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How to Print Using Letterhead

07/26/2010

Technical Information:

How to Print Using Letterhead, Preprinted or Prepunched Paper White Paper

Document Version 1.0

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How to Print Using Letterhead

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Copyright

© 2009 by Ricoh Company Ltd.

All product names, domain names or product illustrations, including desktop images, used in this document are trademarks, registered trademarks or the property of their respective companies. They are used throughout this book in an informational or editorial fashion only. Ricoh Company, Ltd. does not grant or intend to grant hereby any right to such trademarks or property to any third parties. The use of any trade name or web site is not intended to convey endorsement or any other affiliation with Ricoh products. The content of this document, and the appearance, features and specifications of Ricoh products are subject to change from time to time without notice. While care has been taken to ensure the accuracy of this information, Ricoh makes no representation or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall not be liable for any errors or omissions in these materials. The only warranties for Ricoh products and services are as set forth in the express warranty statements accompanying them. Nothing herein shall be construed as constituting an additional warranty. Ricoh does not provide legal, accounting or auditing advice, or represent or warrant that our products or services will ensure that you are in compliance with any law. Customer is responsible for making the final selection of solution and technical architectures, and for ensuring its own compliance with various laws such as the Gramm-Leach-Bliley Act, the Sarbanes-Oxley Act and the Health Insurance Portability and Accountability Act (HIPAA).

Version history:

Version 1.0 Issue Date July 23, 2008 Revised item Initial release

NOTE: Throughout this document you may see references such as 04A (2004 Autumn) or 05S (2005 Spring). You will only see an A (Autumn) or S (Spring) attached to the last two digits of a year.

These two seasons reflect the time period the machines were manufactured.

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How to Print Using Letterhead

INDEX 1. Introduction.....................................................................................................................4 2. Target Readers...............................................................................................................4 3. Target Models.................................................................................................................4 4. Overview ........................................................................................................................7 5. Loading Letterhead Paper in Source Trays ....................................................................8 5-1 Introduction....................................................................................................................8 5-1-1 5-1-2 5-2 5-3 5-3-1 5-3-2 5-3-3 6-1 6-2 6-2-1 6-2-2 7-1 7-2 7-3 7-3-1 7-4 7-5 8-1 Face Up/Down ........................................................................................................8 0 Degree Rotation ...................................................................................................8 Type A Devices...........................................................................................................9 Type B Devices ........................................................................................................ 11 Simplex Letterhead Tray (example) ......................................................................13 Duplex Letterhead Tray (example) ........................................................................15 Notes for Small Printers ........................................................................................16 Settings ....................................................................................................................18 Letterhead Mode ......................................................................................................20 Printing All Pages of a Duplex Job Through the Duplex Unit.................................20 6-2-2 Adjusting Image Rotation and Finishing Functions ......................................21 Case 1: Using a Type-B Device for Simplex Letterhead Printing..............................25 Case 2: Using a Type-B Device for Duplex-Only Printing.........................................31 Case 3: Using a Type B Device for Both Simplex and Duplex Letterhead Printing ..37 Selecting Letterhead in the driver:.........................................................................41 Case 4: Using a Small Printer for Simplex Letterhead Printing ................................44 Case 5: Using a Type A Device for Two Different Letterheads .................................48 A Limitation Affecting Type-B 04A Models ................................................................52

6. Letterhead Setting ........................................................................................................18

7. Case Studies ................................................................................................................25

8. Appendix ......................................................................................................................52

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How to Print Using Letterhead

1.

Introduction

This document describes printing using letterhead paper, or any paper type requiring printing on a specific side with a specific rotation. Not all printers will produce the same results. Often the use of letterhead paper with a certain device is accomplished through trial and error. This document is an attempt to shed some light on the reasons for the different results between models and help readers properly configure letterhead printing without requiring a lengthy procedure of trial and error. Note that although this document will focus on printing on letterhead paper, the contents can be applied to the following three paper types: · · · Letterhead paper Pre-printed paper Pre-punched paper

This document will give a basic description of letterhead printing and the specifications of GW devices. This document should make it evident that numerous factors need to be considered in order to meet some customers' requirements. Some requirements can be met using standard specifications but some can not. For advanced solutions to letterhead printing, another Technical Information document will be created.

2.

Target Readers

This document is intended for the support staff of Ricoh family group companies and their subsidiaries.

3.

Target Models

This document applies to 04A or later GW MFPs and LPs. Note that 04A models have a limitation. It will be explained in the Appendix of this document. COMPANY GESTETNER DSm735eg DSm745eg DSm735e DSm745e MP 4000B MP 4000 MP 5000B MP 5000 DSm735 DSm745 DSc535 DSc545 DSc525 DSc530 DSc520 LANIER --------LD335 LD345 LD040B LD040 LD050B LD050 LD235 LD245 LD435c LD445c LD425c LD430c LD420c RICOH Aficio MP 3500g Aficio MP 4500g Aficio MP 3500 Aficio MP 4500 Aficio MP 4000B Aficio MP 4000 Aficio MP 5000B Aficio MP 5000 Aficio 3035 Aficio 3045 Aficio MP C3500 Aficio MP C4500 Aficio MP C2500/ / Aficio MP C3000 Aficio MP C2000 SAVIN 8035eg 8045eg 8035e 8045e 9040b 9040 9050b 9050 8035 8045 C3535 C4540 C2525 C3030 C2020

PRODUCT CODE B291 B295 B296 B297 D009 D011 D012 D013 B264 B265 B222 B224 B230 B237 D042

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How to Print Using Letterhead

PRODUCT CODE B245 (LAD only) B276 B277 B276 B277 B246 B248 B249 B250 B252 B253 D052 D053 D054 B234 B235 B236 B229 B205 B209 D007 D008 D017 D018 D019 D020 B262 (LAD only) B284 B288 B292 D014 D015 G179 G147 G133 G130 G131 G176

COMPANY GESTETNER DSm715 DSm716 DSm721d DSm716s DSm721ds Dsm755 Dsm765 Dsm775 Dsm755 SP Dsm765 SP Dsm775 SP MP 6000/SP MP 7000/SP MP 8000/SP DSm790 DSm7110 DSm7135 GS 106 DSm725 DSm730 DSm725e DSm730e MP 2550B MP 2550SP MP 3350B MP 3350SP DSm416 DSm416f DSm416pf DSm416 N/A N/A SP 8200DN P7245 C7640nD C7528n C7535n P7031n LANIER LD315 LD316 LD320d LD316L LD320dL LD255 LD265 LD275 LD255 SP LD265 SP LD275 SP LD260/SP LD270/SP LD280/SP LD190 LD1110 LD1135 LD215c LD225 LD230 LD325 LD330 LD425B LD425SP LD433B LD433SP LD016 LD016f LD016SPF LD016 LD260c LD275c LP150dn LP145n LP440c LP332c LP335c LP131n RICOH Aficio MP 1500 Aficio MP 1600 Aficio MP 2000 Aficio MP 1600L Aficio MP 2000L Aficio MP 5500 Aficio MP 6500 Aficio 7500 Aficio MP 5500SP Aficio MP 6500SP Aficio MP 7500SP Aficio MP 6000/SP Aficio MP 7000/SP Aficio MP 8000/SP Aficio MP9000 Aficio MP1110 Aficio MP1350 Aficio 615C Aficio 3025 Aficio 3030 Aficio MP 2510 Aficio MP 3010 Aficio MP2550B Aficio MP2550SP Aficio MP 3350B Aficio MP 3350SP Aficio MP 161 Aficio MP 161F Aficio MP 161SPF Aficio MP 161 Aficio MP C6000 Aficio MP C7500 Aficio SP 8200DN Aficio SP 8100DN Aficio SP C811DN Aficio CL7200 Aficio CL7300 Aficio SP 4100N SAVIN N/A 9016 9021d 9016s 9021ds 8055 8065 8075 8055 SP 8065 SP 8075 SP 8060/SP 8070/SP 8080/SP 8090 8110 8135 SGC 1506 8025 8030 8025e 8030e 9025B 9025SP 9033B 9033bSP N/A 816f 816mf 816 C6055 C7570 MLP150DN MLP145 CLP240D CLP128 CLP135 MLP31n

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How to Print Using Letterhead

PRODUCT CODE G177 G176L G126 G148 G179 G133 G139 G112 G113 G116 G104 G160 G161 G158 G190 B202 B178 B180 B156 M001 D010

COMPANY GESTETNER P7035n P7031nL P7575 P7675 SP 8200DN C7640nD C7521n P7527 P7527n P7535n C7425dn C7526dn C7531dn N/A SP C420DN DSc428 DSc435 DSc445 DSc424 SP 4210N DSm625 LANIER LP136n LP131nL LP175hdn LP275hdn LP150dn LP440c LP222cn LP128 LP128n LP135n LP126cn LP226cn LP231cn SP C400DN LP331cn LD328c LD335c LD345c LD124c LP37N LD125 RICOH Aficio SP 4110N Aficio SP 4100NL Aficio AP900 Aficio SP 9100DN Aficio SP 8200DN Aficio SP C811DN Aficio CL3500N Aficio AP410 Aficio AP410N Aficio AP610N Aficio CL4000DN Aficio SP C410DN Aficio SP C411DN Aficio SP C400DN Aficio SP C420DN Aficio 3228C Aficio 3235C Aficio 3245C Aficio 3224C Aficio SP 4210N Aficio MP 2500 SAVIN MLP36n MLP31nL MLP75n MLP175n MLP150DN CLP240D CLP22 MLP28 MLP28n MLP35n CLP26DN CLP27DN CLP31DN SP C400DN CLP131DN C2824 C3528 C4535 C2410 MLP37N 7025

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How to Print Using Letterhead

4.

Overview

Letterheads are usually only pre-printed on one side of page. They have a specific readable orientation. When printing using letterhead paper, the following needs to be considered: · · Print images on the letterhead side of the page. Print so the orientation of images matches the orientation of the letterhead.

Examples of letterhead paper and successful/unsuccessful printouts:

Hello! Hello!

Examples of letterhead paper

OK

Successful printouts

Hello!

Hello!

NG

Rotation is incorrect

NG Printed on the back side

Figure 1

NG

Staple position is incorrect

To print successfully using letterhead paper, the three things listed below must be considered. The aim of this document is to describe them: 1. How to load letterhead paper in source trays. This will depend on the device as well as the tray. Section 5 (face up/down and rotation) will provide instructions for loading. 2. Enable/disable the Letterhead Setting as required. Letterhead setting functions will be described in Section 6. 3. Configure the source tray to fit the purpose. Paper type, disabling duplex, and Tray Selection Order will be utilized for configuration. Section 7 shows some case studies.

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How to Print Using Letterhead

5.

Loading Letterhead Paper in Source Trays

5-1 Introduction

Printing on letterhead requires that the letterhead paper be loaded in source trays in a specific way. The correct way will depend on the tray and on the machine type (machine types will be described later in this section). There are 2 things to consider:

5-1-1 Face Up/Down

This is a concern if one sided letterhead paper is used. Face up/down depends on the tray. The correct side to have the letterhead on (up or down) can be ascertained by the position of the tray in relation to the engine. This will be explained later. In this document, face up/down will be represented using the images in Figure 2.

Face Up (portrait) Face Down (portrait)

At the same time, we must take into account that medium/small models use different sides of the paper for simplex printing and duplex printing. This will mean that Figure 2 separate trays of letterhead paper are required for simplex printing and duplex printing. For identification purposes, we call high-end models Type A and medium/small models Type B in this document.

5-1-2 0 Degree Rotation

Rotation must be considered if the letterhead has a specific readable orientation. Letterhead paper should always be loaded with a 0° rotation in relation to someone who is facing the front of the device. This makes it easier to ensure that the image always matches the position of the letterhead. Any rotation (other than 0°) of the letterhead paper is not recommended as the results will be more difficult to predict with rotated paper. (This will be discussed in Section 6-2-2 as well as in some case studies)

Loaded 0° (faceup) Loaded with a clockwise Rotation of 270° (face up)

OK

Not recommended (Letterhead Setting might not function as intended)

Figure 3

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How to Print Using Letterhead

5-2 Type A Devices

Gestetner DSm790/7110/7135 DSm651/651sp DSm660/661sp DSm675/675sp DSm755/755sp DSm765/765sp DSm775/775sp P7675 DSc460/CS555 MPC6000/7500 Pro906EX/ Pro1106EX/ Pro 1356EX Pro 907/ Pro 1107/ Pro 1357 Pro907EX/ Pro1107EX/ Pro 1357EX MP6000 MP6000SP MP7000 MP7000SP MP8000 MP8000SP Lanier LD190/1110/1135 LD151/151sp LD160/160sp LD175/175sp LD255/255sp LD265/265sp LD275/275sp LP275hdn LD160c/LC155 LD260c/275c Pro906EX/ Pro1106EX/ Pro 1356EX Pro 907/ Pro 1107/ Pro 1357 Pro907EX/ Pro1107EX/ Pro 1357EX LD260 LD260sp LD270 LD270sp LD280 LD280sp Savin 8090/8110/8135 4051/4051sp 4060/4060sp 4075/4075sp 8055/8055sp 8065/8065sp 8075/8075sp MLP175n C6045/SDC555 C6055/7570 Pro906EX/ Pro1106EX/ Pro 1356EX Pro 907/ Pro 1107/ Pro 1357 Pro907EX/ Pro1107EX/ Pro 1357EX 8060 8060sp 8070 8070sp 8080 8080sp Ricoh MP9000/1100/1350 2051/2051sp 2060/2060sp 2075/2075sp MP5500/5500sp MP6500/6500sp MP7500/7500sp SP9100dn 3260/5560 MPC6000/7500 Pro906EX/ Pro1106EX/ Pro 1356EX Pro 907/ Pro 1107/ Pro 1357 Pro907EX/ Pro1107EX/ Pro 1357EX MP6000 MP6000SP MP7000 MP7000SP MP8000 MP8000SP

Type A devices (mostly high end models) have an Internal Inverter/Duplex Unit which will flip pages when necessary, and is capable of using a letterhead tray for both simplex and duplex printing.

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How to Print Using Letterhead

Trays: Using a tray that is directly below the engine such as Tray 1 or Tray 2, letterhead paper should be loaded face-DOWN. Using a tray located to the right of the engine such as bypass or LCT, letterhead paper should be loaded face-UP. Printing Drum

Simplex printing

Drum

Front side Duplex printing Back side

Drum

Inverter/Duplex Unit

Front side

Trays on the right side of the engine: Trays below the engine:

Face UP

& 0°

Face DOWN

& 0°

Feed direction

Feed direction

Portrait paper

Landscape paper

Portrait paper

Landscape paper

Paper path and feed directions (DSm755/LD255/8055/MP5500) Figure 4

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How to Print Using Letterhead

5-3 Type B Devices

Gestetner DSm735/735e DSm745/745e P7245 MP4000/4000b MP5000/5000b SP8200dn DSc535/545 Lanier LD235/245 LD335/345 LP145n LD040/040b LD050/050b LP150dn LD435c/445c Savin 8035/8035e 80458045e MLP145 9040/9040b 9050/9050b MLP150dn C3535c4540 Ricoh 3035/3045 MP3500/4500 SP8100dn MP4000/4000b MP5000/5000b SP8200dn MPC3500/3500spf MPC4500/4500spf SPC811DN/811DN-T1 SPC811DN-T2 APC811DN-DL CL3500n MPC2000/2500/3000 AP410/410n CL4000dn SPC410dn/411dn SPC420dn 3228C/3235C/3245C CL7200/7300 AP610n MP1500 MP1600/1600L MP2000/2000L 615C MP2500 3025/3030 MP2510/3010 MP2550/2550b MP3350/3350b SP4100/4110n 3224C AFICIO MP 161 MP 161f MP161spf Aficio MP 171 Aficio MP 171F Aficio MP 171SPF SP C820DN/SP C821DN

C7640nD/7640nD-T1

LP440c/440cDT1

CLP240D/240D-T1

C7521 DSc520/525/530 P7528/7528n C7425dn C7526dn/7531dn CSPC420dn DSc428/435/445 C7528n/7535n P7535n DSm715 DSm716/716s DSm721d/721ds GS106 DSm625 DSm725/730 DSm725e/730e MP2550/2550B MP3350/3350B P7031/7035n DSc424 DSM416 DSM416f DSM416pf MP 171 MP 171F MP 171SPF C8140ND C8150ND

LP222cn LD420c/425c/430c LP128/128n LP126cn LP226cn/231cn LP331cn LD328c/335c/345c LP332c/335c LP135n LD315 LD316/316L LD320d/320Ld LD215c LD125 LD225/230 LD325/330 LD425/425B LD433/433B LP131/136n LD124c LD016 LD016f LD016spf LD117 LD117F LD117SPF LP540C LP550C

CLP22 C2020/2525/3030 MLP28/28n CLP26dn CLP27dn/31dn CLP131cn C2824/3528/4535 CLP128/135 MLP35n 9016/9016s 9021d/9021ds

SGC1506 7025 8025/8030 8025e/8030e 9025/9025b 9033/9033b MLP31/36n C2410 816 816f 816mf 917 917F 917SPF CLP340D CLP350D

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How to Print Using Letterhead

Gestetner MP C2030 MPC2050 MP C2530 MP C2550 MP C2800 MP C3300 MP C4000 MP C5000

Lanier LD520CL LD520C LD525CL LD525C LD528C LD533C LD540C LD550C

Savin C9020L C9020 C9025L C2828 C3333 C4040 C5050

Ricoh AFICIO MP C2030 MPC205 MP C2530 MP C2550 Aficio MP C2800 C3300 Aficio MP C4000 C5000

Type B devices are typically medium to low end models. In order to use letterhead paper in a Type B device, separate source trays might have to be configured for simplex and duplex printing. When you print duplex pages, Type B devices print the back side before printing the front side. This is necessary because an external duplex unit is used. The side effect of this is that the front side of a duplex page is not the same as the front side of a simplex page. In such cases separate simplex and duplex trays might need to be configured for letterhead paper. In this document, we will refer to them as "Simplex letterhead tray" and "Duplex letterhead tray". Following is the paper path of models DSm735e, LD335, 8035e or MP3500.

Page 3 Page 2 Page 1

Drum

Page 4 Page 3 Page 2 Page 1 Print front side next

Print back side first

Drum

Front side Simplex printing and paper side

Front side Duplex printing and paper side

Duplex unit Printing Drum

Trays below the engine

Trays on the right side of the engine

Paper path and feed directions Figure 5

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How to Print Using Letterhead

5-3-1 Simplex Letterhead Tray (example)

Gestetner DSm735/745 DSm735e/745e P7245 MP4000/4000B MP5000/5000B SP8200dn DSc535/545 C7640nd 7640nd-T1 Lanier LD235/245 LD335/345 LP145n LD040/040B LD050/050B LP150dn LD435c/445c LP440c 440cDT1 Savin 8035/8045 8035e/8045e MLP145 9040/9040B 9050/9050B MLP150dn C3535/C4540 CLP240d 240d-T1 Ricoh 3035/3045 MP3500/4500 SP8100dn MP4000/4000B MP5000/5000B SP8200dn MPC3500/3500spf MPC4500/4500spf SPC811dn SPC811dn T1 SPC811dn T2 SPC811dn DL MPC2000/2500/3500 MP1500 MP1600/1600L MP2000/2000L 615c MP2500 3025/3030 MP2510/3010 MP2550/2550B MP3350/3350B MP161/161f/161spf 3224C Aficio MP 171, Aficio MP 171F Aficio MP 171SPF SP C820DN/SP C821DN AFICIO MP C2030 MPC2050 MP C2530 MP C2550 Aficio MP C2800/C3300 Aficio MP C4000/C5000

DSc520/525/530 DSm715 DSm716/716s DSm721d/721ds GS106 DSm625 DSm725/730 DSm725e/730e MP2550/2550B MP3350/3350B DS416/416f/416pf DSc424 MP 171, MP 171F, MP 171SPF C8140ND/C8150ND MP C2030 MPC2050 MP C2530 MP C2550 MP C2800/MP C3300 MP C4000/MP C5000

LD420c/425c/430c LD315 LD316/316L LD320d/320Ld LD215c LD125 LD225/230 LD325/330 LD425/425B LD433/433B LD016/016f/016spf LD124c LD117, LD117F, LD117SPF LP540C/LP550C LD520CL LD520C LD525CL LD525C LD528C/LD533C LD540C/LD550C

C2020/2525/3030 9016/9016s 9021d/9021ds

SGC1506 7025 8025/8030 8025e/8030e 9025/9025B 9033/9033B 816/816f/816mf C2410 917, 917F, 917SPF

CLP340D/CLP350D C9020L C9020 C9025L C2828/C3333 C4040/C5050

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How to Print Using Letterhead

Trays: Using a tray that is directly below the engine such as Tray 1 or Tray 2, letterhead paper should be loaded face-UP. Using a tray located to the right of the engine such as bypass or LCT, letterhead paper should be loaded face-DOWN.

Trays below the engine: Trays on the right side of the engine:

Face UP

& 0°

Feed direction Feed direction

Face DOWN

& 0°

Portrait paper

Landscape paper Portrait paper Figure 6

Landscape paper

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How to Print Using Letterhead

5-3-2 Duplex Letterhead Tray (example)

Gestetner DSm735/745 DSm735e/745e P7245 MP4000/4000B MP5000/5000B SP8200dn DSc535/545 C7640nd/7640nd-T1 Lanier LD235/245 LD335/345 LP145n LD040/040B LD050/050B LP150dn LD435c/445c LP440c/440cDT1 Savin 8035/8045 8035e/8045e MLP145 9040/9040B 9050/9050B MLP150dn C3535/C4540 CLP240d/240d-T1 Ricoh 3035/3045 MP3500/4500 SP8100dn MP4000/4000B MP5000/5000B SP8200dn MPC3500/3500spf MPC4500/4500spf SPC811dn SPC811dn T1 SPC811dn T2 SPC811dn DL MPC2000/2500/3500 MP1500 MP1600/1600L MP2000/2000L 615c MP2500 3025/3030 MP2510/3010 MP2550/2550B MP3350/3350B MP161/161f/161spf 3224C Aficio MP 171, Aficio MP 171F Aficio MP 171SPF SP C820DN/SP C821DN AFICIO MP C2030/MPC2050/MP C2530/MP C2550 Aficio MP C2800/C3300 Aficio MP C4000/C5000

DSc520/525/530 DSm715 DSm716/716s DSm721d/721ds GS106 DSm625 DSm725/730 DSm725e/730e MP2550/2550B MP3350/3350B DS416/416f/416pf DSc424 MP 171, MP 171F, MP 171SPF C8140ND/C8150ND MP C2030/MPC2050/MP C2530/MP C2550 MP C2800/MP C3300 MP C4000/MP C5000

LD420c/425c/430c LD315 LD316/316L LD320d/320Ld LD215c LD125 LD225/230 LD325/330 LD425/425B LD433/433B LD016/016f/016spf LD124c LD117, LD117F, LD117SPF LP540C/LP550C LD520CL/LD520C/LD5 25CL/LD525C LD528C/LD533C LD540C/LD550C

C2020/2525/3030 9016/9016s 9021d/9021ds

SGC1506 7025 8025/8030 8025e/8030e 9025/9025B 9033/9033B 816/816f/816mf C2410 917, 917F, 917SPF

CLP340D/CLP350D C9020L/C9020/C9025 L C2828/C3333 C4040/C5050

Trays: Using a tray that is directly below the engine such as Tray 1 or Tray 2, letterhead paper should be loaded face-DOWN. Using a tray located to the right of the engine such as bypass or LCT, letterhead paper should be loaded face-UP.

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How to Print Using Letterhead

Trays below the engine:

Trays on the right side of the engine:

Face DOWN

& 0°

Face UP

& 0°

Feed direction

Feed direction

Portrait paper

Landscape paper Figure 7

Portrait paper

Landscape paper

5-3-3 Notes for Small Printers

We will not fully explore the results of letterhead printing with small printers in this document. Please see the notes below: · · · · Small printers have basically the same mechanism as Type B devices. "Simplex letterhead tray" and "Duplex letterhead tray" must be separately configured. The description in this section 5-3 can also be applied to small printers. However, the view point of the illustrations is on the left side of the device. Paper path depends on the model. See the illustrations below. A4/Letter paper can only be fed in the SEF direction in many small printers.

Printing Drum Optional Duplex Unit

(Back side)

(User Interface side)

A small printer that outputs toward the front (P7031, LP131, MLP31 or SP4100)

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How to Print Using Letterhead

Image transfer (a color printer) Duplex Unit

(Back side)

(User Interface side)

A small printer that outputs towards the back (C7526dn, LP226c, CLP27dn or SPC410dn)

The view point of the paper path should be from the left side of small printers Figure 8

Many small printers can accommodate A4/Letter paper only in SEF.

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How to Print Using Letterhead

6.

Letterhead Setting

I IMPORTANT:

1. Enabling Letterhead Setting is not always necessary when printing using letterhead paper. The necessity depends on the case. After reading this section, please also read the next section (Section 7). 2. Enabling Letterhead Setting might cause the duplex unit to wear out earlier. This is explained in Section 6-2-1.

6-1 Settings

Letterhead Setting is a set of functions. Once Letterhead Setting is applied, the device will run in "Letterhead Mode", which will be described in section 6-2. Letterhead Setting can be configured from either of the following locations: · · (WIM) Configuration > Printer Basic Settings > Letterhead Setting (Operation panel) Printer Features > System > Letterhead Setting

Figure 9

Settings: · · Off: Letterhead mode is not applied to any jobs. (default) Auto Detect: Letterhead mode is applied when one of the following paper types is assigned as the first page of a job: - Letterhead - Preprinted - Prepunched · On (Always): Letterhead mode is applied to all jobs.

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How to Print Using Letterhead

NOTE:

Benefits and Disadvantages of "Auto Detect" and "On Always)"

If "Auto Detect" is selected, users must assign a paper type (Letterhead, Pre-printed or Pre-punched) to each print job that requires letterhead mode. Source trays must be assigned paper types. "Auto Detect" is useful when devices are used for both letterhead printing and normal printing. It also helps prevent mistakes such as printing a normal job on letterhead paper. Below is an example of using Auto Detect with a Type A device. Trays 3 and 4 are both configured to contain letterhead paper. Jobs with normal paper types will be sent to trays 1 or 2 and letterhead mode will not be used. Jobs with the letterhead paper type will be sent to tray 3 or 4 and letterhead mode will be used.

Normal mode

Letterhead mode

Normal mode (Locked tray)

Figure 10

If "On (Always)" is selected, users do not have to assign a paper type to jobs or trays. "Plain/Recycled" can be used for letterhead jobs. "Plain" can be used for source trays. Paper types of source trays must not be changed if Plain/Recycled is used in print jobs (a paper mismatch error will occur). The device prints in letterhead mode all the time. Selecting "On (Always)" would be suitable in cases where a device is used only for letterhead printing. Below is an example of using "On (Always)" (a type A device). "Plain" (=No display) is assigned to all the trays as paper type. Printing will be performed in letterhead mode.

Letterhead mode (Locked tray)

Figure 11

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How to Print Using Letterhead

6-2 Letterhead Mode

6-2-1 Printing All Pages of a Duplex Job Through the Duplex Unit

(This feature is only implemented in Type B devices) If Letterhead Setting is enabled in a type B device, all pages of a duplex job go through the duplex path. Imagine the following situation: · · · Type B device A tray is assigned Letterhead for the paper type Letterhead paper is loaded face down for duplex printing

Without Letterhead Mode: Odd numbered pages (1, 3, 5, etc.) are correctly printed on the letterhead side. However, the last page of odd paged jobs (including single page duplex jobs), will be printed on the backside of the letterhead. The reason for this is that the device will consider the page simplex. Therefore, the paper in the "duplex letterhead tray" will go through the simplex path. With Letterhead Mode: All pages will go through the duplex path and the pages will be printed correctly.

p1

p2

(blank)

p3

Letterhead Setting disabled (default)

p1

p2

p3

(blank)

Letterhead Setting enabled Figure 12 NOTE: This might cause the duplex unit to wear out earlier. As more pages are going through the duplex unit without being counted as duplex, the duplex counter is likely to be lower at the duplex unit's end-of-life than if Letterhead Mode were not used.

These files can be used to confirm the effectiveness of the setting:

letterhead_4pA4P.do page123_3pA4P.doc c

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How to Print Using Letterhead

Usage: 1. Open "letterhead_4pA4P.doc" and print it (a color printer is preferred). This will produce four sheets of one-sided letterhead paper (A4/portrait). Or you can use your own letterhead or pre-printed sheets.

2. Using a type-B MFP or LP, load four sheets of letterhead in a LEF tray. Confirm the tray is available for duplex printing. 3. Turn Letterhead Setting=Off in the device. 4. Open "page123_3pA4P.doc". The document will consist of three A4/portrait pages. (This simulates an odd paged document) 5. Open the Print dialog from "page123_3pA4P.doc" and select the device. 6. Open Printing Preferences and select:

· · ·

Portrait Duplex=Open to Left A4

· The tray that letterhead is loaded in 7. Print.

8. The last page will be printed on the backside of the letterhead. 9. Set Letterhead Setting=Auto Detect. 10. Print again. 11. The last page will be successfully printed on the letterhead side.

6-2-2 6-2-2 Adjusting Image Rotation and Finishing Functions (This feature is implemented in both Type A and Type B devices) If Letterhead Setting is enabled, the device will rotate images to match the letterhead:

· · If the source tray contains SEF paper, the device will print images to match a landscape letterhead. If the source tray contains LEF paper, the device will print images to match the orientation of portrait letterhead.

This result might be (or might not be) different from the result of disabling Letterhead Setting. The actual result of a mixed orientation document is determined by too many factors to explore in this document. Some of these factors include:

· · · Order of the mixed orientation pages Simplex/Duplex Open to left/Open to top when duplex

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How to Print Using Letterhead

Example (NOTE: The test files are embedded on the previous page): A simplex mixed-orientation job that starts with portrait then changes to landscape is printed on landscape/SEF letterhead paper. If Letterhead Setting is disabled, landscape pages will be printed upside down on the letterhead paper. If Letterhead Setting is enabled, rotation of the image will be adjusted and landscape pages will be printed successfully.

A simplex mixed-orientation job

Letterhead Setting disabled (default)

Letterhead Setting enabled

Portrait pages

Landscape pages Figure 13

Portrait pages

Landscape pages

NOTE:

Note that finishing functions might be cancelled in letterhead mode. This happens in cases that the image rotation makes the correct positioning of finishing's (staples, punches), impossible. Letterhead Setting gives priority to the rotation of pages and cancels the finishing functions if necessary. The following functions might be cancelled:

· · · · ·

Staple Punch Z-fold Ring booklet Perfect booklet

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How to Print Using Letterhead

Example: A two page, portrait, A4, simplex job with a top left staple is to be printed on letterhead paper. The paper is positioned in the SEF direction. If Letterhead Setting is disabled, the images will be rotated 270° and stapled. If Letterhead Setting is enabled, the images will be rotated 90° and the stapling will be cancelled.

Staple Letterhead setting disabled (default) Letterhead setting enabled Figure 14

The top of the page has been rotated and the finisher cannot staple here

Technical note: This image rotation feature of Letterhead Setting is the reason why we recommend 0° rotation when loading letterhead paper in source trays, as described in Section 5-1. Letterhead Setting assumes that portrait letterhead is loaded in LEF trays and landscape letterhead paper is loaded in SEF trays. The reason for this assumption is that otherwise, it will be very hard to predict results. So Letterhead Setting is very situation specific. In some cases it is needed (or not needed) whether printing on letterhead or not. Instead of describing these complexities in full detail, we have created some common case studies to aide understanding. The case studies in the next section will discuss why the Letterhead Setting should be enabled or disabled in a particular case. These files can be used to confirm the effectiveness of the setting:

letterhead_8pA4L.do Hello_2pA4PL.doc c Hello_2pA4PP.doc

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Usage: 1. Open "letterhead_8pA4L.doc" and print it (a color printer is preferred). This will produce eight sheets of one-sided letterhead paper (A4/landscape). Or you can use your own letterhead or pre-printed sheets.

2. Using a type B MFP or LP with stapler, load the eight sheets of letterhead in a SEF tray.

Mixed Orientation Test: 3. Turn Letterhead Setting=Off in the device.

4. Open "Hello_2pA4PL.doc". The document will consist of one A4/portrait page and one A4/landscape page. (This simulates a mixed orientation document) 5. Open the Print dialog from "Hello_2pA4PL.doc" and select the device. 6. Open Printing Preferences and select:

· · ·

Portrait Simplex A4

· The tray that letterhead is loaded 7. Print.

8. Page 2 will be printed upside down in relation to the letterhead. 9. Turn Letterhead Setting="On (Always)" in the device. 10. Print again. 11. Page 2 will be successfully printed.

Finishing Options Test: 12. Turn Letterhead Setting=Off in the device.

13. Open "Hello_2pA4PP.doc". The document will consist of 2 A4/portrait pages. 14. Open the Print dialog from "Hello_2pA4PP.doc" and select the device. 15. Open Printing Preferences and select:

· · · ·

Portrait Simplex Staple Top Left A4

· The tray that letterhead is loaded 16. Print.

17. The document will be stapled. 18. Turn Letterhead Setting="On (Always)" in the device. 19. Print again. 20. The document will not be stapled. The rotation will be different from the result in 17.

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How to Print Using Letterhead

7.

Case Studies

Reminder Each case study in this section can be altered as needed to create simple setup guides to match customer environments. In such a case, please remember that: · · "Situation/requirements" should be modified to match the actual environment. "Technical notes" should be limited to necessary parts only or completely deleted, depending on who the re-created guides are distributed to.

7-1 Case 1: Using a Type-B Device for Simplex Letterhead Printing

Situation/Requirements: 1. Model DSc520, LD420c, C2020 or MPC2000 is used (a type-B device). The device has four source trays excluding the bypass (a "locked tray"). No LCT installed. 2. Both Plain and Letterhead will be used in the device: · · 3. 4. 5. 6. A4/Plain (loaded in both LEF and SEF) A3/Plain (loaded SEF)

· A4/Letterhead (portrait, loaded SEF, the letterhead is printed on 1 side of each page) Only one tray is available for letterhead paper. Letterhead paper will only be used for simplex printing. A4/Plain should be used by default, for both copying and printing. The users will use the PCL5 driver for printing. They do not want to manually select a tray in the driver dialogue every time they print on letterhead.

Part 1: Configuration of the Device Step 1: Load the trays: · · · · Tray1 = A4/plain in LEF Tray2 = A4/plain in SEF Tray3 = A3/plain in SEF Tray4 = A4/letterhead in LEF and face up* * "Simplex Letterhead Tray": The machine is type B and the tray is located under the engine). See Section 5-3-1 for details. Letterhead paper loaded in tray4:

Face Up

Figure 15

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How to Print Using Letterhead

Step 2: Configure the Paper Tray Priority of Both the Copier and Printer to Tray1 or Tray2.

Figure 16

Step 3: Configure the Tray Paper Size settings of the paper loaded in the trays. (Not all models have the Auto Detect function) Step 4: Configure Paper Type settings for each tray: · Tray1-3 Paper Type = Plain (="No Display" on the operation panel) Duplex = "2 Sided Copy" (Both Simplex/Duplex available) Apply Auto Paper Select = Yes (Auto-selectable) Tray4 Paper Type = Letterhead Duplex = "1 Sided Copy" (Only Simplex available) Apply Auto Paper Select = Yes (Auto-selectable) Paper Type settings. Note that the settings will affect both printing and copying:

Figure 17

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How to Print Using Letterhead

Paper Type Settings for Tray4:

Figure 18

Step 5: Letterhead Setting > "Off":

Figure 19

The Printer screen should look like the one shown below.

All trays work in Normal mode

Plain paper is loaded Letterhead is loaded for simplex Figure 20

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How to Print Using Letterhead

Part 2: Configuring Driver Settings (PCL5 driver is used as an example) · To print on plain paper, select : Input Tray = Auto Tray Select (default) Paper Type = Plain & Recycled (default) · To print on letterhead, select : Input Tray = Auto Tray Select (default) Paper Type = Letterhead Duplex = Off (default)

This means that in many cases the only thing the user needs to do is choose a paper type (Letterhead or Plain).

NOTE:

Selecting Letterhead Paper:

Figure 21

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How to Print Using Letterhead

Part 3: The Result Using PCL5 Driver 1. If A4/Letterhead/simplex is assigned in a job, tray4 will be used. The job will be printed successfully on the letterhead side. (requirement 6 of this case)

A4/Letterhead/simplex jobs will use tray4

A locked tray Paper size does not match Figure 22 2. If by mistake A4/Letterhead/duplex is assigned in a job, the device will display the paper mismatch. (requirement 4 of this case) Paper type does not match A4/Letterhead/duplex jobs cannot use any tray. Error prompt

Paper size Paper type does not match does not match Figure 23

A locked tray Duplex prohibited

3. If no paper type is specified for a copy or print, A4/Plain will be used from Tray1 or 2. (requirement five of this case) A4/plain jobs will use tray1-2

Paper size does not match Figure 24

Paper type does not match

A locked tray

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How to Print Using Letterhead

Technical Notes: 4. If a type A device is used, one tray can be used for both simplex/duplex printing.

5. In LPs, duplex can be disabled on a per tray basis as of 06A models. 6. As letterhead is loaded only in one feed direction (in this case LEF), some finishing functions will not be available. In this case, staple "2 at Top" for example. 7. Letterhead Setting was not selected in this case for two reasons:

· ·

The last page of an odd paged job issue (Section 6-2-1) does not occur in simplex printing. The rotation issue (Section 6-2-2) is not likely to occur. At least it does not occur if a portrait document includes landscape pages.

These files can be used to confirm the effectiveness of the settings in this case study.

letterhead_4pA4P.do Hello_2pA4PL.doc c

Usage: 1. Open "letterhead_4pA4P.doc" and print it (a color printer is preferred). This will produce four sheets of one-sided letterhead paper (A4/portrait). Or you can use your own letterhead or pre-printed sheets.

2. Load four4 sheets of letterhead paper in a tray of a type B MFP (one with the finisher is preferred) as instructed in this case study ("Simplex letterhead tray"). 3. Configure the device as instructed in this case study. 4. Turn Letterhead Setting=Off. 5. Open "Hello_2pA4PL.doc". The document will consist of one portrait page and one landscape page. This simulates a portrait job that includes landscape pages. 6. Open the Print dialog and select the printer. 7. Open Printing Preferences and select:

· · · ·

A4 Portrait 1 page per sheet Duplex=Off

· (If available) Staple=2 at Left 8. Print.

9. The document will be printed (and stapled) successfully (Letterhead Setting=Off). 10. Turn Letterhead Setting=Auto Detect. 11. Repeat 5-8. 12. The document will be printed (and stapled) successfully (Letterhead Setting=Auto Detect).

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How to Print Using Letterhead

7-2 Case 2: Using a Type-B Device for Duplex-Only Printing

Situation/Requirements: 1. For paper saving purposes, the customer requires duplex for all print jobs.

2. Model DSc520, LD420c, C2020 or MPC2000 is used (a type-B device). The device has four source trays excluding the bypass (a "locked tray"). No LCT installed. 3. Both Plain and Letterhead will be used in the device:

· ·

A4/Plain (loaded in both LEF and SEF) A3/Plain (loaded in SEF)

· A4/Letterhead (portrait, loaded in LEF, the letterhead is printed on one side of each page) 4. Only one tray is available for letterhead paper.

5. Letterhead jobs (and all other jobs) will only be duplex. 6. A4/Plain should be used by default, for both copying and printing. 7. The users will use the PCL5 driver for printing. They do not want to manually select a tray in the driver dialogue every time they print on letterhead.

Part 1: Configuration of the device Step 1: Load the trays: · · · · Tray1 = A4/plain in LEF Tray2 = A4/plain in SEF Tray3 = A3/plain in SEF Tray4 = A4/letterhead in LEF and face down* * "Duplex Letterhead Tray": The machine is type B and the tray is located under the engine. See Section 5-3-1 for details. Letterhead loaded in tray4:

Face Down

Figure 25

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How to Print Using Letterhead

Step 2: Configure Paper Tray Priority of both Copier and Printer to Tray1 or Tray2. Note: The setting is necessary to use A4/Plain as default in copying.

Figure 26

Step 3: Configure Tray Paper Size settings the same as loaded paper. (This step depends on the model. Auto Detect is available in DSc520, LD420c, C2020 or MPC2000) Step 4: Configure Paper Type settings for each tray: · Tray1-3 Paper Type = Plain (="No Display" on the operation panel) Duplex = "2 Sided Copy" (Both Simplex/Duplex available) Apply Auto Paper Select = Yes (Auto-selectable)

Tray4 Paper Type = Letterhead Duplex = "2 Sided Copy" (Both Simplex/Duplex available) Apply Auto Paper Select = Yes (Auto-selectable) Paper Type settings. Note that the settings will be applied not only to printing but also to copying: ·

Figure 27

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How to Print Using Letterhead

Paper Type Settings for Tray4:

Figure 28

Step 5: Letterhead Setting > "Auto Detect":

Figure 29

The Printer screen should look like the one shown below.

Normal mode Letterhead mode Normal mode

Plain paper is loaded Figure 30

Letterhead is loaded for duplex

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How to Print Using Letterhead

Part 2: Configuring Driver Settings (PCL5 driver is used as an example) · To print on plain paper, select : Input Tray = Auto Tray Select (default) Paper Type = Plain & Recycled (default) Duplex = On (default as per the customer's requirement) To print on letterhead, select : Input Tray = Auto Tray Select (default) Paper Type = Letterhead Duplex = On (must be default)

This means that in many cases the only thing the user needs to do is choose a paper type (Letterhead or Plain).

·

NOTE:

Selecting Letterhead in the driver:

Figure 31

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How to Print Using Letterhead

Part 3: The Result Using PCL 5 Driver 13. If A4/Letterhead/duplex is assigned in a job, tray4 will be used. The job will be printed successfully.

A4/Letterhead/duplex jobs will use tray4

Paper type does not match

Paper size does not match Figure 32

A locked tray

14. If by mistake A4/Letterhead/simplex is assigned in a job, all pages will be printed on the backside of the letterhead. A4/Letterhead/simplex jobs will also use tray4.

Paper type does not match

Paper size does not match Figure 33

A locked tray

15. If no paper type is specified for a copy or print, A4/Plain will be used from Tray1 or 2. (requirement six of this case) A4/plain jobs will use tray1-2

Paper size does not match Figure 34

A locked tray Paper type does not match

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How to Print Using Letterhead

Technical Notes: 1. If a type A device is used, one tray can be used for both simplex/duplex printing.

2. If letterhead is loaded only in one feed direction (in this case LEF), some finishing functions will not be available. In this case, staple "2 at Top" for example. 3. Letterhead Setting was enabled in this case because the last page of an odd paged job issue (Section 6-2-1) will occur without the setting. (The rotation issue (Section 6-2-2) is not likely to occur)

These files can be used to confirm the effectiveness of the settings in this case study.

letterhead_4pA4P.do Hello_3pA4PPP.doc c

Hello_3pA4PPL.doc

Usage: 1. Open "letterhead_4pA4P.doc" and print it (a color printer is preferred). This will produce four sheets of one-sided letterhead paper (A4/portrait). Or you can use your own letterhead or pre-printed sheets.

2. Load four sheets of letterhead paper in a tray of a type B MFP (one with the finisher is preferred) as instructed in this case study ("Simplex letterhead tray"). 3. Configure the device as instructed in this case study. 4. Turn Letterhead Setting=Off. 5. Open "Hello_3pA4PPP.doc". The document will consist of three portrait pages. 6. Open the Print dialog and select the printer. 7. Open Printing Preferences and select:

· · · ·

A4 Portrait One page per sheet Duplex=Open to Left

· (If available) Staple=2 at Left 8. Print.

9. The last page of the document is printed on the backside of the last page. (Letterhead Setting = Off). 10. Turn Letterhead Setting=Auto Detect. 11. Repeat 5-8. 12. The document is printed (and stapled) successfully (Letterhead Setting=Auto Detect). NOTE: To examine the rotation issue, try these steps again using "Hello_3pA4PPL". The document consists of two A4/portrait pages and one A4/landscape page.

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How to Print Using Letterhead

7-3 Case 3: Using a Type B Device for Both Simplex and Duplex Letterhead Printing

Situation/Requirements: 1. Model DSm735e, LD335, 8035e or MP3500 is used (a type B device). The device has four source trays excluding the bypass (a "locked tray"). No LCT. 2. Both Plain and Letterhead paper will be used in the device: · 3. 4. 5. A4/Plain (in both LEF and SEF)

· A4/Letterhead (portrait, loaded SEF, the letterhead is printed on one side of each page) Letterhead paper will be used for both simplex and duplex printing. A4/Plain should be used by default, for both copying and printing. The users will use the PCL5 driver for printing. They do not want to manually select a tray in the driver dialogue every time they print on letterhead.

Introduction: We can configure the device so users can use Auto Tray Select for both simplex and duplex.

NOTE: The following configuration requires two source trays available for one type of letterhead paper.

Part 1: Configuration of the Device Step 1: Load paper in the trays as follows:

NOTE: DSm735e, LD335, 8035e or MP3500 requires the dial in each tray to be set to apply paper size and feed direction.

· · · ·

Tray1 = A4/Plain in SEF (Dial = A4/SEF) Tray2 = A4/Plain in LEF (Dial = A4/LEF) Tray3 = A4/Letterhead in LEF and face-up* (Dial = A4/LEF) "Simplex Letterhead Tray": The machine is type B and the tray is located under the engine). See Section 5-3-1 for details.

Face Up

Figure 35

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How to Print Using Letterhead

·

Tray4 = A4/Letterhead in LEF and face-down* (Dial = A4/LEF) * "Duplex Letterhead Tray": The machine is type B and the tray is located under the engine). See Section 5-3-2 for details.

Face Down

Figure 36

Step 2: Configure Paper Tray Priority of both Copier and Printer to Tray1.

Figure 37

By correctly configuring the Paper Tray Priority, the trays will be selected with the order of priority shown on the right: Default order (A-C4.5): 1. Priority Tray (LEF, SEF) 2. Tray1 (LEF) 3. Tray2 (LEF) 4. LCT 5. Tray3 (LEF) 6. Tray4 (LEF) 7. Tray1 (SEF) 8. Tray2 (SEF) 9. Tray3 (SEF) 10. Tray 4 (SEF) The configured order: 1. Tray1 (LEF, SEF) 2. Tray2 (LEF) 3. Tray3 (LEF) 4. Tray4 (LEF) 5. Tray2 (SEF) 6. Tray3 (SEF) 7. Tray4 (SEF)

Note: The device we are using doesn't have an LCT.

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How to Print Using Letterhead

Step 3: Configure Paper Type settings: · Tray1 and Tray2 Paper Type = Plain (="No display" on the operation panel) Duplex = 2 Sided Copy (Both Simplex and Duplex available) Apply Auto Paper Select = Yes (Auto-selectable) Tray3 Paper Type = Letterhead Duplex = 1 Sided Copy (Only Simplex available) Apply Auto Paper Select = Yes (Auto-selectable) Tray3 Paper Type settings:

·

Figure 38

·

Tray4 Paper Type = Letterhead Duplex = 2 Sided Copy (Both Simplex/Duplex available) Apply Auto Paper Select = Yes (Auto-selectable) Tray4 Paper Type settings:

Figure 39

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How to Print Using Letterhead

Step 4: Turn Letterhead Setting = "Off".

Figure 40

The Printer screen should look like the one shown below.

All trays work in Normal mode

Plain paper is loaded

Letterhead is loaded for duplex

Letterhead is loaded for simplex Figure 41

Part 2: Configuring Driver Settings When Printing (PCL5 driver is used as an example) · To print on plain paper, select : Input Tray = Auto Tray Select (default) Paper Type = Plain & Recycled (default) To print on letterhead in simplex, select: Input Tray = Auto Tray Select (default) Paper Type = Letterhead Duplex = Off To print on letterhead in duplex, select: Input Tray = Auto Tray Select (default) Paper Type = Letterhead Duplex = Open to Left

This means that in many cases the only thing the user needs to do is choose a paper type (Letterhead or Plain).

·

·

NOTE:

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How to Print Using Letterhead

7-3-1 Selecting Letterhead in the driver:

Figure 42

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How to Print Using Letterhead

Part 3: The Result Using PCL5 Driver 1. If A4/Letterhead/simplex is assigned in a job, tray3 will be used (unless paper runs out) because tray3 has higher priority than tray4. The job will be printed successfully on the letterhead side. In addition, simplex pages of a duplex job (the last page of an odd-page job or a one page duplex job) will also be printed successfully using tray3. A4/Letterhead/simplex jobs Simplex pages in A4/Letterhead/duplex jobs will use tray3 will also use tray3

Paper type does not match Figure 43

A locked tray

2. If A4/Letterhead/duplex is assigned in a job, duplex pages will be printed successfully from tray 4 on the letterhead side. Duplex pages in A4/Letterhead/duplex jobs will use tray4

Paper type A locked tray does not match Duplex prohibited Figure 44 3. If no paper type is specified for a copy or print, A4/Plain will be used from Tray1 or 2. (requirement four of this case) A4/plain jobs will use tray1

Paper type A locked tray does not match Figure 45

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How to Print Using Letterhead

Limitation: If the "simplex letterhead tray" runs out of paper, the "duplex letterhead tray" will be used for simplex printing and images will be printed on the backside of the letterhead. Technical Notes: 1. If a type A device is used, one tray can be used for both simplex and duplex printing.

2. In LPs, duplex can be disabled on a per tray basis as of 06A models. 3. As letterhead is loaded only in one feed direction (in this case LEF), some finishing functions will not be available. In this case, staple "2 at Top" for example. 4. In fact, the Priority Tray can be any tray except tray 4 in this case. All that is required is that tray 3 have a higher priority than tray 4. 5. Letterhead Setting was not selected in this case for two reasons:

· ·

NOTE:

The last page of an odd paged job issue (Section 6-2-1) does not occur in simplex printing. The rotation issue (Section 6-2-2) is not likely to occur. At least it does not occur if a portrait document includes landscape pages.

If the Letterhead Setting is enabled, duplex jobs will also be successfully printed. In such a case, the device will print the last page of an odd-paged job or a one page duplex job by using letterhead in tray4 and making it go through the duplex path.

These files can be used to confirm the effectiveness of the settings in this case study.

letterhead_5pA4P.do Hello_3pA4PPP.doc c

Hello_3pA4PPL.doc

Usage:

1. Open "letterhead_5pA4P.doc" and print it (a color printer is preferred). This will produce five sheets of one-sided letterhead paper (A4/portrait). Or you can use your own letterhead or pre-printed sheets. 2. Using a type B MFP (one with a finisher is preferred), load four sheets of letterhead for simplex letterhead printing. 3. Select another lower priority tray for duplex printing in the same MFP and load one sheet of letterhead as instructed in this case study. 4. Configure the Tray Paper Settings of the trays as instructed in this case study. 5. Turn Letterhead Setting=Off. 6. Open "Hello_3pA4PPP.doc". The document will consist of three A4/portrait pages. (This simulates an odd paged document) 7. Open the Print dialog from "Hello_3pA4PPP.doc" and select PCL5 driver for the printer. 8. Open Printing Preferences and select:

· · · · ·

A4 Portrait One page per sheet Duplex=Off (If available) Staple=2 at Left

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How to Print Using Letterhead

9. Print. 10. The three pages are successfully printed (and stapled) as simplex using letterhead in tray3. 11. Open Printing Preferences again and this time select:

· · · ·

A4 Portrait One page per sheet Duplex=Open to Left

· (If available) Staple=2 at Left 12. Print.

13. The first two pages are printed as duplex using letterhead in tray4, and then the last one page is printed as simplex using letterhead in tray3. The job will be successfully printed (and stapled). NOTE: NOTE: Steps 6-12 can be repeated with Letterhead Setting=Auto Detect. The rotation issue can be examined using "Hello_3pA4PPL". The document consists of two A4/portrait pages and one A4/landscape page.

7-4 Case 4: Using a Small Printer for Simplex Letterhead Printing

Situation / Requirements: 1. Model P7031, LP131, MLP31 or SP4100 (a type B small printer) is used. The device has two source trays: Tray1 and Bypass. Bypass is auto-selectable.

2. Both Plain and Letterhead will be used in the device. Following paper will be used:

· ·

A4/Plain A4/Letterhead (portrait; letterhead is printed on one side)

3. Letterhead will only be used for simplex. 4. The model can contain A4 paper only in SEF. Portrait letterhead must be rotated in source trays.

Introduction: Although it is not recommended, in general, to load letterhead in a rotated position (see Section 5-1), this is the only way to use A4 or Letter size letterhead in small printers. The conditions in this case study are the same as Case 1 (Letterhead paper will only be used for simplex printing). So disable Letterhead Setting. Part 1: Configuration of the Device Step 1: Turn Letterhead Setting=Off via WIM or the operation panel.

Figure 46

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Step 2: Configure the tray paper setting of tray1 to A4/SEF. For P7031, LP131, MLP31 or SP4100, this is done using the dial.

Figure 47

Step 3: Try loading letterhead in the following four ways and printing a one page simplex job to see if the image is successfully printed:

Face UP 270°

Face UP 90°

Face DOWN 270°

Face DOWN 90°

Figure 48

This will work fine in this case: - Model P7031, LP131, MLP31 or SP4100 - Letterhead Setting=Off - A simplex job

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How to Print Using Letterhead

The result will depend on the device and the settings. In this case, simplex jobs will be printed successfully when letterhead is loaded in face down and rotated 90°. These files can be used to confirm the effectiveness of the settings in this case study.

Hello_1pA4P.doc

letterhead_4pA4P.do c

Step 4: Load letterhead paper in tray1 (using the desired position as discovered in Step 3).

Face DOWN 90°

Figure 49

Step 5: Configure Paper Type settings for each tray: · Tray1 Paper Type = Letterhead Apply Auto Paper Select = On Apply Duplex = Off Bypass (Note: Not a locked tray in P7031, LP131, MLP31 or SP4100) Paper Size = A4 Portrait Paper Type = Plain Apply Auto Paper Select = On Apply Duplex =On

·

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How to Print Using Letterhead

Figure 50

Part 2: Configuration of the Driver Settings · To print on letterhead, select : Input Tray = Auto Tray Select (default) Paper Type = Letterhead Duplex = Off To print on plain, select : Input Tray = Auto Tray Select (default) Paper Type = Plain/Recycled (default)

·

Part 3: The Result Using PCL5 Driver

1. If A4/Letterhead/simplex is assigned in a job, tray1 will be used. The job will be successfully printed on letterhead. 2. If A4/Letterhead/duplex is assigned in a job by mistake, a mismatch error will be displayed. 3. If A4/Plain is assigned in a job, the bypass tray will be used.

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How to Print Using Letterhead

7-5 Case 5: Using a Type A Device for Two Different Letterheads

Situation/requirements: 1. Model P7675, LP275hdn, MLP175n or SP9100dn are used (a type A device). The device has four source trays including LCT. There is no bypass tray.

2. Plain paper and two different letterheads (Letterhead-A and Letterhead-B) will be used in the device:

· ·

A4/Plain (in both LEF and SEF) Letterhead-A (A4, portrait, letterhead is printed on one side)

· Letterhead-B (A4, portrait, letterhead is printed on one side) 3. Letterhead paper will be used for both simplex and duplex printing.

4. A4/Plain paper should be used by default. 5. The users will use the PCL5 driver for printing. The do not want to manually select a tray in the driver dialogue every time they print on letterhead.

Introduction: As described in Section 6-1, Letterhead Setting is applied to three paper types, Letterhead, Pre-printed and Pre-punched. In this case, "Letterhead" will be used for Letterhead-A and "Pre-printed" will be used for Letterhead-B. Part 1: Configurations of the device Step 1: Load the trays: · Tray1 = A4/Plain in LEF · Tray2 = A4/Plain in SEF · Tray3 = Letterhead-A in LEF and face-down* *The machine is type A and the tray is located under the engine. · LCT = Letterhead-B in LEF and face-up** **The machine is type A and the tray is on the right side of the engine. See Section 5-2 for details.

Tray3 Figure 51

LCT

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How to Print Using Letterhead

These files can be used to confirm the effectiveness of the settings in this case study.

letterheadA_2pA4P. letterheadB_2pA4P. doc doc

Step 2: Configure Paper Tray Priority to Tray1.

Figure 52

Step 3: Configure Tray Paper Size settings to match the loaded paper. This procedure for this depends on the model. Auto Detect is available in MT-P2. Step 4: Configure Paper Type settings for each tray: · Tray1 and Tray2 Paper Type = Plain Apply Auto Paper Select = Yes (Auto-selectable) Tray3 Paper Type = Letterhead Apply Auto Paper Select = Yes (Auto-selectable) LCT Paper Type = Preprinted Apply Auto Paper Select = Yes (Auto-selectable)

·

·

Figure 53

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How to Print Using Letterhead

Step 5: Letterhead Setting > Off

Figure 54

Step 6: Duplex > Long Edge Bind

Figure 55 NOTE: As for LPs, duplex can be disabled on a per tray basis as of 06A models. P7675, L275hdn, MLP175n or SP9100dn is 06S. Therefore, duplex cannot be disabled for specific trays.

Part 2: Configuring Driver Settings (PCL5 driver is used as an example) · To print on plain paper, select : Input Tray = Auto Tray Select (default) Paper Type = Plain & Recycled (default) To print on Letterhead-A, select : Input Tray = Auto Tray Select (default) Paper Type = Letterhead To print on Letterhead-B, select : Input Tray = Auto Tray Select (default) Paper Type = Preprinted

This means that in many cases the only thing the user needs to do is choose a paper type (Letterhead, Preprinted or Plain)

·

·

NOTE:

Part 3: Result 1. If A4/Plain is assigned in a job, Tray1 or 2 will be used. 2. If A4/Letterhead is assigned in a job, Letterhead­A in Tray 3 will be used (both for simplex and duplex jobs). 3. If A4/Preprinted is assigned in a job, Letterhead-B in LCT will be used (both for simplex and duplex).

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How to Print Using Letterhead

Technical Note: 1. The Letterhead Setting was not selected in this case for two reasons: · · The issue in which the last page of an odd paged is printed on the wrong side of the letterhead (Section 6-2-1) does not occur using a type-A device. The rotation issue (Section 6-2-2) is not likely to occur. At least it does not occur if a portrait document includes landscape pages.

2.

In fact there is no necessity of using Preprinted or Prepunched as an alternative paper type to Letterhead. Letterhead Setting is not selected in this case so any paper type other than Plain can be used.

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How to Print Using Letterhead

8.

Appendix

Gestetner C7521 P7528/7528n C7425dn Lanier LP222cn LP128/128n LP126cn LD328c/335c/345c LP135n LD124c Savin CLP22 MLP28/28n CLP26dn C2824/3528/4535 MLP35n C2410 Ricoh CL3500n AP410/410n CL4000dn 3228C/3235C/3245C AP610n 3224C

8-1 A Limitation Affecting Type-B 04A Models

DSC428/435/445 P7535n DSc424

Type B 04A models have a limitation. Letterhead Setting cannot be applied to a one page duplex job. The image will be printed on the backside of the letterhead page and the job will be counted as two pages.

(Blank)

p1

Figure 56

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Information

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