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.ESTABLISH D I S P O S I T I O ~ STANDARD; R E C O R D WILL C O N T I N U E T O ACCUMULAT.E.

'DISPOSE OF.PRESENT .ACCUMULATION; NO F U R T H E R A C C U M U L A T I O N A N T I C I P A T E D . ]

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I S R E S P O N S I B L E FOR A L L R A D I O C O M M U N I C A T I O N S ON THE V A R I O U S :RADIO FREQUENCIES ASSIGNED TO THE DEPARTMENT OF P u e L i c SAFETY. As SUCH, THEY DISPATCH C A R S ANO MEN A S NEED TO PERFORM THE L A W ENFORCEMENT FUNCTION OF THE DEPARTMENT. THEY ALSO "RECEIVE AND D I S P A T C H M E S S A G E S FRDH awo TO THE GEORGIA STATE PATROL, GEORGIA BUREAU OF ~ N V C S T I G A T I O N , DEPARTMENT OF REVENUE AGENTS, S H E R I F F S AND LOCl6L POLU!, I N A D O I T I O N TO OTHER LAW ENFORCEMENT A G E N C I E S S H A R I N G THE FREQUENCIES. THEY ALSO R E C E I V E TELEPHONE MESSAGES FROM .THE GENERAL P U B L I C I N REQUESTS FOR P O L I C E S E R V I C E S .

THE C O M M U N l C A T l O N S DIVISION

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CATIONS ACTIVITY, R E C E I V E D AND D I S P A T C H E D B Y A RULES AND B Y FEOERAL COMMUN CATIONS COMMISSION

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REGULATIONS.

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13. 1s t h i s the Record Copy o f t h e s e r i e s ?

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lb. Is there a duplication of t h i s s e ~ e i n another o f f i c e o r agency? s

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15. Is the informetion contained i n t h i s 'series ever summarized o r pub(lished?

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. .. - . I Does the s e r i e s c o n t 4 n . c l a s s i f i e d i n f o m t i c n requiring security handling?

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17. Does the s e r i e s document p o l i c i e s gnd procedures of agency's operation'or flmction?

18. Could the function be performed i f t h e f i l e s were lost o r destroyed?

19. Is t h e series ( o r major portion of it) regularly microfilmed? If yes, why?

20. Does the record s e r i e s pr-vide data as input t o an EDP f i l e ?

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21. Does the record s e r i e s contain documentation produced as EDP i r i n t o u t ? . . .. ".- . - : . . .~ . , . , .~. : . ' ~ : ' ' ; ! .*, 22. Is't h e ~ . s e~. i q s r affected by"Federa1 o r grwt funds? . -, __ i :: . . .~ . .~ . ~ ~ ,.. ... ~ ,.. - . . 23. W i l l there .be. a need for" these records 1 0 1 5 years from now? .-If 'yes what? . . 1,

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24. [email protected]

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The following requires the files t o be k e p t ' . , - 1 c. ]AUDIT PERIOD

RULES

d. MFEDERAL

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years: -. -.

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]STATE LAW

b. [ ]STATUTE OF

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. ]ADMINISTRATIVE

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LIMITATION LAW DECISION (Cite LOU, Statute, or other reason f o r the retention requirement)

COMMISSION

AND

f . [ ]HISTORICAL VALUE

25. AGENCY RECOf44ENDATIONS. This agency recommends t h a t t h e f i l e s e r i e s be cut o f f at t h e ena of each -[]CAUNDAR YEAR -[]FISCAL YEAR -KCTHER MONTHLY ,then : -. .. A. [ I ~ e s t r o y immediately - a f t e r cut off. ' . . B. [x]Hold i n current f i l e s area 1 2 month(s)/ ' year( s) , Wen: " , 1 b]Destroy. y e a r ( s ) , then: 2 []Transfer t o records center; hold a []Destroy. b []Transfer h i s t o r i c a l material t o Archives; destroy remainder. 3 [I~estroy after audit ( o r yearb) a f t e r m a t ) . C, []Hold i n current files area indefinitely. D.[]Hold i n current f i l e s area y e a r ( s ) , then t r a n s f e r t o Archives permanently. E. []Other

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FEOERAL COMYUNICATIONS -

REGULATIONS

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(Indicate briefly rationale for reconatendations above/or write additiotKzZ remarks) :

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DEPARTMENT O F

ARCHIVES AND HISTORY

ATLANTA. DEORBlA 30534

DlRLCTDR 6 S 6 - 2 3 5 8 INrORMATIDN 656-2381

AREA C O O K 4 -

October 1, 1971

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SUBJSCP:

To:

Records MBgbsition Standards L t . cai. L. O. Bell, ~ecords&msxeat Ofkcer Degiarbaent of Fublia Gaiety, Georgia State Patrol, P. 0. Box 1456, Atlants, 30301

1. bcloeed (are) ing tilea:

(&d agproved Records Disposition Strmdards for

Rwdio Log Files Station Log Book Files

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1937 1937

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Present

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The following actions vill be taken t o implement the aQproved atandard: Place the disposition standard on t h e f l l e folder, flle drAwer, W e cabinet or other type of container ia accordance with the following example and enclose& labeling procedures: 197l RADIO LAX FILFS. Cut o f f monthly, hold in CE'A 1 Yr.,then &stre$. hold i n CFA 2 Y m . , transheis 1971 STATION I :BOOK FTfZR. Cut off a, w to Archirics for pe-ent retention. b Transfer f i l e s t o the records center, archives or diaposc of them . in accordance t d t h the 'approved standard.

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Report surplus f l l e s equipment t o t h i s eff'ice.

Bleations concerning implementation of the approved dtsndard rhould be referred t o this offlce (656-2379 or 2380).

(/ State Records Management OMoer

Archi&s an8 Records Building Atlanta, Georgia 30334

Bncloourcs:

1 AR-SO-71, Fomi for Dimposition Standarda . 2. Labeling Procedures

Information

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