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INTRUDER ALARM SYSTEMS ­ NON AC-12 SYSTEM MANAGEMENT OF PLANNED MAINTENANCE TASK INSTRUCTIONS

INTRUDER ALARM SYSTEMS ­ NON AC-12 SYSTEM TASKS 234-235 1. 1.1 HEALTH & SAFETY Comply with any specific warning notices or site restrictions as identified within the site safety plan held by the responsible person, and with any other specific/temporary hazards identified during site induction/at time of visit. All work must comply with the relevant safety procedures for working on electrical equipment, in particular ensuring that remotely controlled apparatus is prevented from operating (except under the direct control of the maintenance operative for the duration of the work. During the inspection, the opportunity should be taken to identify dangers that might arise during the testing. Any location and equipment for which safety precautions may be necessary should be noted and the appropriate steps taken. On completion of work, a final check should be made to ensure that all covers etc. to live parts have been securely re-fixed and all doors closed and locked. A specific `risk assessment', to satisfy The Management of Health & Safety at Work Regulations 1999, must be carried out. Due consideration to this and any other statutory regulations e.g. COSHH 1999, Manual Handling Reg's 1992. Etc. must be made prior to carrying out any task detailed below. Risk assessments are to be carried out by the operative's employer. GENERAL REQUIREMENTS Liaise with the building manager/customer security representative before starting and finishing work. Record all inspection/maintenance findings. Any defects considered to adversely affect safe operation of the equipment shall be reported to the responsible person. Manufacturers technical literature shall, where held or obtainable, be made available to the operatives by the responsible person. Any instructions within the manufacturers literature that contradict this task sheet shall be followed in preference. The work described in this task sheet is only to be undertaken by suitably skilled and experienced operatives having the correct knowledge and equipment to perform this task. The test instruments used shall be capable of applying the full range of test current to an in-service accuracy of 10%. All instruments shall have a current and valid certificate of calibration. Record all inspection findings. All items requiring repair shall be listed on the PPM work docket, any repairs carried out under the Contract Lump Sum shall be indicated as such, any other items in this category requiring shut downs or spares shall be carried out following agreed procedures. Any deviation from accepted operation or any defects considered to present a safety or operational hazard shall be reported to the responsible person, who shall arrange any remedial actions, and who will advise the client as required. The attached task instructions highlight the basic elements that should be carried out as a minimum requirement. The sub-contractor may adopt these instructions or submit there their own method statements for approval. The task instructions provided are generic in form and will require modifying to suit specific equipment/systems being maintained. It should be noted that the full requirements of the relevant reference documents must be complied with; the list provided here is not exhaustive. Lead reference' documents: PSA MEEG Vol. 6 Section 30.101:1985 BS5839: "Fire detection and alarm systems for buildings" Part 1 "Code of Practice for system design, installation and servicing"1989. BS4737-1: 1986 to BS4737-3.30: 1986 Intruder Alarm systems. Specifications for components. BS 4737-4.1:1987 Intruder Alarm systems in buildings. Codes of practice. Code of practice for planning and installation. BS 4737-4.2:1986 Intruder Alarm systems in buildings. Codes of practice. Code of practice for maintenance and records. BS 4737-4.3:1988 Intruder Alarm systems in buildings. Codes of practice. Code of practice for exterior alarm systems. BS 6799:1986 Code of practice for wire free intruder alarm systems. BS 7150:1989 Code of practice for intruder alarm systems with mains wiring communication DD 242:1998 Code of practice for intruder alarm systems for high security areas. DD 243:1999 Code of practice for intruder alarm systems signalling to alarm receiving centres

1.2

1.3

1.4 1.5

2. 2.1 2.2 2.3

2.4 2.5 2.6

2.7

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TASK GROUP

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INTRUDER ALARM SYSTEMS ­ NON AC-12 SYSTEM MANAGEMENT OF PLANNED MAINTENANCE TASK INSTRUCTIONS

Task Numbers AD-PPM 234-235 to be shown on all PPM dockets as appropriate *Mandatory Frequencies to individually assessed per site, approved through Authorising Engineers * Table below guideline only.

Item Description

Task No 234

Task

Lead Ref.

Status

Frequency

Remarks

INTRUDER ALARMS SYSTEMS - NON AC12 SYSTEMS

Conduct a visual inspection and functional check of the system Call outs: a. Resetting of alarms b. Replacement of defective parts c. Control panel problems or breakdowns

BS4737

Mandatory

ANNUALLY (1Y) AS REQUIRED

As BS4737 Sec 4.2 SPECIALIST CONTRACTOR SPECIALIST CONTRACTOR

235

Mandatory

TASK GROUP

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INTRUDER ALARM SYSTEMS ­ NON AC-12 SYSTEM MANAGEMENT OF PLANNED MAINTENANCE TASK INSTRUCTIONS

TASK 234 ­ (1Y) CONDUCT A VISUAL INSPECTION & FUNCTIONAL CHECK OF THE SYSTEM PROCEDURES 1. Externally examine complete installation for signs of tampering or mistreatment. Any evidence that either has taken place should be recorded on the Job Docket. The responsible person should be notified immediately and asked to sign an acknowledgement directly below the Job Docket entry detailing the evidence. 2. The installation location and siting of all equipment and devices against the system records. 3. Carry out operational tests on all sensors, detectors and processors including deliberately operated devices, door switches etc., to confirm that they are operating correctly and that sensitivity is adequate for intended purpose. Ensure that volumetric devices have not been obstructed by the rearrangement of room contents and that specifically protected items e.g. safes, security cabinets have not been repositioned such that they are no longer properly protected by detection devices installed for that purpose. a. Check all flexible connections b. Check the normal and standby power supplies for correct functioning. Examine externally all power supplies (including those incorporated into sensors and alarm monitoring panels) and their associated standby batteries. Check for signs of overheating and that ventilation is not obstructed. Examine batteries for signs of leakage and corrosion; ensure that battery terminal connections are clean and sound. c. Check the control equipment in accordance with the manufacturer/alarm company procedures d. Check the operation of every audible warning device in the system e. Check the operation and intelligibility of any automatic dialling equipment connected to the system f. Check the operation of a digital communication device where connected to the system g. Check the operation any direct line signalling equipment connected to the system. h. Check that all cover fixings are secure on sensors, terminal boxes, LDUs alarm monitoring panels etc. i. Where cabinets are fitted with locks confirm that they are locked and that the whereabouts of the keys are known. j. Check that sensing devices are securely fixed and not subject to vibration. k. Examine doors (and windows) protected by door switches to ensure that they have not become warped or otherwise deformed and are not subject to excessive free movement when secured. Make sure that sliding, roller shutter and 'up and over' doors are not obstructed in the final part of their travel (in closing). Where any of the above defects are found in doors inform the MOWLEM AQUMEN responsible person. l. On outdoor systems check that operation of sensors such as beam systems (microwave and infra-red) is not being impaired by the growth of grass or other vegetation and that no unauthorised obstacles have been placed in, or near, the protected area. Where a fence is protected by vibration sensors ensure that fence is structurally sound and free from unwanted sources of vibration. Pay particular attention to fence etc. Ensure that vegetation and tree branches are not in a position to rattle against fence in high winds. m. As each device is operated confirm that correct alarm signals are indicated by monitoring panel(s)

TASK GROUP

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INTRUDER ALARM SYSTEMS ­ NON AC-12 SYSTEM MANAGEMENT OF PLANNED MAINTENANCE TASK INSTRUCTIONS

4. Carry out a full operational test of the complete alarm system to ensure that any checks etc have not affected the proper operation of the system. 5. Operationally test all external sounders, indicators and mimic diagrams where appropriate. Test all extension alarms to remote points after carrying out the above procedures.

TASK 217 ­ CALLOUTS (AS REQUIRED) PROCEDURES Resetting of the system Replacement of defective parts Control Panel problems or breakdowns.

TASK GROUP

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Establishment_____________________ Location_________________________ Area Covered Frequency- (Y) Record S/NS. NS record action taken Record any defects here: -

Task Group 37 Intruder Alarm System ­ Non AC-12 System Checklist No1 Task-234

Date-Week Comm.

Week No.

Task-234 (Y) Conduct a visual inspection and functional check of the system Externally examine complete installation for signs of tampering or mistreatment. Any evidence that either has taken place should be recorded on the Job Docket. The MOWLEM AQUMEN responsible person should be notified immediately and asked to sign an acknowledgement directly below the Job Docket entry detailing the evidence. Check installation location and sighting of all equipment against the system records. Carry out operational tests on all sensors, detectors and processors including deliberately operated devices, door switches etc., confirm correct operation. Ensure that volumetric devices not obstructed by rearrangement of room contents. Specifically protected items e.g. safes, security cabinets are still protected by detection devices installed for that purpose. Check all flexible connections Check the normal and standby power supplies. Examine externally all power supplies (including those incorporated into sensors and alarm monitoring panels) and their associated standby batteries for correct operation and condition. Check control equipment in accordance with manufacturer/alarm company procedures Check the operation of every audible warning device in the system Check operation of any automatic dialling equipment connected to the system Check the operation of a digital communication device where connected to the system Check the operation any direct line signalling equipment connected to the system. Check all covers are secure on sensors, terminal boxes, LDUs monitoring panels etc. Where cabinets fitted with locks, confirm locked and location of the keys is known. Check that sensing devices are securely fixed and not subject to vibration. Examine doors, windows and associated switches to ensure that they are in good condition and operational. Ensure sliding, roller shutter and 'up and over' doors travel is not obstructed. Where any of the above defects are found in doors inform the AQUMEN responsible person. Check outdoor systems sensors are not impaired by vegetation and no unauthorised obstacles are in, or near, the protected area. Ensure that fences with vibration sensors are structurally sound and free from sources of vibration. Ensure that vegetation is not in a position to rattle against fence in high winds. As each device operated confirm correct alarm signals are indicated on panel(s) Carry out a full operational test complete alarm system on completion of service. Test operation of all external sounders, indicators and mimic diagrams where appropriate. Test all extension alarms to remote points after carrying out the above procedures.

Signed.......................................Name..................................................Date....................................

(Sub-Contractor)

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INTRUDER ALARM SYSTEMS-NON AC12 SYSTEMS

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