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SJVN Limited (A Joint Venture of Govt. of India & Govt. of H.P.) Himfed Building, New Shimla - 171009 (An ISO 9001:2000 Company) NOTICE INVITING TENDER (NIT) Domestic Competitive Bidding Tender Notification No: SJVN/ITC/FA-ERP/12 "THROUGH e- TENDERING PROCESS" 1.0 SJVN Ltd. invites Tenders through e-tendering process for "Development, supply, Installation, Implementation & Integration of Web Based FA Package in line of ERP ". Brief Scope of Work The Development of Web Based FA Package in line of ERP will be a single unified business information system for SJVN's Resource Management and the solution should be a completely integrated available of-the-shelf ERP product. The System should have the required depth, breadth and flexibility to provide on-line information access to all the designated users who will operate the respective business processes. The Scope of Work mentioned above is only indicative. Detailed Scope of Work has been described in the Volume I of Bid Document.

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This bidding process is open to ERP OEM (who control the software development lifecycle of an offered ERP Product and also implement the product) or Implementation Partner (IP)/System Integrator(SI) as Single Applicant Bidder or in a Joint Venture/Consortium consisting of an ERP Product OEM and its IP/SI. The lead member shall have equal or majority stake in the Joint Venture/Consortium. Minimum Qualifying Requirement Bidder shall require to fulfill the Minimum Qualifying Requirement as per Annexure-I.

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E-procurement 5.1 This tender is being processed through e-tendering/e-procurement system. The bids are to be downloaded, filled and submitted through e-tendering system of SJVN Ltd. at the website www.tenderwizard.com/SJVNL. 5.2 DIGITAL SIGNATURE: The bidder shall require the Digital Signature/Digital Security Certificate for participating in SJVN Ltd. e-tendering portal (for login, downloading & uploading of tender documents or for submitting the e-tender documents). Digital Signature can be obtained from any of the authorized agencies of CCA (Controller of Certifying authorities) from GNFC, TCS, MTNL, Safe Script

SJVN Limited Bid Document No.SJVN/ITC/FA-ERP/12

Development, supply, Installation, Implementation & Integration of Web Based FA Package in line of ERP

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etc. or through our service provider ITI. For this a separate processing fee would be payable to the authorized agency of CCA. 5.3 The bidder has to register (if not registered earlier) with our website www.tenderwizard.com/SJVNL with a non-refundable registration Fee of Rs. 2206/- (Rs 2000/- plus service tax, presently @ 10.3%) in favour of ITI Ltd. after obtaining digital signature to participate in e-tendering/e-procurement system.In case of Joint Venture, bidder is requested to register with M/s ITI Ltd. in the name of Joint Venture only. The registration fee is payable once on a yearly basis. The detailed procedure for the registration is as under: i) ii) iii) iv) v) Go to the url:-www.tenderwizard.in/SJVNL In the home page click on Vendor Registration In the Vendor Registration form, vendor has to fill up the applicant details, digital signature information as well as Demand draft details After submission of the form, the User-id and Password are generated in the form of Acknowledgement. The registration fee shall be in the form of DD of amount Rs. 2206/- in favour of M/s ITI Ltd., Delhi and shall be sent to the following address: Rajesh Kumar, Manager (BD), ITI Limited, 495-496, Main Madhuban Road NearAmbedkar Polytechnic College Ganesh Nagar II, Shakarpur, New Delhi-110092 Ph. 01122012146, Fax: 01122023084, E-Mail: [email protected] vi) The registration fee in the form of DD should be sent in an envelope superscribed as "Request for Vendor registration for SJVN Ltd." along with covering letter of Bidder's company.

vii) The User-id and password would be Activated by M/s ITI, only after receipt of the DD at the above mentioned address. For registration enquiry, whether DD has been received or not, and to activate User ID, please call Mr. Manish, ITI, Delhi (Mob No.09312064776), Mr. Prakash Mobile No. 09418377600 (Shimla) and Mr. Pushpender Mobile No. 09816163225. 5.4 All the bidders are requested to get themselves registered well in advance and no extra time will be considered for the delay in on-line Vendor Registration, if any. In case bidders wait till the last moment for uploading bids, and if any technical problem is encountered at that time, the bid closing time may elapse. 5.5 Training for the registered bidder for filling of e-tender and allied matters can be held in SJVN Ltd. office if required. However, participation in this training is optional. It is further mentioned that ITI's representatives are available in most of the major cities of India and bids can be taken to them for uploading, if so desired by the

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vendor. The contact persons of ITI can be contacted for further details/elaboration on the same.

5.6 Further, Contact persons for clarification about e-tendering procedures are Mr. Sathish NS, Mobile no. 09999716225 (New Delhi), Mr. Prakash Mobile No. 09418377600 (Shimla), Mr. Pushpender Mobile No. 09816163225(Shimla) & Mr. Govind Biswas Mobile No. 09359098461 (Dehradun). 6.0 The bid documents shall be comprising of following: · Volume-I a. Section I Background b. Section II Scope of the Work c. Section III Instructions to Bidders (ITB) d. Section IV Conditions of Contract (CC) e. Section V Appendix, Annexure and Forms Volume-II a. Technical and Functional Questionnaire Volume-III a. Techno-commercial Bid Proposal Sheets & Schedules b. Price Bid Proposal Sheet & Price Schedules

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The complete set of Bid Document can be downloaded by the bidder through www.tenderwizard.com/SJVNL only after registration as explained at Sl. No. 5.0 above. 7.0 8.0 The last date for downloading of bid document is 15.03.2012 upto 11:59 hrs. The bidder is also advised to keep visiting the websites as mentioned below for any Notification from SJVN Ltd. regarding the tender. i) ii) iii) 9.0 www.sjvn.nic.in www.tenders.gov.in www.tenderwizard.com/SJVNL

The cost of bid documents is Rs. 5000/- (Rupees five thousand only). The cost of bid documents shall be submitted by the bidder to the office of Addl. General Manager (IT&C), Shimla at the address given below at Sr. No 13.0, in the form of non-refundable Demand Draft in favour of SJVN Limited payable at Shimla (H.P.) before the date & time set for bid closing as per Sl. No. 10.0 below. After receipt of Cost of Bid Document, SJVN shall give the accessibility to download the complete tender documents through SJVN e-tendering system only. No, hard copy of tender document will be issued by SJVN. The Schedule of Bid Submission (Techno-commercial Bid & Price Bid part) and opening of Techno-commercial Bid through e-tendering on-line system of SJVN is as below:

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SJVN Limited Bid Document No.SJVN/ITC/FA-ERP/12

Development, supply, Installation, Implementation & Integration of Web Based FA Package in line of ERP

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Bid closing(last date and Value of Earnest Bid opening (Technotime for uploading of Money Deposit commercial part) filled in bids) (EMD) 15.03.2012 upto 12:00 Rs 10,00,000/15.03.2012 at 12:30 hrs. hrs EMD of requisite value in acceptable form as per the provision of bid documents to be submitted in separate sealed envelope. In case of non receipt of BID SCURITY/EMD of requisite value in acceptable form, bid will not be opened further and hard copy part of the bid will be returned back to the bidder. 11.0 SJVN Ltd. reserves the right to cancel/withdraw the NIT without assigning any reason and shall bear no liability whatsoever consequent upon such a decision. The Techno-commercial Bids will be opened through e-tendering on-line system of SJVN on the date and time as mentioned at Sl. No. 10.0 above, in IT&C Deptt., Himfed Building, New Shimla (HP)-171009 in the presence of Bidder's representative who wish to be present. The Price Bid Part of Techno-commercially responsive bids shall be opened through etendering on-line system of SJVN, in presence of Bidder's representatives who wish to be present at above mentioned address/venue on a subsequent date for which the separate intimation will be given to only Techno-commercially qualified bidders. 12.1 In case the day for opening of Techno Commercial Bids & Price Bids becomes holiday, the Bids will be opened at the same specified time on next working day. Further, in case of any change of venue, date & time, the same will be intimated/uploaded on website separately. Bidder shall submit the bid in accordance with clause no. 10.0 of Instructions to Bidders, Volume I of Bid Document. 12.2 SJVN Ltd. reserves the right to extend the last date and time for submission of filled in Techno-Commercial and Price Bid Part. 12.3 The bidder has the option of sending the documents mentioned at clause no. 10.2 of Instructions to Bidders, Volume I of Bid Document by registered post/courier or submitting the same in person, so as to ensure that the same are received in the specified office of the Owner by the date and time indicated in this NIT. The Owner, however, shall not take any responsibility, whatsoever for any postal/courier delay. The bid submitted by any other mode shall not be entertained. 13.0 All the correspondence with regard to the above shall be made at the following address:

Addl. General Manager (IT&C) SJVN Limited

Himfed Building, New Shimla (HP) - 171 009, Ph. No.: +91-177-2671831, Telefax No. +91-177-2670852 Visit us at: www.sjvn.nic.in

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12.0

Annexure I Qualification Criteria A) Minimum Qualifying Requirement for OEM: Sl.N o. 1 Performance Variable Turnover Minimum Qualifying Requirement The company should have average turnover of at least Rs. 6 crore during last 3 financial years from ERP business. Supporting Documents to be submitted Copy of Annual Report for the last 3 years along with a certificate from Chartered Accountant mentioning year wise turnover from ERP business. Copy of Customer Certificate / Customer Order / Self Certificate from OEM with details of customers or customer orders.

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Customer globally

Base The company should have at least 10 operational global ERP application customers with at least 500 users in each case covering following functional areas : · Financial Accounting & Management · Payroll and Employee Information System · Employee Self Service · Materials Management including Inventory / Quality / Procurement Functions

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Presence in India

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Self Certificate from OEM that the Application is a web based application with Service Oriented The solution should work on a browser client Architecture. without installing any software on the client side. India specific Development of Web Based FA Package in line Self certificate from OEM with supporting features of ERP should have specific version to support along (localization) latest India specific statutory requirements like I- specifying India Specific GAAP / IFRS; Duties & Taxes; TDS; Payroll; features PF, Gratuity & other Superannuation benefits; Requirements of FIs / World Bank etc.

Indian Company or Company having representative office in India for minimum 7 years reckoned from last day of month previous to the month of NIT Operating system Development of Web Based FA Package in line of ERP with AMC for five years should be able to work on all of the following operating systems: Sun/ORACLE Solaris, HP Unix, IBM Aix, Windows Server family Package Web Development of Web Based FA Package in line Enabled of ERP with AMC for five years should be web enabled.

Copy of relevant certificate from registrar of companies.

Self-Certificate from OEM

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Installation Power Sector

in Should have at least 3 implementation / Copy of Work Order / implementation in progress of the ERP project in Contract Agreement entered Power Sector with multi-locations covering with the customer

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SJVN Limited Bid Document No.SJVN/ITC/FA-ERP/12

functional areas as indicated above at sl. no. 2. 8 Vertical Horizontal Scalability and Development of Web Based FA Package in line of ERP must have the vertical and horizontal scalability to take care of the increase in no. of users, increase in geographical locations, must have inherent integration and functionalities present among all core modules as per the requirement. Certificate from OEM with respect to following: i) It supports SOA Architecture ii) Maximum No. of user base with which any implementation has been done in a Power Sector company iii) Maximum no. of Geographical locations running on single instance iv) Capable to take care of increase in no. of users / location Certificate from OEM mentioning the list of Implementation Partners/ System Integrators

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Number of OEM Should have at least more than one Implementation Implementation Partners / System Integrators in Partners / System India. Integrators

SJVN Limited Bid Document No.SJVN/ITC/FA-ERP/12

Development, supply, Installation, Implementation & Integration of Web Based FA Package in line of ERP

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B) Minimum Qualifying Requirement for Implementation Partner (IP)/System Integrator (SI): Sl.N Performance Minimum Qualifying Requirement Supporting Documents to o. Variable be submitted 1 Turnover The company should have average turnover of at Copy of Annual Report for least Rs. 6 crore during last 3 financial years from the last 3 years along with a ERP business. certificate from Chartered Accountant mentioning year wise turnover from ERP business. Minimum 5 years reckoned from last day of month Copy of any Order / previous to the month of NIT Contract Agreement which is more than 5 years old Should have at least 3 implementation / Copy of Work Order / implementation in progress of the ERP during last Contract Agreement along Satisfactory three years reckoned from last day of the month with Completion Certificate. In previous to the month of NIT . case of project under implementation, Satisfactory Project Status Report from the client. Should have at least 1 implementation / Copy of Work Order / implementation in progress of the ERP in PSU Contract Agreement along Satisfactory during last three years reckoned from last day of the with Completion Certificate. In month previous to the month of NIT. case of project under implementation, Satisfactory Project Status Report from the client. Experience of having successfully completed ERP Copy of Work Order / Project(s) during last seven years reckoned from last Contract Agreement along with Satisfactory day of the month previous to the month of NIT : Completion Certificate. a. Three completed ERP projects, each costing not less than the amount equal to Rs. 8 Crore or b. Two completed ERP projects, each costing not less than the amount equal to Rs. 10 Crore or c. One completed ERP project costing not less than the amount equal to Rs. 16 Crore Should have SEI CMMi Certification Copy of valid certificate Level 5. (If IP/SI is also a Product OEM, this certification is not required)

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Experience in the field of IT and System Integration Experience in the field of System Integration

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Experience in the field of System Integration in Power Sector

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Project Capabilities

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Quality Certification

SJVN Limited Bid Document No.SJVN/ITC/FA-ERP/12

Development, supply, Installation, Implementation & Integration of Web Based FA Package in line of ERP

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