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Teesside Autodrome April 25th

EVENT SAFETY MANAGEMENT PLAN Area Managers Condensed Supplement

VERSION 3.0: ISSUE DATE 1/2/2011



17 Bramshaw Gardens Watford WD196XR

PHONE: 07910 469870

E: [email protected]

JDM Allstars ­ HSG Promotions Ltd April 25th Teesside Autodrome

Public entertainments License for Street Drift event at Teesside autodrome

Introduction Dear, This is an application for a license to stage the JDM Allstars show within the Teesside autodrome on April 25th The event will be presenting drift competitions, a round of the JDM Allstars Professional drifting series, street bikes and stunts, freestyle motocross, and monster trucks I will myself be acting as Event Licensee for the show and overseeing the event coordination on site with a deputy and production manger.



1. Contact List 2. Medical Plan 3. Infastructure Suppliers 4. Timetable 5. Set up and shut down 6. Residents letter 7. Major Incident Plan 8. Toilet Provision 9. Security Provision

4 4-5 7 8 9 10 11-19 20 21

EMERGENCY PHONE CONTACT LIST Position Event co-ordinator Deputy Security Council: Licensing Name Niall Gunn Paul McCarthy Mark Newby TBC TBC Radio 1 1 2 Mobile No. 07910 469870 07506 677567

Senior Environmental Health And Safety Officer Press Medical Venue Car Parks Fire

Nissan TBC/Steve Murty Kimi Box Andy Harris Mark Moloney Stephen Feeley Andy Harris 1 1 1 1 1

07984 069506 07949 045171 07795550021 07506 677567 07856 224229 07795550021

Event Chain of Command

Niall Event-Promoter Paul McCarthy(Deputy)Head Of Production Production Staff TrackFirst Aid (Andy Harris) Security JDM/Nissan Nissan Safety Staff

Medical Plan Medical Management on the Day will be by Andy Harrris -0779 5550021 (Motorsport Area)

Medics UK Onsite -07837210050

Motorsport Rescue UK Nissan Terrano 4x4 Response car with 50 litres of firefighting foam, Medical gasses, Spinal immobilization and Trauma care equipment, hydraulic rams and cutting jaws to rescue trapped occupants from a car and full vehicle stabilization kit as per front line Fire and Rescue Service Appliance. Crewed by a Firefighter with a valid EMT certificate.

On site medical provision will be provided by Motor Sport Rescue. We will also contact North East Ambulance Service control to provide a liaison officer to aid with hospital transfers. We provide an onsite Medical provision at JDM ALLSTAR/Nissan Sunderland to diminish the strain on local resources. The provision is carefully planned well in advance of the event following discussions with Andy Harris and his medical crew NAMED MANAGER Andy Harris has been appointed as Medical Director to oversee the onsite provision. CONFIRMATION Motorsport Safety has been confirmed as the medical provider for the Teesside autodrome.

Motorsport Rescue will be Supplying the Public Area on the day (Public area beside Production Office) · MR personnel will be 6 First Aiders plus Emergency Ambulance crew · MR vehicles will be an emergency ambulance, plus a support vehicle Contact details for Motorsport Rescue and First Aid on the day(s) are: · Andy Harris MR · Additionally MR emergency ambulances have direct radio contact with North East Ambulance Service · MR members will have their own radio communications during the event.

SPECIFIC CONSIDERATIONS BUILD-UP AND BREAKDOWN Outside of the hours of onsite cover any incidents on site will be dealt with by the assigned First-Aider, or transferred to hospital if necessary. QUEUING On site provision will take this into account. INFORMATION The event Information leaflets and programme will have all event information clearly indicated on it. In addition to this leaflet the Information Point will be very clearly signed. STERILE ROUTES There is a designated Emergency Services road onto and around the site ­ see Major Incident Plan. LOCATION The First Aid points are carefully positioned to maximize cover for all areas of the site (see 19 on the main site plan). DOCUMENTATION A log is kept of all actions and decisions made by the onsite Medical provision. This is held confidentially by the provider. MEDICAL, AMBULANCE AND FIRST-AID PROVISION

Medical provision at TEESSIDE AUTODROMEwill be subject to Conditions from NCC and the NISSAN SUNDERLANDNHS ambulance service and will be as set out in the Chapter 20 of the Pop Code. The level of cover for the existing Site Plan and application is as follows overleaf ON-SITE MEDICAL FACILITIES (FIRST-AID POINTS) The Medical Centre and First Aid Points are defined in the cover proposal. MAPS AND PLANS All medical facilities will be clearly marked on the Site Plan. STRUCTURES a temporary first aid centre will be provided throughout the event duration. STAFFING PLAN See Proposed cover provision. MOBILE RESPONSE TEAMS MR Ambulance will have a mobile team at the car drift arenas while events take place. POSITION -First Aid area positioned at the Social club and the Motorsport response vehicle on the live track /Plateau GENERAL CONSIDERATIONS FOR THE MAIN MEDICAL FACILITY all points will be equipped as requested by the onsite provider. LIAISON WITH WELFARE SERVICES A pre event meeting will be held on site with all on site care providers for liaison and information purposes. WELFARE OF EMPLOYEES AND EVENT WORKERS Cover will take into account staffing hours.

FIRST AID FOR EMPLOYEES AND EVENT WORKERS Outside of the hours of entertainment any incidents on site will be dealt with by the assigned First Aider, or transferred to hospital if necessary. DEFINITIONS AND COMPETENCIES FOR MEDICAL WORKERS All medical workers will be fully trained and, as importantly, experienced in the nature of an event of this type.

Infrastructure Suppliers Track Barriers Track Markers Heress Fencing Production Units Toilets Provisions Catering Provision Kids entertainment rides TBC TBC Topfence Wernick Hire Euroloo Nissan TBC 0191 273 4491 0191 4611000 0191 4950640

Certificates to be presented by all vendors prior to event. Copies of each will be held within the Event handbook.

Timetable Event Monday April 25th 08.00 Sign on Drivers + Press/Media 08.30 Press/Media Briefing 09.00 Driver Briefing 10.00-11.30 Open track Practice (Action arena starts) 11.30-11.45 FMX 11.45-12.45 Qualifying 1- 32 Drift Cars 12.45-13.30 FMX and Pro Stunt Bike Stunts and demo cars 13.10 Pro Driver Autograph signings (Pits) 13.30 What is drifting Demonstration? 13.45 Opening ceremony-Driver Introductions Top 16 14.00 15.30 15.45 17.00 Pro top 16 Stunt Bike/FMX Display Top 8 Event finish

17.05 Event Prize Giving-Podium Main Paddock 17.00 Event finish-Public Leaves Site

To the local residents Please find an advanced notice regarding an event that will be happening close to your residence on Monday April 25th We are looking to avoid disruption to your house and family. I have attached an average timetable of the activities for both days. We intend to make this event a huge success for the area of Redcar and cleveland,and Teesside autodrome. JDM Allstars Action Series consists of a number of sports including Drifting, Monster trucks, street bikes and freestyle motocross. We are bringing drivers / riders from all over Europe to compete in these activities. This is a new style action sports show and intends to deliver a high level entertainment and safety. We aim to welcome people living in the area, and hope you will be able to attend the event and show your support. Tickets are available in advance on our website at If you have any questions please do not hesitate to contact us on the below contact details. Regards Hannah JDM Allstars Logistics Team 07948 270744- Events Hotline [email protected]

Major Incident Plan for Teesside autodrome

The Major Incident Contingency Plans will be discussed and agreed with the Statutory Agencies. The final version will be included in this chapter and will be revised in consultation with the Safety Team until a final version is produced.

A detailed Site Plan, including vehicular and other routes, Emergency routes has been produced to accompany this document.


Communication for such an event as TEESSIDE AUTODROMEis of major importance during all stages of the Event's progress. The communication requirements of all working and operational personnel together with the requirements of the general public are taken in to account for planning purposes.


COMMUNICATION DURING THE EVENT PLANNING PHASE Communication is key to the forward planning of the event JDM ALLSTARS NISSAN SUNDERLAND, all information is sent to the relevant agencies prior to the event taking place. Improvements are consistently made to the planning of the event this is communicated via this document and updates. PREPARATION OF KEY SUPPORT DOCUMENTATION One of the many benefits of the Safety Team meetings, the event EMP and Major Incident Plan is that all terminology becomes uniform and so there is no misunderstanding service to service with regards to the event's structure and procedures. The Management Structure flow chart illustrates the chain of command as displayed on page 4 with contact details for the team.

The Production Office will hold the role of Network Co-ordinator.

FRAMEWORK FOR HANDLING THE EVENT the Safety Team meetings ensure that an appropriate operational framework is created for the event. COMMUNICATION CONTROLS IN INCIDENT CONTROL ROOMS The event Control Room is well maintained, appropriately equipped and familiar to all Safety Team members. OFF SITE LINKS RADIO COMMUNICATION all key workers are issued with a radio together with a channel list, illustrating which workers are on which channel. Any Contractors wishing to internally issue their staff with their own set of communications equipment must ensure that frequencies do not clash. Staffs that work in noisier areas or are required to do much manual work are issued with earpieces. Distribution of radios and radio channels is documented in this section. The radio system at the event will be managed by an appointed Production Office staff member. CLOSED CIRCUIT TELEVISION (CCTV) CCTV is not considered necessary at this event. COMMUNICATION PROCEDURES Workers will be advised of the radio protocol that we adopt. Most business is co-ordinated through the Production Office via Channel 1. All workers issued with radios are also given a radio channel list, which shows which channel everyone is on; this enables our more experienced workers to liaise with each other on minor issues. Any calls to Medical, Fire or Security Control are dealt with in the way that has been agreed by the Safety Team these calls are logged. For example, in the event of a fire ­ Mr. Ash or Mr. England is reported to Fire Control on Channel 12 by a witness or to whoever's attention has been drawn to the fire. With a Mr. Ash, this is dealt with by on site fire crews alone and no further action is taken. On receiving a Mr. England call, technically an Emergency, Fire Control will call Security Control who will call 999. Security Officers are then dispatched to escort the Fire Service on to the site and then to the location of Mr. England. Medical calls are made to Medical Control on channel 15 by a witness or to whoever's attention has been drawn to the incident. Medical Control will then decide on whether they are able to deal with the incident with on site provisions. If extra help is needed, this is deemed an Emergency, the Medical Co-ordinator will liaise directly with the Ambulance Service's on-site representative who will decide if the call for the Ambulance Service to provide reinforcements is deemed necessary. Communication procedures are further outlined in the Major Incident Plans as well as in the Security Statements of Intent.

ALERTING PROCEDURES There are in essence three Security Channels, one for Stewards, one for Fire Control, and one for Medical Control. Channel 1 Channel 2 Channel 3 Production Security liaison with event personnel. Medical

RECORD KEEPING a full security log of all radio transmissions will be made by Security Control on Channel 2. Details of all incidents, accidents and arrests made by Stuart security personnel on Channels 2 and 3 respectively. Full records of all medical incidents will be kept at medical control on channel 3 respectively. TRAINING, BRIEFING AND PREPARATION all workers presented with radios are made aware of protocol.


TYPES OF INFORMATION All tickets are sold with travel directions, Conditions of Entry and Information Centre telephone numbers. For further public enquiries on site security are issued with information leaflets and the Information tent has details on local services, the entertainment and site facilities available etc. ALARMS There are no audible alarms in the public arena to avoid confusion and potential public order issues.

PA SYSTEMS A sound test is carried prior to the event with the PA Contractor, the Event Organiser, EHO Officer and Steve Anderson (Noise Consultant), to ensure that all systems are fully operational and that appropriate levels are set. In addition to our inter-professional communication system, public information can also be broadcast immediately to all Area Managers, who will only take instruction from the Event Organizer (detailed overleaf). This would be used in the event of an Emergency of Major Incident. LOUD HAILERS Loud hailers are used by security to give information to the public as they arrive to enter the event. STAFF (FACE TO FACE CONTACT) Security are briefed on the importance and consequences of their contact with the public. All Security and other safety staff are easily identifiable by their high visibility clothing. EMERGENCY PUBLIC ANNOUNCEMENTS In an emergency the PA SYSTEMS can be used as internal announcements to advise the visitors if for any reason this is not the case due to electrical failure the security and event safety team have hand held loud hailers for crow advice use.


Contingency Plan for Cancellation of the Event

This Contingency Plan addresses the potential need to cancel the Event in three sections ­ Pre Event, During the Event and a Major Incident.

1. Pre Event

If for whatever reason the Event was cancelled before the gates open on July 3-4th, visitors would be notified of the cancellation by all forms of local and national media and via the TEESSIDE AUTODROMEwebsite and emailing lists. This information would also be passed to all train, coach and bus operators likely to be transporting people to the event. The Licensee would inform all Contractors and concessions not already onsite that the event had been cancelled. If the event was cancelled, for example, the day before the show opened, security and stewards, who would already be on site, would be posted to all the entry points of the site. They would be briefed by the Licensee as to the reason for the cancellation so as to be able to pass on information directly to anybody trying to access the site.

2. During Event evacuation plan

If the event were cancelled once opened, the Event Safety Team would meet to discuss the safest way to ensure a safe egress of visitors from the site. This would very much depend on the nature of the cancellation. At this meeting it would be decided what briefing would be given to the media via our onsite PR Teams in conjunction with the Police Press department and Local Council Press to prevent more people travelling to the event? Immediate contact would be made with local train stations, Train Operating Companies, and Coach Companies to inform of the situation and put them on alert. It is very unlikely that the cancellation would require an immediate evacuation of the site. Therefore, announcements would be made via the public address system from each stage as per normal evacuation procedure to firstly clear the arena. Arena and Stage Security personnel would begin to sweep the Arena to ensure that people are moving towards the car parks. All Car Park Security and Stewarding personnel would be briefed to instruct visitors to return to their cars and collect their belongings. A holding area would be created for visitors without transport. From this area the visitors would be controlled and marshaled to the station. In a situation such as this it is imperative that people are given clear, concise instructions to prevent panic or disorder and to ensure that they are managed safely. Security personnel are issued with loud hailers. Because of the size and layout of the site it is extremely unlikely that a full, immediate evacuation would be necessary. There are many options available to ensure that a safe evacuation could take place and room to marshal visitors until is safe to remove them from site. This would depend on the nature of the cancellation. The Event Safety Team would have full control over and co-operation of all Event Staff to aid in the clearing of the site.

3. Major Incident

If a Major Incident were declared, an immediate meeting of the Event Safety Team would be called. Control of the event would be handed to the Police. The Licensee or his deputy, as part of the Event Safety Team would co-ordinate all available event personnel to assist in the evacuation of the area of the Major Incident or potentially the whole site as directed by and in agreement with the Event Safety Team.

Teesside autodrome Show ­ 2011




(a)A Major Incident is any Emergency, which requires the implementation of special arrangements by one or more of the Emergency Services, the NHS or the Local Authority in order to; Rescue, treat and transport a large number of casualties and handle a large number of enquiries from the public and/or the news media.

(b)The Major Incident planning would be the direction of the Police in consultation with those who will contribute to it. The Event Organiser will circulate the Event Management Plan (EMP) to the key decision making personnel in his team responsible for putting appropriate staff at the disposal of the Emergency Service in the event of a Major Incident. (c)A Major Incident is the point at which, after consultation with the Event Organiser or of his Deputy, coordination of Emergency Services, Security, Steward, First Aid or fire personnel are taken over by the Police Silver Command and a Major Incident is declared. The police will call and co-ordinate other services. (d)An example of a Major Incident would be when the existing services on site have to be supplemented by other services and need to be co-ordinated to ensure the safety of persons attending the event, i.e. Police reinforcements and additional ambulance and fire brigade crews. It would not be termed an emergency for example if fire services had to attend a fire that had been isolated by TEESSIDE AUTODROMEpersonnel in order that the safety of persons attending has been ensured or if unruly behavior was being dealt with and contained by TEESSIDE AUTODROMEpersonnel.

1. EVENT ORGANISER The Event Organisers are the persons responsible for all aspects of licensing 2. SAFETY CO-ORDINATOR

and public safety as scheduled in the conditions of licence ­ issued by NISSAN SUNDERLAND City Council. The named Event Organiser is Niall Gunn; his deputy will be Paul McCarthy. One of the two will always be present and available on radio during the event. The Safety Co-ordinator for the event will be Andy Harris during the hours of licensed entertainment and some hours outside of that. or his Deputy, or a member of his staff will be in attendance in the event Control at all times during the licensed periods.

3. EVENT CONTROL Event Control will be the Production Office (Social Club). The Event Organiser, 4. SECURITY CONTROL Security Control is located opposite the trade area within the main arena 5. POLICE CONTROL

incident. and operated under the direction of the Security Co-ordinator. It will be staffed from 9 am July 3rd6pm July 4th with full Security Channel logging of all transactions and permanent monitoring of the emergency channel. The police will have full use of the production office should there be a major

6. MEDICAL CONTROL Medical Control located at the medical portacabin (19) operated under the

direction of the medical co-ordinator. It will be staffed for the duration of the show. This will be the primary ambulance loading point and the primary triage area. Any subsidiary or secondary ambulance loading points or triage areas will be directed from the Medical Control by NHS ambulance service staff. In the event of a Major Incident the method of handing over Medical Control to the Ambulance Service and placing TEESSIDE AUTODROME Event Medical personnel at their disposal will be achieved as follows; Upon arrival at the site, the Ambulance Service representative will, in liaison with the Medical Coordinator, assess the situation and having done so will assume command of all on-site medical personnel and facilities. The Medical Co-ordinator will act as Medical Incident Officer until relieved by a doctor nominated by the ambulance Incident Officer.

7. FIRE CONTROL Fire Control is situated in the Security Compound and operated by security staff

Fire officers.


NCC may wish to have a presence at this event, if required we will make an office available to them.


A Major Incident Liaison Centre will be set up as part of Event Control and will (initially) become the Major Incident Liaison Centre only in the event of a Major Incident being declared. This will be located in the production office.


A Communications Officer employed by TEESSIDE AUTODROMEand located at Security Control will carry

out security operation and emergency communication. The communications system will include a dedicated Emergency Channel. The full telephone and radio directory follows at the end of this document in Appendix B. Key Personnel Event Organiser - Niall Gunn Deputy - Paul Mcarthy Safety Co-ordinator ­ Andy Harris Security Co-ordinator - TBC Deputy - TBC Medical Co-ordinator - Andy Harris Fire co-ordinator - Andy Harris Police and Security ­ TBC 1 2 3 General Security calls from festival personnel - 1 Emergency calls only -2 Reserve/Police operations only - 8

1 1 1 2 2 3 3



(a) If the Fire safety Team (FST) discover, or are informed by security staff of a fire within the main Entertainment Arena Security Control must be informed immediately. If necessary the fire will be tackled in the first instance with available fire extinguishers. If no action is to be taken to extinguish the fire they will be monitored throughout by a member of the FST or Security until is considered safe to leave. (b) The coded message to be used in the event of a fire over the radio by the FST and Security staff, Police or others will be ­ (i) "The Organisers have a message for Mr Ash who is in... "Denotes a small fire not likely to need the Fire Brigade and gives the location of the fire or (ii) "The Organisers have a message for Mr England who is in ... " denoted a fire to which the Fire Brigade are needed to be called and give the location of fire.


(a) If the Fire Safety Team (FST) discovers or is informed by Security Staff of a Mr Ash within the car park, Security Control must be informed immediately and a Mr England procedure will be adopted in all cases. However, if necessary the fire will still be tackled in the first instance with available fire extinguishers. If no action is to be taken to extinguish the fire they will be monitored throughout by a member of the FST, Security and car parking personnel until the Fire Brigade arrive and it s considered safe to leave. (b) The coded message to be used in the event of a fire in the car park over the radio by the FST, Security Staff, Police or others will be: "THE ORGANISERS HAVE A MESSAGE FOR MR ENGLAND WHO IS IN..." denoting a fire which the Fire Brigade need to be called and gives the location of the fire. In high risk areas that may be in the path of any danger, a sweep of all individual cars will be taken by Security to ensure that everyone is removed from the area to safety.


Should any of the temporary structures collapse, Security and the FST will assist in the evacuation of any necessary part of the Entertainment Arena and control the crowds, in order to minimise any further casualties from any subsequent structural defects. The Event Organiser would immediately notify Brent District Council who would then advise as to which other agencies must be notified.


All radio and mobile phone calls must be made at least 25 meters away from any area of the site under suspicion. At an event of this nature where a suspicious package which has the appearance of a piece of luggage, clothing paraphernalia may be defined as safe, or not by it's discovered location, rather than it's appearance, unless the package is remarkably unfamiliar looking. Security Control or the event Organiser would make the judgement call on whether the package is to be deemed "suspect".

If any suspicious package is found the Event Organiser or Deputy will make a decision, having taken advice from the Police, as to full or partial evacuation of the Entertainment Arena or any other action, which may be required. If evacuation is deemed to be necessary a Silver Control Team will be called together; comprising of the Event Organiser or Deputy, Security Director, Police and Emergency Services. They will discuss and co-ordinate any action to be taken.


All radio and mobile phone calls must be made at least 25 metres away from the area under suspicion. (a) If any bomb threat is received by either the police of the Event Organiser a decision will be made by the Event Organiser, or his Deputy, having taken advice from the police, as to whether a full or partial evacuation is deemed to be necessary a Silver Control Team will be called together; comprising of the Event Organiser or Deputy, Security Director, Police and the Emergency Services. They will then discuss and co-ordinate any action to be taken. (b) The coded message to be used in the event of a bomb threat over the radio by FST, Security and all other necessary staff will be; "The organisers have a message for Mr Case who is in..." this denotes a bomb threat and gives the location of the suspicious package.


(a) The decision to evacuate people from the Entertainment Arena to a designated safety area (to be determined on site with respect to the incident) due to fire, structural collapse, bomb threat, public disorder or for any other reason will be taken by the Event Organiser after consultation with the appropriate authorities. (b) Should evacuation be deemed necessary, the Event Organiser will direct the P/A point to announce the following message to the public; "Due to unforeseen circumstances could you please leave the Arena as quickly as possible. You should use the Emergency Exits gates (to be added) look for the Exit signs above the outer Arena fence. Please take your personal belongings with you if it safe to do so and we will keep you informed as to when it is safe to return to the Entertainment Arena. Thank you"

An immediate response to rendezvous at all gates will be required by Security reserve teams in order to direct the audience during evacuation. (c)In the event of evacuation the general plan will be to take the crowd out of the Arenas and entertainment areas. The police reserves, fire and ambulance emergency service vehicles will enter the land from the northern escape route to the site, or evacuation route 1 (d) Those persons in the Guest Areas during an evacuation will be directed to use the exits to the Guest Area and not fed back into the Public Arena. Guests in the Public Arena will not be allowed to re-enter the Guest Area, but will be directed to the public area exits as above. (e) In order for the Emergency Services and Police to gain access to the Arena, the Main Event Entrance should, as far as is possible, be kept clear. However, this will depend on the location of the incident ­ evacuating the public through, across or toward the danger area will be avoided. It should only be under these circumstances that the Main Event Entrance is used for evacuation. (f) All stewards on duty inside the Arena will assist the public from the Arena into the emergency evacuation area as directed by security Control. They will also facilitate the arrival of the Emergency Services and ensure that they are directed to the location of the incident and are able to work without interference, prevent panic and take other action as appropriate.


(a) Major Incident procedures will come into effect as outlined in Definitions and it is anticipated that an evacuation of the entire venue, part of the venue or other parts of the site, will have been undertaken by the team and security that will then be at the disposal of the co-ordinating command of the Major Incident. (b) The on site rendezvous point will be inside the main entrance. This will be for all emergency vehicles deemed necessary whereupon they will be directed from there. All of site traffic routes will be established and maintained by the Police to facilitate that or other rendezvous points as may be set up. (c) A full list of event staff to be available to the Emergency Services in the event of Major Incident, this will have been maintained by the relevant section management. A list of Liaison Officers will be maintained at production Control at all times. The Event Organiser or his Deputy would be present in the MIC during an MI operation in order to assist the co-ordination of the TEESSIDE AUTODROMEevent managers and personnel and assist as requested thereafter.

Toilet Provision

Waste Management for the event will be overseen by the JDM Allstars Event production team

They will be responsible for pre, during, and post event cleaning. We plan to revise their schedule for the post event clean to ensure that they clean the areas of the event site that are closest to Engineer Way.. Guidance is taken from Chapter 14 of the Pop Code and NCC EHO in the provision of all sanitary provisions. We will install Poly john type toilets. Sanitary provision will be co-ordinated on site by the event co-ordinator who can be contacted on radio channel 1. We have agreed a higher level of servicing and cleaning with the contractors. MAINTENANCE Contractors will be employed to oversee the maintenance of the W.C.s for the duration of the show. LOCATION See Site plan TYPE Poly johns NUMBERS TBC 8 Ladies WC 8 Men's WC 6 Urinals 2 Dis WC 4 outdoor cubicles




There will be 10 SIA trained security staff on both days of the event Sunday Night there will be between 2staff members on all night Secuity Contractor TBC Stewarding positions can be seen on the event plan. OVERALL RESPONSIBILITIES The Event Organiser has a duty to ensure that the number of stewards employed at the event in the Arena does not fall below that required to comply with the Entertainment's Licence issued by the Local Authority. The chief steward shall be responsible for arranging duties or briefing and for ensuring that each steward is aware of his or her duties. Although operating individually they should be posted in teams of about 6-10 so that, in an emergency, they can act as a team under the control of a senior steward. The chief steward shall ensure that a steward is in position at each gate. Stewards should not be less than 18 years of age and should wear distinctive dress such as fluorescent jackets or T-shirts clearly marked on the front and back. Badges and arm bands are not a sufficient means of identification. Control of stewards should be from a convenient central point, equipped with suitable means of communication and staffed with "key" attendants who should have loudhailers for use in an emergency. 2 GENERAL RESPONSIBILITIES OF STEWARDS Stewards must be aware that their primary tasks are those of crowd safety and control. Their areas of responsibility fall into three categories. Controlling or directing members of the public who are entering or leaving the event and ensuring no overcrowding or crushing occurs. Controlling vehicle parking and marshalling traffic within the event. Staffing entrances, exits and other strategic points, particularly exit gates which are not continuously open whilst the arena is open to the public and ensuring stewards are located at entrances and exits. Undertaking specific duties relating to emergencies and evacuation procedures. Arena stewards must be in position 30 minutes before the gates are opened to the public. SPECIFIC DUTIES OF STEWARDS Stewards will be posted to the Arena entrance to assist Security with those entering in accordance with the arena regulations. Entry to the arena will be by ticket. The arena manager will ensure that the number of tickets for the arena does not, at any time, exceed its maximum capacity. Stewards will be posted to the Front Of House (F.O.H.) and delay towers to assist Security in preventing access and climbing of any such structures. Responsibility for removing spectators from the arena rests with security. Stewards will be posted to exit gates throughout the period that the public are in the arena. It is their individual responsibility to ensure that they are able to open their gate. Exit gates are not to be opened unless in an emergency and under the direction of the Security Officer. The Event Organisers will provide radios for Senior Stewards to communicate with the senior Security Officer. A Local Authority Officer will act as Stewards/Security Liaison Officer. A Stewards Liaison Officer will be in attendance throughout the event and will liaise, for control and

command purposes, to the Security Co-ordinator and/or the Licensee. Preventing overcrowding; ensuring the crowd limits in the arena are complied with; ensuring that exits and main roadways within the arena are kept clear. Preventing, so far as is possible the climbing of fences and other structures. Where, by virtue of the scale of the incident, Stewards are unable to comply with this requirement, they shall without delay, report the matter to their supervisor or the Security Officer in charge of their area.


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