Read 2012_Contract_VendorFTP_Specs.indd text version

Contract Vendors FTP Site

Staples Contract now has an FTP (File Transfer Protocol) site to use for exchanging information between Staples and our vendors ­ This should make exchanging images, SKU set-up forms, PDF proofs, Key Supplier materials and other information a little easier for everyone, and our email will not be overloaded with large files! In order to address privacy issues, we've created secure folders with individual logins for all Key Suppliers. These login names and pass¬words will allow each vendor access to their own folder only. Each vendor's folder consists of two subfolders ­ a "To Staples" folder (where you can drop files off) and a "From Staples" folder (where we can post any files for you to pick up). Please take advantage of the FTP site for exchanging PDF proofs, images, vendor ads, Key Supplier Program material, etc.!

If you do not have an FTP program installed on your computer already, you can download any of the following programs:

For Windows XP/VistaTM (FREE): FileZilla Free FTP Client - FileZilla is an open-source FTP-client and FTP-server developed for the Windows® operating system. FileZilla is a fast and reliable FTP client and server with lots of useful features and an intuitive interface. FileZilla Server is a reliable FTP server. FileZilla is FREEWARE FTP Software.

Accessing the FTP site

Username: XXXXXXX Password: XXXXXX Log on to using the login credentials provided below: You will be directed to your own folder on the FTP site which includes two subfolders ­ a "To Staples" folder and a "From Staples" folder. BOOKMARKING THE FTP SITE ON YOUR COMPUTER · It is recommended that you bookmark the FTP site so you don't have to remember the address, username, and password each time you log in. FOLDERS WITHIN YOUR MAIN FOLDER · Please do not add or delete the "To Staples" or "From Staples" folders (contained within each vendor folder). Within the "To Staples" and "From Staples" folders you can create sub-folders, but please leave "To Staples" and "From Staples" as they are. SAVING FILES ON THE FTP SITE · Once you have logged into the FTP site and have bookmarked the site, the FTP site will act as a shared drive to which you can save files directly. OPENING FILES THAT HAVE BEEN POSTED ON THE FTP SITE · Opening files directly from the FTP site is not recommended because of possible file damage. Please save the file to your desktop or another folder on your computer before opening the file. MAINTAINING FILES ON THE FTP SITE · As a general rule, you will be responsible for maintaining the files that you post. Please do not delete or rename any files that exist on the site that do not belong to you or were not posted by you. If you are posting a file to the FTP site that already exists, make sure to rename the file so that you do not overwrite what is already posted. Please "version" your file (ex: If you post a PDF proof named mydocument.pdf and you want to post a revised version of the PDF, please name the new file mydocument_V2.pdf so that it's clear which file is the most recent and which version is which). If you know that one of your files will not need to be accessed any more, please delete it from the FTP site. We do not want to keep unnecessary files posted. If you have trouble logging in, or need assistance with the FTP site, please contact Joanne Murtoff at [email protected]

For Windows XP/Vista

(FREE TO TRY, CHEAP TO BUY): SmartFTP is an FTP client that allows you to transfer files between your local computer and a server on the Internet. With its many basic and advanced features, SmartFTP also offers secure, reliable and efficient transfers that make it a powerful tool.

For Mac OS® X (FREE): Cyberduck is an open-source FTP browser licensed under the GPL with an easy-to-use interface, integration with external editors and support for many Mac OS X system technologies such as SpotlightTM, Bonjour®, the Keychain® and AppleScript®.

For Mac OS X

(FREE TO TRY, CHEAP TO BUY): Transmit is our long standing, very Mac-like FTP client. Then, add a ton of new features, including column view, tabs, a sidebar, new favorites, search, dock status, spring loaded folders, iDisk and WebDAV support, and much more. The end result? We think it's the ultimate Mac FTP client, with more innovative features and it makes FTP as simple, easy, and fun as, well, the Mac!



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