Read Form DTF-17-I:2/12:Instructions for Form DTF-17 Application to Register for a Sales Tax Certificate of Authority:dtf17i text version
New York State Department of Taxation and Finance
Instructions for Form DTF-17
You can submit your application online. It's the easiest and fastest way to get your sales tax Certificate of Authority. Go to www.opal.ny.gov to learn more.
Application to Register for a Sales Tax Certificate of Authority
Section A --Business identification
Enteryourbusinessidentificationinformation.Completealllinesthat apply to your business. Line 1 -- Enter the exact legal name of the business that you are registering. Individuals and partnerships: · Ifyoudobusinessasanindividualorsoleproprietor,yourlegal nameisyourfirstname,middleinitial,andlastname. · Ifyoudobusinessasapartnership,yourlegal name is the name giveninyourpartnershipagreement;ifnotprovidedforinthe partnership agreement, your legal name includes the names of the individualpartners(firstname,middleinitial,lastname).Usean ampersand (&) to separate the partners' names. · Iftherearemorethanthreepartners,enteret al after the third partner's name. Corporations: Your legal name is the name that appears on the Certificate of IncorporationfiledwiththeNYSDepartmentofState (DOS). Professional service limited liability company or limited liability company (LLC): Your legal name is the name that appears on the Articles of OrganizationfiledwiththeNYSDOS. Line 2 -- If you do business under a trade name, assumed name, or any name different from your legal name, enter the DBA (Doing Business As) or trade name here. Corporations, limited partnerships, and LLCs: Enter the name that appears on the Certificate of Assumed NamefiledwiththeNYSDOS. All other entities (such as general partnerships, sole proprietorships, and limited liability partnerships): Enter the name providedontheAssumed Name Certificate filedwiththeapplicable countyclerk'soffice(s). Line 3 --Enteryouremployeridentificationnumber(EIN),alsoknown asfederaltaxidentificationnumber,thatyoureceivedfromtheInternal RevenueService(IRS).IfyouarenotrequiredbytheIRStohavean EIN,oryoudonotyethaveanEIN,leaveline3blank.Do not enter your social security number in this box. Line 4 -- Enter the actual street address of your business. Do not enterapostofficeboxnumberonthisline. · IfyoudonothaveapermanentplaceofbusinessinNYSbecause youareeitheratemporaryvendor(seeinstructionsforline15),a showvendor(seeinstructionsforline20v),oroperateaportable stand or pushcart (see instructions for line 20w), enter the home addressoftheowneroroneofthepartners,members,officers,or responsible persons listed in Section G. This address will appear on the Certificate of Authority. We will also use it to mail tax-related informationunlessyoulistadifferentmailingaddressonline5ora tax preparer's address in Section H. ·Ifthisapplicationisformorethanonebusinesslocation,enter theaddressforthemainofficeortheofficewheretaxrecordsare kept. See instructions for lines 13a and 13b. Line 5 -- Enter the mailing address for your business if different from line 4. This address will be used to mail tax-related information for thebusiness.Ifyouhaveapaidpreparerforsalestaxfilingpurposes, complete the information in Section H. Do not enter paid preparer informationonline5. Line 6 -- You must enter at least one current telephone number. Line 9 -- Enter at least one e-mail address where you will be able to electronicallyreceiveimportantsalestaxinformation. Line 10 -- Enter the date you will begin selling tangible personal propertyorprovidingtaxableserviceswithinNYS,orbeginissuing oracceptingNYSexemptioncertificates,oracquireallorpartofthe assets of an existing business. This will be the date that determines
Who must register
You must register with the Tax Department and get a Certificate of Authority if you plan to do any of the following in New York State (NYS): · selltangiblepersonalpropertyandcertaintaxableservices · collectNYSandlocalsalestax · issueorreceiveNYSsalestaxexemptiondocuments · operateahotelormotelorreceiveamusementcharges · acquireallorpartoftheassetsofanexistingbusinessthatis registeredorrequiredtoregisterforsalestaxpurposes If you reside outside NYS and rent or lease tangible personal property to someone who resides in NYS or brings the leased property into NYS, you must register for sales tax purposes within 30 days after your property comes into the state.
When to register
You must obtain a Certificate of Authority at least 20 days before you: · beginmakingtaxablesales; · providetaxableserviceswithinNYS; · beginissuingoracceptingNYSexemptiondocuments;or · acquireallorpartoftheassetsofanexistingbusiness.
Once you are registered
Display your Certificate of Authority
We will send you a Certificate of Authority after we process your application. · Displayyourcertificateinplainviewatyourplaceofbusiness. · Ifyouhavemorethanonelocation,displayacertificateateach location (with the appropriate address corresponding to that location). · Ifyoudon'thavearegularplaceofbusiness,attachthecertificateto your cart, stand, truck, etc.
Keep required records
See Publication 900, Important Information for Business Owners, and Tax Bulletin ST-770 (TB-ST-770), Record-Keeping Requirements for Sales Tax Vendors, to learn more about your recordkeeping responsibilities.
File returns and pay tax
Onceyoureceiveyourcertificate,youmustbeginfilingsalestax returns regardless of when you start doing business or whether you did anybusinessthatrequiredyoutopaytax. Ingeneral,mostnewvendorsarerequiredtofilequarterlyreturns. Quarterly sales tax returns are due as follows: Sales tax quarter Due date March 1 May 31 June 20 June 1 August 31 September 20 September1November30 December20 December 1 February 28 (29) March 20 Iftheduedateisnotabusinessday,youmustfileyourreturnbythe firstbusinessdayaftertheduedate. To learn more about your sales tax responsibilities: · VisitourWebsite(seeNeed help?) · SeePublication750,A Guide to Sales Tax in New York State
Page 2 of 3 DTF-17-I (2/12)
whenyoubeginfilingreturns.SeeSales tax quarter and Due date under Once you are registered. Line 20b --Ifyousellnewtires,youmayberequiredtofile Form MT-170, Waste Tire Management Fee Quarterly Return. For more information, see TSB-M-03(3)M, Initiation of Waste Tire Management Fee on Sales of New Tires,andTSB-M-03(5)M,Amendments to the Waste Tire Management and Recycling Fee on Sales of New Tires. For information on obtaining forms, see Need help? Line 20h --IfyousellmobiletelecommunicationsservicetoNYS customers,youmustfileFormWCS-1,Public Safety Communications Surcharge Return.Formoreinformation,seeTSB-M-02(5)M,Wireless Communications Service Surcharge. For information on obtaining forms, see Need help? Line 20u -- Mark an X in the Yes box if you are a manufacturer or wholesalerwhoisrequiredtoregisteronlybecauseyouarepurchasing or selling tangible personal property for resale. Line 20v -- Mark an X in the Yes box if you only display for sale or sell goodsorservicesat: · afleamarket,acraftfair,acoinshow,anantiqueshow,orasimilar enterprisethatoccursoneitheraregularortemporarybasis;or · aconcert,anathleticcontestorexhibition(otherthanamateur sports), or similar form of entertainment held at a site capable of accommodating more than 1,000 people, in which performers do not appear on a regular, systematic, or recurring basis. Do not mark the Yesboxifyouhaveapermanentbusinesslocation. Line 20w -- Mark an X in the Yes box if you do nothaveapermanent business location and you make sales from a portable stand, pushcart, orotherdevicethatyouoperateinplacesotherthanorinadditionto fleamarketsorothershows.IfyoumakesalesinNewYorkCity(NYC), youmustcontactNYCConsumerAffairsforadditionalinformation about obtaining a General Vendor LicenseinNYC.
Section B -- Type of entity or organization
Line 11 -- Mark an X to indicate how your business is legally organized. Government includesthefederalgovernment,NYSand any of its agencies, instrumentalities, public corporations, or political subdivisions(counties,towns,cities,villages,schooldistricts,andfire districts). Lines 12a and 12b -- If you are a franchisee, mark an X in the Yes box and enter the name and address of your franchisor.
Section C -- Business information
Lines 13a and 13b --Ifyouhavemorethanonebusinesslocation, andwanttofileaseparatereturnforeach,youmustobtainaseparate Certificate of Authority for each location. Mark an X in the appropriate boxtoindicatewhetheryouwillfileonereturnforalllocationsora separate return for each location. · Ifyoumarkbox13aindicatingyouwillbefilingseparatereturnsfor eachlocation,youmustalsofileaFormDTF-17foreachlocation. · Ifyoumarkbox13bindicatingyouwillbefilingone (consolidated) sales tax return, list all of your business locations on Form DTF-17-ATT, Schedule of Business Locations For a Consolidated Filer, and submit with Form DTF-17. Line 15 Temporary vendors: You can choose to register as a temporary vendorifyourbusinessdoesnotexpecttomaketaxablesalesfor morethantwoconsecutivesalestaxquarters.Asatemporaryvendor, youwillberequiredtofilesalesandusetaxreturnsonlyfortheperiods youareinbusiness.Ifyouareregisteringasatemporaryvendor, enter the date you will end business in NYS. For example, if you sell ChristmastreesinNovemberandDecember,andyourtaxablesales occur only during this period, you are eligible to apply for a temporary Certificate of Authority. Ifyourbusinessactivityisseasonalandyoudonotwanttoregister everyyear,donotenteradateonthisline.Youmustfilereturnseven ifyouhavenobusinessactivity.Ifyouexpecttobedoingbusinessfor morethantwoconsecutivereportingperiods,donotenteradateon this line. Line 16 --Ifyouareacquiringallorpartoftheassetsofanexisting business by purchase, transfer, or assignment from a person registered orrequiredtoberegisteredforsalestaxpurposes,youmustfile FormAU-196.10,Notification of Sale, Transfer, or Assignment in Bulk(refertotheinstructionsonthebackofFormAU-196.10). Fortelephoneinquiriesconcerningtherequirementsforfiling FormAU-196.10,seeNeed help? Caution:IfFormAU-196.10isrequiredbutnottimelyfiled,youmay be held personally liable for sales tax due from the person who sold you the business assets.
Section E -- Account and reporting information
Enter the information for the bank account where sales tax money will be deposited. Enter your bank's nine-digit routing number and your account number. The account number can be up to 17 characters (both numbers and letters). Omit spaces and special symbols. If you are a manufacturer or wholesaler, and will not collect sales tax on your sales, enter the primary bank account information for your business. Youmustprovidethisinformation,eveniftheaccountyoulistwillnot beusedexclusivelyforsalestaxpurposes.
Section F -- Business description
Line 24a --Inthespaceprovided,brieflydescribeyourbusiness activities.DescribetheproductsorservicesthatyousellinNYSfrom thebusinesslocationbeingregistered.Pleasebespecific.Some examples are: · Electrical contractor mostly wiring new homes, but also doing some repair work · Retail store selling cards, stationery, and gifts · Restaurant serving lunch and dinner, plus a small catering service · Artist selling artwork from a home-based business and at craft shows Line 24b --Enterthesix-digitNAICS(NorthAmericanIndustry ClassificationSystem)codethatbestdescribestheprincipalbusiness activityofthebusinesslocationbeingregistered.Yourprincipal businessactivityisthatwhichprovidesthegreatestNYSgrosssales orrevenue. CommonNAICScodes: · Accommodationandfoodservices:codesstartingwith722 · Foodandbeveragestores:codesstartingwith445 · Construction:codesstartingwith236or238 · Retailtrade:codesstartingwith44or45 Example: A business making most of its gross sales from a retail furniture store has principal NAICS code 442110. Line 24c --Ifyouengageinanotherbusinessactivitythatisunrelated toyourprincipalbusinessactivity,entertheNAICScodeforthis secondarybusinessactivity.Thefirstthreenumbersofthesecondary
Section D -- Business activity
Mark an X in each box that applies to your business.
IfyouarelicensedbyanyoftheNYSagencieslisted,provide information about your license(s). Lines 18a and 18b -- IfyouhavemorethanonelicensewiththeNYS Lottery, enter only one of the license numbers. Lines 19a and 19b -- If you operate a facility registered with the NYS DepartmentofMotorVehicles(DMV),enteryourDMVfacilitynumber here. Do notenteryourdriver'slicenseidentificationnumberorvehicle identificationnumber(VIN).
Sales of goods and services
Line 20a -- If you sell cigarettes or other tobacco products at retail, youmustfileFormDTF-716,Application for Registration of Retail Dealers and Vending Machines for Sales of Cigarettes and Tobacco Products. For information on obtaining forms, see Need help?
DTF-17-I (2/12) Page 3 of 3
NAICScodeshouldbedifferentfromthefirstthreenumbersofthe NAICScodeforyourprincipalactivity. Example: If a business making most of its gross sales from a retail furniture store also operates a diner, it would have a secondary NAICS code 722110. Privacy notification TheCommissionerofTaxationandFinancemaycollectand maintain personal information pursuant to the New York State Tax Law,includingbutnotlimitedto,sections5-a,171,171-a,287, 308,429,475,505,697,1096,1142,and1415ofthatLaw;and mayrequiredisclosureofsocialsecuritynumberspursuantto 42USC405(c)(2)(C)(i). This information will be used to determine and administer tax liabilities and, when authorized by law, for certain tax offset and exchange of tax information programs as well as for any other lawful purpose. Informationconcerningquarterlywagespaidtoemployeesisprovided tocertainstateagenciesforpurposesoffraudprevention,support enforcement,evaluationoftheeffectivenessofcertainemployment and training programs and other purposes authorized by law. Failuretoprovidetherequiredinformationmaysubjectyoutocivilor criminal penalties, or both, under the Tax Law. This information is maintained by the Manager of Document Management,NYSTaxDepartment,WAHarrimanCampus, AlbanyNY12227;telephone(518)457-5181.
Section G -- Responsible person(s)
Enter the applicable information for all owners, partners, members, officers,andanyotherpersonwhoisresponsibleforthebusiness's day-to-day operations. A responsible person generally includes anyone who does any of the following: · signschecksonthecompany'sbankaccount · signsbusinesstaxreturns · hiresandfiresemployees · determineswhichbillsorcreditorsaretobepaid · attendstothegeneralfinancialaffairsofthebusiness Partnerships:Entertherequiredinformationforallgeneralpartners (write GP after the partner's name), and for those limited partners (write LPafterthepartner'sname)whoareactiveinrunningthebusiness. LLCs:EntertherequiredinformationforallmembersoftheLLC. Include the social security number for all responsible persons listed. If your application is missing any social security numbers, it cannot be processed.
Section I -- Signature of responsible person
This application must be signed by a person who has authority to act for the business in complying with the Tax Law. This person may be a partnerofapartnershiporamemberofanLLC,anofficerordirector of a corporation, the owner of a sole proprietorship, or an authorized employee of the business. Include their title in the business and daytime telephone number. If the application is not signed, it cannot be processed and we will return it to you. Mailyourapplicationandanyrequiredattachmentsto:
NYS TAX DEPARTMENT SALES TAX REGISTRATION UNIT W A HARRIMAN CAMPUS ALBANY NY 12227
Filing must be at least 20 days, but not more than 90 days, before you begindoingbusinessinNYSorbeforeyouacquirebusinessassetsas describedinSectionC.
Visit our Web site at www.tax.ny.gov · get information and manage your taxes online · check for new online services and features
Telephone assistance Sales Tax Information Center: To order forms and publications: (518) 485-2889 (518) 457-5431
Text Telephone (TTY) Hotline (for persons with hearing and speech disabilities using a TTY): (518) 485-5082 Persons with disabilities: In compliance with the Americans with Disabilities Act, we will ensure that our lobbies, offices, meeting rooms, and other facilities are accessible to persons with disabilities. If you have questions about special accommodations for persons with disabilities, call the information center.
Form DTF-17-I:2/12:Instructions for Form DTF-17 Application to Register for a Sales Tax Certificate of Authority:dtf17i
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