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Pilgrim Lutheran Church Nursery Policies and Procedures

Nursery Hours and Requests A nursery is provided for infants and toddlers for all church services. The nursery will open 15 minutes prior to the beginning of the worship service and will promptly close 15 minutes after the service is over. Nursery Scheduling Initially, it is the responsibility of the Nursery team to secure the proper staff (paid workers and volunteers) for Worship Services. However, if a volunteer is unable to cover their scheduled shift, it is their responsibility to find a substitute from the approved list to fill in for them. Please notify the Nursery Team by phone or e-mail about any changes in the schedule. If a paid nursery worker cannot work as scheduled, then he/she will be responsible for finding a substitute from the approved Nursery Workers List and the Nursery Team must be notified immediately. Adult /Child Ratios At least one adult, over the age of 21, who has been approved as a volunteer worker through the screening process, should be present. Under no circumstances should the children be left alone for ANY amount of time. Caregivers are required to directly supervise children by sight AND hearing at all times - even while they are sleeping. No adult should be alone with only one child at ANY time. Every effort needs to be made to keep the ratio of one adult to every 5 children. There should be no more than twelve children at a time in the nursery. Nursery Staff Our nursery staff is currently composed of a Nursery Team and a paid nursery worker for Sunday School and the Sunday Worship services, in addition to volunteers. Paid nursery workers must have current CPR/First Aid Training Certification and abide by all rules and provisions contained in the Safe Child Policy. Nursery Volunteers Our nursery volunteers consist of parents, youth and other members of our church family who assist our paid staff during Sunday morning services. All parents of infants or toddler age will be asked to volunteer to assist in one of the nurseries during one service approximately once every quarter by the Nursery Team. The schedule will be mailed out and/or e-mailed quarterly. All volunteers will be required to fill out a volunteer form and complete a Lexington County Criminal Record Background check form before working in the nursery. New Church members will be asked to wait for six months before working in the nursery. Nursery Activities All activities for children will be developmentally and age appropriate. The children should be involved in these activities and participatory games for the largest percentage of time that they are in the nursery. Children will be encouraged to participate in these Nursery Team July 2007

activities by the nursery workers. Music and/or books should be available at all times. It is our goal for the children to have a pleasant visit in the nursery, and to achieve this, the workers (both paid and volunteer) should interact with the children as they play and talk with them. In order to foster a Christian foundation in our little ones, we recommend that at least one Bible story be read to the toddlers during the Sunday School hour. Oversized, toddler-proof books can be found on the shelves in the room.

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Videos - Videos may be used on occasion, but must be approved by the Nursery Coordinator. Videos must be rated G, have Christian and/or educational themes, and display appropriate behavior and language. Snacks - appropriate snacks are available in the nursery cabinets. Do not give a child's snacks brought from home to another child. Due to possible allergies, snacks given cannot contain peanuts, chocolate, or red dye. Snacks will only be given while the child is seated. Children shall also be given their personal drinking cups only while they are seated, and removed when they are finished drinking. Do not physically restrain children, but simply take away the snack or cup and return it when the child is seated. This is important to maintain the cleanliness of the nursery and to prevent choking hazards.

Infants

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Infants are in the earliest stage of development, and in order to foster this development, infants should not be restricted to one area (piece of equipment) or activity for long periods of time. Activities such as lying/playing on blankets or mats on the floor and looking at books and toys are acceptable and encouraged. Do not stand and hold more than one infant at a time. It is a much better solution to place them on a mat on the floor and join them. Infants will be held while given bottles. When warming baby bottles simply heat with tap water. These procedures will ensure even warming and will preserve the nutrients of the milk of our breast-feeding moms. Diapers need to be checked hourly and soiled diapers need to be changed immediately.

Cleanliness The nurseries should be the cleanest rooms in the Church, which is for the safety of both the children and workers. The guidelines below will help to facilitate this:

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All equipment surfaces (i.e. walker trays, swings, mats, tables, and chairs) must be cleaned with the provided bleach/water solution at the end of each nursery session. All toys that have been handled and mouthed must be cleaned with the bleach and water solution or run through the dishwasher before use by another child. Carpet spills should be cleaned up immediately.

Nursery Team July 2007

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Workers must follow general hand washing guidelines posted in the bathrooms and sink areas in the nursery. Workers should wash their hands after each diaper change or cleaning any bodily discharge, such as wiping noses.

General Policies Sign in procedures- Parents will sign children in on the appropriate sign in sheet, which also includes information on who will pick the child up, any allergies or special concerns the workers should be aware of, and if they are a visitor to our congregation. Once the parents sign in the children, a tag will be placed on the child's back with their name, as well as any of the child's belongings. Age limits - Only children of the appropriate age are allowed in the nursery rooms. No child over the age of preschool-five should be in the nursery. Illness policy - Please refer to the Illness Policy available in the Safe Child Policy for specific provisions. If a child is visibly ill, he/she should be removed from the nursery in the care of a nursery worker, and the parents should be paged immediately. Inconsolable children - workers should make every effort to engage unhappy children in play or rock them. Sitting on the floor with the children is very effective and calming. If a child is inconsolable (15 minutes of non-stop crying), the parents are to be paged or notified immediately. Under no circumstances should you let a child "cry it out". This policy will help to fortify the trust between our parents and our nursery staff. Restroom-Parents will be asked to take their children to the restroom prior to dropping them off in the nursery. If a child should need to use the restroom during the service, parents will be paged to come and take the child to the restroom. Discipline In keeping with our mission, PLC seeks to provide a Christian environment where minors (children and youth) will be safe from abuse and will feel safe, secure, and valued. Adult caretakers are to be models of Christ's love as they relate to children and youth. Everyone is a child of God and, as such, should treat each other with respect · Workers are never to spank, hit, grab, shake, or otherwise physically discipline anyone. · Disciplinary problems should be reported to the workers' coordinator / supervisor or to a parent or guardian. The following are appropriate behaviors to use in relating to PLC children and youth when working or volunteering for the church: · Listen carefully to children and youth and show interest in what they have to say. · Pray that our children and youth may grow in faith in God and respect for each other and creation. · Be fair and consistent. · Have a sense of humor, be flexible and giving, enjoy the children and youth, and smile often. · Focus on positive behaviors and praise him/her for that behavior. · Set clear limits that can be managed by adults and understood by children and youth. · Use appropriate, positive steps when discipline is needed and focus on the Nursery Team July 2007

behavior, not the child or youth. Inappropriate Behaviors The following behaviors are prohibited for all paid employees and volunteers who participate in programs at PLC. · Verbal abuse, which is any word or behavior that devalues the self-esteem and emotional well-being of a child or youth. · Physical abuse, which is any physical injury inflicted by an adult on a child by other than accidental means. · Corporal punishment, which is the use of physical force to discipline a child. · Sexual abuse, which is a person's employing, using, persuading, inducing, enticing, or coercing any minor to engage in any sexual act as defined by the laws of the State of South Carolina. This includes inappropriate touching or fondling of a sexual nature of a child or youth by any adult. Illnesses · Persons who are ill (with a fever or having a communicable disease which can be transmitted by cough or by touch) will not be permitted to participate in any ministry activity. · A suitable substitute (who has been approved as a volunteer worker through the above screening process) must be used to take the place of workers who are ill. · Participants should be returned to their parent or guardian as soon as illness is discovered. If this is not possible, then the person who is ill should be isolated in a manner that will allow supervision to continue until the person can be returned to their parent or guardian. · Reasonable steps should be taken to avoid contact by anyone with body fluids of any kind from the individual who is sick. · Any coordinator / supervisor who becomes aware of an injury to a worker or participant will take steps to ensure proper medical attention is given to the injured person. · Persons who have received an injury which may require medical treatment beyond simple first aid should be given immediate attention. The parent or guardian of the injured person should be immediately notified, along with the worker's coordinator/supervisor. An ambulance should also be called immediately if warranted by the injury.

NOTICE OF INJURY, ABUSE, OR MOLESTATION · Workers who become aware of any injury, abuse, or molestation connected with any ministry activity will immediately inform their coordinator / supervisor or ministry leader of such injury, abuse, or molestation. Any coordinator / supervisor who becomes aware of any injury, abuse, or molestation connected with any ministry activity will immediately inform a

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Nursery Team July 2007

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ministry leader of such injury, abuse, or molestation and will complete a "Notice of Injury" form. Any ministry leader who becomes aware of possible abuse or molestation of a participant will ensure that the participant's parent or guardian is immediately informed that possible abuse or molestation has occurred. The ministry leader will also see that an attorney is promptly contacted to provide a written opinion as to whether the organization should report the abuse or molestation to law enforcement authorities. The written opinion should be obtained within 24 hours of when the ministry leader first becomes aware of the abuse or molestation, and the attorney's advice should be followed. If the attorney recommends that an incident be reported, the advice should be acted upon immediately. Upon notice of abuse or molestation, the ministry's insurance carrier, (general or professional liability insurance) must be promptly notified, as well as the SC Synod of the ELCA when the alleged violator is a rostered person. Further disciplinary measures shall follow ELCA policies for rostered persons. The Senior Pastor shall report all alleged violations to the SC Synod of the ELCA when the alleged violator is a rostered person. Further disciplinary measures shall follow ELCA policies for rostered person.

Clean up and Departure The above mentioned cleanliness procedures must be done at the end of each nursery session. Toys shall be put away in their proper places. Labels and pens will be put away in the cabinet, and time sheets should be filled out and placed in the Nursery Handbook. All pagers should be turned off and placed in the cabinet. The diaper pail must be emptied into the outside dumpster at the end of each nursery session. All lights should be turned off.

Nursery Team July 2007

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