Read CreateWebPGExternalInstructions.pdf text version

CAREER OPPORTUNITIES

Thank you for your interest in career opportunities with the Palm Beach County Sheriff's Office. We have developed this website to meet your career search needs. Once you enter our careers portal, you will have the ability to search for job openings, submit an online application, check the status of your application, and register for future openings. By registering, you can specify your area of interest and request notification via email for updates on your application processing status. The following training materials have been designed to help you understand and learn the career search process with our online application system. We hope that you will find it useful. Regards, Human Resources

External Site Visitor FAQs

Do I need to have an email address ?

Yes! An email address is required to register with iRecruitment and to apply for a job.

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The maximum number of characters for an email address is 30 including the @ sign and period. You can conduct a job search without registering, but you can't apply for a job unless you are registered.

How do I create a password?

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Passwords must be at least eight characters in length, at least one character must be numeric, and there can be no repeating characters such as "bottle" and no special characters such as ("-/#$*). Your email address and password are required for every visit to iRecruitment.

Do I have to be logged in to search for jobs?

No, you do not have to be logged in. However, in order to apply for any job, you must register and log in.

Do I have to complete the Application - Part 2 prior to submitting my online application?

Yes, the Application - Part 2 is part of your online application. After you search our site for career opportunities, and you identify any that you have interest in applying. You should first go to our website, download the Application - Part 2 and complete the entire Application. When the Application - Part 2 is complete, go to our website, log into your account, search for the job the interests you, click on apply now, upload Application - Part 2 when prompted to upload, then continue with your online application submittal. Once you submit your application, you will receive a confirmation.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Index

Search for career opportunities Technical difficulties To register Creating Creating Creating Creating Creating Creating Creating Creating Creating Creating Creating Updating Updating Updating Updating Updating account account account account account account account account account account account account account account account account ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ Resume upload or create Creating your personal profile Uploading "Application ­ Part 2" Confirmation for uploading documents Registering your qualifications & skills Entering employment history Entering skills Entering education qualifications Entering preferences for account search Choosing resume format Registration confirmation Manage my account Personal information ­ change email Qualifications & skills Preferences for account search Login information ­ change password

page 4 page 5 page 6-7 page page page page page page page page page page page page page page page page 8 9 10-11 11 12 12 13 14 15 16 17 18 19 19 20 20

Monitor Update Account - Confirmation for updating your account Applying Applying Applying Applying Applying Applying Applying Applying for for for for for for for for a a a a a a a a job job job job job job job job Review account Performing job search Uploading Application - Part 2 Enter application details Application submittal - confirmation Update your application Review your application update information Confirmation for updating your application

page 38 page page page page page page page page 21-23 22-23 24-27 28-29 30 32-35 36 37

Monitor Application - Check application status for jobs applied Password - Changing your password Password - Forgot your password Email ­ Changing your email or email provider

page 31 page 39-40 page 41-42 page 19

If you need any further assistance please contact Human Resources (561) 688-3540

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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SEARCH ALL CAREER OPPORTUNITIES

CAREER OPPORTUNITIES

To review all career opportunities, CLICK on "All Jobs". To search by date, go to "date posted" under job search, CLICK on dropdown button and choose the option you wish to pull by, then click on the button.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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If you are experiencing technical difficulties, a page cannot be displayed, or an error occurs when connecting to the PBSO Career Recruitment website, please provide the following information.

NAME E-MAIL COMMENTS

Briefly explain the problem you are experiencing. PLEASE NOTE: We will only reply to the message during office business hours. Where we can reach you.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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TO REGISTER

Register Today

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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To Register

1. CLICK register today link - this will prompt the next screen 2. ENTER your e-mail account on next screen 3. ENTER your last name 4. ENTER & CONFIRM your password 5. CLICK submit

NOTE: Please make sure you will remember your email account and your password as this will be your login information.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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CREATING YOUR ACCOUNT

RESUME CREATION

1. If you have a resume you may attach your resume here. To attach your resume, go to the file path field and CLICK on BROWSE, once you find your resume, CLICK on your resume, and then, CLICK on the open button. You will see your resume attached on another screen later on. 2. CLICK continue. 3. If you do not have a resume, CLICK on the NO option, and then on continue. This process will actually create a resume for you based on the information you have entered on your application. 4. CLICK continue.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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REGISTERING YOUR PERSONAL INFORMATION

CREATING YOUR ACCOUNT

Please make sure you provide all the information requested.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Personal and Professional

1. ENTER all personal information as requested e.g., name; address; social security number, telephone; etc.

Note: There are 4 steps to this process and this is only step 1 of 4.

2. If you wish to attach more documents, CLICK on Add Another Document button to upload more documents (i.e. Certifications, Diplomas, Licenses, etc.) 3. CLICK next to go to the next step.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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To upload:

Go to the file path field and CLICK on BROWSE, once you find your document, CLICK on the document, CLICK on the open button, then on the UPLOAD button. Please type in the name of your document.

Once uploaded:

You will see the following confirmation and then you will see your document(s) attached in the documents field as indicated below.

CLICK next to continue to next step, click back button to go back.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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REGISTERING YOUR QUALIFICATIONS & SKILLS

CREATING YOUR ACCOUNT

Employment History: Make sure you list all your employers and required details as indicated below.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Skills: Make sure you list all your skills and required details as indicated below.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Education: Make sure you list all your education and required details as indicated below.

4. CLICK save to go to the next step.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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5. CHECK the box, if you want Managers search your account and be able to see your details.

Allow Account To Be Searched

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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CREATING YOUR RESUME

If you had selected the option "don't have a resume" in the beginning, Oracle will create a resume for you, at this point, with the information you had provided, and you may chose the format you wish to show it in as indicated below.

1. SELECT your Resume format 2. CLICK finish to complete your "Candidate Profile".

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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CONFIRMATION FOR REGISTERING & CREATING AN ACCOUNT WITH PBSO

Upon completing the registration process you will receive a confirmation "as shown above" indicating you have a candidate account with Palm Beach County Sheriff's Office. Please note: You have not yet applied for a job. Therefore, you are not yet an applicant. If you need to update any information on your profile or application, you may go back to update your profile or application at any time by following the next steps. However, please keep in mind that the system uses date tracking and your information needs to be updated prior to closing the date of the position(s) you are applying for in order to meet the closing date.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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MANAGE MY ACCOUNT Go to PBSO website. Click on "manage my account" as shown in screen below.

UPDATING YOUR PROFILE

Next screen will ask you for your email, that is your user name, and password. Please note: If you forgot your password CLICK on "forgot your password" option and your password will be emailed to you for that email account. You need to log in with the same email account and password that was submitted to you.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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PERSONAL INFORMATION Follow the screens below to update your personal info. You may update your personal information at any point during the process.

UPDATING YOUR PROFILE

QUALIFICATIONS & SKILLS

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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UPDATING YOUR PROFILE

PREFERENCES

LOGIN INFORMATION

The screen above is where you change your password. CLICK on SAVE to make your changes effective. To change your email, go to Personal Information tab.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Go to the PBSO website and log into your account via "already registered on our job site". Enter your email and password and CLICK on login.

APPLYING FOR A JOB

The next screen takes you to your general account. Please note, this is also the screen where you will see future notifications from PBSO in regards to your application or account and it shows a list of jobs you had applied for.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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PERFORMING A JOB SEARCH

CLICK on the Jobs tab as indicated below or you may type in keywords or go to date posted and CLICK on the dropdown box to select the option you wish to search by. If you CLICK on "All Jobs" it will bring all current job openings at PBSO.

1. To view (all) jobs CLICK on "go"

OR

2. To view a (specific) job enter Keywords or Dated Posted

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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APPLYING FOR A JOB

For example, for a "CLERICAL" search, you would get a search as indicated below.

CLICK on Select box, next to Name once you find a job that interests you. To view the job details, CLICK on the job name (number). To apply for the job you have selected, CLICK on the on the Apply Now icon on the right side of the screen.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Once you click on apply now icon, you will go to the next screen below. Please note: When you click on the "PBSO Human Resources Site" link indicated below, the Application - Part 2 document form will open up. Please save this document on your computer, floppy disk, or portable memory stick, before you start filling it out. At this point, you may log off your account and when you have finished completely filling out your Application Part 2 document, you may return to the PBSO website to upload your Application - Part 2 onto your account. In order to do that, you will need to log into your account, choose the job you are applying for and then click on "Upload Application - Part 2". Please note: You need to upload your Application - Part 2 and all the rest of the documents to your application before you submit your application.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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After you have completed your Application - Part 2, go back to Jobs and click on "upload Application - Part 2". The next screen will come up.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Click on "Browse" to find your saved Application - Part 2 to upload. Type in "Application - Part 2" for Description field. Then click on continue.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

April 01, 2007

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External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

April 01, 2007

27

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

April 01, 2007

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External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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CONFIRMATION FOR SUBMITTING YOUR APPLICATION

You will receive confirmation, as shown above, that your application has been submitted.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Check Jobs Applied For & Application Status

Make sure you are logged into the right account (should you have multiple accounts). Log in to "my account" and go to Jobs Applied for option to check.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Update Your Application

Log into My account and go to area you wish to update (i.e. employment history) Please note the data entered into the system is date tracked and you need to make sure you update this information before the closing date of the position.

If you uploaded your resume to your account profile in the system, it will upload from your account. If you need to update any personal information, do so in this screen. Please make sure your resume in Microsoft Word format in order to be viewed by Managers.

2. CLICK next.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Continue to Update

If you need to update any personal information, do so in this screen.

3. CLICK next.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Continue to Update

If you need to update any personal information, do so in this screen.

6. CLICK next.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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Continue to Update

5. CLICK next.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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REVIEW APPLICATION INFORMATION

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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CONFIRMATION FOR UPDATING YOUR APPLICATION

You will receive confirmation, as shown above, that your application has been submitted.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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CONFIRMATION FOR UPDATING INFORMATION ON YOUR ACCOUNT

You Will Receive Confirmation That Your Account has been Updated Has Been Submitted.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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CHANGING YOUR PASSWORD

Go to "manage my account" and then to "login information".

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

April 01, 2007

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CHANGING YOUR PASSWORD

To change your password: 1. 2. 3. Type CURRENT password Type in NEW password RE-ENTER new password

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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FORGOT YOUR PASSWORD

Click on "forget your password?"

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

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FORGOT YOUR PASSWORD

1. 2. 3.

ENTER the e-mail address you used when you registered or current if you had changed your email or email provider. CLICK on save. A NEW password will be sent to you at this e-mail.

External Applicant Instructions

NOTE: If you need to return to the previous page DO NOT use the back button on offered to you within the web browser tool bar. USE ONLY the back button the ORACLE application page. This may not appear on every page however, the option will be available to you within one of the screens or at the end of completing the task when you have to review and confirm the information.

April 01, 2007

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