Read UTAH STATE PURCHASING POLICY text version

DIVISION OF PURCHASING FLOW CHART

Is the purchase available from your agency or from other state agencies? YES Does your agency have a current contract? If so, purchase direct from agency contract. If not, determine if another state agency can supply the item/service and meet the minimum requirements: · State Surplus Property · State Fleet Operations · Utah Correctional Industries · State Mail and Distribution Services · Department of Technology Services · State Print Services

NO

Is the purchase on a State Cooperative Contract?

YES

Agency is required to use State Cooperative Contracts (regardless of dollar amount) when the contract offers products/services that meet agency's requirements.

NO Is the total purchase $1,000 or less? NO Is the total purchase $1,001 to $5,000? NO Is the total purchase more than $5,001? YES In Finet, enter a RQS (results in a purchase order), or a RQM (results in an agency contract), for the Division of Purchasing to complete a competitive solicitation. YES Agency shall obtain competitive quotes and purchase item/service from supplier offering the lowest quote meeting specifications. YES Agency may select the best source without seeking competitive quotes.

Sole Source Procurements greater than $1,000 must be pre-approved by the Division of Purchasing using the Sole Source Request form located at: http://purchasing.utah.gov/contract/documents/solesourcerequestform.doc This flow chart is for information purposes only. Refer to Purchasing Website at www.purchasing.utah.gov for more detailed information or telephone the Division at 801-538-3026.

Revision: March 2009

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UTAH STATE PURCHASING POLICY

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