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Guide to Chapter President's and Vice President's Duties

CONTENTS

REVISION HISTORY

INTRODUCTION

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PRESIDENT AND VICE PRESIDENT DUTIES

"The President presides at chapter meetings."

I. Call to Order II. Roll Call

III. Approval of Meeting Agenda

IV. Review and Approval of Minutes

V. Reading of Correspondence

VI. Officers' Reports

VII. Committee Reports

VIII. Song Rehearsal IX. Special Orders

X. Unfinished Business XI. New Business XII. Special Programs or Announcements XIII. Adjournment

Tips for chairing a meeting:

The Basics of Parliamentary Procedure

"[The President] guides the conduct of the affairs of the chapter..."

"[The President] acts for the chapter in all matters affecting the national organization..."

"[The President] approves all correspondence between the chapter and the national officers..."

"With the chapter Secretary, [the President] prepares the chapter report twice each year. He sees that the chapter report, with the required per capita tax and convention tax payments, is sent to the national headquarters at the proper time."

"The Vice President, in the absence or incapacity of the President, performs the duties of the President..."

"The same person may hold the offices of Vice President and Fraternity Education Officer."

"[The President and Vice President] shall perform such other duties as the chapter may specify."

THE ROLE OF THE CHAPTER EXECUTIVE COMMITTEE

Membership

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Duties

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"The chapter Executive Committee acts in an advisory role to the chapter President."

"At the opening of the year, the chapter executive committee arranges for regular meeting days which, whenever possible, should precede regular chapter business meetings by no more than two days."

"[The chapter Executive Committee] may approve expenses [and] recommend more expenses."

"[The chapter Executive Committee] shall perform other duties as the President may direct."

Limitations

REPORTS AND FORMS

Chapter Personnel Report

Chapter Operational Report

Chapter Update Form

Chapter Citations

Orpheus Award

Honorary Membership

HANDLING COMPLAINTS AND CONFLICTS

C-L-E-A-R Steps to Handling Complaints

1. C ­ Remain Calm:

2. L ­ Listen Effectively:

3. E ­ Empathize:

4. A ­ Apologize:

5. R ­ Remedy the Situation:

Problem Solving

Information

18 pages

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