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West Bengal Societies Registration Act, 1961 Memorandum of Association of Bishnupur Utsav Samiti

Signature of the Executive Chairman 1. Name of the Society shall be: Bishnupur Utsav Samiti 2. The registered office shall be situated at : Office of Bishnupur Utsav Samiti, SDO's Office Campus, P.O: Bishnupur, Dt. Bankura, West Bengal, PIN 722122 3. The Objects for which such society is established is:to conduct annual Bishnupur Mela and or Utsav, to conduct annual Bishnupur Sanskritik `O' Paryatan Utsav under the Bishnupur Utsav Samiti By-Laws, 2009 The income and properties of the society whatsoever derived or obtained shall be applied solely towards the promotion of the object of the society and no portion thereof shall be paid to or divided amongst any of its member by way of profits. 4. The Names, Address and Descriptions of the Members of governing body of the Utsav Samiti: Sl. No.

1.

Name

Sri Partha Pratim Mazumdar, Md. Ghulam Ali Ansari, IAS, Sri Rupen Chowdhury, WBCS (Exe.)

Shri T.V.N Rao IFS

Address

Sabhadhipati, Bankura Zilla Parishad, Bankura & Chairman, Dist. Planning Committee, Bankura. District Magistrate, Bankura Director, Tourism Directorate, Department of Tourism, Govt. of West Bengal Managing Director, West Bengal Tourism Development Corporation Ltd., Department of Tourism, Govt. of West Bengal Director of Culture, Department of Information & Cultural Affairs, Govt. of West Bengal Addl. Executive Officer, Bankura Zilla Parishad, Bankura Addl. District Magistrate (Gen.), Bankura Addl. District Magistrate (Dev.), Bankura Sub-Divisional Officer, Bishnupur

Description

Ex-officio Chairman

2. 3. 4.

Ex-officio Executive Chairman Ex-officio ViceChairman Ex-officio Member

5. 6. 7. 8. 9.

Sri Anup Motilal, WBCS (Exe.) Sri R.K. Maity, WBCS (Exe.) Sri Sukumar Das Sri Ajoy Ghosh, WBCS (Exe.), Sri Dipankar Mandal, WBCS (Exe.)

Ex-officio Member Ex-officio Member Ex-officio Member Ex-officio Member Resident Representative of Executive Chairman & Secretary Ex-officio Member Primary Member Primary Member Primary Member Primary Member Primary Member Primary Member

10.

Sri Rajarshi Mitra Sri Swapan Ghosh, Sri Amiya Patra, Sri Achinta Ray, Sri Janshankar Mitra, Sri Shyamaprasad Mukherjee Sri Biswanath Koyal

Signature of the Chairman

11. 12. 13. 14. 15. 16.

Sub-Divisional Information & Cultural Officer, Bishnupur Social Worker, Radhanagar, Bishnupur Social Worker, Taldangra, Bankura Educationist, Bankura Educationist, Beliatore, Bankura Social Worker, Mukutganj, Bishnupur Educationist, Bishnupur

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5. We, the several persons whose names, addresses and occupations are hereunto subscribed are desirous of being formed into an association in pursuance of this memorandum of association: Sl. No.

1.

Signature

Address

Occupation

Signature of the Executive Chairman

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

Signature of the Chairman

15.

16.

Witness to the above signatures, Signature: Address: Occupation: Dated the:

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Signature of the Executive Chairman

The West Bengal Societies Registration Act, 1961 Regulation of Bishnupur Utsav Samiti

Unless the context otherwise requires words and expression contained in these regulation which is titled as `Bishnupur Utsav Samiti By Laws, 2009', shall bear the same meaning as in the West Bengal Societies Registration Act, 1961 or any other statutory modification thereof.

Bishnupur Utsav Samiti By-Laws, 2009 Chapter-I Preliminary 1. Short title: These By-Laws may be called as the Bishnupur Utsav Samiti ByLaws, 2009.

Short title

2. In these By-Laws:(a) Governing Body: It means and includes core committee for organizing annual Bishnupur Mela and Bishnupur Sanskritik `O' Paryatan Utsav, whose members are included as per notification by the Government of West Bengal and shall include Sanchalok of Upa Samities as may be elected by prescribed manner. (b) Mela: It means and includes Bishnupur Mela and usually is organized from 23rd December to 27th December in each year at the place decided by Utsav Samiti. (c) Utsav: It means and includes Bishnupur Sanskritik `O' Paryatan Utsav, annually organized in Bishnupur. (d) Utsav Samiti: It means and includes the general body of Bishnupur Utsav Samiti, a registered autonomous body formed under the Bishnupur Utsav Samiti By Laws, 2009. (e) Utsav Samiti Fund: Funds vested or raised or acquired or allotted by Government or local bodies or private institutions/ individuals to conduct Mela and or Utsav and or Utsav or incidental or coincidental in connection with conduct of Mela and or Utsav and or Utsav. (f) Members: The Bishnupur Utsav Samiti shall have three types of members as

Definition

noted below. i. Ex-officio members: By virtue of holding office, they are included in holding office of the Bishnupur Utsav Samiti as mentioned in schedule-I

Signature of the Chairman

and shall not have voting rights save except the resident representative of Executive Chairman. ii. Primary members: The primary members are those who resolve to constitute the Bishnupur Utsav Samiti, as individual personal entity and mentioned in schedule I(A)

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iii. Nominated members: Those members are nominated by the Chairman, Signature of the Executive Chairman Bankura District Planning Committee to hold the office of Bishnupur Utsav Samiti and would form Schedule II. (g) Patrons: Beside members, the Utsav Samiti shall have patron having similar status of ex-officio member in schedule 1(B). (h) Upa Samiti: A subordinate committee to Utsav Samiti formed to undertake specific duties to conduct the Mela and or Utsav. Chapter-II General Body of Utsav Samiti 3. The Utsav Samiti is registered society formed under the West Bengal Societies Registration Act, 1961 to conduct annual Bishnupur Mela and or Utsav under the Bishnupur Utsav Samiti By-Laws, 2009. 4. The general body of Utsav Samiti is comprised of the following ex-officio, primary and nominated members(i) Ex-Officio Members: The names and offices of the ex-officio members having no voting rights are shown in Schedule I. (ii) Primary Members: The names of primary members having voting rights, are shown in Schedule-I (A). (iii)Nominated Members: The names of nominated members having voting rights, are shown in Schedule-II will include only who shall be nominated by the Chairman, District Planning Committee, Bankura from time to time not exceeding fifty (50) in number for a period of five (5) years or such other period at the pleasure of by the Chairman, District Planning Committee. 5. The Chairman of Utsav Samiti shall exercise the following powers over the Utsav Samiti: (i) He shall have general power of supervision in respect of financial and administrative matters relating to conduct of Mela and or Utsav. (ii) He may call or cause to be called from a Utsav Samiti such information, report, register or records as may be deemed fit in respect of conduct of Mela and or Utsav and shall recommend for appropriate actions to the Utsav Samiti. (iii) He shall, upon the proposal of the Secretary of Utsav Samiti, save and except any specific government orders and rules, may requisition service of Signature of the Chairman staffs and officers, premises, instruments etc of any local bodies or government or government. (iv) He shall suspend or supersede the execution of any resolution of Utsav Samiti, if such Committee works contrary to the By-Laws, rules and acts the State of West Bengal. Provided that the Chairman shall exercise the powers under sub-section (i), (ii), (iii) and (iv) of section 4 through the Executive Chairman of Utsav Samiti.

Power of Chairman of Utsav Samiti Constitution of Utsav Samiti Nature of Utsav Samiti

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Provided that the Executive Chairman may delegate any of his powers to his resident representative mentioned in Schedule I. 6.(1) The Utsav Samiti at its first meeting at which a quorum is present, elect in prescribed manner, one of its members to be the Treasurer of Utsav Samiti. (2) The meeting to be held under sub-section (1) of Section 6 shall be convened by the Executive Chairman or his resident representative in consultation with Chairman of Utsav Samiti in prescribed manner. (3) The Treasurer shall subject to the provision mentioned in By-Laws, hold office for a period of five years from the date of election. Signature of the Executive Chairman (4) When:(i) the office of the Secretary falls vacant by reason of death, resignation, removal or otherwise or (ii) the Secretary is by reason of leave, illness or other cause, temporarily unable to act the Treasurer shall exercise the powers, perform the functions and discharge the duties of the Secretary until a new Secretary assumes office or until the Secretary resumes his duties, as the case may be. (5) When:(i) the office of the Treasurer falls vacant by reason of death, resignation, removal or otherwise or (ii) the Treasurer is by reason of leave, illness or other cause, temporarily unable to act the Secretary shall exercise the powers, perform the functions and discharge the duties of the Treasurer until a new Treasurer is elected and assumes office or until the Treasurer resumes his duties, as the case may be. (6) When, the offices of the Secretary and the Treasurer are both vacant, or the Secretary and the Treasurer are temporarily unable to act, the Executive Chairman in consultation with the Chairman of Utsav Samiti may appoint for a period not exceeding 6 (Six) month, a Secretary and a Treasurer from among the members of Utsav Samiti to act until a Secretary or a Treasurer is elected and assumes office. 7.(1) The Utsav Samiti shall hold general body meeting as frequently as possible. Provided that the first meeting of a newly constituted Utsav Samiti shall be held on such date and at such hour and at such place as the Executive Signature of the Chairman Chairman in consultation with Chairman of Utsav Samiti may fix: Provided that in case of ordinary meeting, the Secretary of Utsav Samiti shall convene the general body meeting shall send the notice with the least 7 (seven) days before the time fixed for such meeting and no business shall be brought before or transacted at any meeting, other than the business of which

General body meeting of Utsav Samiti Election of Treasurer of Utsav Samiti

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notice has been given, except with the approval of the majority of the members present at such meeting: Provided that if the Secretary of Utsav Samiti thinks that a situation has arisen for which an emergent meeting of general body should be called, he may call such meeting in consultation with the Chairman and Executive Chairman of Signature of the Executive Chairman Utsav Samiti, after giving 3 (three) days notice to the member: Provided further that not more than one matter shall be included in the list of business to be transacted at such meeting. (2) All questions coming before the Utsav Samiti shall be decided by a majority of votes. Provided that in case of equality of votes the person presiding shall have a second or casting votes. (3) The Utsav Samiti shall place for deliberation, suggestion and approval in its general body meeting and record in resolution book: (a) the control and administration of Utsav Samiti Fund established under this By-Laws and the receipts and expenditures statement of Utsav Samiti of previous year; (b) the budget/ supplementary budget of Mela and or Utsav for the current year; (c) the latest report on the audit of accounts of Utsav Samiti; (d) such other business relating to the affairs of Utsav Samiti; (e) the annual action plan and perspective plan, incidental or coincidental to conduct of Mela and or Utsav and its development; (f) implement schemes for economic development and promote social justice as may be drawn up by, or entrusted upon it; (g) sanitation, conservancy and drainage and prevention of public nuisances in connection with conduct of Mela and or Utsav; (h) supply of drinking water and cleaning and disinfecting the sources of supply and storage of water; (i) the maintenance and protection and repair of the land and building or other property vested in it; 8. (1) The Secretary of Utsav Samiti shall be responsible for taking necessary action on the decisions arrived at in the meetings of the Utsav Samiti and shall keep the Chairman and Executive Chairman of Utsav Samiti informed with progress of various development activities in connection with the conduct of Mela and or Utsav and also with the problems and difficulties, if any, experienced in the working of the Bishnupur Utsav Samiti from time to time. Signature of the Chairman (2) The Secretary of Utsav Samiti shall obtain sanctions and decisions of the Utsav Samiti and recommendation of its Upa-Samitis and on matters falling within the powers of the Secretary.

Power, functions and duties of Secretary and Treasurer of Utsav Samiti

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(3) The Secretary of Utsav Samiti shall submit a quarterly statement of accounts to the Aurtho-O-Parikalpana Upa-Samiti and such statement of Signature of the Executive Chairman accounts shall, after audit and verification by such Upa-Samiti, be laid before the Utsav Samiti. (4) All correspondences of the Utsav Samiti shall normally be carried on by the Secretary of Utsav Samiti, except the notice of the meeting of Upa-Samiti, which will bear the signature of the Sanchalak of concerned Upa-Samiti. The correspondence shall bear the emblem of Bishnupur Utsav Samiti mentioned in Scheduled III. (5) The Secretary of Utsav Samiti shall-- a) have the custody of the records of the Utsav Samiti; b) exercise administrative control and supervision over the office of the Utsav Samiti, the staffs borne on the establishment of the Utsav Samiti and such officers or other employees serving under the State Government as it may place at the disposal of the Utsav Samiti; c) sign the cash book and examine the Utsav Samiti Fund Pass Book issued by the Bank from time to time; d) be responsible-- (i) for the proper maintenance of accounts of the Utsav Samiti, (ii) to the Executive Chairman of Utsav Samiti and through him to the Utsav Samiti for the management of the office of the Utsav Samiti, (iii) for securing co-ordination in all matters relating to the execution of schemes and works approved by the Utsav Samiti; (e) issue necessary directions for the execution of the schemes and works according to the orders of the Utsav Samiti; (f) obtain progress reports from the Upa-Samitis about the execution of such works relating to conduct of Mela and or Utsav and submit the same to the Utsav Samiti or Executive Committee or Upa-Samitis of Utsav Samiti with his comments. (6) The Secretary of Utsav Samiti shall jointly with the Treasurer of Utsav Samiti be responsible to the Utsav Samiti and its Upa Samitis in all matters relating to-- (a) budget, (b) contributions and grants made by the Central or the State Government Signature of the Chairman or by any local authority, (c) loans, (d) custody of the Utsav Samiti fund in Bank, (e) receipts on account of public contributions, tolls, rates and fees levied by the Utsav Samiti and all other sums received by or on behalf of the Utsav Samiti,

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(f) progress of expenditure, (g) framing of by-laws, and; (i) imposition of fines and penalties by the Utsav Samiti. (7) The Secretary of shall call the meetings of the Utsav Samiti. The list of business to be transacted at every meeting of the Utsav Samiti shall be prepared by the Secretary under the guidance of the Chairman/ Executive Chairman of the Utsav Samiti. Signature of the Executive Chairman (8) The Secretary of Utsav Samiti shall attend the meetings of the Utsav Samiti and cause to record attendance and resolution. He shall also attend the meetings of the Upa Samitis of the Utsav Samiti as far as possible. Besides Secretary, the Treasurer of Utsav Samiti will attend the meeting of Utsav Samiti including UpaSamitis. (9) The Secretary of Utsav Samiti with the previous permission of the Chairman of Utsav Samiti shall, on request, supply any information or make available for perusal any record to any member of the Utsav Samiti or any of its Upa-Samiti or any member of public. (10) It shall be the duty of the Secretary of Utsav Samiti for the purpose of the preparation of the budget of the Utsav Samiti to collect, in consultation with the various Upa-Samitis, necessary figures of probable receipts and expenditure of the Utsav Samiti under various heads for conduct of Mela and or Utsav. He shall cause to draw up a draft budget in the prescribed form with explanatory notes and circulate copies thereof to the members of the Artha-O-Parikalpana Upa Samiti at least three days in advance of the date fixed for consideration of the draft budget by the Artha-O-Parikalpana Upa Samiti. The draft budget of Utsav Samiti together with the recommendation of the Artha-O-Parikalpana Upa-Samiti shall then be placed by the Secretary before the Utsav Samiti for adoption. (11) At least two months in advance of the date prescribed for the preparation of the budget of an Upa-Samiti the Secretary of Utsav Samiti shall put up before the Artha-O-Parikalpana Upa Samiti of the Utsav Samiti proposals indicating the resources which the Utsav Samiti can make available to each Upa-Samiti during the budget year. The proposals with the recommendations of the Artha-OParikalpana Upa Samiti shall then be placed by the Secretary of Utsav Samiti at a meeting of the Utsav Samiti and on the recommendations of such Upa Samiti being accepted by the Utsav Samiti, each Upa-Samiti shall be informed Signature of the Chairman accordingly to enable it to prepare its budget. (12) On receipt of the budget from the Upa-Samitis, the Secretary of Utsav Samiti shall scrutinize it and place it before the Artha-O-Parkalpana Upa-Samiti of the Utsav Samiti. The budget with the recommendations of the Artha-O-Parikalpana Upa Samiti shall then be placed by the Secretary before the Utsav Samiti for its approval.

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(13) The Secretary of Utsav Samiti shall inspect the institutions under the management of the Utsav Samiti and any work undertaken by the Utsav Samiti or a Upa-Samiti thereof.. The Executive Officer shall submit reports of his inspections before the Utsav Samiti. 9. The Treasurer or any member of Utsav Samiti may resign his/her office by notifying in writing his/her intension to do so to the prescribed authority and on Signature of the Executive Chairman such resignation being accepted the Secretary or the Treasure or any nominated member of Utsav Samiti shall be deemed to have vacated his office. Upon the resignation so accepted the Executive Chairman shall communicate it to the members of Utsav Samiti within 30 (thirty) days of such acceptance. 10. The Treasurer of Utsav Samiti shall be removed by a resolution passed only when such proposal is placed by the executive committee and passed in the Utsav Samiti by a resolution passed at a meeting, specially convened for the purpose, by not less than two third (2/3rd) majority of total number of members holding for the office for the time being. Chapter-III Constitution of Upa-Samiti(s) of Utsav Samiti 11. (1) The Utsav Samiti shall have the following Upa-Samitis (Sub-Committees): a. Aurtho-O-Parikalpana Committee). b. Moncho Sajja-O-Pradarsani Upa Samiti (Stage and Exhibition SubCommittee). c. Sanskriti Upa-Samiti (Cultural Sub-Committee) d. Abarthana, Abasan-O-Athithiyata Upa-Samiti (Reception,

Constitution of UpaSamitis of Utsav Samiti Removal of Treasurer or any member of Utsav Samiti Resignation by Secretary or Treasurer or any nominated member of Utsav Samiti

Upa-Samiti

(Finance

and

Planning

Sub-

Accommodation and Hospitality Sub-Committee) e. Khadya Upa-Samiti (Food Sub-Committee) f. Paribahan-O-Prachar Upa-Samiti (Vehicle and Publicity Sub-Committee) g. Swarinika Upa Samiti (Souvenir Sub-Committee) h. Swastha-O-Paribesh Rakha Upa-Samiti (Health and Environment

Protection Sub-Committee) i. Sechasevak Upa Samiti (Volunteers Sub-Committee) (2) An Upa-Samiti (Sub-Committee) shall consist of following members namely, Signature of the Chairman a. The Secretary and Treasurer of Utsav Samiti will be ex-officio members. b. Not less than eight (8) and not more than fifteen (15) nominated members of General Body of Utsav Samiti shall be selected in prescribed manner by the General Body of Utsav Samiti among themselves. c. Such other ex-officio members as may be prescribed in schedule IV. d. Such other primary members as may be resolved by Utsav Samiti. (3) No nominated members other than Secretary and Treasurer shall be member of more than two (2) Upa Samitis. 9

(4) A nominated members or primary members after due selection in Upa Samiti shall function for period of five years or for so long as he continues to be a Signature of the Chairman member of General Body of Utsav Samiti, which ever is earlier. (5) The meeting of the Upa Samiti shall be held in place at such time and in such manner as may be prescribed. 12. (1) The Upa Samiti shall exercise such power, perform such functions and discharge such duties as may be prescribed or as may be assigned to it by Utsav Samiti. (2) Subject to general and specific conditions as mentioned by the General Body of Utsav Samiti, the Upa Samiti shall perform such functions as mentioned herein under.

Sl. No. 1 Name of UpaSamiti Aurtho-OParikalpana UpaSamiti (Finance and Planning SubCommittee)

Functions 1. Exercise general and specific financial control of Mela and or Utsav fund 2. Maintain accounts of fund allotted, contact for allotment of funds 2. Review and approval of financial proposal of Upa Samiti 3. Preparation of annual Budget and plan and submission before general body of Utsav Samiti. 4. Invitation and finalization of tender as may be required by Upa-Samitis. 5. Printing of tickets for yatra competitions, Mela and or Utsav entrance fees, press card, organizers cards. 6. Cause inspection and arrangement for audit of the annual account of fund of Utsav Samiti. 1. Preparation of plan, estimate stage, gates, barricades etc as may be required within budget provision. 2. Assist in finalization of tender process. 3. Arrange to contact various agencies for participation in Mela and or Utsav; 4. Arrangement and distribution of Stalls as per requirement. 1. Arrangement of programme for Yatra competition/ Padayatra/ inauguration/ drawing competition and cultural programmes of Mela and or Utsav. 2. Selection of judges for different cultural programmes. 3. Selection and booking of artist for Cultural Programme. 4. Selection and booking for artists. 5. Selection/ popularization of theme for Mela and or Utsav. 1. Assess the accommodation requirement and arrange for booking of accommodation. 2. Arrangement for package tour of Bishnupur Mela and or Utsav. 3. Arrangement for inauguration of Mela and or Utsav. 1. Assist for finalization of tender process for Tiffin/ meal for artists, organizers, journalist, guests etc. 2. Arrange for distribution for Tiffin/ meal for artists, organizers, journalist, guests etc. 1. Assess and requisition for vehicles for publicity/ contribution collection/ conduct of Mela and or Utsav. 2. Arrangement for payment of rent/ fuel to the requisitioned vehicles. 3. Arrange for publicity for Mela and or Utsav. 4. Distribution of invitation cards. 5. Distribution of Press Card, Gate Pass, Vehicle Pass etc. 1. Selection of theme for Swarinika. 2. Selections of writers for Swarinika 3. Selection of printing press and selection writings. 4. Collection of advertisement for Swarinika. 1. Arrangement for medical team. 2. Arrangement for cleaning, disinfecting and sanitation of Mela and or Utsav ground. 3. Arrangement for water supply. 1. Arrangement for enrolment of volunteers. 2. Arrangement for joint briefing with police authority. 3. Deployment and monitoring of volunteers at Mela and or Utsav.

Power and functions of UpaSamitis of Utsav Samiti

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3

Moncho Sajja-OPradarsani Upa Samiti (Stage and Exhibition SubCommittee) Sanskriti UpaSamiti (Cultural Sub-Committee)

4

5

Abarthana, Abasan-OAthithiyata UpaSamiti Khadya UpaSamiti Paribahan-OPrachar UpaSamiti

6

7

Swarinika Samiti

Upa

8

Swastha-OParibesh Rakha Upa-Samiti Sechasevak Samiti Upa

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13. There shall be separate Upa-Samiti subordinate to Bishnupur Utsav Samiti for Signature of the Executive Chairman selection of artists for Bishnupur Parjaton-O-Sanskritic Utsav comprising of following members:1) MD, WBTDC Ltd: Member-Convener; 2) Representative of District Magistrate, Bankura or his representative not below the rank of ADM, 3) Sub-Divisional Officer, Bishnupur, 4)Director of Culture, Deptt. of I & CA / his representative 5) Director of Tourism/his representative, 6) Directorate of Micro & Small Scale Enterprise/ his representative, 7) the Commissioner of Textiles/ his representative as per notification of the Tourism Department, Government of West Bengal. 14. (1) The selected members of Upa-Samiti shall select, in such a manner as may be prescribed, a Sanchalok amongst themselves. Provided further pending to selection of Sanchalok to a Upa-Samiti under this clause or during any casual vacancy, the post of Sanchalok of Upa-Samiti, the Secretary of Utsav Samiti shall act as Sanchalok to such Upa-Samiti. (2) The Sanchalok of each Upa-Samiti shall convene the meeting of Upa-Samiti and record the deliberation in resolution book. (3) Notwithstanding anything contained in the section, the Sanchalok of Upa Samiti shall under general supervision and guidance of the Secretary of the Utsav Samiti:(a) prepare the list of business to be transacted and convene the meeting of Upa-Samiti after due notice to be served before 7 days for ordinary meeting or 3 days for urgent meeting to all members of Upa-Samiti, Secretary and Treasurer of Utsav Samiti. (b) shall cause to record attendance and resolution of the meeting with due signature. (c) be responsible for the financial and executive administration in respect of the works assigned by General Body under the purview and control of the Upa-Samiti. (d) be entitled, in respect of the works of Upa-Samiti to call for any information, return, statement, account or report from Utsav Samiti. (e) exercise such other powers, perform such other functions and Signature of the Chairman discharge such other duties as the Utsav Samiti may by general or special resolution, direct or as the State Government may by rules made in this behalf, prescribe. 15. Notwithstanding anything contrary contained in these By-Laws, the Utsav Samiti, by adopting special resolution having simple majority in general body meeting may remove a Sanchalok of any Upa-Samiti and or reconstitute it. 16. The Sanchalok or any member may resign his office by giving notice in writing to the Chairman of Utsav Samiti and on such resignation being accepted by the

Removal of Sanchalok of UpaSamitis of Utsav Samiti Resignation of Sanchalok / member of Upa-Samitis of Utsav Samiti Selection of Sanchalok of UpaSamitis of Utsav Samiti

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General Body in its resolution, such Chairman or Convener or member shall deemed to have vacated his office. 17. When a vacancy occurs in the Office of Sanchalok of Upa-Samiti by resignation, Signature of the Chairman death or otherwise, the Secretary of Utsav Samiti shall function as Sanchalok of such Upa-Samiti till the members of Upa-Samiti select another member as Sanchalok. Chapter-IV Constitution, duties, function of Governing Body 18. (1) The Utsav Samiti shall have Governing Body and shall consist of following members. (a) Chairman of Utsav Samiti shall be the ex-officio Chairman of executive committee and in his casual absence senior most member of the executive committee will act as Chairman of the Governing Body. (b) All members of the Governing Body as may be notified by the Tourism Department, Government of West Bengal shall be the members of Governing Body (c) All Sanchalok of Upa-Samiti shall be the members of Governing Body. (d) The Secretary of Utsav Samiti shall be the Secretary of Governing Body. (e) Such other ex-officio and nominated members as may be prescribed. (2) The Secretary of Utsav Samiti in consultation with the Chairman of Governing Signature of the Executive Chairman Body shall convene meeting and cause to record the deliberations in resolution book. The Secretary shall cause to prepare the list of business to be transacted and convene the meeting of Governing Body after due notice to be served before 7 days for ordinary meeting or 3 days for urgent meeting to all members of Governing Body of Utsav Samiti. Half of the total members shall form quorum. However no quorum shall be required for adjourned meeting. (3) The Governing Body shall exercise power, control, supervise and coordinate the duties, functions and responsibilities of Upa-Samitis. (4) The Governing Body shall recommend for insertion or abridge or deletion of the provision of this by law to the Department of Tourism, Government of West Bengal for consideration. (5) The Department of Tourism, Government of West Bengal reserves the rights to include and or remove from Governing Body and or fix the tenure of the member(s) of Governing Body by due process of law. (6) Any member of Governing Body may tender his resignation to the Chairman of Governing Body of Utsav Samiti and upon acceptance by the Government; such member ceases to be member of Governing Body.

Governing Body of Utsav Samiti

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Chapter-V Property and Fund of Utsav Samiti Signature of the Chairman 19. The Utsav Samiti shall have power to acquire, hold and dispose of property and enter into contact. Provided that in all cases of acquisition or disposable of immovable property the Utsav Samiti shall obtain the previous approval of State Government. 20. The Utsav Samiti shall constitute a fund bearing the name of Bishnupur Mela and or Utsav Fund and shall be placed to the credit thereof. (a) contributions and grants, if any, made by the Central or the State Government; (b) contribution and grants, if any, made by the Zilla Parishad or any other local authority; (c) loans, if any, granted by the State or Central Government or raised by the Utsav Samiti of its assets; (d) all receipts on account of public contributions, tolls, rates and fees levied by it; (e) all receipts in respect of sale of tickets of Yatra Competition, entrance to Mela and or Utsav etc. (f) interest accrued through any deposit in scheduled commercial banks. (g) all sum received as gifts or contributions and all income from any trust or endowment make in favour of Utsav Samiti. (h) such fines or penalties imposed and realized under the provisions of this By-Laws made thereunder, as may be prescribed. (i) all other sums received by or on behalf of Utsav Samiti. Provided further Utsav Samiti shall collect such receipts only by issuing printed receipt under seal and signature of treasures in form-6. 21. The Utsav Samiti set apart and applies annually such sum as may be required to meet the cost of its own administration and incidental expenditure for organizing Mela and or Utsav. Signature of the Executive Chairman 22. The Utsav Samiti shall have the power to spend such sum as it thinks fit for organizing the Mela and or Utsav within its budgetary allocation. 23. The Utsav Samiti fund shall be vested in the Utsav Samiti and balance to the credit of the fund shall be kept in safe custody of scheduled commercial bank or invested in any securities specified under section 20 of the Indian Trust Act, 1882. 24. Subject to such general control as the Utsav Samiti may exercise from time to time, all orders and cheques for payments from Utsav Samiti fund shall be signed jointly by Secretary and Treasurer of Utsav Samiti. The Secretary and Treasurer of Utsav Samiti shall sign cash book, keep record of vouchers, bills, pass book and prepare statement as required.

Cheque payment from Utsav Samiti Fund Bishnupur Utsav Samiti Fund Property of Utsav Samiti

13

25. The Utsav Samiti shall, at such time and in such manner as may be prescribed cause it to prepare by Aurtho-O-Parikalpana Upa-Samiti in each year a budget of its estimated receipts and disbursements for the following year and get approval in its Signature of the Chairman general body meeting. 26. No expenditure shall be incurred unless the budget is approved. 27. The Utsav Samiti upon the recommendation of Aurtho-O-Parikalpana Upa-Samiti and Executive Committee may approve the supplementary budget in specially convened meeting. 28. The Utsav Samiti shall keep such accounts and such form as may be prescribed under Section 15 (1) (a), (b) of the West Bengal Societies Registration Act 1961. The accounts shall be audited by duly qualified auditor as stated in section 15(2) of the West Bengal Societies Registration Act 1961. Chapter-VI Establishment of Utsav Samiti 29. The Secretary of Utsav Samiti upon the resolution of Utsav Samiti may propose to the Chairman of Bishnupur Utsav Samiti, to requisition such service of Staff, such premise and such instrument of local bodies and government, as would be required for conduct of Bishnupur Mela and or Utsav. Upon such proposal and recommendation of the Chairman of Bishnupur Utsav Samiti, the Executive Chairman, subject to specific and general rule as contain therein and general prudence, may requisition the service of staffs and officers, premises and instruments as would be required for conduct of Bishnupur Mela and or Utsav. Provided that the Executive Chairman may delegate such power of requisition to his resident representatives as mentioned in Schedule I Provided that Utsav Samiti may provide meal/ tiffin or meal/ tiffin charges if such requisitioned staffs are required to perform duties beyond office hours, in addition to their normal duties. 30. In case of any inadequacy of service of staff so requisitioned or gross negligence Signature of the Executive Chairman or indulgence of corruption, the Secretary subject to approval of Utsav Samiti, may recommend for de-requisition of service of any staffs to the Executive Chairman, showing the reasons thereof. The Executive Chairman of Utsav Samiti upon the recommendation of Utsav Samiti shall take appropriate action as per law. 31. The Secretary of Utsav Samiti subject to approval of Aurtho-O-Parikalpana UpaSamiti may hire the service of any private skilled/ unskilled worker for specific duties at approved rate and also can hire instruments/ premise for smooth conduct of Bishnupur Mela and or Utsav. 32. The Secretary of Utsav Samiti shall bear the administrative expenditure out of budget provision. 33. Subject to the provisions of the sections 24 and 27 of the West Bengal Societies Registration Act, 1961 or any other statutory modifications thereof, the society may

Preparation of Budget of Utsav Samiti Fund

Supplemen tary budget

Requisition of Staffs to Utsav Samiti

Derequisiti on of Staffs from Utsav Samiti

Hire of Skill/ unskilled worker by Utsav Samiti

14

be dissolved by a resolution to that passed by 3/4th members of the at General meeting. The said meeting shall also decide the manner of disbursement of the funds Signature of the Chairman and assets of the Association, if any after dissolution. We, the undersigned members of the society, do hereby certify that the above is a true copy of the Rules and By-Laws of Society. Signature of three members of the Governing Body 1. Chairman, Bishnupur Utsav Samiti, Bankura 2. Executive Chairman, Bishnupur Utsav Samiti Bankura 3.

Secretary

Signature of the Executive Chairman

Bishnupur Utsav Samiti

Bishnupur

15

Signature of the Executive Chairman

Schedule- I List of Ex-officio Members

[see section 4(i)]

Designation Sl. No. 1. Ex-officio Chairman

Name Sri Partha Pratim Mazumdar, Sabhadhipati, Bankura Zilla Parishad, Bankura & Chairman, Dist. Planning Committee, Bankura. Md. Ghulam Ali Ansari, IAS, District Magistrate, Bankura Sri Rupen Chowdhury, WBCS (Exe.), Director, Tourism Directorate, Department of Tourism, Govt. of West Bengal Sri T.V.N Rao IFS, Managing Director, West Bengal Tourism Development Corporation Ltd., Department of Tourism, Govt. of West Bengal Sri Anup Motilal, WBCS (Exe.), Director of Culture,

Department of Information & Cultural Affairs, Govt. of West Bengal Sri Sukumar Das, WBCS (Exe.), Addl. District Magistrate (Gen.), Bankura Sri Ajoy Ghosh, WBCS (Exe.), Addl. District Magistrate (Dev.), Bankura Sri R.K. Maity, WBCS (Exe.),Addl. Executive Officer, Bankura Zilla Parishad, Bankura

2 3 4

Ex-officio Executive Chairman Ex-officio ViceChairman Ex-officio Member

5 6 7 8 9

Ex-officio Member Ex-officio Member Ex-officio Member Ex-officio Member

10 11

Resident Representative Sri Dipankar Mandal, WBCS(Exe.), Sub-Divisional of Executive Chairman & Officer, Bishnupur Secretary Ex-officio Member Sri Rajarshi Mitra, Sub-Divisional Information & Cultural

Officer, Bishnupur

Ex-Officio Members

a) Saha-Sabhadhipati, Bankura Zilla Parishad, Bankura. b) Chairman, Bishnupur Municipality, Bishnupur c) Vice-Chairman, Bishnupur Municipality, Bishnupur d) Chairman, Sonamukhi Municipality, Sonamukhi e) Vice-Chairman, Sonamukhi Municipality f) Sub-Divisional Police Officer, Bishnupur g) Circle Inspector of Police, Bishnupur h) Officer-in-Charge, Bishnupur Police Station. i) Dist. Information and Cultural Officer, Bankura j) A.C.M.O.H., Bishnupur. k) P.O cum D.W.O., Bankura. l) Gen. Manager, DIC, Bankura m) Dist. Planning Officer, Bankura n) Principal, Ramananda College, Bishnupur. o) Principal, K.G.E.I, Bishnupur p) Principal, B. Ed. College, Bishnupur. q) Principal, Ramsaran Sangeet Maha Bidyalaya, Bishnupur. r) Officer-in-Charge, Archeological Survey of India, Bishnupur, Bankura. s) Hon'ble MLA, Bishnupur t) Hon'ble MLA, Sonamukhi u) Hon'ble MLA, Patrasayer v) Hon'ble MLA, Indus w) Hon'ble MLA, Joypur x) DFO, Panchyet Division, Bankura. y) Manager, Tourist Lodge, Bishnupur, Bankura. z) Secretary, Bankura Zilla Saksharata Samiti, Bankura. aa) MLA, Onda ab) Sabhapati, Kotalpur Panchayat Samiti ac) BDO, Kotolpur. ad) Sabhapati, Joypur Panchayat Samiti ae) BDO, Joypur af) Sabhapati, Indus Panchayat Samiti

16

ag) BDO, Indus ah) Sabhapati, Patrasayer Panchayat Samiti ai) BDO, Patrasayer aj) Sabhapati, Sonamukhi Panchayat Samiti ak) BDO, Sonamukhi al) Sabhapati, Bishnupur Panchayat Samiti am) BDO, Bishnupur an) Secretary, Bishnupur Sub-Divisional Sports Association. ao) Assistant Engineer ( O & M), W.B.S.E.B, Bishnupur ap) Treasury Officer, Bishnupur Treasury, Bankura. aq) Assistant Engineer, PHE, Bishnupur, Bankura. ar) Secretary, Press Club, Bankura as) Sub-Assistant Engineer, PHE, Bishnupur. at) Deputy Magistrate-1, Office of the SDO, Bishnupur au) Deputy Magistrate-2, Office of the SDO, Bishnupur av) Nezarath Deputy Collector, Office of the SDO, Bishnupur aw) Secretary, Bishnupur Hoteliers Association, Bishnupur ax) Agril. Marketing Officer Regulated Market, Bankura. ay) Superintend of Hospital, Bishnupur Hospital. ba)Sub-Divisional Land & Land Reforms Officer, Bishnupur, Bankura. bb) Secretary, West Bengal Union of Journalist, Bankura Unit bc) All Councilors, Bishnupur Municipality bd) All Prodhans of Bishnupur Block

Schedule- I (A) List of Primary Members

[see section 4(ii)]

Sl. No. 1. 2. 3 4 5 6

Name Sri Swapan Ghosh, Social Worker, Vill Radhanagar, Bishnupur, Bankura Sri Amiya Patra, Social Worker, Bankura Sri Achinta Ray, Educationist, Schooldanga, Bankura Sri Janshankar Mitra, Educationist, Beliatore, Bankura Sri Shyamprasad Mukherjee, Social Worker, Bishnupur, Bankura Sri Biswanath Koyal, Educationist, Bishnupur, Bankura

Designation Primary Member Primary Member Primary Member Primary Member Primary Member Primary Member

Signature of the Executive Chairman

Schedule- I (B) List of Patrons

[see section 4]

Sl. No. 1. 2. 3 4 5

Name and Designation Sri Partha De, Hon'ble MIC, School Education Department, Govt. of West Bengal Smt Debleena Hembram, Hon'ble MOS, Backward Classes Welfare Department, Govt. of West Bengal Sri Basudev Acharaya, Hon'ble M.P., Bankura Smt Susmita Bauri, Hon'ble M.P., Bishnupur Sri Bishal Gargh, IPS, Superintendent of Police, Bankura

17

Schedule-II List of nominated members [see section 4(iii)] The list of general members to be nominated shall be submitted by the Chairman, District Planning Committee. Signature of the Chairman

Signature of the Executive Chairman

Schedule-III Emblem of Bishnupur Utsav Samiti [see Section 8(4)]

18

Schedule-IV List of ex-officio members in each Upa-Samiti [see Section 11(2)(c)]

Sl. No. 1 Name of Upa-Samiti Aurtho-OParikalpana UpaSamiti (Finance and Planning SubCommittee) List of ex-officio members 1. Hon'ble MLA, Bishnupur. 2.Nezarath Deputy Collector, Bishnupur 3. Treasury Officer, Bishnupur 4. Sub-Divisional Land & Land Reforms Officer, Bishnupur. 5. Sub-Divisional Agricultural Officer, Bishnupur. 6. Sub-Divisional Food Controller (Food & Supplies), Bishnupur. 7. Agricultural Marketing Officer, Regulated Marketing Committee. 1. Nezarath Deputy Collector, Bishnupur 2. General Manager, Dist. Industries Centre, Bankura. 3. Sub-Divisional Police Officer, Bishnupur. 4. Officer-in-Charge, Bishnupur Fire Station. 5. Chairman, Bishnupur Municipality, Bishnupur. 6. Sub-Assistant Engineer, PHE, Bishnupur. 7. Divisional Engineer, WBSEB, Bishnupur. 8. Assistant Engineer, PWD, Bishnupur. 1. Deputy Magistrate-1, Office of the SDO, Bishnupur. 2. District Information & Cultural Officer, Bankura. 3. Sub-Division Information & Cultural Officer, Bankura 4. P.O. cum DWO, Backward Classes Welfare Department, Bankura 5. Manager, Tourist Lodge, Tourism Department, Bishnupur 6. Secretary, Press Club, Bankura. 7. Principal, Ramsaran Maha Bidyalaya, Bishnupur. 8. Chairman, Bishnupur Municipality, Bishnupur. 1. Hon'ble MLA, Bishnupur. 2. Deputy Magistrate-2, Office of the SDO, Bishnupur. 3. Secretary, Bishnupur Hoteliers Association. 4. Assaistant Engineer, PWD, Bishnupur. 5. Manager, Tourist Lodge, Tourism Department, Bishnupur 6. Chairman, Bishnupur Municipality, Bishnupur. 7. Sabhapati, Bishnupur Panchayat Samiti. 1. Hon'ble MLA, Bishnupur. 2. Nezarath Deputy Collector, Bishnupur 3. Sub-Divisional Food Controller (Food & Supplies), Bishnupur. 4. Superintend of Hospital, Bishnupur Hospital. 1. Deputy Magistrate-1, Office of the SDO, Bishnupur. 2. Regional Transport Officer, Bankura. 3. Sub-Divisional Police Officer, Bishnupur 4. Inspector of Police, Bishnupur Police Station. 5. Chairman, Bishnupur Municipality, Bishnupur. 6. Secretary, Bankura Bus Malik Samiti, Bankura. 7. Sub-Division Information & Cultural Officer, Bankura 1. Hon'ble MLA, Bishnupur. 2. District Information & Cultural Officer, Bankura 3. Sub-Division Information & Cultural Officer, Bankura 4. Chairman, Bishnupur Municipality, Bishnupur. 5. Chairman, Sonamukhi Municipality, Sonamukhi. 1. A.C.M.O.H., Bishnupur. 2. Superintend of Hospital, Bishnupur. 3. Assistant Engineer, PHE, Bishnupur. 4. Vice-Chairman, Bishnupur Municipality, Bishnupur. 1. Hon'ble MLA, Bishnupur. 2. Chairman, Bishnupur Municipality, Bishnupur. 3. Sub-Divisional Police Officer, Bishnupur 4. Inspector of Police, Bishnupur Police Station.

Signature of the Chairman

2

Moncho Sajja-OPradarsani Upa Samiti (Stage and Exhibition SubCommittee)

3

Sanskriti UpaSamiti (Cultural Sub-Committee)

4.

Abarthana, AbasanO-Athithiyata UpaSamiti

5.

Khadya Upa-Samiti

Signature of the Executive Chairman

6.

Paribahan-OPrachar Upa-Samiti

7.

Swarinika Samiti

Upa

8.

Swastha-O-Paribesh Rakha Upa-Samiti

9.

Sechasevak Samiti

Upa

[Provided Utsav Samiti may include or delete or replace any member in such UpaSamiti]

19

FORM 1

[See section 7(1), 13(2) and 17(2)] Form of notice of ordinary meeting of Bishnupur Utsav Samiti / Executive Committee/ ......................................Upa-Samiti of Bishnupur Utsav Samiti To .......................................................... ........................................................... Notice is hereby given that to transact the following business the next meeting of the Bishnupur Utsav Samiti / Executive Committee/ ...........................Upa-Samiti shall be held at .....................(place) at .............a.m./p.m. on the ................day of ........................... 19......................... He is requested to make it convenient to attend the said meeting. List of business: 1............................. 2............................. 3............................. etc. .,...................... Dated this.................. the day of ......................................... 19.................. Secretary/ Sanchalok Bishnupur Utsav Samiti/ _______________Upa-Samiti

Signature of the Chairman

Form 1A

[See section 7(1), 13(3a) and 17(2)] Form of notice of emergent meeting of Bishnupur Utsav Samiti / Executive Committee/ ......................................Upa-Samiti of Bishnupur Utsav Samiti To ............................................ ............................................ Notice is hereby given that an emergent meeting of the Bishnupur Utsav Samiti / Executive Committee/ ...........................Upa-Samiti will be held at .............. a.m./p.m. on the ............

Signature of the Executive Chairman

day of .................... 19............ to transact the following business. He is requested to make it convenient to attend the said meeting. Business: 1............................................ Dated this .................... day of ................ 19 ............ Secretary/ Sanchalok Bishnupur Utsav Samiti/ _______________Upa-Samiti

FORM 2

[See section 7(1), 13(2)(3b) and 17(2)] Form of attendance register for the meetings of Bishnupur Utsav Samiti / Executive Committee/ ......................................Upa-Samiti of Bishnupur Utsav Samiti

1. Date of meeting: .................................. 2. Place of meeting: ................................. 3. Time of meeting: ................................. 4. Nature of meeting: * Ordinary/Emergent Sl. No. Name of the member Signature of the member

[Details records of deliberations and decisions.]

20

* Strike out which is not applicable

FORM 3 [See sec. 8(3)]

Quarterly statement of accounts of Bishnupur Utsav Samiti for the quarter ending ................. of year........................to be submitted to the Aurtho-O-Parikalpana Upa-Samiti Income 1. Opening balance: (a) In Bank: (b) Cash in hand: (c) Cheque/ Draft: (c) Total: Rs.________ Rs.________ Rs.________ Rs.________

Total Receipt during the quarter 2. Tolls, fees and rates-- (a) Receipts from sale of tickets from Yatra Competition: Rs.________ (b) Receipts from sale of tickets from entrance to Mela and or Utsav: Rs.________ (c) Rent recovered from Mela and or Utsav Stalls: Rs.________ (d) Tariff received from publication of advertisement: Rs.________ (e) Fee for license for petty business: Rs.________ (f) Donation received: Rs.________ (g) Receipt for cost of conducting seminar/ meetings: Rs.________ (h) Lighting rate: Rs.________ (i) Interest accrued Rs.________ 3. Fine for breach of bye-laws: 4. Receipts from State Government for execution of Scheme/programmes assigned to Utsav Samiti Rs.________ 5. Receipts from Zilla Parishad for execution of Scheme/programmes assigned to Utsav Samiti Rs.________ 6. Receipts from State Government for conduct of Mela and or Utsav: (a) Rs.________ (b) Rs.________ 7. Receipts from Central Government for conduct of Mela and or Utsav: (a) Rs.________ (b) Rs.________ 8. Receipts from gift or contribution from any trust or endowment: Rs.________ 9. Loans, if any: Rs.________ 10. Miscellaneous receipts: Rs.________ 11. Total Receipt (2 to 10) Rs.________ Expenditure 1. Establishment charges-- (a) Premise rent (b) T.A./D.A./ Tiffin allowance of Staff: (c) Wage payment: (d) Telephone bill (e) Cost of paper/ printing/ photocopying/ computer consumables (d) Contingent expenditure: (e) Any other establishment charge: 2. Expenditure for execution of schemes/programmes: (i) (ii) (iii) 3. Contribution made to_________, if any: 4. Interest and repayment of loans, if any: 6. Miscellaneous: 7. Total expenditure Closing balance: (a) In Bank: (b) Cash in hand: (c) Cheque/ Draft: (c) Total:

Signature of the Chairman

Signature of the Executive Chairman

Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________ Rs.________

21

FORM 4

[See Section 8(5f)] Progress Report on the works done by the................ Upa Samiti of the Bishnupur Utsav Samiti for the quarter ending..............of the year................ 1. Name of the scheme/programme executed.....................................................................

Signature of the Chairman

2. Brief description of the scheme/programme executed.................................................... 3. Whether the scheme/programme was executed under assignment by Government or out of Utsav Samiti Fund............................................................................................... 4. Physical achievement during the quarter under report............................................. Money value of the work done ............................................................................. Counter signed Sanchalok .................... Upa-Samiti Secretary, Bishnupur Utsav Samiti

N. B.: For such scheme/programme executed by a Upa-Samiti separate form should be used.

FORM 5 [see rules 8(6a)] Budget estimate for the year............................of Bishnupur Utsav Samiti. RECEIPTS

SI. N o. Head of Receipts Actual receipts for the preceding year (.............year) (in Rs.) Budget estimate for the current year (.............year ) (in Rs.) Revised estimates for the current (.....Year) (in Rs.) Remarks Budget estimate for the next year (.......Year) (in Rs.)

Signature of the Executive Chairman

1 1

2

2 Utsav Samiti Own Fund (Find out own resources like rate, fees, tolls, donation etc.1: Names of subjects.....' (i) Last year balance (ii) Receipt from advertisement & donation for conduct of Mela and or Utsav. (iii) Receipt from Entrance fees for Mela and or Utsav (iv) Receipt from sale of tiket from Yatra Competition. (v) Receipt from Hawkers fees Non-Plan fund received from

3

4

5

6

7

1

2

Indicate each source of fund separately

Mention the name of departments

22

various Department of the Central Government/ State Government/ Zilla Parishad2 (i) Pay & allowances of employees (ii) Remuneration & honorarium (iii) T.A. of Office bearers, members & employees (iv) Contingency etc.............. 3 4

Loans, Advances & Deposit: Plan Fund received from the Zilla Parishad Names of subjects.....'

(i) (ii) (iii) (iv) 5

Plan Fund received from the State Government Names of subjects.....'

(i) (ii) (iii) (iv) 6

Grant-in-aid under GOI Names of subjects.....'

(i) (ii) (iii) (iv) 7 8 9

Other payments: Interest on Deposits in Bank/ Post Office: Misc. receipt, if any, not classified above: Total Receipt except opening balance: Opening Balance: Grand Total:

Signature of the Executive Chairman

10 11 12

Expenditure

SI. No. Head of Receipts

Name of UpaSamiti

Actual Budget Revised Budget Remar expenditure estimate for estimates estimate ks for the the current for the for the preceding year current next year year ( Year) (........year) ( Year) (in Rs.) (in Rs.) (in Rs.) (........year)(in

Rs.)

1

1

Signature of the Chairman

2 Expenditure against Utsav Samiti Own Fund Names of subjects.....'

3

4

5

6

7

8

(i) Preparation of Mela and or Utsav Ground

23

(ii) Grant to poor artist (iii) Cost of presentation (iv) Rent for ground (v) Other expenses 2

Expenditure on NonPlan fund received from various Department of the Central Government/ State Government/ 3 Zilla Parishad (i) Pay & allowances of employees/ wages (ii) Remuneration & honorarium (iii) T.A. of Office bearers, members & employees

(iv) Electricity charges

SI. No. Head of Receipts

Name of UpaSamiti

Signature of the Executive Chairman

Budget Actual expenditure estimate for the for the preceding current year year (........year)(in (........yea Rs.) r)

(in Rs.)

Revised Budget Remarks estimate estimate for the s for the next year current ( Year) ( Year) (in Rs.)

(in Rs.)

1

2

3

4

5

6

7

8

(v) Accommodation and hospitality (vi) Food & Tiffin (vii) Fire brigade charges (viii) Transport charges (ix) Printing cost (x) Publicity cost (xi) Photography cost (xii) Hiring of loud speaker (xiii) Cost of office stationeries (xiv) Telephone charges (xv) Postage charges (xvi) Contingency etc. 3 4

Expenditure incurred against Loans, Advances & Deposit: Expenditure against Plan Fund received from the Zilla Parishad Names of subjects.....'

Signature of the Chairman

(i) Preparation of Mela and or Utsav ground (ii) Conduct of seminar/ meetings 5

Expenditure against Plan Fund received from the State Government Names of subjects.....'

3

Mention the name of departments

24

(i) Expenses for construction of stalls/ Stage/ barricade etc (ii) Conduct of seminar/ meetings (iii) Conduct of Yatra Competition (iv) Cost of conduct of Lok Sanskriti (v) Cost of Pada yatra at inaugural day 6

Expenditure against Grant-in-aid under GOI Names of subjects.....'

(i) Cost of cultural functions (ii) Cost of construction of exhibition of Victoria Memorial (iii) Conduct Drawing competition of Victoria Memorial (iv) Conduct of seminar/ meetings etc 7 8

Other payments:

9

10

11 12

Interest on Deposits in Bank/ Post Office/ Payment: Misc. payment, if any, not classified above: Total expenditure except closing balance: Closing Balance: Grand Total:

Dated: The....................of the year...........

Signature of the Executive Chairman

Treasurer Bishnupur Utsav Samiti

Secretary Bishnupur Utsav Samiti

FORM 6 [See sec. 19]

Receipt book

Signature of the Chairman

25

Annexure-I General guideline for selection of Artists for cultural programme Save and except the specific direction as may be issued by Utsav Samiti and the budgetary provision, the Sanskriti Upa-Samiti (Cultural Sub-Committee) shall adhere the following broad guidelines for selection of cultural programme and artists.

Signature of the Executive Chairman

1. In each day such cultural programme shall start from 4.00 pm and shall complete by 10.00 pm in each stage (i.e. Ramananda Moncho, Jadu Bhatta Moncho and Gopeswar Moncho). Such cultural programme excepting the two Yatra shows (each of 180 minutes duration) shall not exceed 1440 minutes. 2. The profile of performance for cultural programme shall be selected in the following manner: Sl. No. 1 Category of Performance Song Sub-Category Performance time 86 min 86 min 115 min 216 min 288 min 73 min 30 min 90 min 166 min 70 min 30 min 85 min 85 min 18 min Proportion of time allotted (in %)

6 6 8 15 20 5 2 6 12 5 3 6 6

2

Dance/Folk Dance Recitation Instrumental Kirtan Excess time

3 4 5 6

(i) Nazrul Geeti (ii) Rabindrasangeet (iii) Classical songs (iv) Modern Songs (v) Folk Songs (vi) Gana Sangeet/ Band (i) Classical Dance (ii) Dance Drama (iii) Non-Descriptive (i) Recitation (Solo) (ii) Recitation (Group) Guitar; Tabla; Pakhawaj etc Kirtan

1

3. Out of 1440 min of cultural performance, the Utsav Samiti shall allot 60 min performance of Song and 60 min performance of Dance each to VisvaBharati University, Santiniketan and Rabindra Bharati University, Kolkata.

Signature of the Chairman

The Utsav Samiti shall send such requisition specifying the time slots for each category to the Vice Chancellors of both the University for Selection of artists within the allotted slots. 4. The Sanskriti Upa-Samiti (Cultural Sub-Committee) subject to approval of Utsav Samiti can select commercial artists for 450 min. performance only. 5. The Sanskriti Upa-Samiti (Cultural Sub-Committee) shall select armature artists for 750 min. duration from the application made within prescribed period. Such selection process should be transparent, impartial and free from all prejudice. Among the applicants for each category and sub-category, the artists shall be selected based on past performance, general repute and performance in coherence to the theme/ cultural objective of Bishnupur Mela and or Utsav. 6. After the selection of performance/ artist and approval of Utsav Samiti, the Sanskriti Upa-Samiti (Cultural Sub-Committee) shall publish the date wise

26

list artists specifying time slot in each Moncho at least 15 days before the first day of Mela and or Utsav.

Signature of the Executive Chairman

7. The artists so selected for performance shall be paid TA/DA or Consolidated honorarium as per government rate (i.e. rates prescribed by Department of Information and Culture, Government of West Bengal and/or the Eastern Zonal Cultural Centre, Kolkata). However, in absence of any specific rate, such honorarium for artist shall be fixed by the Aurtho-O-Parikalpana UpaSamiti (Finance and Planning Sub-Committee) and approved by the Utsav Samiti. 8. Save and except the cultural troupe send by the government, universities, the Utsav Samiti shall not bear food/ lodging/ transport expenditure as may be incurred by the artists. Annexure-II General guideline for construction and allotment of stalls/ space for hawkers Save and except the specific direction as may be issued by Utsav Samiti and the budgetary provision, the Moncho Sajja-O-Pradarsani Upa Samiti (Stage and Exhibition SubCommittee) shall adhere the following broad guidelines for construction and distribution of stalls in Mela. 1. The Mela ground shall consist of as many as pavilions, namely, i) DIC pavilion, ii) Victoria pavilion, iii). Government pavilion, iv). Bangaler Mukh pavilion, v) Commercial pavilion, vi) Food Park pavilion, vii) Administrative pavilion, viii) any other pavilion as may be specified by Utsav Samiti in consistent of the theme of Mela and to accommodate stalls under such pavilions. 2. Each pavilion shall have following number of stalls as follows. Sl. Name of pavilion Number of Cost reimbursement status. No. stalls. 1 DIC pavilion 124 Free 2 Victoria pavilion 1 Fully reimbursed 3 Government pavilion 18 Partly funded 4 Bangaler Mukh pavilion 18 Fully reimbursed 5 Commercial pavilion 10 Fully reimbursed 6 Food Park pavilion 30 Fully reimbursed or rent 7 Administrative pavilion 8 Free 8 Any other pavilion 8 NA Provided that requisition of stalls by various offices of Central/ State Government should place the requisition with specific dimension for stalls one month before the commencement of Mela. Provided further that each stall shall normally be of 10ft X 10ft.

Signature of the Chairman

dimension unless otherwise specified. 3. The concerned Department/ Offices/ agencies shall reimburse the cost of stalls and other incidental expenditure within 60 days from date of dispatch of the bill. 4. Each stall contain two tube lights (2), two (2) tables, four (4) Chairs and provision for further plug points be made upon specific request. The concerned Department/ Offices/ agencies shall be responsible for interior decoration and the Utsav Samiti shall decorate outside the stall.

27

5. Sub-lease of stall is strictly prohibited. 6. The hawkers shall be accommodated in designated corner subject to payment of prescribed fees against the printed receipt and on first come first serve basis. Unauthorized hawking is strictly prohibited. 7. The Agencies engaged for construction of stalls/ stages/ fencing/ gate etc shall handover the constructions two (2) days before the commencement for

Signature of the Executive Chairman

Mela so that police authority shall take charge of Mela ground.] 8. Unless otherwise mentioned, the Mela shall start from 3.00 pm and end at 10.00 pm. The power supply of interior lighting will be snapped by 11.00 pm each day. 9. Unless otherwise mentioned, all the three stages (i.e. Ramananda Moncho, Jadu Bhatta Moncho and Gopeswar Moncho), shall be sufficiently spacious and strong to accommodate all kinds of performance. The concerned agencies shall be responsible for any construction defects leading to any accidents/ unwarranted incidents. 10. After each day of Mela, in the following day, between 9.00 am to 10.00 am, the Mela ground shall be made cleaned and litter-free. Sufficient number of garbage bin to be arranged to keep the Mela ground clean. Moreover, sufficient number of temporary toilets/ urinals and source of drinking water be made for public convenience. Annexure-III General guideline for press management Save and except the specific direction as may be issued by Utsav Samiti, the accounting procedure for press management shall be done as follows. 1. The Secretary, Utsav Samiti shall cause to prepare the Press release and Schedule of Cultural Programme with the help of Paribahan-O-Prachar UpaSamiti and Sanskriti Upa-Samiti at least 15 days advance to commencement

Signature of the Chairman

of Mela and or Utsav. Such press release shall be signed by the Chairman and Executive Chairman of Utsav Samiti and such Schedule of Cultural Programme jointly by the Sanchalok of Sanskriti Upa-Samiti and the SubDivisional Information and Cultural Officer. The Secretary of Utsav Samiti shall arrange to reproduce sufficient copy of Press release and Schedule of Cultural Programme for distribution to media personnel. 2. Unless otherwise mentioned by Utsav Samiti, the Press Meet shall be hold only in Bishnupur. Such Press Meet shall be arranged at least 10 days before the commencement of Mela and or Utsav by the Secretary, Utsav Samiti in assistance with District Information and Cultural Officer and Sub-Divisional Information Cultural Officer. 3. No TA/DA shall be paid by the Utsav Samiti to the media personnel for attending the press meet. 4. The Secretary of Utsav Samiti shall arrange to distribute the folder containing pen, paper, press release, schedule of cultural programme and budget statement for current year Mela and or Utsav, to each media personnel as may be present in the press meet.

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5. The Secretary of Utsav Samiti shall also inform the date/ venue for

Signature of the Executive Chairman

distribution of Press Pass/ vehicle permit for coverage of Mela and or Utsav and facilities available in press corner for media persons. Annexure-IV Accounting procedure of Utsav Samiti Fund Save and except the specific direction as may be issued by Utsav Samiti, the accounting procedure for Utsav Samiti fund shall be maintained as follows. 1. The Secretary, Utsav Samiti shall maintain cash book, cheque book, cheque issue register, advance register, money receipt, vouchers, stock register and seal etc in his custody and also preserve papers as would be required for audit. 2. The Secretary, Utsav Samiti shall with the approval of Utsav Samiti can appoint any member of Utsav Samiti for obtaining assistance in writing cash book and help him in maintaining accounts for Mela and or Utsav. 3. On receipt of any bill, the Secretary, Utsav Samiti on satisfaction of work done certificate, estimated amount, stock entry certificate and budgetary provision shall pass the bill by affixing the seal `Pass for Payment' under his signature and A/C Payee cheque shall be issued jointly signing with Treasurer. 4. On entering the expenditure in cash book, such voucher and sub-vouchers shall be cancelled by affixing the seal `Paid and cancelled' with the signature of the Secretary of Utsav Samiti. Such vouchers should be systematically numbered and preserved for audit. 5. The Secretary of Utsav Samiti upon his satisfaction and application can make

Signature of the Chairman

advance to any member of Utsav Samiti for undertaking any specific works as mentioned in application. However, on taking the advance, such person shall sign in the advance register and such advance shall be adjusted within 30 (thirty) days from taking advance. 6. On completion of each day's transactions, the Secretary, Utsav Samiti shall jointly with Treasurer of Utsav Samiti affix their signature in each page of cash book. 7. On completion of each calendar month, the Secretary of Utsav Samiti shall reconcile the pass book with cash book and cheque book and affix his signature jointly with treasurer. Further, bill analysis has to be made on completion of each calendar month. 8. The Secretary of Utsav Samiti should avoid in handling liquid cash as the Utsav Samiti does not have double lock. 9. At the end of each financial year, the Secretary of Utsav Samiti shall cause the completion of audit and submit the audit report to the Aurtho-OParikalpana Upa-Samiti (Finance and Planning Sub-Committee) and preparation of broadsheet reply and submit to the Utsav Samiti for deliberation.

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