Read Pandora-Gilboa High School Athletic Coaching Philosophy text version

Pandora-Gilboa High School Athletic Coaching Philosophy

The Pandora-Gilboa Athletic Department strongly believes that a coach is a major influence in the lives of young men and women. Because of this, we expect our coaches to be a good example in all areas of life. Our coaches are expected to prove this with their language and actions. We do not accept profanity or physical abuse from our athletes. Likewise, we do not accept this from our coaches. Our coaches must be enthusiastic, positive, and fair. It is a proven fact that fans can be affected by the acts of a coach. Because of this, officials, opposing coaches, and opposing players should be treated with respect. A coach can never be sure what young mind might be listening to what they say or be watching what they do. Remember the great influence you have and with it the great responsibility. The Pandora-Gilboa coaching staff and athletic administration strongly encourage participation of Pandora-Gilboa students in as many interscholastic sports as possible. We believe students will benefit most from a varied athletic experience, and that the spirit of competition is preferable to specializations in one sport. Students will not be asked nor be required to practice at a sport other than those currently in season. Weightlifting programs, open gyms, or other activities during the school year that could pull athletes from other sports will not be encouraged. Coaches requiring attendance at such activities are strictly forbidden. (Be especially careful of subtle pressure.) Working on basic skills in another sport is acceptable with reservations, if the coach of the sport in season does not object. Participation in club/AAU teams during the sport in season can upset team chemistry and should be strongly discouraged by the non-season coach. The months of June and July can be a complicated time for athletes and coaches. OHSAA allows a coach to use up to ten (10) days for basic instruction with his/her players. During this time coaches can encourage players to participate in: open gyms, camps, and contests, weight training etc. But they cannot demand or require participation. Coaches' cooperation with each other is imperative to make sharing of athletes possible and successful. Players/teams who could participate in contests/games should take priority over players/teams involved in open gym/field practices. If any disputes cannot be resolved, a third party such as the athletic director or principal will be used. To help prevent disputes, information about the various programs should be freely exchanged between the respective coaches. Remember student athletes should not be put in the middle and made to choose between teams or activities. As members of Pandora-Gilboa Middle/High School's athletic program, we have great pride on our athletes as they represent the school and community in competition. It is essential to maintain a good balance between grades and sports. Pandora-Gilboa School is proud of our student-athletes and is confident of their ability to work and succeed on and off the playing field.

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ELIGIBILITY

All student athletes at Pandora-Gilboa Local Schools must meet eligibility requirements set forth by both the OHSAA and the Pandora-Gilboa Board of Education. All students participating in a school-sponsored sport must be enrolled in and attending full time the member school that sponsors the sport in accordance with all duly adopted Board of Education or similar governing board policies of that school. A student entering a member school from a home school must do so at the beginning of the school year after having been home schooled for at least one year. Failure to meet this one-year provision requires the student to be enrolled for a minimum of one grading period before the student can be declared eligible. Grades 7-8 Eligibility for each grading period is determined by grades received the preceding grading period. Semester and yearly grades have no effect on eligibility. To be eligible, a student-athlete must be currently enrolled in a member school and have received passing grades in 75 percent of subjects in which enrolled the immediately preceding grading period. For eligibility, summer school grades may not be used to substitute for failing grades received in the final grading period of the regular school year or for lack of enough courses taken the preceding grading period. Once you have met the above conditions as required by the OHSAA, your academic and behavioral progress will be evaluated on a weekly basis for the duration of the season of that sport or activity. Your academic performance will be based on your current classroom average from the beginning of the grading period to the present point in time of that grading period. If you are noted on the eligibility list for academic, behavioral (conduct), or a combination of both deficiencies, totaling two (2) or more times, you are ineligible to compete in any contests or extra-curricular activities for that week. You may practice and travel with the team, but may not dress for the contest. Attendance Policy: As a student athlete, cheerleader, student manager, statistician, band or choir member, you must be in attendance for all afternoon classes in order to participate/practice in any school athletic or music event scheduled. The principal/athletic director may grant exceptions to this policy in extenuating circumstances. Athletes, cheerleaders and participants in other extra-curricular activities may be declared ineligible for an unexcused absence. Work missed during

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an unexcused absence may not be made up. unexcused absence.

Zero points will be given for an

This eligibility policy will apply to all student athletes, managers, statisticians, cheerleaders, and other extra-curricular activities at PGMS involving students in grades 5 through 8. The middle school principal or district superintendent may declare a student immediately ineligible for involvement in a serious offense.

Grades 9-12 Students may also be excluded from participating in the activity if they have less than a 1.0 GPA on a 4.0 grading scale. It is the belief of the teaching and coaching staffs of Pandora-Gilboa high school that athletics are an extension of the classroom and participation is part of the academic process. Beginning August 1, 2007, the athletic eligibility requirements for participation are as follows: 1. Eligibility for each grading period is determined by grades received the preceding grading period. Semester and yearly grades have no effect on OHSAA eligibility. All beginning night graders must have passed 75 percent of subjects in which enrolled the immediately preceding grading period. 2. Grades 9-12: To be eligible, a student-athlete must be currently enrolled in a member school and have received passing grades in a minimum of five one credit courses, or equivalent, in the immediately preceding grading period. Note: If a student is taking all course work at the post-secondary institution, the minimum number of credits required (under either the quarter or semester system) in order to maintain athletic eligibility is 13. 3. Once coaching begins, eligibility will be on a week-to-week basis. The following procedures will be used to check eligibility: a. The teacher will notify the Athletic Director at the end of the week if any student athlete is failing their course. b. The Athletic Director will notify the student and coach of his/her team. c. The coaches will then notify parent of student failure and ineligibility. 4. Student athletes are expected to be passing all classes to be eligible to participate, however, if during the sports season a failing grade is received, the following guidelines will be used: a. The first week a failing grade is received; the student athlete is placed on probation. b. The student athlete will remain eligible provided improvement is made each week in the class. 5. If two or more failing grades are received, the student athlete is placed on probation and then will be ineligible unless improvement is made in all classes.

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REQUIRED FORMS TO BE COMPLETED, AND ON FILE BEFORE THE STUDENT WILL BE ALLOWED TO PRACTICE.

Physicals a. A physical must be completed. b. The OHSAA physical form must be completed. c. The physician, the participant and the parent/guardian MUST sign the physical form. d. Only one physical is required per school year.

Insurance forms a. The proof of insurance form must be completed. b. The form must be signed by the parent/guardian and MUST include a policy number. c. It is mandatory that all athletes be covered by insurance in order to participate. d. A new insurance form must be completed for Each Season of participation. Emergency Medical Forms a. A completed emergency medical form must be on file. b. The emergency medical form MUST be signed by the parent/guardian. c. Emergency Medical Forms must be taken to all contests.

Training Rules a. The training rule form must be completed. b. The athlete and the parent/guardian MUST sign the training rule form. Any additional team rules must be attached to the code. It is required that the training rules be signed and returned before the athlete participates in the first practice of the season.

QUITTING A SPORT

An athlete enrolled in a sport and wishing to quit the team and enroll in another sport during the same season, must sit out (15) fifteen practice days before being eligible to participate in an interscholastic competition of the new sport. If a student quits one sport and joins another sport during the same season and successfully sits out the required (15) practice days, the student will then be eligible to participate in the second sport.

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EMERGENCY MEDICAL ATTENTION

1. Minor Injuries a. Coach will treat a minor injury. b. Coach will follow up with a phone call to parent/guardian as soon as possible. 2. Serious Injury a. Parents will be called immediately b. If deemed necessary by the coach, the rescue squad will be called. c. Whenever possible, a school employee will accompany the injured athlete to the hospital.

Awards

1. 7th and 8th Graders a. 7th grade...Junior High letter, if one has not been earned in another sport, and a pin in the specific sport in which they have lettered. b. 8th grade...Junior High letter, if one has not been earned previously, and a pin in the specific sport in which they lettered. If the student/athlete has lettered in the specific sport earlier, then they receive a gold participation bar, indicating they have lettered in that sport previously.

2. Varsity a. Given at the recommendation of the head coach, subject to approval of the athletic director. 1st year 1. Varsity "PG" letter, if one has not been earned in another sport 2. Participation Bar 2nd year 1. Pin 2. Participation Bar 3rd year 1. Trophy 2. Pin and participation bar 4th year 1. Trophy

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2. Pin and participation bar

3. JV a. Given at the recommendation of the head coach or designee, subject to approval of the athletic director. 1st year 1. JV letter, if one has not been earned in another sport 2. Participation bar 2nd, 3rd 1. Participation bar

4. Freshman 1. Numerals, if they have not been earned in another sport. 2. Participation bar 5. Special Awards a. Trophies and plaques will be awarded to athletes as the discretion of the head coach or designee, subject to the approval of the athletic director.

TRANSPORTATION

1. All coaches, players, managers, cheerleaders, statisticians, and camera operators must travel to and from contests in school provided transportation arranged by the district's athletic department. 2. Alternate transportation is allowed only with a parent, guardian, or legal custodian. A prior written request must be made by the parent and approved by the principal. 3. A school bus or school van , with a certified driver (when numbers are 9 or less) shall be the only source of transportation for athletic teams, and groups of students. 4. Extra-curricular activities done by groups or organizations during the school day must be transported in school provided transportation (eg. leadership conferences, quiz bowl competitions, yearbook sales, band/choir functions etc.)

MAKING PURCHASES

1. All purchases must be approved by the athletic director and run through the athletic account. This includes all items that are ordered by the team and paid for by the athletes (e.g. shirts, shoes, shorts etc.)

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2. Athletes will not receive a purchased item until the coach has collected the money. All deposits of money should be within 24 hours of receipt. 3. If this procedure is not followed, the coach could be held responsible for the payment of the order. 4. It is imperative that all money transactions be discussed with the athletic director beforehand. This will help protect both the coach and the administration.

FUNDRAISING

Students or groups doing a fundraising activity for the benefit of the entire group must establish a school account, and fill out the necessary paper work with the treasurer (eg. sales activity to purchase shirts for the group, fundraising done to allow pizza parties for the group etc.)

LOCKER ROOMS

1. 2. 3. 4. 5. The locker rooms are to be kept neat and clean. It is the coach's responsibility to see that the locker rooms are picked up after use. This procedure shall be followed for home and away contests. Coaches are responsible for the actions of their athletes at all times. Coaches of opposite gender teams should make every effort to have an adult of the same gender of the team they are coaching be present with them every time they go into the locker room.

KEYS

1. Coaches are not to lend out keys to students or those not employed by the school. 2. Coaches are to make sure the building is locked when they leave. 3. Issuing of keys will be done through the principal's office. Keys should be turned in after last contest and equipment has been stored and inventoried.

COACHES ASSOCIATIONS

1. The athletic department will pay the dues for the head coach for the district and state coaches associations upon request of the head coach. 2. The head coach is expected to join and attend meetings to nominate athletes for district, league, and/or state awards. 3. The head coach is responsible for attending the OHSAA rules interpretation meeting in his or her sport.

PASSES

1. BVC/PCL conference passes will be given to each head coach. The head coach may loan his/her pass to adults for scouting purposes. Conference policy states that these passes are not to be given to students to use.

EQUIPMENT

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1. It is the responsibility of the head coach to see that all uniforms and equipment are collected and stored at the end of the season. 2. Students will not receive their awards until all equipment has been turned in or paid for. 3. It is highly suggested that all equipment be collected immediately after the last contest. 4. The coach will not be paid until all equipment is collected and properly stored.

AWARD PROGRAMS

1. The athletic director must be given a minimum of two weeks notice of an award program. Awards will be secured from the athletic director. 2. Award programs should be held as soon as possible after the last contest of the year. 3. It is recommended that the coach and the athletic director place the award program on the master calendar at the beginning of the school year. 4. The middle school principal and the athletic director must approve all junior high award programs or any other season-ending activities. It will be the responsibility of the junior high coaches to set the time and date for the awards program.

GYM SCHEDULES

1. Winter gym schedules are established by the athletic director and must be adhered to. The athletic director must approve any change in advance. 2. The athletic director must approve spring and fall gym schedules. 3. Copies of all practices (dates/times) need to be turned into the building principal.

WEDNESDAY NIGHT AND SUNDAY ACTIVITIES

1. All school activities must be ended by 6:30 p.m. on Wednesday evenings unless an athletic contest is scheduled. 2. No activities or practices will be permitted on a Sunday or Wednesday evening except by permission of the principal.

CHAIN OF COMMAND

1. 2. 3. 4. 5. 6. Board of Education Superintendent Principal Athletic Director Head Coach Assistant Coach

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**Questions and problems should be resolved at the lowest level first.**

OHSAA RULES AND REGULATIONS

1. Each head coach will have available to them a copy of the OHSAA handbook from the athletic director. 2. Each head coach is expected to adhere to all rules and regulations of the OHSAA. 3. Each head coach is responsible for seeing that all assistant coaches adhere to the OHSAA rules and regulations as well.

CLINICS AND STATE TOURNAMENTS

1. The athletic department will reimburse qualified coaches up to $150 for attendance at clinics. 2. Each head coach and assistant coach will be reimbursed for their expenses for attendance at the state tournament in the sport in which they coach at the following levels: HS STAFF General Fund will reimburse up to $100 of eligible expenses. Athletic Fund will reimburse $75/day, up to $200. HS NON-STAFF Athletic fund will reimburse $75/day, up to $200. JH NON-STAFF Athletic fund will reimburse $50/day, up to $150. 3. A maximum of one professional day per school year may be granted to those head coaches on the teaching staff, subject to the principal's approval. Assistant coaches on the teaching staff may be granted one professional day per school year, subject to the principal's approval. 4. The athletic department will also pay for the expenses of an individual or team competing at state.

MILEAGE

1. See athletic director before traveling to complete proper forms. 2. Mileage (current board rate) will be paid by the athletic department for any of the following: a. Clinics b. Meetings (BVC/PCL, rules interpretation, seeding etc.) c. Scouting d. Other destinations approved by the athletic director.

GAMES ON SCHOOL CANCELLATION DAYS

1. When school is cancelled all junior high competitions will automatically be cancelled. (exceptions: may be tournaments and fog). The athletic director with the principal will make the final decision.

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2. When school is cancelled, freshman, JV, and varsity contests will be decided on an individual basis. The athletic director with the principal will make the final decision. 3. If school is delayed or dismissed early due to weather, all games are cancelled. 4. If our county is on a Level 2 weather alert, all practices are cancelled.

PRACTICES ON SCHOOL CANCELLATIONS

1. Gym usage for fall, winter, and spring sports will proceed with practices on a schedule adopted by the coaches involved and the athletic director. 2. Practices that are held on days when school is cancelled are voluntary. 3. The athletic director and/or principal have the authority to cancel all practices if conditions warrant. 4. If school is dismissed early due to weather, all practices are cancelled.

WEIGHT ROOM

1. A board approved supervisor or coach must be present at all times. 2. The use of the weight room is limited to Pandora-Gilboa Junior High/High School students. 3. The weight room may only be open during the hours of 6:00 a.m. and 10:00 p.m. 4. Keys are not to be loaned to any student or anyone not approved to supervise the weight room. 5. The weight room is to be kept clean. Avoid food and drinks inside the weight room.

ATHLETIC BOOSTERS

1. All coaches are encouraged to attend athletic booster meetings. 2. Before going to the athletic boosters with a request, the athletic director must approve it.

COACHING CERTIFICATION

1. All coaches must have a valid Pupil Activity Supervisor Permit. A copy of the certificate must be on file in the Central office. 2. All coaches must maintain CPR/First Aid certification. A copy of the card must be on file in the Central office. 3. All coaches must have a BCI(Bureau of Criminal Investigation) check on file in the Central office. Coaches will be reimbursed by the school for the cost of the First Aid training course, CPR instruction, and BCI check. The application fee for the PUPIL ACTIVITY SUPERVISOR PERMIT will be the responsibility of the applicant. 4. No contracts will be issued until proof of items 1 thru 3 above have been obtained.

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VOLUNTEER COACHES

1. The school board must approve all volunteer coaches before coaching may begin. 2. Volunteer coaches must also have a BCI check on file in the Central office. 3. Volunteer coaches who have not obtained the CPR/First Aid Certification may not supervise athletes in any of the practice venues if a head or assistant coach is not present to oversee the activity. (eg. A volunteer coach without CPR/First Aid Certification may not conduct practice or weightlifting activities without a licensed coach present.)

SEASON-END FORMS AND PROCEDURES

1. The following forms must be submitted before a coach will be paid: a. Head coach summary b. Awards list c. Inventory d. Scores and officials e. Evaluation of assistant coaches 2. All equipment must be collected and stored before a coach may be paid. 3. A requisition must be completed for equipment for the next season.

ASSISTANT COACH EVALUATION PROCESS

1. Head coach evaluates. 2. Athletic director reviews and makes additional comments. 3. Principal reviews, makes additional comments, and signs. 4. Athletic director reviews and signs. 5. Head coach reviews and signs. 6. Head coach discusses with assistant coach. 7. Assistant coach signs. A copy of the evaluation will be placed in the coach's file each year.

HEAD COACH EVALUATION PROCESS

1. 2. 3. 4. Athletic director evaluates and signs. Principal reviews, makes additional comments, and signs. Head coach reviews with athletic director and signs. A copy of the evaluation will be placed in the coach's file each year.

Ethics

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Coaches should be aware of recent judicial rulings that have ruled it unethical and illegal for coaches to receive gifts etc. from sports and supply companies. Examples may be the coach receiving a free pair of shoes or sweats for their personal use if the team purchases materials from their company, or green fees paid by the company for buying from them, or meals at a restaurant etc. Any material received must remain the property of the Pandora-Gilboa School District.

Summer Camps

Coaches should be aware that many of our athletes participate in more than one sport and that many of our athletes come from a home with multiple athletes competing. Consideration should be given to the financial burden placed on athletes and their parents when they are asked to attend several different camps by several different coaches

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Table of Contents

ASSISTANT COACH EVALUATION PROCESS ATHLETIC BOOSTERS AWARD PROGRAMS AWARDS CHAIN OF COMMAND CLINICS AND STATE TOURNAMENTS COACHES ASSOCIATIONS COACHING CERTIFICATION ELIGIBILITY EMERGENCY MEDICAL ATTENTION EQUIPMENT ETHICS FUNDRAISING GAMES ON SCHOOL CANCELLATION DAYS GYM SCHEDULES HEAD COACH EVALUATION PROCESS KEYS LOCKER ROOMS MAKING PURCHASES MILEAGE OHSAA RULES AND REGULATIONS PASSES PRACTICES ON SCHOOL CANCELLATION DAYS QUITTING A SPORT REQUIRED FORMS NEEDED FOR STUDENT TO PRACTICE SEASON END FORMS AND PRACTICES SUMMER CAMPS TRANSPORTATION VOLUNTEER COACHES WEDNESDAY NIGHT AND SUNDAY ACTIVITIES WEIGHT ROOM

Pg. 11 Pg. 10 Pg. 8 Pg. 5 Pg. 8 Pg. 9 Pg. 7 Pg. 10 Pg. 2 Pg. 5 Pg. 7 Pg. 11 Pg. 7 Pg. 9 Pg. 8 Pg. 11 Pg. 7 Pg. 7 Pg. 6 Pg. 9 Pg. 8 Pg. 7 Pg. 10 Pg. 4 Pg. 4 Pg. 11 Pg. 12 Pg. 6 Pg. 10 Pg. 8 Pg. 10

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