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State SAR Coordinators Council Meeting (SSARCC) 31 May to 1 June, 2011 Reno, NV

1. 11 May, 2010 at 0810: Chairman Brown gave a call to order. 0812 Motion made by Byron Thompson (MS) to open the 2011 State Search and Rescue Coordinators Council (SSARCC) annual meeting. Motion was seconded by Mark Eggeman (VA). No discussion and the motioned passed 19 yeas & 0 nays. 2. Roll call was performed and the following States were in attendance: AK ­ David Tugmon, AR ­ John Lester & Col Greg Bacon, CO ­ Mike McDonald & Bruce Fosdick, DE ­ Craig Stephens, ID ­ Frank Lester, ME ­ Kevin Adam, MD ­ Cole Brown, MS ­ Byron Thompson, MT ­ David Hoerner, NV ­ Paul Burke, NJ ­ Jim Bastan & Douglas Lemanowicz, OK ­ Linda Pryor, OR ­ Georges Kleinbaum, TN ­ Brent Morse, TX ­ Chuck Jones, VT ­ SGT Bob Cushing, VA ­ Mark Eggeman, WA ­ Tom Peterson, and CA ­ Matt Scharper via phone bridge. The following Non-voting members were also present: Dan Hourihan ­ National Association for Search & Rescue; LTC Russell & Dan Conley Air Force Rescue Coordination Center; Rick Button US Coast Guard & National SAR Committee; LTC Bill Clarke National SAR School; AL Knox USAF Air Combat Cmd HQ; Dean Scott ­ FEMA US&R via phone bridge; Dean Scott National Park Service via phone bridge; Mark Olsen ­ FAA; John Desmarais ­ Civil Air Patrol; Henry Schmidt National Center for Missing & Exploited children. 3. LTC Russell fm ARFCC provided update to SSARCC on AFRCC year in review and new trends. LTC Russell stressed the desire of ARFCC to partner with States to formalize plans, procedures, and requirements prior to actual need for assistance typically for CISAR & ESF9. AFRCC participated in NLE 11, and has a limited number of SAR LNOs that can be deployed in the event of CISAR/ESF9. SAR Integrated Management System (SIMS) should be on-line within the year. SIMS will allow for integration of data between States, USCG & USAF and is incident specific ­ 30 users can be logged on at one time. 4. Rick Button from the USCG & NSARC provided an overview of planned addendums to the National SAR Plan and that will complement the Critical Incident Search & Rescue (CISAR) addendum. Mr Button emphasized that the Federal Government's role is to support the States and the addendums to the National SAR Plan are intended to improve that way Federal assets respond to assist the States. MR Button also recommended reading "The Black Swan Theory" book which deals with plan for the highly improbable.

5. Al Knox fm the US Air Force Air Combat Command HQ an update on MEOSAR (midearth orbiting and distress alerting satellites). MEOSAR is a 3 partner system; Russia, the European Commission, and the US. Russia launched the Glonass K February of 2011, Europe is scheduled to launch the Galileo February of 2012, and the US currently has 9 Proof of Concept GPS II satellites in orbit now. The next launches is expected in June of 2011 and expect to place another 14 in the US constellation. The planned MEOSAR operational system will consist of 72 satellites capable of generating a beacon notification within 5 minutes and an accuracy of 100m.

6. LTC Russell fm ARFCC presented the role of Northcom's Joint Personnel Recovery Center (JPRC) and it's relationship to the ARFCC. In short AFRCC handles civil or day-to-day SAR and the JPRC handles catastrophic SAR & mass rescue operations. LTC Russell emphasized that when requesting assistance, request a capability not a specific unit or organization. The JPRC through the Defense Coordinating Officer will find an asset that has the requested capability and a get it to you. Also great emphasis was placed on pre-determining capability shortfalls and pre-scripting EMAC & ARF and letting the JPRC & AFRCC know what your shortfalls are as part of a combined planning process. In short ­ communicate and communicate often with JPRC and ARFCC. 7. Mark Olsen from the FAA gave a quick review of some radar analysis successes over the last year. He reiterated that ARFCC is the first contact point for FAA data. The FAA has added a Google earth file w/graphics to assist 1st Responders in interpreting radar analysis. Mr Olsen also urged State SAR Coordinators to develop a working relationship with their Regional FAA offices. 8. Dean Ross from the National Park Service (NPS) presented (via phone bridge) their new SAR Tech 3 on-line course and 14 SAR position definitions and qualifications. NPS has made a very significant effort to establish SAR positions and quantify teams. Mr Ross also presented the new Dept of the Interior (DOI) Administratively Determined Pay Plan and why/how NPS uses this process to deploy SAR personnel. The website for the SAR Tech 3 course is NPS is willing to provide syllabuses for the 8 hour classroom portion of the SAR Tech 3 course. 9. John Desmarais from the Civil Air Patrol National HQ. Mr Desmarais provided information on new CAP capabilities which includes 2 aircraft that have "Predator drone" pods that are capable of gather the same info as a Predator drone, but since it is attached to a piloted aircraft, it can easily be deployed. Mr Desmarais also introduced the group to the Geospatial Interoperable Information Exploitation (GIIEP) Portable sensor package and the fact that not only does CAP have several of these packages, but each State's National Guard has a minimum of two of these packages. They are capable of IR and full motion video and these may be streamed and downloaded. 10. Dean Scott fm FEMA US&R check-in via phone bridge. Mr Scott let the group know that the Federal ESF-9 annex was released in February 2011. He also announced that those Federal Agencies that may become the Lead ESF-9 on a given incident ­ lead agency is determined by the type of event that leads to the stand-up of a Federal ESF-9 ­ are forming a Federal SAR Group (FSAR). A state may request a FSAR liaison to work with local ESF-9 on an incident. Next credentialing working group meeting is currently set for July 2011. The current FEMA Typing Guidance is still 11-05. 11. SSARCC Chairman Brown led a quick recap of the day and also asked the members to search for a sponsor for the SSARCC meeting ­ which is about $5,000 per year ­ Chairman Brown would like to secure a 3 year sponsor. It was also agreed upon to ask ARFCC to send a letter to the Governors' of the State that did not come to the SSARCC meeting with a copy of the meeting minutes. Also the Council asked ARFCC to send a Thank You letter to the Governor's of those States that sent someone to the meeting, the minutes of the meeting will also be included.

12. Chairman Brown conducted a quick poll of the State's concerns so as to identify the most common and look to address these concerns. a. OR ­ Development and certification of advanced SAR qualifications. b. AK ­ PLB programs that other States may be utilizing that covers rental, registration, and trip planning. c. TX ­ Typing & certification of K-9 & Equestrian teams. d. DE ­ How to develop a State SAR plan. e. OK ­ State SAR plan template & standards for SAR responders f. NV ­ What's the impact of State Typed teams when new FEMA standards come out. Development of SAR Coordinators 101 g. ME ­ Project Lifesaver ­ what other states have this program and how are they handling it? h. SAR Coord 101 and follow-up letter to Governor's letting them see what happened. i. CO ­ Continued use of 121.5 beacons and will look at the possibility of adopting the NPS position definitions & qualifications as the standard in Colorado. j. NASAR ­ Equivalency and qualifications k. ID ­ SPOT registration via a State website. l. TN ­ Is FEMA funding (specifically the State Homeland Security Grant Program) restricted to Typed teams? m. VT ­ Volunteer Searchers ­ how to validate and integrate these groups into the SAR system. n. NJ ­ 700 Mhz rollout and implementation; increasing use of EMAC o. MT Assistance in marketing change to use of 406 beacons p. MS ­ UAV how can we speed along the process of establishing usage guidelines

13. 1708 AR made the motion to recess the meeting until 0830 1 June, 2011, the motion was seconded by ME, and the motion to recess passed 21-0. 14. 0828 1 June, 2011 Chairman Brown gave a call to order. TX made a motion to resume the meeting, motioned seconded by ID, motion passed 21-0. 2011 SSARCC meeting resumed. 15. Chairman Brown reviewed the history section of the website regarding the history of The State SAR Coordinators and handed out several documents to be passed around from SAR Magazine written by Dennis Kelly of California. The Articles were the minutes and review of the SAR Coordinators meeting of the early 1970's. Chairman Brown also reviewed Hal Foss's Graduation Speech from the National SAR School 1974. Hal was the first President of the National Association for Search and Rescue Coordinators. He encouraged state SAR coordinators to review the various documents. 16. Paul Burke from NV gave a presentation and demonstration of Nevada's SAR Statistical Entry System. Nevada's system utilizes Google documents, incorporates FEMA definitions and typing, as well as ISRID data fields. Mr Burke demonstrated the use of the data entry system via the web. Nevada has offered their prototype questionnaire to any interested State. Nevada State SAR Coord is required by statute to report SAR statistics, but Nevada counties are not required to report statistics to the State Coordinator. The program is in its infancy, but because of its ease of use, Nevada believes that it will provide data for statistical analysis.

17. Henry Schmidt of Team ADAM from the National Center for Missing and Exploited Children. Mr Schmidt reminded everyone of how to contact the Center by either the 24 hour hot-line 1-800-lost or The Center has the ability and authority to access assistance from ALL Federal Agencies, the resources that can quickly be brought to bear are immense. Mr Schmidt emphasized the importance of rapidly involving the Center and that the Center's mission is to ASSIST nor take over an investigation. Mr Schmidt highlighted the Center's success in resolving missing children reports during Katrina, Rita an other hurricanes, and the suggestion was made to contact the Center after any disaster where children are reported missing. 18. Bruce Fosdick from CO gave a committee report out from the 2010 SSARCC meeting on National SAR Team statistics and survey on how States prosecute SAR and develop SAR teams. 19. Chairman Brown opened the floor for general discussion and several common issues were identified during the session. Cole Brown (MD) introduced a motion to form adhoc working groups to examine SAR training, Technology in SAR, SAR Councils/ SAR games, and credentialing. The motioned was seconded by Byron Thompson (MS). No discussion followed and the motion was approve. 20. In accordance with the SSARCC By-laws a call for nominations for the position of SSARCC Chair was made. Matt Scharper (CA) nominated Mark Eggeman (VA) to be SSARCC Chair, the nomination was seconded by Byron Thompson (MS). Bruce Fosdick (CO) nominated Paul Burke (NV) for the position of SSARCC Chair, the motion was seconded by Frank Lester (ID) No other nominations, a written ballot was taken and votes tallied by LTC Russell. Paul Burke (NV) received 9 votes, Mark Eggeman received 8 votes, one voter abstained. Paul Burke (NV) was selected as the SSARCC Chair for the term 2011 ­ 2014. 21. Matt Scharper (CA) offered his resignation as Vice Chair of SSARCC due to CA restrictions on out-of-state travel which inhibits his ability to attend SSARCC functions. Byron Thompson (MS) motioned to accept Matt Scharper's resignation as Vice Chair of SSARCC, David Tugmon (AK) seconded the motion, motion passed 18-0. Chairman Brown thanked Matt for his years leadership of the SAR community. 22. Matt Scharper (CA) nominated Mark Eggeman (VA) to fill the unexpired term of the Vice Chair position of SSARCC, motion was seconded by Paul Burke (NV). Nominations were closed and Mark Eggeman was elected as Vice Chair of SSARCC 18-0 for the term that expires 2012. 23. Dan Hourihan (NASAR) asked to be recognized to salute Cole Brown for his untiring efforts to organize and guide the SSARCC. Assembled SSARCC members acknowledged Cole Brown's leadership and devotion to SSARCC and the SAR community.

24. The Council reviewed the Declarative Statements from the 2010 meeting. Byron Thompson (MS) motioned to keep the SSARCC Declarative Statements as is, motion seconded by Paul Burke (NV). Motioned carried 18 ­ 0 and remain in place. a. The following Declarative Statement on full representation of each State the Council was developed: The State Search and Rescue Coordinators Council is pleased with the 20 states for their active support and participation with the council at the 2011 annual meeting in Reno, NV. The council strongly urges each state, territory, and tribal government to identify one or more individuals responsible for the coordination of search and rescue within their jurisdiction. The council further recommends that these individuals fully participate with the State Search and Rescue Coordinators Council. b. The following Declarative Statement on National SAR Data Collection was developed: The council recognizes the lack of meaningful data relating to the search and / or rescue of lost, missing, trapped, or stranded persons, due to the absence of any nationally mandated reporting requirement. The State Search and Rescue Coordinators Council has established an ad-hoc working group to develop a national data collection point to aggregate statistical response data from all members. c. The following Declarative Statement on NIMS resource typing and credentialing for SAR was developed: The State Search and Rescue Coordinators Council has established an ad-hoc working group to evaluate and report to the council on the soon-to-be released national resource typing and credentialing guidelines for search and rescue resources. The council will provide a unified response to the FEMA SAR 25. The Council choose to break into 3 working groups to initially address three issues. a. Group 1 has been asked to examine State SAR organizations and intrastate cooperation, expansion of the "Fosdick Survey" Bob Fosdick is the group leader, and he is assisted by David Hoerner (MT), Jim Bastan (NJ), Kevin Adams (ME), Frank Luster (ID) & David Tugmon (AK). 1) Seek to expand the number of States that have completed the survey so further establish baseline data. 2) Building on the Fosdick Survey, expand to include capabilities, and critical SAR POCs in each State. 3) The key aspect of the survey is expanded networking

b. Group 2 has been asked to draft the initial steps to develop a "SAR Coordinators 101" course. Paul Burke (NV) is the group leader and he is assisted by; Linda Pryor (OK), John Luther (AR), Mark Eggeman (VA), Georges Kleinbaum (OR), David Tugmon (AK), Mike McDonald (CO), Bob Cushing (VT), Doug Lemanowicz (NJ), & Craig Stephens (DE). 1) SAR Coordinator 101 class (A highlight of topics to cover for new SAR Coordinators (SC)) · What laws govern my position? o Doctrine, guides, etc. · What laws currently exist in my state regarding SAR? · How am I / program funded? · Who in my state, is responsible for what? · How do I develop and use resources? · What is expected of me? · What knowledge, skills, and abilities should I posses as an SC? · What existing training programs are available? · Who are my resource partners? · Are there any legal implications that I should be aware of? · In what way am I responsible for, or expected to support the 4 elements of SAR? o Air / Land / Water / Disaster · Is there a "senior" SC who may be able to help guide me or answer questions? o Is there a forum / FAQ I can read? · What is the difference in response from Wilderness SAR and USAR? · Who certifies the SAR resources? · How can MOUs, MOAs, LOAs, etc., help me? · Understanding common SAR Acronyms and what they mean. c. Group 3 has been asked to develop a draft Declarative Statement dealing with SAR cooperation & coordination across State lines with adjacent States. Cole Brown is the group leader, and the group consisted of Tom Peterson (WA), COL Bacon (AR NG), and Brent Morse (TN). 26. The SSARCC has adopted the following Declarative Statement by a vote of 17 to 1: The State Search and Rescue Coordinators' Council (SSARCC) encourages states to work with their adjacent States, Territories, and Tribal governments regarding Search and Rescue coordination for future search and rescue incidents in air, on ground or water. 27. Mark Eggeman noted that the 2012 NASAR conference is scheduled for 31 May to 3 June, 2012 at Georgia Tech University in Atlanta, GA. That would put the 2012 SSARCC meeting on 29 & 30 May, 2012.

28. Mark Eggeman led a discussion on topics for the next SSARCC meeting and the following topics were brought up: a. How to write a State SAR plan? Template? b. How to help volunteers with insurance & expenses. c. SAR Coord 101 Course d. Brief from USCG e. Continue refing SAR Statistics f. SAR in an environemental disaster g. Leveraging Grant Funding for SAR (SHSGP, EMPG, DOE-AIG, etc) h. Resource Typing & Credentialing i. Intrastate Resource Tracking j. Training Standards for individuals & teams. k. Adding a second SSARCC meeting for the fall. l. Mutual Aid (EMAC or State Mutual Aid ­ SMAC) agreemetns with Tribal Nations. 29. Mark Eggeman led discussion of the benefits of adding a second SSARCC meeting in Novemeber. A number of locations and dates were discussed, no locations was decided upon, but the dates of 15 & 16 November, 2011 were selected. A motion was made by Paul Burke (NV) to hold a SSARCC meeting, location TBD, on 15 &16 November, 2011. The motion was seconded by Linda Pryor (OK). A vote was taken and the motion passed with 15 yea, 2 nays, & 1 abstain. 30. At 1601 on 01 June, 2011 Paul Burke (NV) motioned to adjourn the 2011 meeting of the State SAR Coordinators Council, the motion was seconded by Cole Brown (MD). No discussion followed and the motion to adjourn was approved with 18 yeas and 0 nays. The meeting was closed by Chairman Brown at 1603.


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