget.

FEES Annual Membership Fees--Washington Festivals & Events Association Organization or Event Annual Budget (Check One): _____ Under $100k _____ $100k to $250k _____ $Over $250k _____ Individuals, Students or Out of State Events or Organizations Quantity Members *Pre-Convention Workshop (Separate Registration) _____ *Pre-Convention Workshop Registration $130.00 Convention Registration _____ Early Bird Registration (Primary Delegate)

(Prior to February 24, 2013)

TOTAL $75.00 $__________ $100.00 $__________ $150.00 $__________ $75.00 $__________ Non-Members $165.00 $420.00 $520.00 $350.00 $__________ $__________ $__________ $__________

(If registering more than one person, list additional delegates on next page.)

$295.00 $395.00 $250.00

_____ Registration (Primary Delegate)

(After February 24, 2013)

_____ Additional Delegates

(List additional delegates on the next page)

Student Registration (Student ID #______________) _____ Early Bird Registration

(Prior to February 24, 2013)

$175.00 $275.00

$__________ $__________

_____ Registration

(After February 24, 2013)

One Day Rates _____ Sunday Registration (Prior to February 24, 2013) _____ _____ _____ _____ _____

(Does not include Pre-Convention Workshop) Sunday Registration (After February 24, 2013) Monday Registration (Prior to February 24, 2013) Monday Registration (After February 24, 2013) Tuesday Registration (Prior to February 24, 2013) Tuesday Registration (After February 24, 2013)

$100.00 $125.00 $225.00 $250.00 $125.00 $150.00

$150.00 $175.00 $275.00 $300.00 $175.00 $200.00

$__________ $__________ $__________ $__________ $__________ $__________

(List additional delegates on the next page)

Convention Meal Functions

All meals & receptions, listed below, are included with your registration. To help us plan for accurate meal and refreshment counts, please indicate how many people will be attending each of the following functions (Do not include guests here): Sunday Night Reception________ Monday Luncheon________ Monday Dinner________ Tuesday Luncheon________

Total (Page 1)

$__________

20TH ANNUAL

NORTHWEST FESTIVALS & EVENTS CONVENTION & EXPO

Delegate Registration (pg 2 of 2)

FEES (cont.) TOTAL Quantity Guest Activity Fees (Spouses and Non-Registered Guests) _____ Sunday Opening Reception $45.00 $__________ _____ Monday Expo Luncheon $45.00 $__________ _____ Monday Dinner & Auction $45.00 $__________ _____ Tuesday Awards Luncheon $45.00 $__________ Name of Guest/s ________________________________________________________________________________ Other Fees (Charges for pre-arranged special requests, not listed above) Item or Description____________________________________________________________ $__________ List any special requests here ___________________________________________________________________ ________________________________________________________________________________________________ Additional Registered Delegates 2nd Delegate Name________________________________________________________________________________________ Name (As to appear on badge) ________________________________________________________________

(Complete contact information, only if different from Primary Delegate)

Address________________________________________ City________________ State_______ Zip_________ Phone________________ Fax________________ Cell Phone________________ E-mail__________________ 3rd Delegate Name________________________________________________________________________________________ Name (As to appear on badge) ________________________________________________________________

(Complete contact information, only if different from Primary Delegate)

Address________________________________________ City________________ State_______ Zip_________ Phone________________ Fax________________ Cell Phone________________ E-mail__________________ 4th Delegate Name________________________________________________________________________________________ Name (As to appear on badge) ________________________________________________________________

(Complete contact information, only if different from Primary Delegate)

Address________________________________________ City________________ State_______ Zip_________ Phone________________ Fax________________ Cell Phone________________ E-mail__________________

(If more than 4 delegates, list additional on a separate sheet and include with registration)

TOTAL FEES $__________ Method of Payment

___Check (Payable to WFEA enclosed)

___American Express ___Visa ___MasterCard ___Discover Card

Name on Card________________________________________ Card #__________________________________________ Billing Phone___________________________ Exp. Date ____/____ CVV (3 digit code on back) ________ Address_______________________________________ City______________________ State________ Zip____________

Refund Policy: There is a $75.00 fee for cancellations made prior to February 24, 2013. No Refunds after February 24, 2013

Accommodations--Red Lion Hotel Reservations: Contact Red Lion at 800.733.5466 www.redlion.com/olympia Mail form to: Northwest Festivals & Events Convention & Expo 541 Paradise Lane, Edmonds, WA 98020 or fax form to 425.673.6379.

20TH ANNUAL

NORTHWEST FESTIVALS & EVENTS CONVENTION & EXPO

Exhibitor Registration (pg 1 of 2)

Use this form or register on line at www.nwfestivals.com

Exhibiting Company or Name______________________________________________________________________ Company Name (As to appear on booth sign) Line 1______________________________________________ Line 2______________________________________________ Primary Exhibitor Name___________________________________________________________________________ Name (As to appear on badge)____________________________________________________________________ Address__________________________________________ City________________ State_______ Zip___________ Phone_________________ Phone 2_________________ Fax_________________ Cell Phone_________________ E-mail_______________________________ Web Page __________________________________________________ Membership Affiliation/s

(Current members of the Washington Festival & Events Association (WFEA) and the Oregon Festivals & Events Association (OFEA), are eligible for the convention "Member" rates.

Check Affiliation/s: _____WFEA

_____OFEA

If you are not a member, you can join WFEA here, and immediately take advantage of the "Member" rates. Out of state events and organizations or individuals may join at the $75.00 rate, regardless of budget.

FEES Annual Membership Fees--Washington Festivals & Events Association Organization or Event Annual Budget (Check One): _____ Under $100k _____ $100k to $250k _____ $Over $250k _____ Individuals, Students or Out of State Events or Organizations Quantity Members *Pre-Convention Workshop (Separate Registration) _____ *Pre-Convention Workshop Registration $130.00

TOTAL $75.00 $__________ $100.00 $__________ $150.00 $__________ $75.00 $__________ Non-Members $165.00 $__________

(If registering more than one person, list additional delegates on next page.)

Exhibit Spaces consist of an 8'x30" skirted table, an 8' high drapery backwall, and a 7"x44" exhibitor identification sign. (Table Top Expo Spaces) Exhibitor Registration (Full)

(Includes exhibit space & full convention registration) (Booth & Expo details can be found on the convention website www.nwfestivals.com, on the Expo page)

_____ Early Bird Registration (Primary Exhibitor)

(Prior to February 24, 2013)

$325.00 $395.00 $250.00

$450.00 $520.00 $350.00

$__________ $__________ $__________

_____ Registration (Primary Exhibitor)

(After February 24, 2013)

_____ Additional Exhibitors

(List additional delegates on the next page)

Exhibitor Registration (Expo Only)

(Includes exhibit space & expo luncheon only, for 2 exhibitors. Does not include access to sessions, other meals or social activities.)

_____ Early Bird Registration (Primary Exhibitor)

(Prior to February 24, 2013)

$295.00 $365.00

$420.00 $495.00

$__________ $__________

_____ Registration (Primary Exhibitor)

(After February 24, 2013)

(List additional delegates on the next page)

Convention Meal Functions

All meals & receptions, listed below, are included with your registration. To help us plan for accurate meal and refreshment counts, please indicate how many people will be attending each of the following functions (Do not include guests here): Sunday Night Reception________ Monday Luncheon________ Monday Dinner________ Tuesday Luncheon________

Total (Page 1)

$__________

20TH ANNUAL

NORTHWEST FESTIVALS & EVENTS CONVENTION & EXPO

Exhibitor Registration (pg 2 of 2)

FEES (cont.) TOTAL Quantity Guest Activity Fees (Spouses and Non-Registered Guests) _____ Sunday Opening Reception $45.00 $__________ _____ Monday Expo Luncheon $45.00 $__________ _____ Monday Dinner & Auction $45.00 $__________ _____ Tuesday Awards Luncheon $45.00 $__________ Name of Guest/s ________________________________________________________________________________ _____ Additional Exhibit Space _____ Electrical Outlet (500 watt 120 volt) $200.00 $25.00 $__________ $__________ $__________

Other Fees (Charges for pre-arranged special requests, not listed above) Item or Description____________________________________________________________

Booth Selection:

(Exhibit maps may be found on the convention website at www.nwfestivals.com on the Expo page)

Choice 1 _____

Choice 2 _____

Choice 3 _____

Description of Product or Services: (Provide a 35 word or less description of your product or services)

__________________________________________________________________________________________ __________________________________________________________________________________________

List any special requests here ___________________________________________________________________ ________________________________________________________________________________________________ Please check any activities you are interested in, with a brief description.

Sponsor an Activity_____ Present a Session _____ Facilitate a Roundtable _____ Showcase _____

Additional Registered Exhibitors 2nd Delegate Name________________________________________________________________________________________ Name (As to appear on badge) ________________________________________________________________

(Complete contact information, only if different from Primary Exhibitor)

Address________________________________________ City________________ State_______ Zip_________

(If more than 2 exhibitors, list additional on a separate sheet and include with registration)

TOTAL FEES Method of Payment

___Check (Payable to WFEA enclosed)

$__________

___American Express ___Visa ___MasterCard ___Discover Card

Name on Card________________________________________ Card #__________________________________________ Billing Phone___________________________ Exp. Date ____/____ CVV (3 digit code on back) ________ Address_______________________________________ City______________________ State________ Zip____________

Refund Policy: There is a $75.00 fee for cancellations made prior to February 24, 2013. No Refunds after February 24, 2013

Accommodations--Red Lion Hotel Reservations: Contact Red Lion at 800.733.5466 www.redlion.com/olympia Mail form to: Northwest Festivals & Events Convention & Expo 541 Paradise Lane, Edmonds, WA 98020 or fax form to 425.673.6379.

Information

2013 Program - Northwest Festivals & Convention & Expo

13 pages

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