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TEXAS INSTRUMENTS

Ship from Stock and Debit Response SSDRSP (Outbound from TI)

Based on EDIFICE Issue 1 (Based on EDIFACT Version 92.1)

Date : September 1997 TI Version 1.2

This document can be found on the World Wide Web from http://www.ti.com/sc/docs/scedi/sctecpak.htm

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Copyright 1996 Texas Instruments Incorporated All Rights Reserved The information and/or drawings set forth in this document and all rights in and to inventions disclosed herein and patents which might be granted there on disclosing and employing the materials, methods, techniques, or apparatus described herein are exclusive property of Texas Instruments Incorporated.

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Table of Contents

TITLE __________________________________________________________________PAGE TABLE OF CONTENTS________________________________________________________ 3 INTRODUCTION _____________________________________________________________ 4 HOW TO USE THIS DOCUMENTATION _________________________________________ 5 PURPOSE OF THIS MESSAGE _________________________________________________ 6 REFERENCES _______________________________________________________________ 9 EDIFICE MESSAGE DIAGRAM________________________________________________ 10 UNH MESSAGE HEADER____________________________________________________ 11 BGM BEGINNING OF MESSAGE______________________________________________ 12 DTM DATE / TIME / PERIOD _________________________________________________ 13 RFF REFERENCE ___________________________________________________________ 14 NAD NAME AND ADDRESS _________________________________________________ 15 CUX CURRENCIES _________________________________________________________ 17 SEGMENT GROUP 1________________________________________________________ 18 LIN LINE ITEM__________________________________________________________ 19 PIA ADDITIONAL PRODUCT ID __________________________________________ 21 RFF REFERENCE _______________________________________________________ 23 QTY QUANTITY ________________________________________________________ 24 PRI PRICE DETAILS _____________________________________________________ 25 STS TRANSPORT STATUS REPORT _______________________________________ 26 UNT MESSAGE TRAILER____________________________________________________ 28 EXAMPLE__________________________________________________________________ 29

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Introduction

This guide was developed by members of the Texas Instruments EDI message development Group. It is based on the guide developed by members of the Electronics Industry through the associations representing Europe (EDIFICE), Japan (EIAJ) and the USA (EIDX). It represents and is specific to the usage as specified by Texas Instruments.

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How To Use This Documentation

This document was created to aid in your implementation of UN/EDIFACT standards. This documentation contains those segments and elements that will be used by Texas Instruments Incorporated. A complete description of the segments are outlined in the UN/EDIFACT Standards Manual. If you require/need to be sent additional segments not listed in this documentation, an agreement must be reached with Texas Instruments Incorporated. This document defines the TI preferred structure and content of the EDIFICE endorsed SSDRSP message. Segment/Data Element Usage (M) Mandatory = EDIFACT dictates that the Data Element or Segment must be present. (R) Required = EDIFICE members agree that the data concerned must be sent. (D) Depending = The data concerned must be sent if a particular defined condition or set of conditions exists. The associated conditions must be explained at the appropriate level of detail. (A) Advised = Indicates that the RECEIVER of the message would prefer the data concerned to be sent, but does not require its transmission. (O) Optional = Indicates that the transmission of the data concerned is at the need or discretion of the SENDER, i.e. it is not required by the receiver in order to perform its business function. EDIFICE requires that the use of `O' must be agreed between trading partners. (X) Not Used = The Data Element or Segment will not be used by EDIFICE members. The EDIFICE usage status and number of occurrences for segments or segment groups will be represented analogue to the representation of data elements. e.g.: R3 R..3 The segment or group is required 3 times (fixed number) The segment or group is required up to 3 times (maximum number)

Data Element Representation (a) Alpha (an) Alpha Numeric (n) Numeric

Enveloping The UNB/UNZ interchange envelope and the UNH/UNT message envelope are shown in this document in the message diagram. Details on these segments are found separately in the SERSEG document.

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Purpose of this Message

Example of a typical business process: Manufacturer Distributor +-------+ Price Catalogue +------+ ! ! ------------------------> ! ! ! ! ! ! ! ! Request for Quote ! ! ! ! <-----------------------! ! ! ! ! ! ! ! Quote ! ! ! ! ------------------------> ! ! ! ! ! ! ! ! Request for Authorisation ! ! ! ! <-----------------------! ! ! ! ! ! ! ! Authorisation (New) ! ! ! ! ------------------------> ! ! ! ! ! ! ! ! Ship from Stock & Debit Claim ! ! ! ! <-----------------------! ! ! ! ! ! ! ! Ship from Stock & Debit Claim ! ! ! ! Response ! ! ! ! ------------------------> ! ! ! ! ! ! ! ! Credit Note ! ! ! ! <-----------------------! ! ! ! ! ! ! ! Authorisation Status ! ! ! ! ------------------------> ! ! +-------+ +------+

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Description of the SHIP FROM STOCK & DEBIT business scenario : 1. Stocking of Goods & Stock Protection The distributor purchases goods from the manufacturer for stocking purposes, at a Catalogue price which is fixed for a certain period of time (price per quarter for TI). When the manufacturer decides to change his price, the following process is applied : Based on the distributor inventory level at the time of the price change, the manufacturer can calculate the difference in value of that stock which is caused by the price change. When the prices of electronics components go down, the manufacturer will credit the distributor account for the difference in value of his stock 2. Request of a NEW BUY PRICE If the market price has changed since the distributor bought the goods from a manufacturer, this prevents the distributor from making a healthy margin when selling the goods to an end-customer. For this purpose, manufacturers introduced the "Ship from Stock & Debit" scenario. When a distributor has a business opportunity with an end-customer, he will inform the manufacturer of this with a "request for quote". The distributor will get a response from the manufacturer to his proposal (the quote). In this quote, the manufacturer will propose a "New Buy Price". This "New buy price" is only valid for the authorised quantity and the endcustomer specified in the quote. Based on this quote, the distributor can make a final offer to his end-customer. When the endcustomer accepts the deal (which results in an order from the end-customer) the distributor will inform the manufacturer of this deal (by phone, fax or EDI). The manufacturer will give the distributor a final authorisation to ship the goods & claim back the difference between the "Distributor Cost" & the "New Buy Price". Besides the "New Buy Price", the "Authorised Quantity" & the "End Customer", an "Expiry Date" is always attached to the Authorisation.

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3. Shipping to the End customer / Claiming from the manufacturer It is only when the distributor starts shipping the goods to his end-customer that he can claim the difference between the "Distributor Cost" & the "New Buy Price" from the manufacturer. The manufacturer will receive the claim and process it against the distributor's OPEN authorisations. Not all claims are accepted based on the conditions stated in the claim. It is possible that some claims are rejected. The manufacturer will inform the distributor of the processing result of every claim. Finally the manufacturer will issue a Credit Note to the distributor and credit the distributor's Where does the Ship from Stock & Debit Claim Response message fit in this process : This message is designed to allow a manufacturer to respond back to a distributor's Ship from Stock and Debit Claim message. The manufacturer can respond to one claim with one or multiple response messages. However, a response message may only respond to one claim at a time. One line in the claim can only generate one line in the response. A claim line is accepted or rejected. EDIFICE recommends not to "SPLIT" claim lines so that they could be partly accepted & partly rejected. It is mandatory to specify the distributor claim number in the header of every response & the distributor claim line number on every line item. This message is used in conjunction with the Ship from Stock and Debit Claim message.

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References

EDIFACT STANDARD DATA SEGMENT DIRECTORY 92.1 EDIFACT CODE LIST 92.1 EDIFICE UTILISATION of the EDIFACT Service Segments, ISSUE 2 ISO 9735 : 1988 (E) EDIFACT - APPLICATION LEVEL SYNTAX RULES, FIRST EDITION : 1988-07-15 AMENDED AND REPRINTED : 1990-11-15 ISO 3166 Codes for the representation of names of countries. ISO 4217 Codes for the representation of currencies and funds. UN/ECE RECOMMENDATION NUMBER 20 Codes for Units of Measurement. The SSDRSP message structure has been created by EDIFICE and proposed to EDIFACT to become part of the EDIFACT message directory.

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Ship from Stock and Debit Response (SSDRSP)

SEG NAME REQ DES MAX USE LOOP REPEAT

UNB UNH BGM RFF DTM NAD CUX

Interchange header Message header Beginning of message Reference Date/time/period Name and Address Currencies SEGMENT GROUP 1 Line Item Additional product ID Reference Quantity Price details Transport status report Message Trailer Interchange trailer

M M M R R R R

1 1 1 1 ..2 ..2 1 R..200000

LIN PIA RFF QTY PRI STS UNT UNZ

M D R D D D M M

1 ..10 ..2 1 2 ..20 1 1

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UNH - Message Header

Function: Usage: Remarks: To head, identify and specify a message. M1 Refer to EDIFICE Utilisation of the EDIFACT Service Segments, Issue 2.

Field # Ref. UNH01 0062 UNH02 S009 0065 0052 0054 0051 0057 UNH03 0068 UNH04 S010 0070 0073

Rep. Field an..14 MESSAGE REFERENCE NUMBER MESSAGE IDENTIFIER an..6 Message type identifier an..3 Message type version number an..3 Message release number an..2 Controlling agency an..6 Association assigned code an..35 COMMON ACCESS REFERENCE STATUS OF THE TRANSFER n..2 Sequence message transfer number a..1 First / last sequence message transfer indication

Usage TI Utilisation M See Note 1 M M M M M R X O M O

`SSDRSP' `0' Status 0 `921' Directory 92.1 `ED' `ED1 Edifice, Issue 1code

UNH Notes Note 1: DE 0062 MESSAGE REFERENCE NUMBER Transmission message count from 1.

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BGM - Beginning of message

Function: To indicate the beginning of the Ship from Stock and Debit Claim Response message and specify the manufacturer's Ship from Stock and Debit Claim Response number. M1

Usage: Remarks:

Field # Ref. BGM01 C002 1001 1131 3055 1000 BGM02 1004 BGM03 1225 BGM04 4343 BGM Notes 1.

Field DOCUMENT/MESSAGE NAME an..3 Document/message name, coded an..3 Code list qualifier an..3 Code list responsible agency, coded an..35 Document/message name an..35 DOCUMENT/MESSAGE NUMBER an..3 MESSAGE FUNCTION, CODED an..3 RESPONSE TYPE, CODED

Rep.

Usage TI Utilisation R R See Note 1 X X X R X X

Response number

DE 1001 DOCUMENT MESSAGE NAME, CODED `SSR' Ship from Stock and Debit Claim Response - Use this code until EDIFACT makes one avialable.

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DTM - Date/Time/Period

Function: To specify the Ship from Stock & Debit Claim Response message creation date. Usage: Remarks: R1

Field # Ref. DTM01 C507 2005 2380 2379

Rep. an..3 an..35 an..3

Field DATE/TIME PERIOD Date/time/period qualifier Date/time/period Date/time/period format qualifier

Usage TI Utilisation M M `137' Document / message date/time R Date of document creation R See Note 1

DTM Notes 1. DE 2379 DATE / TIME / PERIOD FORMAT QUALIFIER `101' YYMMDD `102' CCYYMMDD

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RFF - Reference

Function: To identify the distributor's Ship from Stock & Debit Claim Number and the manufacturer's Credit Note issued as a result of the claim. Reference to the Credit Note can alternatively be made at LIN level in which case it can't be specified in the header. Usage: R..2

Remarks: At least one RFF segment holding the Ship from Stock & Debit Claim Number must be present.

Field # Ref. RFF01 C506 1153 1154 1156 4000

Rep. an..3 an..35 an..6 an..35

Field REFERENCE Reference qualifier Reference number Line number Reference version number

Usage TI Utilisation M M See Note 1 R As specified by DE 1153 X X

1. DE 1153 REFERENCE QUALIFIER 'SSC' Ship from Stock & Debit Claim Number MANDATORY Distributor's SSDCLM Number Use this code until EDIFACT makes one available `CD' Credit note number

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NAD - Name and Address

Function: To identify the manufacturer and the distributor. Usage: R..2

Remarks: An NAD segment identifying the distributor must be present.

Field # Ref. Rep. NAD01 3035 an..3 NAD02 C082 3039 1131 3055 NAD03 C058 3124 3124 3124 3124 3124 NAD04 C080 3036 3036 3036 3036 3036 3045 NAD05 C059 3042 3042 3042 NAD06 3164 NAD07 3229 NAD08 3251 NAD09 3207 an..17 an..3 an..3

an..35 an..35 an..35 an..35 an..35 an..35 an..35 an..35 an..35 an..35 an..3 an..35 an..35 an..35 an..35 an..9 an..9 an..3

Field PARTY QUALIFIER PARTY IDENTIFICATION DETAILS Party id identification Code list qualifier Code list responsible agency, coded NAME AND ADDRESS Name and address line Name and address line Name and address line Name and address line Name and address line PARTY NAME Party name Party name Party name Party name Party name Party name format, coded STREET Street and number/P.O. Box Street and number/P.O. Box Street and number/P.O. Box CITY NAME COUNTRY SUB-ENTITY IDENTIFICATION POSTCODE IDENTIFICATION COUNTRY, CODED

Usage TI Utilisation M See Note 1 R M X R X As qualified in DE 3035 See Note 2

X

X

X X X X

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NAD - Name and Address

NAD Notes 1. DE 3035 PARTY QUALIFIER 'DS' Distributor MANDATORY 'MF' Manufacturer of goods OPTIONAL DE 3055 CODE LIST RESPONSIBLE AGENCY, CODED '90' Assigned by manufacturer

2:.

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CUX - Currencies

Function: To specify the currencies of prices sent in the PRI segment (detail section). Usage: Remarks: R..2

Field # Ref. # Rep. CUX01 C504 6347 6345 6343 6348 CUX02 C504 6347 6345 6343 6348 CUX03 5402 CUX04 6341 an..3 an..3 an..3 n..4 an..3 an..3 an..3 n..4 n..12 an..3

Field CURRENCY DETAILS Currency details qualifier Currency, coded Currency qualifier Currency rate base CURRENCY DETAILS Currency details qualifier Currency, coded Currency qualifier Currency rate base RATE OF EXCHANGE CURRENCY MARKET EXCHANGE, CODED

Usage R M R R X X

TI Utilisation `2' Reference currency See ISO 4217, 3 alpha code See Note 1

X X

CUX Notes 1. DE 6343 CURRENCY QUALIFIER '9' Order currency Currency used between manufacturer and distributor.

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Segment Group 1

Function: A group of segments providing details of the response to each line item in the Ship from Stock and Debit Claim, whether they have been accepted or rejected by the manufacturer. Usage: R..200000

Remarks:

SEG

NAME

REQ DES

MAX USE

LOOP REPEAT

LIN PIA RFF QTY PRI STS

SEGMENT GROUP 1 Line Item Additional product ID Reference Quantity Price details Transport status report

R..200000 M D R D D D 1 ..10 ..2 1 2 ..20

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Segment Group 1 LIN - Line Item

Function: To specify whether a line item was accepted or not. Usage: M1

Remarks: At least one item number must be used to describe the product ordered. All additional identification to the item number except for the primary reference are held in the PIA segment.

Field # Ref. LIN01 1082 LIN02 LIN03 1229 C212 7140 7143 1131 3055 LIN04 LIN05 LIN06 5495 1222 7083

Rep. n..6 an..3

Field LINE ITEM NUMBER

Usage TI Utilisation R See Note 1 R R R R X R X X X TI device See Note 3 See Note 4 See Note 2

ACTION REQUEST/ NOTIFICATION, CODED ITEM NUMBER IDENTIFICATION an..35 Item number an..3 Item number type, coded an..3 Code list qualifier an..3 Code list responsible agency, coded an..3 SUB-LINE INDICATOR, CODED n..2 CONFIGURATION LEVEL an..3 CONFIGURATION, CODED

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Segment Group 1 LIN - Line Item

LIN Notes 1. DE 1082 LINE ITEM NUMBER It is required to assign a number to the line items within a message. The number is assigned by the sender of the message. Normally the first line item within a message will be numbered '1' and further line items will be incremented by '1' for each new line. 2 DE 1229 ACTION REQUEST/NOTIFICATION, CODED The action request code on the Ship from Stock & Debit Response indicates the action which has been taken by the Manufacturer against a requested action on a Ship from Stock & Debit Claim by the Distributor : '5' Accepted without amendment The line item of the referenced message is entirely accepted by the manufacturer. '7' Not accepted This line item of the referenced message is not accepted by the manufacturer. 3. DE 7143 ITEM NUMBER TYPE, CODED 'VP' Vendor's (seller's) part number (Manufacturer's Part Number) 4. DE 3055 CODE LIST RESPONSIBLE AGENCY, CODED '91' Assigned by seller or seller's agent (Manufacturer)

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Segment Group 1 PIA - Additional Product ID

Function: To indicate additional item identification. Usage: D..10

Remarks: Where the primary reference to the item being ordered is insufficient to identify the item, this segment may be used to provide additional product identification. Information such as engineering change level, drawing revision number etc. can also be included in this segment.

Field # Ref. PIA01 4347 PIA02 C212 7140 7143 1131 3055 C212 7140 7143 1131 3055 C212 7140 7143 1131 3055 C212 7140 7143 1131 3055 C212 7140 7143 1131 3055

Rep. an..3

an..35 an..3 an..3 an..3 an..35 an..3 an..3 an..3 an..35 an..3 an..3 an..3 an..35 an..3 an..3 an..3 an..35 an..3 an..3 an..3

PIA03

PIA04

PIA05

PIA06

Field PRODUCT ID FUNCTION QUALIFIER ITEM NUMBER IDENTIFICATION Item number Item number type, coded Code list qualifier Code list responsible agency, coded ITEM NUMBER IDENTIFICATION Item number Item number type, coded Code list qualifier Code list responsible agency, coded ITEM NUMBER IDENTIFICATION Item number Item number type, coded Code list qualifier Code list responsible agency, coded ITEM NUMBER IDENTIFICATION Item number Item number type, coded Code list qualifier Code list responsible agency, coded ITEM NUMBER IDENTIFICATION Item number Item number type, coded Code list qualifier Code list responsible agency, coded

Usage TI Utilisation M '1' Additional identification M R R X R O R R X R O R R X R O R R X R O R R X R

See Note 1 See Note 2

See Note 1 See Note 2

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Segment Group 1 PIA - Additional Product ID (Continued)

PIA Notes 1. DE 7143 ITEM NUMBER TYPE, CODED 'BP' Buyer's part number Use this code until EDIFACT makes one available 2. DE 3055 CODE LIST RESPONSIBLE AGENCY, CODED '92' Assigned by buyer or buyer's agent

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Segment Group 3 RFF - Reference

Function: To specify the Ship from Stock and Debit Claim line number Usage: R..2

Remarks: If Credit Note number is not specified here, it should occur in the header.

Field # Ref. RFF01 C506 1153 1154 1156 4000

Rep. an..3 an..35 an..6 an..35

Field REFERENCE Reference qualifier Reference number Line number Reference version number

Usage TI Utilisation M M See Note 1 D As qualified by DE 1153 D As qualified by DE 1153 X

1. DE 1153 REFERENCE QUALIFIER 'LI' Line item reference number MANDATORY To specify the SSDCLM line item number DE 1154: (X) DE 1156: (R) 'IV' Invoice number MANDATORY To specify the Invoice number and Line number DE 1154: (R) DE 1156: (D)

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Segment Group 1 QTY - Quantity

Function: To specify the credited or debited quantity. Usage: D1

Remarks: The segment should only occur when the line is accepted with or without amendments. An invoice from the distributor to the end-customer results in a credited quantity on the response. A credit from the distributor to the end-customer results in a debited quantity on the response.

Field # QTY01

Ref. C186 6063 6060 6411

Rep. an..3 n..15 an..3

Field QUANTITY DETAILS Quantity qualifier Quantity Measure unit qualifier

Usage M M M R

TI Utilisation See Note 1 As qualified by DE 6063 `PCE' See Note 2

QTY Notes 1. DE 6063 QUANTITY QUALIFIER '201' Quantity Credited (Credit to be made to distributor) Use this code until EDIFACT makes one available. 2. DE 6411 MEASURE UNIT QUALIFIER See UN/ECE RECOMMENDATION NUMBER 20 Codes for Units of Measurement, 3 alpha code.

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Segment Group 1 PRI - Price details

Function: To specify price information at which the claim is acccepted with or without amendments. Usage: D2

Remarks: The segments should only occur when the line is accepted with or without amendments. Two PRI segments must be present containing both Catalogue & New Buy Price.

Field # Ref. # Rep. PRI01 C509 5125 5118 5375 5387 5284 6411 PRI02 5213 PRI Notes an..3 n..15 an..3 an..3 n..9 an..3 an..3

Field PRICE INFORMATION Price qualifier Price Price type, coded Price type qualifier Unit price basis Measure unit qualifier SUB-LINE PRICE CHANGE, CODED

Usage R M R X X X R X

TI Utilisation See Note 1 As qualified by DE 5125

`PCE' See Note 2

1. DE 5125 PRICE QUALIFIER 'CAT' Catalog price (Disti-Cost) MANDATORY Stocking price used between the manufacturer & the distributor. Code from code list 5387 'NBP' New buy Price ([email protected]) MANDATORY Use this code until EDIFACT makes one available Re-negotiated price between the manufacturer & the distributor. Use this code until edifact makes one available. 2. DE 6411 MEASURE UNIT QUALIFIER See UN/ECE RECOMMENDATION NUMBER 20 Codes for Units of Measurement, 3 alpha code.

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Segment Group 1 STS - Transport Status Report

Function: To indicate the reject reason of the claim line. Usage: D..20

Remarks: This segment should be present when the line is rejected. Several reject reason codes can be specified for one rejected line.

Field # Ref. # STS01 C601 9015 1131 3055 STS02 C555 9011 1131 3055 STS03 C556 9013 1131 3055 9012

Rep.

Field

Usage R M X R X

TI Utilisation See Note 1 `8' EDIFICE

STATUS DETAIL an..3 Status type, coded an..3 Code list qualifier an..3 Code list responsible agency, coded STATUS EVENT an..3 Status type, coded an..3 Code list qualifier an..3 Code list responsible agency, coded STATUS REASON an..3 Status type, coded an..3 Code list qualifier an..3 Code list responsible agency, coded an..35 Stauts reason

X

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Segment Group 1 STS - Transport Status Report

STS Notes 1. DE 9015 STATUS TYPE, CODED 'AAA' Invalid Authorisation Number 'AAB' Authorisation Expired 'AAC' Product not on Authorisation 'AAD' Invalid Ship Quantity 'AAE' Invalid End Customer Code 'AAF' Invalid Ship Date (Invoice or CN Date) 'AAG' Duplicate Claim `AAH' Ship Date before Authorisation 'AAI' Resale-at-Cost higher than Disti Cost 'AAJ' Invalid Distributor Cost 'AAL' Invalid Resale-at-Cost Use these codes until EDIFACT makes codes available.

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UNT - Message Trailer

Function: To end and check the completeness of a message. Usage: M1

Remarks: Refer to EDIFICE Utilisation of the EDIFACT Service Segments, Issue 2.

Field # UNT01 UNT02

Ref. Rep. 0074 n..6 0062

Field NUMBER OF SEGMENTS IN A MESSAGE an..14 MESSAGE REFERENCE NUMBER

Usage M M

TI Utilisation

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Example

Line item 1 : accepted Line item 2 : rejected UNH+1+SSDRSP:0:921:ED:ED1' BGM+SSR+110123' DTM+137:19940102:102' RFF+SSC:4938' NAD+MF+MANUFCODE::90' NAD+DS+DISTICODE::90' CUX+2:DEM:9' LIN+1+5+PRODCODE1:VP::91' RFF+LI::25' QTY+201:103' PRI+NBP:1.00::::PCE' PRI+CAT:1.80::::PCE' LIN+2+7+PRODCODE2:VP::91' RFF+LI::26' STS+AAB::8' STS+AAG::8' UNT+18+1'

Response Number Response Date Claim Number Manufacturer Id Distributor Id PRODCODE1 accepeted without amendment Claim Line 25 Quantity of PRODCODE1 credited Distributor Buy Price Manufacturer Catalogue Price PRODCODE2 rejected Claim Line 26 Authorisation has expired Duplicate Claim Number of segments in message

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