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INTERNATIONAL MARITIME ORGANIZATION

E

IMO FAL 33/WP.5 5 July 2006 Original: ENGLISH

FACILITATION COMMITTEE 33rd session Agenda item 5

ELECTRONIC MEANS FOR THE CLEARANCE OF SHIPS Report of the working group (Part 1) General 1 The Working Group on Electronic Means for the Clearance of Ships met from 3 to 5 July 2006 under the chairmanship of Mr. Kenji Itoh (Japan). 2 The group was attended by the delegations from the following Member States: AUSTRALIA BRAZIL CHINA GERMANY GHANA ISLAMIC REPUBLIC OF IRAN ISRAEL JAPAN and the following Associate Member: HONG KONG, CHINA Terms of reference 3 The group was instructed, taking into account the relevant decisions taken and comments made in plenary, to:

.1 to revise the IMO Compendium on Facilitation and Electronic Business (FAL.5/Circ.15) based on the latest amendments adopted by the Committee, including the matrix of data elements as per FAL Forms 1 to 7, for approval by the Committee and subsequent submission to WCO, UNCEFACT (TBG) and other organizations for comments; to develop new or recommend adoption of existing Message Implementation Guidelines (MIG) for exchange of information electronically on all IMO/FAL Forms based on the latest version of UNCEFACT Standards Directory, ISO 7372/2005 (UNTDED) and WCO Data Model (Version 2);

For reasons of economy, this document is printed in a limited number. Delegates are kindly asked to bring their copies to meetings and not to request additional copies.

KENYA NETHERLANDS POLAND REPUBLIC OF KOREA SPAIN TURKEY UNITED KINGDOM UNITED STATES

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FAL 33/WP.5

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-2to develop a uniform ship's pre-arrival electronic message taking into consideration SOLAS chapter XI-2, the ISPS Code and MSC/Circ.1130; to ensure the exchange of information with a view to keeping the FAL Committee informed of relevant developments relating to electronic business in the area of maritime traffic; and in this capacity, to act as a virtual focal point with a view to making further progress towards achieving the goal of total electronic clearance of ships and cargo; to develop the Single Window System for the exchange and management of information, which would ensure that security and reliability are maintained by developing well-established privacy procedures and processes; to consider, consistent with the WCO "Framework of Standards to Secure and Facilitate Global Trade"*, its primary goal to secure and facilitate maritime and other transport systems, as well as the trade supply chain; to consider the use of the WCO Data Model and Single Window Concept, with national appropriate administrations as the primary informational conduit, in view of the significant capacity building developments that are anticipated through broad global implementation of the adopted Framework (including those activities in the area of enhancement of automated data systems); to define proposals for the changes to procedures as a result of the electronic exchange of information, to actively follow the developments within the ISO TC8 and to encourage exchange of information among other organizations (UN/CEFACT, WCO, ISO, etc.) with IMO on ship and electronic related information matters; to encourage collaboration with other standardization bodies, such as UN/CEFACT (especially Transport Working Group (TBG3), Customs Working Group (TBG4) and International Trade Procedures Working Group (TBG15)), ISO/TC154, ISO/TC104. In addition, representatives from the shipping industry such as PROTECT and International Transport Implementation Guidelines Group (ITIGG) should be asked to contribute to the work to ensure a mutual understanding and usage of the guidelines; to identify, in view of requests by countries for technical assistance in introducing electronic business, ways and means on how to expand the use of electronic business in such countries; subject to the approval by the Committee of the finalized FAL Compendium, refer it to the WCO, UNECFACT (TBG) and other organizations for comments, [subject to comments by the DSC 11 on matters under its purview]; prepare draft terms of reference for the correspondence group for consideration by plenary;

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The World Customs Organization (WCO) "Framework of Standards to Secure and Facilitate Global Trade" is the pre-eminent global guidance, developed in co-ordination with 166 WCO Members and the global business community, for the enhancement of security and facilitation of the global supply chain and all transport modes. A summary of the Framework has been outlined in document FAL 32/INF.7. The Framework was adopted at the June 2005 WCO Policy Council Sessions where, before departing the WCO Sessions, a significant number of the Members expressed their intent to implement the standards contained therein.

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FAL 33/WP.5

submit part 1 of the report to the Committee on Thursday, 6 July 2006; continuing working till Friday, 7 July 2006, submit part 2 of the report to FAL 34.

EDI message for transmission of security-related information 4 The group, as instructed, in an attempt to develop a uniform ship's pre-arrival electronic message for transmission of security-related information, recognized that there are a lot of ways to accommodate the security information contained in MSC/Circ.1130. 5 The group agreed that while there is a need to balance the needs of governments relevant to new and existing requirements, the provisions in the FAL Compendium which indicate the use of CUSREP could be the most appropriate user group and that in trying to meet the objectives of the FAL Committee, this security message should be developed in conjunction with WCO. 6 The group, after detailed discussions, agreed on the following three options, namely: .1 CUSREP (Customs Conveyance Report) message which is also widely used globally and contains much of the information requested in the circular as one option; BERMAN (Berth Management) message which is a user group widely used in Europe and Asia and contains about 90% of the information requested in the MSC/Circ.1130 as the second option; or develop a new message for security-related information.

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7 A comparison of the first two options showed that the segments in options 1 and 2 contained too many free text (FTX) segments which are not appropriate in the use of electronic data. The group, therefore, agreed to request the Committee's approval for the correspondence group to submit Data Maintenance Request (DMR) to the relevant authorities and report to FAL 34. Revision of the IMO Compendium 8 The group considered document FAL 33/5 on the revision of the IMO Compendium. In reviewing the FAL forms attached to the Compendium, the group observed some inconsistencies on the forms and recommended the following changes: .1 .2 on all the FAL forms, the `Voyage number' was added; on FAL form 3, it was recommended to change `Place of Storage- block 8' to `Location on board' and the block to be moved to position of block 11- official use. Also that the PAXLIST message should be used for the matrix table on inventory of the stores declaration instead of the present INVRPT. This will be consistent with recent changes going on in the WCO Technical Working Group; on FAL form 4, the approved amendment to Standard practice 2.5.1 relating to Crew's Effects Declaration on the use of `either' whilst the annex to FAL 33/3/1 on the manual indicates the word `both'. Also there should be a separation between blocks 4 and 5 on the form;

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-4on FAL form 5, the layout of the blocks needs to be re-arranged to make the form more user- friendly. The proposal is to renumber block 7 as 6; and 8 as 7; where block 6 becomes 11; and on FAL form 7, the data elements need to be numbered to be consistent with the other FAL forms.

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9 The group recommends the Committee to endorse the above recommendations to enable the correspondence group to finalize the revision of the Compendium. 10 The WCO observer informed the group that he is also a delegate to the WCO Information Management Committee and Chair of the WCO Data Model Project Team (DMPT) and that the following IMO EDI related issues will be included on the agenda for the next meeting (9 October 2006) of the WCO DMPT: .1 review of the MSC/Circ.1130 provisions as recommended by the IMO EDI Working Group and an analysis of these provisions to determine the feasibility of using the CUSREP to report security-related information; review of the IMO EDI Working Group proposal to use the PAXLST message to report Ships Stores Declaration (FAL Form 3) in the GID segment of the PAXLST; review of the IMO EDI Working Group proposal to incorporate Crew Effects (FAL Form 4) in the PAXLST; and review of the Dangerous Goods Manifest (FAL Form 7) for possible incorporation of requirements into the CUSCAR.

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Terms of reference for the correspondence group 11 The group recommended to establish a correspondence group, under the co-ordination of the United States*, with the following terms of reference: .1 .2 .3 .4 to finalize the revision of the IMO compendium on Facilitation and Electronic Business (FAL 33/5) based on the latest amendments at the FAL 32; to prepare a list of recommended revisions to the IMO FAL Compendium based on the observations of the EDI Working Group during FAL 33; to reflect, as appropriate, the amendments to the Annex to the FAL Convention in the draft revised IMO FAL Compendium to be prepared; co-ordinate the work for revisions on the Compendium with that of the Correspondence Group responsible for the Development of an explanatory manual to the Convention;

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Mr. William L. Nolle International Trade Manager U. S. Customs and Border Protection, U. S. Department of Homeland Security Email: [email protected]

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FAL 33/WP.5

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continue to develop or recommend adoption of existing Message Implementation Guidelines (MIG) for the individual FAL Forms; submit Data Maintenance Request (DMR) to appropriate authorities and report outcome to the Committee; continue to develop or recommended EDI message for transmission of security-related information based on MSC/Circ.1130 for inclusion in the IMO FAL Compendium; and review and finalized the draft revised IMO FAL Compendium for submission to FAL 34 for approval and submission to WCO, UN/CEFAT (TBG) and other organization for comments.

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Action requested of the Committee 12 The Committee is invited to approve the report in general and, in particular, to: .1 note the conclusion of the discussion by the group on EDI message for transmission of security-related information and authorize the correspondence group to submit DMRs to the relevant authorities on behalf of the Organization (paragraph 7); endorse the recommendations on the revision of the IMO Compendium to enable the correspondence group to finalize the revision (paragraph 9); note the information provided by the WCO observer (paragraph 10); and approve the terms of reference for the EDI Correspondence group (paragraph 11).

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