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STRATEGIC PLANNING ORGANIZATIONAL STRUCTURE

District Board of Trustees President - Chief Planner Planning & Fiscal Council (PFC) ­ Content based ­ Work product is the Strategic Plan with all its component parts Institutional Effectiveness Committee (IEC) ­ Process based ­ Work product is the annual strategic planning process

ROLES & RESPONSIBILITIES

Planning & Fiscal Council

Monitor and facilitate the planning process Ensure that the annual planning process integrates the core planning documents ­ in addition to establishing a means for their update, ties to the improvement of SLO's and linkage to the budget. Evaluate the degree to which plans have achieved their goals / objectives and the impact on the unit as a consequence of goal attainment. Finalizes the drafts of the districtwide goals by reviewing the current year's area plans and the prior year's districtwide goals. Modify the draft of the annual goals prepared by the Institutional Effectiveness Committee. Annually receive and review the college's mission statement and the districtwide institutional goals, objectives and key performance indicators. Bring a districtwide perspective in reviewing the fiscal aspects of implementing the college's institutional goals, objectives and key performance indicators. Review alternative funding resources prepared by VP Business, such as matriculation, CTE, grants, and the foundation if funds are available. Review budget related section prepared by VP Business which includes recommendations about resource allocations (e.g., potential sources of funding such as college budget, matriculation, or CTE) and a listing of personnel changes occurring in the budget (e.g., new hiring of faculty and classified employees and changes to positions). Use the draft of the goals, area plans, and last year's college goals to develop goals for next year.

Institutional Effectiveness Committee

Establish a method for evaluating the effectiveness of the planning process Facilitate the yearly strategic planning retreat for the PFC Coordinate and monitor the college program, unit and area plans in conjunction with the Dean IRP. Review and collect environmental scanning materials as support for the planning process Establish KPI benchmarks for the institutional goals and objectives Utilize yearly dashboard/scorecard created by Dean IRP for the college to rate the effectiveness of the Institutional goals Based on PFC recommendations and in coordination with the Dean IRP, create draft of the districtwide institutional goals, objectives and key performance indicators. Prepare with Dean IRP process to review the prior year's college goals, deciding which have been completed and which need to be carried forward to the next year. Then review the current year's area goals to update and modify the college goals in that same year. Update the Planning & Fiscal Council (PFC) each year to review the districtwide institutional goals, objectives and key performance indicators. In coordination with Dean IRP, update the core strategic planning documents such as the educational master plan, resource and facilities plan etc., based upon the newly created goals, objectives and key performance indicators as developed by PFC.

DRAFT

11-18-08

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