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SOUTH CAROLINA

JUDICIAL DEPARTMENT

2011 Annual Judicial Conference Tomorrow's Innovation Today

August 18, 2011

sccourts.org www.sccourts.org

Chief Justice Jean Hoefer Toal

1 1

Welcome to the South Carolina Trial Courts

CIRCUIT COURT

DeAndrea G. Benjamin Stephanie P. McDonald Letitia H. Verdin

FAMILY COURT

Deborah Ann Malphrus Daniel E. Martin, Jr. Sally H. McIntyre Harry L. (Don) Phillips, Jr. Thank you Letitia H. Verdin Thank you Robert Armstrong Thank you Timothy M. Cain (Nominated to Federal Bench)

Master-in-Equity

M. Anderson Griffith Maite D. Murphy Thank you Robert A. Smoak Thank you Patrick Watts

www.sccourts.org

2

Progress in Spite of Difficult Times

South Carolina economic crisis continues South Carolina Courts concentrate on: Technology Business Models Processes Management Techniques Results: Consistency and Standards Efficiencies Better Organization

www.sccourts.org

3

SCJD Expenditures by Funding Source for Recent Years

FISCAL YEAR FY 2000 - 2001 FY 2001 - 2002 FY 2002 - 2003 FY 2003 - 2004 FY 2004 - 2005 FY 2005 - 2006 FY 2006 - 2007 FY 2007 - 2008 FY 2008 - 2009 FY 2009 - 2010 FY 2010 - 2011 Authorized for FY 2011 - 2012

STATE FEES GENERAL FUNDS and FEDERAL FUNDS SHORTFALL OTHER FUNDS $46,486,500 $39,014,860 $35,685,629 $31,849,253 $32,650,207 $33,958,408 $36,631,439 $38,758,746 $30,662,336 $22,782,531 $37,623,159 $37,631,743 $66,575 $2,849,873 $6,683,806 $10,105,241 $12,207,897 $14,390,096 $15,065,443 $15,676,166 $16,756,185 $18,722,279 $16,796,023 $18,963,800 $928,311 $2,897,322 $5,831,459 $4,664,535 $5,755,279 $5,053,703 $5,495,072 $6,262,290 $8,985,511 $6,515,150 $6,509,186

TOTAL EXPENDITURES $46,553,075 $42,793,044 $45,266,756 $47,785,953 $49,522,639 $54,103,783 $56,750,585 $59,929,984 $60,334,306 $57,411,521 $60,934,332 $63,104,729

$6,653,495 $6,921,200

Legislature is currently providing adequate funding to maintain current level of court operations State fees are a significant revenue source Federal funds which have enabled our technology initiatives need to be replaced with a sustainable funding source E-COURTS

www.sccourts.org

4

SCJD Technology Roadmap

Getting Started

Relying on Court Technologies Consistent Focus Expanding Synergies Judicial Effectiveness and Efficiencies

Changing Court Operations Establishing Fundamentals

Enterprise Perspective Becoming Model For Others

Realizing the Vision

National Recognition

Collaboration Results

www.sccourts.org

5

Statewide Court CMS for Circuit and Magistrate Courts

On June 20, 2011, the final county went live with the statewide Court CMS; therefore,100% of the total criminal and civil state caseload is now processed by the statewide Court CMS

Greenville Pickens Richland York Dorchester Cherokee (H) Orangeburg Greenwood (H) Allendale (H) Florence (H) Berkeley Dillon (H) Bamberg (H) Union (H) Darlington (H) Lee (H) Sumter Beaufort Jasper (H) Georgetown Spartanburg Lancaster (H) Laurens (H) Aiken Hampton (H) Calhoun (H) Marion (H) Abbeville (H) Barnwell (H) Marlboro (H) Charleston Horry Lexington Anderson Edgefield (H) Clarendon (H) Colleton (H) Kershaw (H) Oconee (H) Chester (H) Fairfield (H) McCormick (H) Newberry (H) Williamsburg (H) Saluda (H) Chesterfield (H)

NOTE: (H) indicates county is hosted by SCJD

Currently 30 counties are hosted in SCJD data center

www.sccourts.org

6

SCJD Information Technology Team

Dr. Joan Assey, IT Director Scott Hayes, CMS Applications Manager Judy Riser, Call Center Manager Chris Haley, Network Lead Winkie Clark, Webmaster and Internal Applications Manager John Starmack, Systems Integrator CMS Deployment Teams and all of the SCJD IT Staff

PEOPLE

FINANCIAL

TIME

CASE

7

www.sccourts.org

Statewide Court CMS for Master-in-Equity Courts

Master-in-Equity module now in the process of being deployed to those counties that have a Master-in-Equity Judge

Abbeville (H) Aiken Allendale (H) Anderson Beaufort Berkeley Calhoun (H) Charleston Clarendon (H) Dorchester Georgetown Greenville Horry Kershaw (H) Lee (H) Lexington Oconee (H) Orangeburg Richland Spartanburg Sumter York

Green indicates completed Yellow indicates soon

www.sccourts.org

8

Family Court Case Management

CFS is comprised of three systems:

C = Child Support Enforcement System (CSES) F = Family Court Case Management System (FCCMS) S = State Disbursement Unit (SDU)

Goal is to gain federal certification to eliminate the significant federal fines currently imposed on the State of South Carolina by implementing CSES and SDU and statewide Family Court case management system Department of Social Services (DSS) is the lead agency for this project

www.sccourts.org

9

Appellate Court Case Management System

SC Judiciary has reviewed many appellate court case management systems while learning about best practices in the 50 states In January 2011, SCJD began development with the leading provider of Appellate systems in the United States Many current manual functions will be automated such as opinion circulation and many new capabilities will be available including proactive case management Go-live is scheduled for April 2012

www.sccourts.org

10

Attorney Information System (AIS)

SCJD is developing a new Attorney Information System (AIS) to serve as the source for attorney contact data for the courts Attorneys will be required to keep their contact information current with AIS at the Supreme Court Attorneys will renew their annual SC Bar license with the SC Bar after updating/validating his/her data in AIS Real-time electronic interfaces being developed with AIS to provide attorney data to SC Bar and courts AIS will go-live in production on October 17, 2011

www.sccourts.org

11

E-Courts

General Assembly appropriated $5M in FY2011-2012 capital reserve bill for E-Filing Attorney Information System (AIS) is the first stage of E-Courts and will serve as the basis for E-Filing Once implemented, E-filing will provide a funding source for the operations, support, and enhancements of the SCJD technology infrastructure, applications, and personnel Use of electronic signatures are being explored with a pilot being planned using the Supreme Court

www.sccourts.org

12

Social Media Dos and Don'ts

Separate PERSONAL and BUSINESS use Do NOT use SC Court's email address for any personal social media interactions Social media includes, but is not limited to: Facebook Twitter GooglePlus YouTube Linked-In Myspace Blogs

www.sccourts.org

13

South Carolina Courts' Acceptable Use Policy (AUP)

All staff (employees and contractors) are bound by the SCJD AUP Violations could be grounds for termination of employment If there is any question regarding what you are doing would you: 1. Be proud if it was the headlines in tomorrow's newspaper? 2. Be proud to tell your mother? Updated SCJD AUP will be emailed to all staff the week of August 29, 2011 Upon first logon to the SCJD network beginning September 6, 2011, all staff will be required to acknowledge and accept the AUP

www.sccourts.org

14

Civil Judgments

1. Currently Clerks of Court's staff are determining which orders to enroll as a civil judgment based upon their interpretation of conflicting court rules, opinions, orders and statutes. 2. Determination of a judgment is a judge's responsibility. 3. Court Administration has developed a "judgment coversheet" for Circuit and Family Court that the attorneys or parties will prepare and judge will sign. 4. The judgment coversheet will eliminate the need for the clerk staff to interpret orders and judgments and will make it easier for court staff and the public to identify a judgment. 5. Master-in-Equity judgment coversheet is still in development.

www.sccourts.org

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Judgment Coversheets

CIRCUIT COURT FAMILY COURT

www.sccourts.org

16

Public Access to Court Records

Task Force on Public Access to Court Records' draft policy is being revisited. This Task Force was comprised of judges, legislators, clerks of courts, law professors, attorneys, IT professionals, and law enforcement. The goal was to establish a comprehensive policy and uniform practices governing public access to court records. The Supreme Court will examine the Task Force's final recommendations regarding court records and will implement the Court's policy through an Administrative Order.

www.sccourts.org

17

Docket Management Task Force

Justice Kaye G. Hearn is Chair of the Docket Management Task Force The Task Force oversees three subcommittees comprised of judges, clerks, lawyers, and Court Administration staff to review and improve the civil, criminal, and family courts:

Common Pleas Judge Daniel F. Pieper, Chair Judge Clifton Newman, CoChair Judge Kristi Harrington Judge Deadra Jefferson Judge Carmen Mullen Judge Gary Hill Judge William Seals Master Mikell Scarborough General Sessions Justice Costa M. Pleicones, Chair Judge Roger Couch, Co-Chair Judge Lawton McIntosh Judge Knox McMahon Family Court Judge Aphrodite Konduros, Chair Judge Dorothy Jones, Co-Chair Judge Usha Bridges Judge Brian Gibbons Judge George McFaddin Judge Ronnie Norton

www.sccourts.org

18

Docket Management Task Force

The Docket Management Task Force is addressing:

1. Use of court time 2. Staffing patterns and needs 3. Court calendaring and scheduling ­ especially in light of the fact that all 16 Solicitors now have the state technology system and differentiated case management 4. Leverage lessons learned from other states and federal courts 5. Tools and consultants from the NCSC will provide performance measures, research and technical assistance 6. Input will be sought from representatives of all court stakeholders 7. Improve the predictability, consistency, uniformity and effectiveness in the courts

Preliminary report expected by September 2011

www.sccourts.org

19

Docket Management Task Force

Common Pleas Subcommittee Current considerations include: Exploring the assignment system, rotation, and briefing rules Reforming the PCR process Increasing mandatory mediation counties Maximizing the efficient use of chambers weeks and Friday afternoons Implementing a short notice trial docket Statewide implementation of fast-track jury trials using the Charleston model Technology initiatives such as videoconferencing of hearings and using electronic recording equipment for nonjury matters www.sccourts.org

20

Docket Management Task Force

General Sessions Subcommittee Current considerations include: Implementing a docket management system for identifying cases that can be disposed of quickly or dismissed administratively where appropriate Creating a General Sessions Non-Jury week (not for pleas), with the Clerk of Court setting the motions docket Use of plea affidavits that comply with case law

www.sccourts.org

21

Docket Management Task Force

Family Court Subcommittee Current considerations include: Require compliance with Rule 16, SCRCP regarding pre-trial procedures and briefing in any case where a hearing of half a day or more is requested Implementation of ABC Docket in all circuits Schedule time for DSS cases as opposed to a general call Uniform time statewide for commencing court Scheduling temporary hearings within three weeks or less of filing (use Friday afternoons for cases where a longer temporary hearing is requested)

www.sccourts.org

22

Newberry County Self-Help Center

Two-year pilot program in Newberry County administered by the Access to Justice Commission with the help of court staff, judges, and volunteer attorneys The goal of this program is to provide legal information and resources to people who cannot afford an attorney Since March the Self-Help Center has:

Helped low income, self-represented litigants prepare for their divorce hearings in Newberry County Held legal clinics Assisted the public with basic legal questions

The success of this project is due to the leadership and dedication of Judge John M. Rucker, Clerk of Court Jackie Bowers, and Counsel to the Chief Justice Stephanie Nye www.sccourts.org

23

Civics Education

The court's future begins with civics education. Recent ABA Journal article titled, "Flunking Civics: Why America's Kids Know So Little" (May 2011): Notes that South Carolina is the only state that deserved an A rating when it comes to teaching students American history. Most states rated "mediocre to awful." South Carolina Judicial Department's programs: . Class Action Case of the Month Graphic Novels: Developed in conjunction with the National Center for State Courts and local law firms. Supreme Court Institute: Held June 20-22 in Columbia. iCivics

www.sccourts.org

24

iCivics Pilot Program Success

This year Dr. Jane Brailsford was hired as South Carolina's first iCivics Master Teacher Trainer to market and implement iCivics in South Carolina schools Her goals are to:

· · Embed iCivics into the Social Studies curriculum; and

.

Get iCivics in the hands of as many people as possible

South Carolina now serves as a model for other states wishing to pilot iCivics

www.sccourts.org

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The Sandra Day O'Connor Award for Advancement of Civics Education

.

www.sccourts.org

26

In Memoriam

Judge Jamie L. Murdock, Jr.

November 6, 1952 - December 25, 2010

www.sccourts.org

27

In Memoriam

Judge Matthew J. Perry

1921 - 2011

www.sccourts.org

28

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Microsoft PowerPoint - CJ Toal Judicial Conference 08 18 2011 [Read-Only]