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BOARD OF BIDS & CONTRACTS, MAY 19, 2005

1. LOW VOLUME MULTIFUNCTION PRINTING DEVICES ­ VARIOUS COUNTY DEPARTMENTS FUNDING ­ VARIOUS COUNTY DEPARTMENTS (Request for Proposal sent to fourteen vendors)

RFP #05-0022

Docuforce / RK Black Low Volume Device (15-20 copies per min- avg. usage 10,000 per month) Brand/Model Main Unit Fax Option Price Per Page 1st yr Price Per Page 2nd yr Price Per Page 3rd yr Price Per Page 4th yr Price Per Page 5th yr Estimated 5-year Cost per unit Image Quest, Inc. Imagistics Intl, Inc. Opt #1 Imagistics Intl, Inc. Opt #2 Xerox Corp. Opt #1 Xerox Corp. Opt #2

Toshiba E-200L $3,823.00 $500.00 $0.015 $0.015 $0.015 $0.015 $0.015 $13,323.00 KK Office Solution

Savin 4022SP $4,592.00 $695.00 $0.0085 $0.0085 $0.0085 $0.0085 $0.0085 $10,387.00 Business Systems, Inc.

Imagistics IM2020 $3,872.00 $880.00 $0.0060 $0.0060 $0.0060 $0.0060 $0.0060 $8,352.00 Western Imaging

Imagistics IM2520F $4,297.00 Included $0.0060 $0.0060 $0.0060 $0.0060 $0.0060 $7,852.00 IKON Office Solutions

Xerox WCM118i $3,998.00 Included $0.0179 $0.0182 $0.0185 $0.0188 $0.0191 $15,098.00 Danka Office Imaging

WCM118i $3,998.00 Included $0.0179 $0.0182 $0.0185 $0.0188 $0.0191 $15,098.00

Low Volume Device (15-20 copies per min, avg. usage 10,000 per month) Brand/Model Lanier LD118d Kyocera KM1650 Cannon IR 2270 Cannon IR2270 KM bizhub 7222 Main Unit $2,900.00 $2,374.00 $6,467.00 $5,521.85 $3,632.00 Fax Option $199.00 $340.00 $565.00 $607.75 $615.00 Price Per Page 1st yr $0.0118 $0.0125 $0.007 $0.0054 $0.00569 Price Per Page 2nd yr $0.0118 $0.0125 $0.007 $0.0056 $0.00569 Price Per Page 3rd yr $0.0118 $0.0125 $0.007 $0.0058 $0.00569 Price Per Page 4th yr $0.0118 $0.0125 $0.007 $0.0060 $0.00569 Price Per Page 5th yr $0.0118 $0.0125 $0.007 $0.0063 $0.00569 Estimated 5 year Cost per unit $10,179.00 $10,214.00 $11,232.00 $9,621.60 $7,661.00 *Recommendations are new County Standards for all County Departments. Estimated 5-year cost of ownership includes fax options and assumption of an average usage of 10,000 per month.

On the recommendation of James McComas, on behalf of the Division of Information & Operations and various County departments, Shawn Henning moved to accept the low proposal from Business Systems, Inc. to establish and execute a one-year contract, with two one-year options to renew. Ron Holt seconded the motion. The motion passed unanimously.

BOARD OF BIDS & CONTRACTS, MAY 19, 2005

2. MEDIUM VOLUME MULTIFUNCTION PRINTING DEVICES ­ VARIOUS COUNTY DEPARTMENTS FUNDING ­ VARIOUS COUNTY DEPARTMENTS (Request for Proposal sent to fourteen vendors)

RFP #05-0022

Docuforce / RK Black Medium Volume Device (30 copies per min, avg. usage 25,000 per month) Brand/Model Main Unit Fax Option Price Per Page 1 yr Price Per Page 2nd yr Price Per Page 3rd yr Price Per Page 4th yr Price Per Page 5th yr Estimated 5-year Cost per unit

st

Image Quest, Inc.

Imagistics Intl, Inc. Opt #1

Imagistics Intl, Inc. Opt #2

Xerox Corp. Opt #1

Xerox Corp. Opt #2

Toshiba E-350 $6,175.00 $500.00 $0.0065 $0.0065 $0.0065 $0.0065 $0.0065 $16,425.00 KK Office Solution

Savin 4035ESP $7,318.00 $683.00 $0.0075 $0.0075 $0.0075 $0.0075 $0.0075 $19,251.00 Business Systems, Inc.

Imagistics IM3510 $6,768.00 $512.00 $0.0060 $0.0060 $0.0060 $0.0060 $0.0060 $16,280.00 Western Imaging

Imagistics IM3520 $5,193.00 Stand Alone Fax $967.00 $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $0.0060 .01490 Fax $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $37,510.00 IKON Office Solutions

Xerox WCP128 $8,688.00 Included $0.0129 $0.0132 $0.0135 $0.0138 $0.0142 $28,968.00 Danka Office Imaging

Xerox WCP128 $7,838.00 Included $0.0129 $0.0132 $0.0135 $0.0138 $0.0142 $28,118.00

Medium Volume Device (30 copies per min, avg. usage 25,000 per month) Brand/Model Main Unit Fax Option Price Per Page 1st yr Price Per Page 2nd yr Price Per Page 3rd yr Price Per Page 4th yr Price Per Page 5th yr Estimated 5 year Cost per unit

Lanier LD135d $6,599.00 $799.00 $0.00789 $0.00789 $0.00789 $0.00789 $0.00789 $19,233.00

KM bizhub 7235 $6,081.00 $615.00 $0.00569 $0.00569 $0.00569 $0.00569 $0.00569 $15,231.00

Kyocera KM-3035 $3,789.00 $650.00 $0.0075 $0.0075 $0.0075 $0.0075 $0.0075 $15,689.00

Cannon IR 3570 $9,093.00 $565.00 $0.007 $0.007 $0.007 $0.007 $0.007 $20,158.00

Cannon IR 3570

$6,494.40 $607.75 $0.0054 $0.0056 $0.0058 $0.0060 N/A $13,942.15 (not including 5th year PPP) *Recommendations are new County Standards for all County Departments. Estimated 5-year cost of ownership includes fax options and assumption of an average usage of 25,000 per month.

On the recommendation of James McComas, on behalf of the Division of Information & Operations and various County departments, David Spears moved to accept the low proposal from Business Systems, Inc to establish and execute a one-year contract with two one-year options to renew. Shawn Henning seconded the motion. The motion passed unanimously.

BOARD OF BIDS & CONTRACTS, MAY 19, 2005

3. MEDIUM HIGH VOLUME MULTIFUNCTION PRINTING DEVICES ­ VARIOUS COUNTY DEPARTMENTS FUNDING ­ VARIOUS COUNTY DEPARTMENTS (Request for Proposal sent to fourteen vendors)

RFP #05-0022 Docuforce / RK Black Medium High Volume (45 copies per minute, avg. usage 30,000 per month) Brand/Model Main Unit Fax Option Price Per Page 1 yr Price Per Page 2nd yr Price Per Page 3rd yr Price Per Page 4th yr Price Per Page 5th yr Estimated 5 year Cost per unit

st

Image Quest, Inc.

Imagistics Intl, Inc. Opt #1

Imagistics Intl, Inc. Opt #2

Imagistics Intl, Inc. Opt #3

Imagistics Intl, Inc. Opt #4

Xerox Corp. Opt #1

Toshiba E-450 $6,511.00 $500.00 $0.0061 $0.0061 $0.0061 $0.0061 $0.0061 $17,991.00 Xerox Corp. Opt #2

Savin 4045ESP $9,760.00 $683.00 $0.0075 $0.0075 $0.0075 $0.0075 $0.0075 $22,852.00 KK Office Solution

Imagistics CM4530 $7,668.00 $591.00 $0.0060 Color $0.0080 B/W $0.0060 Color $0.0080 B/W $0.0060 Color $0.0080 B/W $0.0060 Color $0.0080 B/W $0.0060 Color $0.0080 B/W $19,059.00 Color $22,659.00 B/W Business Systems, Inc.

Imagistics IM4510 $7,058.00 $591.00 $0.0060 $0.0060 $0.0060 $0.0060 $0.0060 $18,449.00 Western Imaging

Imagistics IM4720 $6,988.00 Stand Alone Fax $967.00 $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $17,788.00 $23,317.00 Fax IKON Office Solutions

Imagistics IM5520 $7,205.00 Stand Alone Fax $967.00 $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $0.0060 $0.01490 Fax $18,005.00 $23,317.00 (fax) Danka Office Imaging

Xerox WCP45HC $15,630.00 Included $0.0129 $0.0132 $0.0135 $0.0138 $0.0142 $39,966.00

Medium High Volume (45 copies per minute, avg. usage 30,000 per month) Brand/Model Xerox WCP45HC Lanier LD145d Kyocera KM-5035 Cannon IR4570 Cannon IR4570 KM bizhub 7145 Main Unit $12,980.00 $7,799.00 $8,274.00 $10,190.00 $9,195.55 $7,247.00 Fax Option Included $799.00 $650.00 $565.00 $607.75 $570.00 Price Per Page 1st yr $0.0129 $0.00789 $0.007 $0.007 $0.0054 $0.00569 Price Per Page 2nd yr $0.0132 $0.00789 $0.007 $0.007 $0.0056 $0.00569 Price Per Page 3rd yr $0.0135 $0.00789 $0.007 $0.007 $0.0058 $0.00569 Price Per Page 4th yr $0.0138 $0.00789 $0.007 $0.007 $0.0060 $0.00569 Price Per Page 5th yr $0.0142 $0.00789 $0.007 $0.007 $0.0063 $0.00569 Estimated 5 year Cost per unit $37,316.00 $22,800.00 $21,524.00 $23,355.00 $20,279.00 $18,059.00 *Recommendations are new County Standards for all County Departments. Estimated 5-year cost of ownership includes fax options and assumption of an average usage of 30,000 per month.

On the recommendation of James McComas, on behalf of the Division of Information & Operations and various County departments, Shawn Henning moved to accept the low proposal meeting requirements from Business Systems, Inc. to establish and execute a one-year contract, with two one-year options to renew. Don Brace seconded the motion. The motion passed unanimously.

Note: Low proposal from Docuforce/RK Black was an incomplete response because they did not provide any background information or address any requirements.

BOARD OF BIDS & CONTRACTS, MAY 19, 2005

4. HIGH VOLUME MULTIFUNCTION PRINTING DEVICES ­ VARIOUS COUNTY DEPARTMENTS FUNDING ­ VARIOUS COUNTY DEPARTMENTS (Request for Proposal sent to fourteen vendors)

RFP #05-0022

Docuforce / RK Black Image Quest, Inc. Imagistics International, Inc. Opt #1 Imagistics International, Inc. Opt #2 Xerox Corp. Opt #1 Xerox Corp. Opt #2

High Volume Device (60 copies per minute, avg. usage 50,000 or more per month) Brand/Model Main Unit Price Per Page 1st yr Price Per Page 2nd yr Price Per Page 3rd yr Price Per Page 4th yr Price Per Page 5th yr Estimated 5-year Cost per unit

Toshiba E-650 $11,608.00 $0.0060 $0.0060 $0.0060 $0.0060 $0.0060 $29,608.00

Savin 4060SP $14,080.00 $0.0054 $0.0054 $0.0054 $0.0054 $0.0054 $30,280.00

Imagistics IM6530 $10,076.00 $0.0060 $0.0060 $0.0060 $0.0060 $0.0060 $28,076.00

Imagistics IM8130 $11,695.00 $0.0060 $0.0060 $0.0060 $0.0060 $0.0060 $29,695.00

Xerox WCP55C $15,990.00 $0.0079 $0.0082 $0.0085 $0.0088 $0.0091 $41,490.00

Xerox WCP55C $13,390.00 $0.0079 $0.0082 $0.0085 $0.0088 $0.0091 $38,890.00

Business Systems, Inc. Western Imaging IKON Office Solutions Danka Office Imaging KK Office Solution High Volume Device (60 copies per minute, avg. usage 50,000 or more per month) Brand/Model KM bizhub 7272 Kyocera KM-6030 Cannon IR6020 Cannon IE6570 Lanier LD160 Main Unit $13,895.00 $12,015.00 $14,470.00 $12,926.50 $11,999.00 Price Per Page 1st yr $0.00569 $0.0064 $0.007 $0.0054 $0.00498 Price Per Page 2nd yr $0.00569 $0.0064 $0.007 $0.0056 $0.00498 Price Per Page 3rd yr $0.00569 $0.0064 $0.007 $0.0058 $0.00498 Price Per Page 4th yr $0.00569 $0.0064 $0.007 $0.0060 $0.00498 Price Per Page 5th yr $0.00569 $0.0064 $0.007 $0.0063 $0.00498 Estimated 5 year Cost per unit $30,965.00 $31,215.00 $35,470.00 $30,386.50 $26,939.00 *Recommendations are new County Standards for all County Departments. Estimated 5-year cost of ownership includes the assumption of an average usage of 50,000 or more per month.

On the recommendation of James McComas, on behalf of the Division of Information & Operations, Shawn Henning moved to accept the low proposal from KK Office Solutions to establish and execute a one-year contract, with two one-year options to renew. David Spears seconded the motion. The motion passed unanimously.

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