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Speakers Advantage Toastmasters

District 21, Div F, Area 65, Club #7173 Member's Handbook August, 2009

1. Member Responsibility * 2. The Meeting * 2.1. Variations * 2.2.1. Debates * 2.2.2. Murder Mystery * 2.3. Theme * 2.4. Start Planning Early * 3. The Roles * 3.1. Chairman * 3.2. Business Meeting * 3.2.1. Keep Control of the Meeting * 3.2.2. Be Business Like in Your Conduct * 3.3. Toastmaster * 3.4. Speaker * 3.5. Speech Evaluator * 3.6. Education Session *

3.7. Table Topics Master * 3.8. Timer * 3.9. General Evaluator * 4. A Brief History of Our Club * 5. Speakers Advantage Club Presidents * 6. Acknowledgements * A. Sample Timing Sheet * B. Sample Business Meeting Agenda * C. Member Orientation Checklist * Foreword This manual is for the members of the Speakers Advantage Club #717321. It is to be distributed free of charge to present and future members. Speakers Advantage is a club not only for advanced speeches, but also for advanced evaluations, efficient business meetings, and an effective executive team. I believe that we set the example of a well run Toastmasters meeting. Not only do we serve our members who learn by participating, but visiting Toastmasters will also learn by observing our wellrun meeting. At Speakers Advantage we focus on excellence. Therefore it should come to no surprise that we set our standards high and we set our goals high. This is the only way we can build on our current skills. My wish is for you to enjoy your membership with our club; to give to it and to learn from it in the atmosphere of fellowship that we have created. Ken Barr DTM President 2009/2010 1. Member Responsibility

Membership in Speakers Advantage Club #717321 carries with it certain intrinsic responsibilities and obligations. This is not an ordinary Toastmasters Club. It is an advanced speakers club. To become a member, an individual must have attained at least the level of CC (or CTM). This indicates the individual has certain drive and ambition to continue the growth and development started by the home club. An advanced speakers club holds a unique attraction for individuals who have been Toastmasters for a period of time. It gives them the opportunity to observe experienced and dynamic speakers. It offers them the chance to receive evaluations and be assisted by members who have superior skills and expertise. It offers them the time and resources to complete the longer advanced manual speeches. In exchange, the club expects a "quid pro quo." The correlation between the benefit and responsibility will maximize the talents and skills of every member, enabling greater individual growth and improvement and provide a happy wholesome atmosphere for everyone. Therefore, every enrollee must know of the advantages and conditions of belonging to this Club. Every member is expected to: 1. Set and maintain a definite plan of growth and development. Members must accept responsibility for their own course. The club will help every member develop a plan to reach certain goals and aspirations. However, members have a duty to stay with any program mapped out. They must supervise themselves and reevaluate the progress they are making. 2. Support every other member in his/her quest. Every member will have a different game plan. This does not mean one plan is better than another. Members must support each other in whatever course they take. It is with this support that each individual will realize his/her own goal successfully. 3. Set a personal standard of excellence. Members who do not fully prepare for each position on a program are cheating, not only themselves, but the entire club as well. A slipshod or

haphazard performance signals to the guests and other members that it is acceptable to be unprepared. The club can gain a reputation for tolerating mediocrity. If this happens, membership will no longer be considered valuable. In fact, many would view the club as "an old boys' social club" to be shunned. 4. Speak from the Toastmasters manuals. Members who constantly give impromptu unprepared speeches show they have not set a course of learning which is essential to any Toastmaster program. These members waste the time of the other members and their evaluators. Further, they cheat other members by taking time on a program which should have been given to someone who is serious about learning and achieving. 5. Assume full responsibility for the assignments This responsibility includes obtaining a replacement for any assigned position in the event one is unable to complete it. This obligation is part of every Toastmaster club and most advanced speakers do not need to be reminded of it. However, some members may believe this responsibility lies only with the Vice President of Education. This is not true. Members must accept this obligation, whether or not they can attend a meeting. 6. Attend the meeting every month Members who attend sporadically will be viewed as unreliable. The Vice President of Education will have the tendency to place these members on a program in a minor position. Thus, the major learning roles will be assigned to those who demonstrate a commitment to the club program. Most members should be aware that several months in minor roles cannot be considered a learning experience. 7. Bring a guest

NonToastmaster and Toastmasters guests are always welcome and contribute greatly to every meeting. However, as an advanced speakers club, we especially need guests who have already attained the designation of CC (or CTM) or better. When a home club member is granted his/her CC or AC or DTM, the best thing a member can do for that person and Speakers Advantage Club is to bring him/her to the next meeting. 8. Inform club of prospects Give the Vice President of Membership or Public Relations the name, address, postal code and phone number of all new CCs in your home club. This then gives the Vice President of Membership the opportunity to mail invitations and other information about the club. The club and its members must never settle for mediocrity when, with a little learning, support from others and personal determination, we can set a standard of excellence. Striving for this excellence should be the ambition of every Speakers Advantage member. 1. The Meeting "The Toastmasters meeting is our product". Make every meeting a quality meeting. 1. Variations While the usual club format may not be the most interesting for members who attend an average club every so often we can add some spice by changing the structure. However, prepared manual speeches should still be worked within these variations. For variety, some (by no means the only) ideas include: 1. Debates Instead of the usual speakers program, why not schedule a debate? This is not Table Topics but an actual debate with prepared speakers speaking for or against a resolution.

You may wish to play "House of Commons" or "Government Caucus" and debate an issue such as "Resolved: That the Government of Canada reform the Senate to..." "Resolved: That all zoos in Canada be outlawed..." Try to avoid issues with which some members may be emotionally involved. You may wish to have a pseudoserious debate, like: "Resolved: That Canada declare September 1st as New Years Day," or "Resolved: The pen is mightier than the pencil." The important thing to remember is that debates are planned as meticulously as a regular meeting. Your debaters should have ample preparation time, regardless of which side they are placed. Also, you must word your resolution carefully. Resolutions are always worded in the positive and there should be no doubt in the minds of the debaters and the audience what the issue is. It must be one issue per debate. Study the Toastmasters International manual on Debates. It will give you all the information you need. Follow it religiously. 2. Murder Mystery Plan at least a month ahead. Develop a simple scenario (e.g. crime scene) and draw up a list of "suspects". At the meeting before the "Murder Mystery", have every member draw on a role, which may simply include the murderer, one of the suspects, or just part of the audience. The suspects (including the murderer) are identified, but not who the murderer is. All suspects should prepare an "alibi" to explain why they are not the murderer, and at the same time, implicate another suspect. This may be a manual speech (e.g. "Speak with Sincerity", Storytelling, Persuasive Speaking, etc.), but all suspects should speak for the same length of time. The list of suspects

can also be drawn up right at the beginning of the meeting and given a fixed length of time to give their alibi (e.g. 5 to 7 minutes). At the meeting, the suspects present their "alibis". Each of the audience then present a short (e.g. 23 minute) table topics style speech on whom they suspect to be the murderer and why. This may also be an extension of "regular" speech evaluation by the speech evaluator, and followed by the rest of the member audience involve (as table topics). A prize may be given to the audience members who guessed correctly, or vote for the suspect who gave the best alibi or the murderer if he or she was able to fool everyone! Murder Mystery takes careful planning but can also be a lot of fun. 2. Theme The Chair is responsible for choosing a theme. When you are the Chair, be creative and interesting. Pick a theme of your own interest, but as much as possible; use one along the Communication and Leadership theme. Some theme suggestions: Humor is Contagious Dare to be Different Once Upon A Time (storytelling) What's In It For Me? (benefits of leadership) Let a Smile be Your Umbrella Onward and Upward Butterflies are Free (controlling nervousness) Wow, Am I That Good? (effective evaluations) 3. Start Planning Early You should start thinking about and planning your meeting as soon as you know you will be Chair. You should know this at least 3 months or more in advance. If you are not sure, contact the VP Education.

Even if your meeting is not scheduled for nine months, you and your Toastmaster should confer immediately on the format. The success of your meeting will be in direct ratio to your planning and preparation. Most meetings suffer more from slipshod preparation than from actual poor performance. Don't allow this to happen to you. The Chairman and the Toastmaster should put a great deal of thought and preparation into the preparation and execution of their meeting. Do not be lulled in complacency because the club has a home base. Following is a check list you may want to use as a check list of what needs to be done. 1. Start with the Speeches Manual speeches and evaluation is the anchor of all meetings. Work with the Toastmaster and VP Education. At a normal meeting, the total maximum speaking time should not exceed 30 to 40 minutes. For the longer speeches (e.g. those in Discussion Leader), this will accommodate only a single speaker. For shorter speeches, we may be able to have 3, 4 or even 5 speakers. If there is an overwhelming backlog and desire from members to do speeches, set up a special speech only meeting. If the speakers do not know for sure which speech they will be doing, ask them which manual they are likely to be working on and find out what the average time is. Use that for an estimate in your planning and check back as the meeting date get closer. 2. Add the Evaluations Once the speeches are set, you can then fix the number of evaluators you need. Generally, speech evaluations are 3 minutes. They may be extended for longer speeches on request (or even shortened as the case may be). 3. Fix the Business Meeting Business meetings are always at the beginning of the meeting. It should be allocated 10 to 15 minutes, preferably no more than 10 minutes. As Chairman, take control of the business meeting to ensure it does not run over time. Work with the timer and a member acting as parliamentarian. The business meeting can be extended ONLY if a motion is made and passed to do so by the members present. See Business Meeting, section 3.2.

4. Education Session This is usually a 3 to 5 minute session on communication or leadership related to the meeting's theme, or a parliamentary moment on one aspect of parliamentary procedure. The time may be adjusted as required by the session, but other speakers allocated time should be kept in mind. The speaker may, and is encouraged to, receive written evaluation for the presentation toward an appropriate manual project. The education session may be inserted into the agenda at various points, depending on where it may be deemed appropriate as long as the meeting can flow smoothly. Right after the business meeting, right after the break, or after the prepared speeches are some of the logical points. 5. Insert the Table Topics Table topics is the key time variable. Adjust it at the meeting as necessary to ensure the meeting meets the time requirements. 6. Give me a Break! Allocate 8 to 10 minutes for the break. This is also adjustable. 7. General evaluation, etc. Finally, insert general evaluation and other roles into the agenda. * When calculating time, always add one minute between each role to accommodate transitions ­ people getting up and down, applause, bridging, etc. 1. The Roles 1. Chairman As the Chairman, you must keep in touch with the Toastmaster. Work together as a team. Before the Meeting

Confirms all participants except the speakers and evaluators. (Toastmaster call them) If there is a theme remind participants to follow through. When doing confirmations make sure that new participants understand their roles Make up an agenda

Check if the executive have reports or not. Do not call on them if they do not. Prepare introductions. In a regular meeting, introductions are done for the four participants. (usually ½ 1 minute) 1. 2. 3. 4. Tabletopics Master Toastmaster General Evaluator Education Session Presenter

Notes if any duties are forgotten and reminds people quietly to do them, or if more appropriate, does them. i.e. if the T/T Evaluator is forgotten. At the Meeting

Arrive at least 15 minutes before the meeting. The SergeantatArms calls the meeting to order and introduces the Chairman Chairman leads the applause until participants are at the front of the room and until seated. Shake hands with participants who come to the front of the room. Make bridging comments after each speaker, to regain attention of meeting. He/She should follow the printed program as closely as possible, but be flexible enough to make changes as needed. Make note of any changes at the outset of the meeting so everyone is clear of the changes. If there is a theme chairman gears his or her opening to theme The chairman: Recognizes and welcome guests Identifies any changes to the agenda Introduces the timer (simply identify who is timing and where is the light. All members and most guests should be familiar with the lights and don't spend time explaining the role in detail.) e.g. "Tonight, our timer is..." Conducts the business meeting Introduce Education Session speaker Introduce Table Topics Master (who introduces the Table Topics evaluator) Calls for the break (determine time to reconvene) Have SergeantatArms calls to order after the break

Reconvenes the meeting Introduces Toastmaster (who introduces speakers and evaluators) May presents best speaker/evaluator awards Introduces General Evaluator Asks for guest comments and invite them back or join Identifies next month's chairman (and toastmaster) to introduce upcoming theme Thanks meeting participants, gives a thought for the road and closes the meeting

Business Meeting This segment is to conduct the business of the club. Usually the Chairman will conduct it. Certain preparation is required for the smooth running of the meeting within the time period designated. Before the Meeting

Call each executive member to determine whether they will be giving a report. It is also each executive's responsibility to notify the Chairman if he or she intend to give a report Call the secretary to read the minutes of last meeting. Go through the minutes with the secretary and be prepared to deal with outstanding items Read Robert's Rules of Order to review various motion privilege If you are unsure on the procedure of the business meeting, ask an experienced member to act as Parliamentarian for your meeting At the Meeting ­ Order of Business

"Business meeting of Speakers Advantage called to order" Reading of Minutes of previous meeting ­ adopted as read or as amended Business arising from the minutes Reports of the executive officers Unfinished business New business "Business meeting of Speakers Advantage adjourned" 1. Keep Control of the Meeting

All business must be brought to the assembly by a motion of a member. o The member must rise, and address the Chair o The Chair recognize the member by announcing the member's name o Member states motion clearly as "Mr. /Madam Chairman, I move that..." Often member will say "Mr. /Madam Chairman, I want to move..." This is unacceptable. The member must state his or her intention positively. o As a member, if you intend to make a motion, put it down in writing prior to the meeting, both to help you to be able to state the motion clearly at the business meeting and to provide the secretary the motion in written form. o The motion must be seconded o The Chairman repeats the motion before it may be debated Chairman calls for discussion on the motion. Only a motion on the floor may be debated and may speak only to that motion. For example, if the motion was moved that something be purchased for the club, it is out of order for a member to talk about costs. It is in order for the member to put an amendment to the motion to put a limit on the purchase price There may be only two amendments to one motion at any time. When a third amendment is proposed, one of the two other amendments must be voted on to allow the third The mover of the motion or amendment is given first right of debate notwithstanding another member may have risen and addressed the Chair No member may speak a second time on a motion until all members wishing to speak have addressed the assembly The floor should alternate between those in favor and those against a particular motion The last amendment must be dealt with first, and becomes part of the motion to be finally voted on o Discussion on amendment o Vote on amendment o Motion as amended, or Motion as originally stated All speakers must address the Chair. Any member speaking directly to another or cross talking is out of order. When debate on a motion is complete, the Chairman may ask, "Are you ready for the question?" You don't need to hear agreement; you just need to listen for a "nay". A member who shouts, "Question!" is not necessarily

your order to end debate. As the Chair, it is your responsibility to decide whether all views on the topic have been heard. If you do not hear disagreement, repeat the motion, or the amended motion, by saying o "It has been moved and seconded that...., All in favor raise your hand. All opposed raise your hand" The result of the vote must be announced by saying: "The motion is carried", or "The motion is defeated" 1. Be Business Like in Your Conduct

The Chairman does not say "I think" or "It is my opinion". The correct way is to say, "The Chair thinks" or "It is the opinion of the Chair" Do not say "You are out of order" when you mean "the motion is out of order" Stand at all times when addressing the assembly. However, when minutes are being read or reports given, the Chair remains seated. The Chair never takes part in debate. If you must speak, turn the Chair over to another member. You may not resume the Chair until the vote on that particular motion is taken. Appoint a Parliamentarian for assistance if you find you are unsure of proper procedure. At the end of the ten minutes (allotted time of business meeting), you may declare the business meeting closed or call for a motion to extend the meeting. The time of extension must be clearly specified and have consent of the assembly. 1. Toastmaster The Toastmaster leads the formal speech portion of the meeting. Before the meeting

Confirm each speaker and get information for an introduction during the week before the meeting. Do an interview with the speaker. Prepare an introduction for each speaker o Introductions should answer the questions: Why this speaker? Why this speech? Why this time? Toastmaster speech introductions give

the objectives of the speech and a speech title. Introductions include some personal and relative information which make the speaker likable. Introductions should build enthusiasm for the speaker and put the "spotlight" on the speaker. When an introduction is concluded and before the speaker begins the audience should be ready and anxious to hear them. Also answer the question, "What does the audience need to know to make this speaker a credible speaker on this topic?" o Speech Title o Manual from which they are speaking o Objective of the assignment o Topic of the speech (not always evident from title) o Reason speaker has chosen the topic o Information speaker may wish you to give the audience in order to "set them up" to be receptive to the speech o Length of time of speech and when they wish to see the various lights Call the speech evaluators and ensure that they know which speaker's presentation they are evaluating Prepare a toast appropriate to the theme. At the Meeting

Sit at the head table, with the Chairman and the Table Topics Master You will be introduced by the Chairman of the meeting Deliver the toast: o Give a brief introduction. o Ask all members to rise and raise their glasses. "ladies and gentlemen, please fill your glasses, rise and drink a toast with me ­ to ..." o Repeat what you are toasting to (keep it brief, no more than five or six words) Remind members and guests: o to send notes of encouragement and feedback to the speakers o to vote for the best speaker and best evaluator (including the table topics evaluator).Note: voting should be done only if there are 3 or more speakers or evaluators. Every time you introduce someone, or someone completes their duties, lead the applause.

Between speakers, make a bridging comment to bring the attention of meeting participants back to you and then on to the next speaker. When all speakers have spoken, hand a cup around to vote for the best speaker (if there were 3 or more speakers) Introduce each evaluator in turn, keep the evaluator introductions brief. (The speakers are the stars.) When all evaluators have completed their duties, vote on the best evaluator (including the table topics evaluator). Signal the chairman you are finished: "Mr./Madam Toastmaster" Wait at the lectern for the chairman to come up, shake hand, and return to your seat. 1. Speaker When you receive your speech manual, skim through it quickly to see what each project is. Make notes in the margins of speech topics for future reference. Before the meeting

Thoroughly read your speech project, pay attention to the objectives and the timing. Find a speech topic which facilitates the objectives of the project. Adjust your speech in line with the meeting theme if possible. Prepare your speech. Use your judgment about the purpose of the speech and fit the amount of notes to the project. When reading a quote, (or a speech which must be read), practice looking up for the last few words. Know the beginning and the ending of your speeches well. Practice sections of your speech e.g. opening, over and over and then another part. Practice the whole speech, fast and then practice slow are other helpful techniques. Write an introduction to give to the Toastmaster (professionals always do). It should also include personal information related to the meeting theme and the speech. Work with the Toastmaster.

At the Meeting BREATHE

Check: o Make sure that the Timer and the Toastmasters know your speech times. o Give your speech manual to your evaluator o Seat yourself for easy access toward the front of the room o Be ready when your name is announced. At the front of the room: o Shake the Toastmaster's hand o Address the audience: Madam/Mister Toastmaster, fellow T/M and welcomed guests (guests are not "honored" guests unless they are titled dignitaries.) Deliver your speech. When complete: o Signal the Toastmaster, "Madam/Mister Toastmaster" o Wait for the Toastmaster, shake their hand, and then depart from the lectern. 1. Speech Evaluator The speech evaluator gives her/his opinion on how well the speaker met the objectives of the speech project Before the Meeting

Ask the speaker o Which project they are working on o If there is anything in particular that they would like you to look/listen for o Read the project and learn the objectives. At the Meeting

Watch and listen to the speaker. Take notes to give feedback to the speaker o Note your overall impressions (general positive) opening o Specifically note two or three thing that you liked. e.g. I liked the way you walked forward on your strong points and

turned to another part of the audience when you were changing moods. I thought you did this especially well when you talked about how agitated you were when your son was missing. o Note one or two things to tell the speaker, which in your opinion would make a stronger speech if done differently. Be as specific as possible, i. e. demonstrate what the speaker did and then demonstrate what could have made it more effective for you. o Wind up with general comments that are motivational and positive. If there is something personal, that you would like to tell the speaker that you feel would improve their speaking, tell them after the meeting, in person. Some people ask for, and really want to hear more than one or two tips for improvement but, be conscious of who the audience is. If there are new and nervous people present save other feedback for later. Use "I felt...", "I thought...", "It seemed to me...", "I wondered if you had tried...", "I liked...this", language says that your comments are your opinion only and not necessarily true for everyone. . . 1. Education Session In Speakers Advantage, time is allotted specifically for the presentation of a short educational session by a member on a Communication and Leadership. The speech should receive written evaluation as a manual speech. The actual topic is up to the speaker's discretion, but is strongly encouraged to follow the theme of the meeting. The speaker may be experienced in the area, or it may simply be an area the speaker is interested in learning more of, and then share what he or she has learned with the rest of the club. Before the Meeting

Decide on a topic. You may want to find out what the theme will be for some ideas. A few possible topics include: o One aspect of parliamentary procedure (a "parliamentary moment") o Explanation of one of the Success/Communication or Success/Leadership modules o Explanation of the High Performance Leadership or other Toastmasters International programs

Ideas about running a contest Keep a narrow focus. Typically is should only be 35 minutes. If longer time is required, contact the Chairman for special arrangements. Generally, you may need to plan this several months in advance to ensure other speakers are not adversely affected. Decide if you want to apply it to a manual speech. You are very much encouraged to do so. Arrange with another member to be your evaluator, or work with the VP Education and Chairman for the meeting. Confer with your mentor or a member of the Club who is familiar with the topic if you are learning the topic in question. You don't have to be an expert, only be interested and have enthusiasm! Both you and members of the club learn!


At the Meeting

The Chairman will introduce you. Give your speech manual to your evaluator. Be ready when your name is announced. Other points for Speakers (§3.4) also applies. 1. Table Topics Master Before the Meeting

Develop 6 8 Table topic questions. All topics should keep to the theme of the meeting. Keep questions brief. Rehearse saying the questions, writing and speaking are different. What you imagine might be a clear question may not until you speak it out loud. Confirm for the Timer what the time is. Standard is 2 minutes, but may be shortened to 1½ or even one minute (if time is running short and you want to get more speakers involved). At the Meeting

Note who is not participating during meeting and who have minor roles; ask them to do a T/T first. Only members may participate. The Chairman will introduce you.

Remind audience to: o Vote for best Table Topic participant. Only speakers speaking within the time limits, from when the green light comes on to when the timer have to applause, are eligible. Lead the applause after each person is introduced and when they complete their topic. Pose each question, and then announce the participant. After each participant provide short bridging comments to bring focus back to you and set up the next topic. When the time is up: o Ask for the votes o Introduce the T/T evaluator Signal the chairman you are finished: "Mr./Madame Chairman" Wait at the lectern for the chairman to come up, shake hand, and return to your seat. 1. Timer

The timer keeps track of all portions of the meeting. Through timing we learn to sense; three 5 7 minute sections equals a 20 minute presentation. Initiate applause when the speaker speaks for too long. Typically about 30seconds after the stated maximum time, but may be shorter (never longer!) for shorter speeches. Be ruthless on time! The meeting must start and end on time. It's ok for a meeting to end early, but never ever late! Some typical times and lights: Role Green 1 min 2 min 5 min 8 min Yellow 1 ½ min 2 ½ min 6 min 9 min Red 2 min 3 min 7 min 10 min Applause 2 min 10s 3 ½ min 7 ½ min n/a

Table Topics Speech Evaluator General Evaluator Business Meeting

1. General Evaluator

During the meeting keep track of the meeting "climate" and take notes throughout the meeting on each meeting participant's role. Answer the questions: Did they accomplish the role they were set out to do? Were they prepared? Did the Chairman create excitement and anticipation for the "highlights of the meeting, the Tabletopic Master, the Toastmaster and the General Evaluator, in their introductions? Did the leaders of the meeting "bridge between comments? Watch for the general atmosphere of the meeting and also how specific tasks were carried out. Comment on the evaluators for the speeches; did they have specific things they liked about the speech they evaluated and also one or two specific tips for improvement. Did they use the language of evaluations, I thought... I felt... I saw... It seemed to me... stating both supportive comments and tips as suggestions and as an opinion only. Comment on all meeting participants except the Table topic speakers and the Speakers.

1. A Brief History of Our Club

June 1988 ­ Inception of an Advanced club in then Division E (Burnaby, New West, and Fraser Valley). Sunday, Sept. 18, 1988 ­ First meeting, Speakers Advantage name selected. Oct. 20, 1988 ­ Charter sent to Toastmasters International. Dec. 15, 1988 ­ Speakers Advantage officially chartered. 25 charter members. Sponsoring club: Telespeakers, #32821. Jan. 22, 1989 ­ Charter meeting. Oct. 1989 ­ Meeting time moved to 3rd Friday evening. Apr. 1991 ­ Meeting moved to Coyote Creek Golf & Country Club, Surrey. Nov. 1991 ­ First members' handbook distributed. o ­ Meeting time moved to last Thursday evening. o ­ Meeting location moved to ABC Restaurant on Fraser Hwy. 2001 Meeting location moved to Ricky's All Day Grill at 152nd Street and Fraser Hwy. in Surrey. December 15, 2008 ­ Club celebrates its twentieth anniversary.

1. Speakers Advantage Club Presidents

From September 1988 January 1990 April 1990 January 1991 July 1991 July 1992 July 1993 July 1994 July 1995 December 1996 July 1998 July 1999 July 2000 July2001

To December 1989 March 1990 December 1990 June 1991 June 1992 June 1993 June 1994 June 1995 October 1996 June 1998 June 1999 June 2000 June 2001 June 2002

Name Les Roberson CTM Sheila Hayes ATM/S Addie Derby DTM Kinneri Joshi CTM Natalie Caputo CTM Reg Derry DTM Ed Tackaberry DTM Addie Derby DTM Les Roberson DTM Wilma Young DTM Jo Anne Wardle (Morrison) ATM/S Vincent Li ATM/B Kim Seeling ATM/B Carole Murphy ATM G

July 2002 July2003 July 2004 July 2005 July 2006 July 2007 July 2008 July 2009 2. Acknowledgements

June 2003 June 2004 June 2005 June 2006 June 2007 June 2008 June 2009 June 2010

Francoise Baroux ATM Rachel Clark ATM Donna Bradley ATM Jo Anne Wardle (Morrison) DTM Paul Goddard ATMB Rhonda Brain ATMB Ed Moore ACB, OCL Ken Barr DTM

This manual would not be possible without the help of: Jo Anne Wardle, who provided most of the detail information on the various roles and the continuing history of the club. Kim Seeling, who provided detailed information for timing roles and calculations. Carole Murphy, who contributed to business meeting appendix. Addie Derby and Reg Derry who initiated the original manual.

Don't forget to enjoy and have fun! A. Sample Business Meeting Agenda

Call to Order ­ Quorum (majority of active members) Adopt Agenda Reading and Approval of Minutes of Previous Meeting Officers' Reports maximum 1 minute report must be read & passed to Club secretary no discussions Unfinished Business New Business all new business must be discussed after first being presented as a motion Motions should be written out, separate copies handed to Chair and secretary Date of Next Business Meeting (next Adjournment

Making Motions 1. 2. 3. 4. 5. 6. 7. 8. 9. Motion Seconder Discussion (lead by mover, "For" or "Against" motion) Amendment Seconder Discussion (on amendment) Vote (on "motion as amended") Discussion (on motion as amended) Vote ("All in favor", "opposed", "carried" or "defeated")

adopted from Carole Murphy A. Member Orientation Checklist Member Name:

All members should ensure all of the following are followed up with you immediately upon being a member of Speakers Advantage. If not or if you have any questions, please contact the VP Education, or any Club executive or current member.

I received a Speakers Advantage Toastmasters Club members handbook I receive a Club members contact list I was formally inducted at the club members pledged to support me I pledged to support fellow members voted in I understand all of the following Toastmasters education programs: ACB/ACS/ACG requirements CL/ALB/ALS requirements Advanced manuals Successful Club Series Better Speakers Series Leadership Excellence Series HPL (High Performance Leadership) Speechcraft YLP (Youth Leadership Program) Success/Leadership modules Success/Communications modules Toastmasters organization was explained Club (our club# is 7173) Area (we are in Area 65) Division (we are in Div F) District (District 21) Region (Region I) I know who the club officers are and know their roles: President (name) VP Education (name) VP Membership (name) VP Public Relations (name) Secretary (name) Treasurer (name) SergeantatArms (name) I know who the District officers are and their roles:

Area 65 Governor (name) Div F Governor (name) Lt Gov Marketing (name) Lt Gov Ed & Training (name) District Governor (name) I know what the roles in a typical meeting are I know what a typical club meeting agenda is like I received my Toastmasters magazine for 7173 (within 23 months)


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