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Create a Scrolling Effect in PowerPoint 2007

You have a large image, document, etc. that you'd like to show in your presentation and you'd like to be able to scroll through it with the ability to control moving forward/backward and stopping dynamically during your presentation. Depending on the object there are a number of ways to accomplish this.

Add In

If your object is a Word document, simply embed the document in your presentation by clicking on Insert, Object, Create from File and browse to your Word document, select it, click ok and ok again. Set the Action Settings by clicking on Insert, Action Settings and set the Object Action on Mouse Click to Edit. Set the fill color to white by clicking on Home, Shape Fill and choosing White. When you click on the document during your presentation it will automatically open in Word. To return to your presentation, simply close Word. If you don't want to show the Word editor, then save your document as a single web page by clicking on File, Save As, Save as type: Web Archive, single file (*.mht) with your desired name and file location. Follow the directions below for LiveWeb. If your object is a web page, download LiveWeb (a free add-in created by PowerPoint MVP Shyam Pillai) from http://skp.mvps.org/liveweb.htm and follow the directions. If you won't have internet connectivity then save the web page to your hard drive (from Internet Explorer) by clicking on File, Save As, Save as type: Web Archive, single file (*.mht) with your desired name and file location. From within Internet Explorer, click on File, Open, Browse to your newly created MHT file, select it and click open, ok. Highlight the entire address line and click CTRL-C to copy it. Open PowerPoint and run the LiveWeb add-in wizard. When prompted for your web page address, click in the box and hit CTRL-V to paste your file address, for example: C:\Documents and Settings\Glenna\My Documents\MVP\Scroll\Create pan and zoom effects in PowerPoint - PowerPoint - Microsoft Office Online.mht. Complete the rest of the wizard. Note: Without an internet connection, links on the page will not work. If your object is a large image, and you want to use LiveWeb, you'll have to do some work on it up front since LiveWeb will display the entire image just as if you had inserted it on a slide regularly. Open Word, change the View by clicking on View, Web Layout. Insert your picture and click on Format. Click on the arrow in the lower right corner of the Size Ribbon to open the Size Dialog window.

Click the button to reset. Save your file as an *.mht file and enter the file location as the web address as described above. Note: this is only effective for images less than 30 inches (or so) long or wide. If your image is larger, you'll need to use a web editor like Front Page. Additional options are to convert the image to a VRML file (3D) or PDF file and insert that file name as the web address. Note: your browser must have the plug-ins to display these types of files.

Go Native

So why wouldn't you use the easiest methods? One word: Distribution. If you're going to distribute your presentation for viewing by others, they may not have the LiveWeb add-in or they may only have the PowerPoint viewer. In this case, you're limited to using features that are only available in the PowerPoint viewer. Fortunately PowerPoint gives you the features to do this with a little thought. Begin with a blank presentation and a blank slide, change the slide layout by clicking on Home, Layout and choose the blank layout. In order to use this method, your object must be a picture, so you'll need to convert it either using Microsoft Office or a 3rd party software. Insert your picture. Make the following changes to your picture:

For Left/Right Scrolling: Set your height to 7.5 in the Size Ribbon by clicking on Format and changing the value for height to 7.5, click on Align, and align the picture to the middle and left of the slide. In the size ribbon, click on the cropping tool and crop off the right side of your picture until it's even with the right side of the slide. Your picture size should now be 7.5' X 10'. Click anywhere outside the image to close the cropping tool. For Up/Down Scrolling: Set your width to 10 in the Size Ribbon by clicking on Format and changing the value for width to 10, click on Align, and align the picture to the center and top of

the slide. In the size ribbon, click on the cropping tool and crop off the bottom of your picture until it's even with the bottom of the slide (shown below).

Your picture size should now be 7.5' X 10'. Click anywhere outside the image to close the cropping tool. Now you want to create your "faux scrollbar". For Left/Right Scrolling: Insert a very skinny rectangle along the bottom of the slide. Click on Home, click on the rectangle in the drawing ribbon and draw the rectangle on your slide. Double click on the rectangle and using the Formatting ribbon, set the size to .25 inches height and 10 inches wide. Align the rectangle to the center and bottom of the slide. Set the Shape Fill to White and the Shape Outline to No Outline. Set the Shape Effects to Shadow, Inner, Inside Center. Insert an action button by clicking on Home, scroll through the drawing shapes until you see the Action Buttons, click on the Action Button shape for Action Button: Back or Previous and draw it on your slide. Leave the action setting for hyperlink to previous slide for now. Double click on the Action Button and using the Formatting Ribbon, set the size to .25' X .25', Align left and bottom of the slide, change the Shape Fill to a Light color, change the Shape Outline to Weight ¼ pt. Repeat this process to add an Action Button for Action Button: Forward or Next except align it right and bottom of the slide and leave the action setting for hyperlink to next slide. For Up/Down Scrolling: Insert a very skinny rectangle along the right of the slide. Click on Home, click on the rectangle in the drawing ribbon and draw the rectangle on your slide.

Double click on the rectangle and using the Formatting ribbon, set the size to .25 inches height and 10 inches wide. Align the rectangle to the right and middle of the slide. Set the Shape Fill to White and the Shape Outline to No Outline. Set the Shape Effects to Shadow, Inner, Inside Center. Insert an action button by clicking on Home, scroll through the drawing shapes until you see the Action Buttons, click on the Action Button shape for Action Button: Back or Previous and draw it on your slide. Leave the action setting for hyperlink to previous slide for now. Double click on the Action Button and using the Formatting Ribbon, set the size to .25' X .25', Align top and right of the slide, rotate the shape Right 90°, change the Shape Fill to a Light color, change the Shape Outline to Weight ¼ pt. Repeat this process to add an Action Button for Action Button: Forward or Next except align it right and bottom of the slide and leave the action setting for hyperlink to next slide. Example of a completed faux scrollbar for up/down scrolling is shown below.

Now you need to create the remaining images. Click on Home, click on the drop down arrow for New Slide, click on Duplicate Selected Slide. Change your viewing window size to 30% or so by click on the minus sign (-) in the lower right corner of the PowerPoint window. For left/right scrolling: Use the left arrow key to move your picture until the right side is lined up with the left side of the slide. Your picture will be completely off the slide. Click on the Cropping

Tool and expand the right side of your picture until it's even with the right side of the slide. Crop off the left side of the picture until it's even with the left side of the slide. You should now have the next section of your picture. Make sure your picture is 7.5' X 10' and aligned middle and center of the slide. Note: your faux scrollbar should remain on top of your picture. Repeat this process until all sections of your original picture are on slides. Note: You may have "white space" left on the last slide. For up/down scrolling: Use the up arrow key to move your picture until the bottom is lined up with the top of the slide. Your picture will be completely off the slide. Click on the Cropping Tool and expand the bottom of your picture until it's even with the bottom of the slide. Crop off the top of the picture until it's even with the top of the slide (the picture below shows these steps partially done). You should now have the next section of your picture. Make sure your picture is 7.5' X 10' and aligned middle and center of the slide. Note: your faux scrollbar should remain on top of your picture. Repeat this process until all sections of your original picture are on slides. Note: You may have "white space" left on the last slide.

Once you've completed your slides test the continuity of your images by using the page up and page down keys to scroll through your slides. Make any adjustments if needed.

Now you need to set up the effects to scroll the image. Go to the first slide and click on Home, click on the drop down arrow for New Slide, click on Duplicate Selected Slide. Repeat for each slide except the last slide. Your slideshow should now have the same image on slides 1 & 2, the same image on slides 3 & 4, etc. If your duplicated slides aren't in this order, rearrange them so they are. Change to the Slide Sorter View by clicking on View, Slide Sorter. While holding down the CTRL key, click on all the ODD numbered slides to select them (see example below).

For Scrolling Left/Right: Click on Animations, click on the drop down arrow for slide transitions and choose Push Left. Set the Transition Speed to Fast. Uncheck the box for Advance on Mouse Click. For Scrolling Up/Down: Click on Animations, click on the drop down arrow for slide transitions and choose Push Up. Set the Transition Speed to Fast. Uncheck the box for Advance on Mouse Click. Click anywhere except a slide to deselect all the slides. While holding down the CTRL key click on all the EVEN numbered slides to select them. Uncheck the box for Advance on Mouse Click. For Scrolling Left/Right: Click on Animations, click on the drop down arrow for slide transitions and choose Push Right. Set the Transition Speed to Fast. Uncheck the box for Advance on Mouse Click.

For Scrolling Up/Down: Click on Animations, click on the drop down arrow for slide transitions and choose Push Down. Set the Transition Speed to Fast. Uncheck the box for Advance on Mouse Click. Change back to regular view by clicking on View, Normal View. Go to the first slide and click on Insert. Click on the Forward/Next Action Button to select it. Click on Action on the ribbon. Change the action from Hyperlink to Next Slide to Hyperlink to Slide 3 (next odd numbered slide). Repeat this pattern: Forward/Next Action Button on Slide 3 should hyperlink to Slide 5, etc until all odd slides are set. Go to the fourth slide and click on Insert. Click on the Back/Previous Action Button to select it. Click on Action on the ribbon. Change the action from Hyperlink to Previous Slide to Hyperlink to Slide 2 (previous even numbered slide). Repeat this pattern: Back/Previous Action Button on Slide 6 should hyperlink to Slide 4, etc until all odd slides are set. Go to the first slide and click on the Back/Previous Action Button to select it. Hit the delete key. Repeat on Slide 2. Go to the last slide, click on Forward/Next Action Button to select it. Run your slideshow and text your scrolling pictures forward and back to make sure it runs correctly. Make any adjustments as needed. Now set up this section of your presentation as a custom show. Click on Slideshow, Custom Slideshow, Custom Shows, New. Enter a name for your scrolling window custom show. Holding down the Shift key, click on Slide 1 in the left pane, scroll down and click on the last slide in the left pane. All your slides should be selected. Click on the Add Button.

Click ok. Click close. Go to Slide 1. Click on Home, New Slide, Title Slide. In the Slides pane on the left, drag this new slide to be before the current slide 1. Go to the new Title slide, click on New Slide. Add a shape to this slide, click on it to select it. Click on Insert, Action. Set the Mouse click action to

Hyperlink to Custom Show, choose your custom show and check the box for Show and Return. Click ok, ok. Continue to insert slides to complete your slideshow. Your scrolling slides should be at the end. To avoid running into them at the end of your presentation, insert a blank slide right before the first scrolling slide and set the background to black. See example below.

When you run your presentation, you can click on the shape to run the scrolling custom show. Click on the action buttons to scroll left/right or up/down. Hit the ESC key to exit the custom show and return to your slideshow. Run the remainder of your presentation and hit the ESC key when the black slide is displayed to end your presentation.

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