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Town of Boxborough 29 Middle Road, Boxborough, MA 01719 Invitation for Bid

Six Wheel Dump Truck I. GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

Pursuant to MGL Chapter 30B, the Town of Boxborough, through its Chief Procurement Officer, is soliciting sealed bids for a new, unused, fully equipped 2009 Six Wheel Dump Truck, including hydraulics, dump body, plow frame and plow, complete to operate, with a 1984 Ford LN8000 Six Wheel Dump truck, in as-is condition, in trade. The dump truck to be traded may be viewed at the Public Works Department, 577 Massachusetts Avenue, Boxborough from 8:00 AM ­ 4:00 PM Monday ­ Friday, commencing August 21. Bid Submission. All bids shall be returned to the Chief Procurement Officer, Boxborough Town Hall, 29 Middle Road, Boxborough, MA 01719 in a sealed envelope clearly marked "Sealed Bid ­ Dump Truck" no later than 12:00 PM on September 5, 2008 at which time bids will be publicly opened and read. All bids shall have the name of the bidder clearly marked on the outside of the bid envelope. All bids shall be submitted in duplicate, on forms described below. Bidder shall also submit Certification as to Tax Compliance and Certificate of Non-Collusion forms and reference forms, all of which are included in bid packet. The bid shall be signed as follows: 1) if the bidder is an individual, by her/him personally; 2) if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and 3) if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed. Downloading of bid documents. Bidders downloading information from the Town's website are solely responsible for obtaining any addenda prior to the bid opening. If Bidder notifies the Chief Procurement Officer by e-mail to [email protected], by phone to 978-263-1116, ext. 101 or by fax to 978-264-3127, he will be placed on the bidder's list and will be informed of any changes or items of clarification to this bid. Bidder shall provide the Chief Procurement Officer with the name of the company, street address, city, state, zip, phone fax and e-mail address. Forms. Bidder shall use the Town of Boxborough's (Town) bid forms, letterhead, or plain paper only. Bid forms that contain any other terms and conditions other than those specified herein will not be accepted by the Town. Addenda. If it becomes necessary to revise any part of the Invitation for Bid, or otherwise provide additional information, addenda will be mailed, faxed or e-mailed to all bidders on record as having picked up the Invitation for Bid.

Questions. Requests for approved equal status, clarification of specifications and protests of specifications shall be made in writing to Selina Shaw, Town Administrator/Chief Procurement Officer, Town of Boxborough, 29 Middle Rd., Boxborough, MA 01719, faxed to (978) 264-3127 or sent electronically to [email protected] Written responses will be faxed or e-mailed to all bidders on record as having picked up the Invitation for Bid by 5 PM on September 2, 2008. Bid Modifications. Bidder may correct, modify, or withdraw a bid by written notice addressed to the Town Administrator/Chief Procurement Officer at the aforementioned address, prior to the time and date set for the bid opening. Bid modifications shall be submitted in a sealed envelope clearly labeled "Modification No. ______." Each modification must be numbered in sequence, and must reference the original Invitation for Bid. After the bid opening, a bidder shall not change any provision of the bid in a manner prejudicial to the interests of the Town or fair competition. Minor informalities may be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will be notified in writing; the bidder shall not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident. Right to Cancel or Reject. The Town of Boxborough reserves the right to cancel this Invitation for Bid or reject in whole or in part any and all bids, if the Town determines that cancellation or rejection serves the best interests of the Town. Unexpected Closures. If, at the time of the scheduled bid opening, Town Hall is closed due to uncontrolled events such as fire, weather-related, or building evacuation, the bid opening will be postponed until noon on the next normal business day. Bids will be accepted until that date and time. Bonds. A bid deposit of 5% of the value of the bid in the form of a bid bond from a licensed surety, cash, or certified, treasurer's or cashier's check issued by a responsible bank or trust company and payable to "Town of Boxborough" shall be included with the bid. A bid bond shall be: (a) in a form satisfactory to the awarding authority, (b) with a surety company qualified to do business in the Commonwealth of Massachusetts and satisfactory to the awarding authority and (c) conditioned upon faithful performance by the principal of the agreements contained in the bid. Compliance with Laws. The Town prohibits any activity that would constitute a violation of the conflict of interest statue (MGL c. 268A). The Town prohibits the assignment of any interest in the contract. Contractors shall comply with all federal, state, and local ordinances, rules, and regulations of all kinds.

II. QUALITY REQUIREMENTS

A "No" response or failure to respond to any of the following will result in the rejection of your bid. Indicate with a check mark in the appropriate space for each Quality Requirement. The bidder has supplied equipment such as this and of the same manufacturer as bid for a minimum of three years.

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Yes

Name of Bidder

No

Replacement parts and service are available within a thirty-mile distance from the Boxborough Public Works Department, 577 Massachusetts Avenue, Boxborough Massachusetts or the bidder shall provide on-site repairs and service. Yes Bidder must have own emergency service available 24/7 and shall provide emergency response within 48 hours of being contacted by Department of Public Works. Yes

No

No

Bidder shall be able to perform majority of warranty and repairs on site Bidder shall pick up and deliver for repair work as necessary

Yes Yes

No

No

Bidder shall provide onsite training. Training sessions shall be included in price. Yes Bidder shall provide manuals for operation, parts, repair and preventative maintenance at no additional cost to the Town. Yes

No

No

III.

BID SUBMISSION REQUIREMENTS

Failure to submit documents requested may result in the determination that your bid is non-responsive unless the town deems such failure to be a minor informality. Bidder shall provide the following: Two sets of literature from the manufacturer describing the specifications of the equipment to be provided under this bid. A full statement as to the length of warranties, future upgrades and support of all equipment purchased under this bid. Schedule of availability and a toll-free number of the technical support service to be provided. Recommended list of spare parts. Yes No

Yes

No

Yes Yes

No No

IV.

SPECIFICATIONS

Intent. It is the intent of this specification that the bidder shall provide the Boxborough Public Works Department with one (1) new unused current year model 6-wheel dump truck, including hydraulics, dump body, plow frame and plow which shall be the manufacturer's latest model and design and must meet the specifications and include full warranties. If it is necessary to bid alternate equipment or to take exceptions to the specifications as set forth, this must be so stated in your bid. For each item, please place an "X" in the appropriate space (Yes__ No__) to signify whether

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Name of Bidder

or not you are in complete compliance with the specification. Non-marked items shall be presumed to be a "NO." Failure to follow the format or answer the specification may cause your bid to be disqualified. If you need extra space to describe your product, please attach extra sheets. When doing this, be sure your description references the appropriate question number. If it is necessary to bid alternate equipment or to take exceptions to the specifications as set forth, this must be so stated in your bid. Equivalent Product. Unless otherwise stated, the use of manufacturer's name and product numbers are for descriptive purposes and establishing general quality levels only. They are not intended to be restrictive. Bidders are required to state exactly what they intend to furnish, otherwise, it is fully understood that they shall furnish all items stated. Bids will be accepted on any make or model that is equal or superior to the technical specifications listed. Decisions of equivalency will be at the sole interpretation of the Town of Boxborough. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalence. Brochures and Literature. Bids shall be accompanied by descriptive literature (marked), indicating the exact item to be furnished. The term "as specified" will not be acceptable. Model _______________________ Make/Manufacturer _________

Any deviations from the requested specifications shall be explained on a separate sheet.

General Description 2009 Model Year 40,000# GVW Six Wheel Dump Truck Diesel Engine Automatic Transmission Bumper to Back of Cab not to exceed 113" Set Back Front Axle Equipped for snow plowing Equipped to sand and salt for winter ice & snow Engine and Engine Equipment Diesel, 285 HP @ 2000 RPM, 800 LB/FT @ 1300 RPM 2007 EPA/CARB Emission Certification Dual Air Intake with Donaldson firewall mounted air cleaner Delco Remy 12V 160 AMP 28-SI Quadramount Pad Alternator (2) Two Group 31, 12 Volt Maintenance Free 1850 CCA Batteries

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Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __ No __ No __ No __ No __ No __

Yes __ Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __ No __

Name of Bidder

Battery Box Frame Mounted Back of Cab on Left Side Frame Ground Return for Battery Cables Positive & Negative Jumpstart Posts Mounted LH Under Hood 18.7 CFM Air Compressor Right Hand Inboard Frame mounted After Treatment Device with RH Cab Mounted Vertical Tailpipe Routed under Frame 12' Exhaust Height with RH Curved Stack Horton Drivemaster On/Off Fan Drive Automatic Fan Control with Dash Switch & Indicator Light Spin On Fuel Filter 1300 Square Inch Radiator Heavy Duty Coolant Hoses with Constant Torque Clamps 1310 Adapter Flange For Front Mounted PTO 1000 Watt Engine Heater with Receptacle Mounted under LH Door Electric Grid Air Intake Warmer Delco 12 Volt 38MT HD Starter with Magnetic Switch Transmission and Transmission Equipment Allison 3500 RDS Automatic Transmission with PTO Provision WTEC Calibration ­ 6 Speed RDS/TRV (Package113) Vehicle Interface Wiring Back of Cab Electronic Transmission Customer Access Connector Firewall Mounted

Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __

Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __

Yes __ Yes __ Yes __

No __ No __ No __

Yes __ PTO Mounting LH Side of Transmission Magnetic Drain Plugs Push Button Electronic Transmission Control, Dash Mounted Transmission Oil Check and Fill with Electronic Oil Level Fill Front Axle and Equipment

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No __ No __ No __ No __ No __

Yes __ Yes __ Yes __ Yes __

Name of Bidder

MFS-14-143A 14,700# FF1 Single Front Axle 16.5 X % Cast Spider Cam Front Brakes, Double Anchor, Fabricated Shoes

Yes __

No __

Yes __ Non-Asbestos Front Brake Linings Cast Iron Front Brake Drums Front Brake Dust Shields CR Scotseal Plus XL Front Oil Seals Stemco Aluminum Vented Front Hub Caps with Window Automatic Front Slack Adjusters TRW Power Steering (4) Four Quart Power Steering Reservoir 16,000# Flat Leaf Front Suspension Graphite Bronze Bushings with Seals for Front Suspension Rear Axle and Equipment Meritor RS-26-185 26,000# T-Series Single Rear Axle 5.13 Rear Axle Ratio 1810 HD Dana Spicer Main Driveline with Full Round Yokes Driver Controlled Traction Differential Transynd Synthetic Automatic Transmission Oil and Mobil Synthetic 75W-90W All Axles Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __

No __ No __ No __ No __ No __ No __

16.5 X 7 Q+ Cast Spider Cam Rear Brakes, Double Anchor, Heavy Duty Shoes Yes __ Heavy Weight Cast Iron Rear Brake Drums Rear Brake Dust Shields CR Scotseal Plus XL Rear Oil Seals Longstroke Spring Parking Brakes Automatic Rear Slack Adjusters

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No __ No __ No __ No __ No __ No __

Yes __ Yes __ Yes __ Yes __ Yes __

Name of Bidder

30,000# Flat Leaf spring Rear Suspension with Helper Spring and Radius Rods Yes __ Fore and Aft Control Rods Brake System Wabco 4S/4M ABS Standard Brake System Valves Steel Air Brake Reservoirs Petcock Drain Valves on All Air Tanks Wheelbase and Frame Partial Inner Frame Reinforcement at Front Suspension 96" Effective Cab to Axle (CA) 163" Wheel Base (WB) 11/32 X 3-1/2 X 10-15/16 120KSI Steel Frame 58" Rear Frame Overhang 24" Front Frame Extension Square End of Frame 12" Painted Steel Front Bumper Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

No __ No __

No __ No __ No __ No __

No __ No __ No __ No __ No __ No __ No __ No __

Clear Frame Rails From Back of Cab to Front Rear Suspension Bracket, Both Rails Outboard Yes __ Fuel Tanks 50 Gallon Left Side Aluminum Fuel Tank with Painted Steel Bands 23" Mounted under Left Door Diameter Fuel Tanks Fuel Tanks Mounted Forward Fuel/ Water Separator with Heated Bowl Equiflow Inboard Fuel System Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

No __

No __ No __ No __ No __ No __ No __

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Name of Bidder

Tires 12R22.5 16 Ply Radial Front Tires Goodyear G149 12R22.5 16 ply Radial Front Tires 12R22.5 16 Ply Radial Rear Tires Goodyear G244MSD 12R22.5 16ply Radial Rear Tires Pre-set Bearing Iron Front Hubs Pre-set Bearing Iron Rear Hubs 22.5 X 8.25 10 HP 5 Hand Steel Disc Front Wheels 22.5 X 8.25 10 HP 5 Hand Steel Disc Rear Wheels 12R22.6 16 Ply Goodyear G244MSD Spare Tire (Rear) 22.5 X 8.25 10 HP 5 Hand Steel Disc Spare Wheel Spare tire and wheel are to be mounted Cab Exterior 133" BBC Conventional Steel Cab RH & LH Cab Doors with 55 Degree Door Stop Air Cab Mounts LH & RH Exterior Grab Handles Fiberglass Hood with Access Hatches Dual Rectangular air Horns, Dual Base Dual Electric Horns Single Rectangular Halogen Headlights LED Marker Lights Wiring and Switch for Snow Plow Lamps Daytime Running Lights LED Flange Mounted Stop/Tail/Turn Lights Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __

Dual Aero Bright Finish Heated 4 Way Adjustable Mirrors with Lights and LH & RH Remote Yes __

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No __

Name of Bidder

Dual 8" Convex Mirrors Mounted Under Primary Mirrors LH & RH Tinted Door Glass with Operating Wing Windows Tinted Windshield 8 Liter Windshield Washer Reservoir Cab Interior Base Tan Interior Rubber Floor Mats with Double Insulation Dash Mounted Ash Tray & Lighter Forward Roof Mounted Console (1) One Coat Hook on Back Wall (2) Cup Holders LH & RH Dash LH & RH Door Map pockets Wing Dash 5LB Fire Extinguisher First Aid Kit Triangle Reflectors without Flares Heater, Defroster, and Air Conditioner Cab Insulation with Additional Noise and Thermal Treatment Automatic Self-Reset Circuit Breakers Center Mounted and Over LH Door Mounted Dome Lights (2) 12 Volt Power Receptacles Mounted in Dash

Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __

Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __

Bostrom Talladega 915 High Back Air Suspension Drivers Seat with Dual Armrests Yes __ Bostrom Mid Back Non-Suspension Passenger Seat Vinyl Driver & Passenger Seat Covers Fixed Steering Column (2) Spoke 18" Steering Wheel

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No __ No __ No __ No __ No __

Yes __ Yes __ Yes __ Yes __

Name of Bidder

Driver & Passenger Interior Sun Visors Instruments and Controls Black Gauge Bezels Multiplex Driver Instrument Panel Low Air Pressure Light & Buzzer 2" Primary and Secondary Air Pressure Gauges Intake Mounted Air Restriction Indicator 97DB Back Up Alarm Electronic Cruise Control with Controls on Steering Wheel Spokes Key Operated Ignition Switch with Three Sets of Keys Odometer, Trip Odometer, Hour Meter, Volt Meter

Yes __

No __

Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __ No __ No __ No __ No __ No __

Speedometer, Tachometer, Engine Oil Pressure Gauge, Engine Oil Temperature Gauge, Inside/Outside Temperature Gauge, Fuel Gauge, Engine Coolant Temperature Gauge, Diagnostic Interface Connector 9-Pin Yes __ Programmable RPM Control Dash mounted PTO Control AM/FM/WB Radio Power & Ground Studs Mounted on Overhead Console Multi-Band AM/FM/WB/CB LH Mirror Mounted Antenna System Vehicle Speed Sensor (4) Four Extra Switches In Dash Rear Brake Valve, Hand Control-Spring Loaded Single Electric Windshield Wiper Motor with Delay (3) Three Position Rotary Headlight Switch with Separate Marker Light Interrupter Switch, Dimmer with Interior Dome (1) One Valve Parking Brake System with Warning Indicator Self Canceling Turn Signal Switch with Stalk Mounted Wiper Controls

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No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __

Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

Name of Bidder

Heavy Duty Mechanical Flasher Paint Cab shall be HST921891 PPG Green Front wheels shall be Vendor White Front bumper shall be HST907116 PPG Medium Titanium INSTALLATION The entire assembly including hydraulics, dump body, plow frame and plow shall be fully operational when delivered to the town. Any item not specifically mentioned but necessary for a complete assembly shall be included.

Yes __

No __

Yes __ Yes __ Yes __

No __ No __ No __

Yes __ DUMP BODY - EVEREST Model: SDS10G3039A-H1 Dimensions shall be: Length: 10' exterior Width: 96", interior width: 86", 30" sides with a 9" board pocket and 39" tailgate with dirt shedding horizontal surface. Yes __ Headboard: Size shall be 24" long, 3/16" CORTEN construction. There shall be two steel light boxes welded to the underside of the cab shield with steel pipe or tubing to protect the wires. These light boxes will contain strobe lights. There shall be an integral front bulkhead combined with an adjustable polymer wiper attached to the tilting floor to prevent spillage between the headboard and the tilt section. The front bulkhead shall have two vertical gussets to support hoist basket Yes __ Hoist Shall have a capacity of 20 Tons. The hoist shall be nitrated and carry a two year warranty. Yes __ Floor The body shall have a left side conveyor discharging through a left side front door. The discharge door shall be infinitely adjustable in opening height to a maximum of seven inches. The tilt floor and internal right side shall be one piece 1/4" QT-100 formed to the proper shape and adequately reinforced. There shall be replaceable pivot hinges with grease points and stainless steel hinge pins, bolted to both the tilt floor structure and to the sub frame. The tilting floor shall be raised by two 4" diameter by 16" stroke double acting nitrated shaft hydraulic cylinders to an angle of 40 degrees from the horizontal. These cylinders shall be coupled to an equalizing hydraulic circuit to ensure the floor level with an uneven load. Floor cylinders and linkage shall be removable for maintenance purposes. Yes __

No __

No __

No __

No __

No __

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Name of Bidder

Understructure The under structure have a perimeter frame work of 4" x 2" rectangular tube welded to two 10" high C section long sills. The long sills shall be gusseted and internally braced. There shall be two intermediate cross members of 4" x 2" tube plus a rear skirt of ¼" formed plate. There shall be two safety props, one floor and one body. Yes __ Sides One piece 3/16" CORTEN plate with formed box section top and dirt shedding rub rail bottom, vertical rear posts 15" by 6" section, two lift lugs per side, one 3/16" front corner post 8" by 5.3" section standard, two intermediate side posts per side. There shall be a fixed false side on the right side to cover the tilting floor cavity and provide rigidity when the tilt floor is raised. The right side board pocket shall be included on the tilting floor assembly and raise with the tilt floor, lessening spread material spillage. Yes __ Tailgate One Piece skin plate constructed of 3/16" CORTEN steel, full perimeter box reinforcement plus two additional full height vertical box braces, 1 1/2" flame cut hinges with 1 1/4" diameter galvanized handle pins. The chain shall be 3/8" diameter chain Yes __ Conveyor The conveyor drive unit shall be bolted to the headboard assembly so as to allow removal for maintenance. A "Char-lynn" hydraulic motor of adequate size, through a 25:1 worm gear reducer shall drive the conveyor. The gear reducer shall have a 1 ¾" diameter drive shaft carrying a 8 tooth sprocket. The conveyor chain shall have a minimum tensile strength of 15,000 pounds per chain. The chain shall have a 3/8" thick chain flite on every second link. There shall be a fixed rear idler roller easily removable for maintenance. There shall be a self adjusting conveyor chain tensioner located near the front of the body. The lower conveyor chain tray shall be bolted in place. The upper conveyor chain cover shall hinge to the left side and latch in place. The cover hinge shall be bolted to the body for easy maintenance. There shall be a lift point. The upper conveyor tray or bed shall be bolted to the sub frame for easy replacement. Yes __ Spinner Assembly The spinner feed chute shall be formed from "HMW" polymer and shall be adjustable to allow either feeding the spinner or windrowing to the center of the road. The spinner assembly shall have a top mounted "Char-lynn" hydraulic motor. The spinner shall have a replaceable bronze shaft bearing and a flexible coupling between the spinner motor and the spinner shaft. The spinner mounting arm shall allow the the spinner to be adjusted in position relative to the conveyor chute. A 18" poly spinner disk shall be provided Yes __ Other items The body shall be painted Black Side step A semi automatic roll up tarp shall be mounted on the headboard

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No __

No __

No __

No __

No __

Yes __ Yes __ Yes __

No __ No __ No __

Name of Bidder

Front flaps on the rear tires Shovel holder on the front bulkhead of the body Two chock blocks and holder Three scuttle doors in tailgate Air operated tailgate Removable hinged top screens installed on the body FRONT CENTRAL HYDRAULIC SYSTEM Front mount pump, 30 gpm with spicer driveline. Displacement: 0 to 2.77 cu in./Rev Rated RPM @ full flow: 3000 RPM Rated pressure @ full flow: 3000 psi Maximum pressure: 3800 psi Maximum case pressure: 25 PSI Maximum high pressure setting @ zero flow: standard 3000 psi Low pressure standby setting @ zero flow: standard 190 psi Maximum continuous inlet temperature: 225 degrees Minimum operating temperature: -20 degree Maximum thrust load into pump:250 lbs Maximum shaft side load, for 1" dia shaft: 500 lbs

Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __ No __ No __

Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __ Yes __

No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __ No __

40 gallon capacity with baffle, breather, sight oil level gauge and magnetic drain plug. Fabricated from 07-gauge plate with 3/8" "C" section end stands. Tank shall be bolted to passenger side of frame. Yes __ Valves to operate dump body, side floor, plow lift, plow angle, plow lock, and power beyond, in cab sander controls install on steel pedestal with steel lines entering the cab. The lines shall be piped to rear with stainless steel lines for sander operation. Yes __ Handles Shall be installed to operate all hydraulic functions (dump,plow,hitch,etc.). The control handles shall be stainless steel low friction type mounted at town's discretion. Yes __

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No __

No __

No __

Name of Bidder

PLOW FRAME EVEREST Model: QC-PT General The hitch shall permit the driver to hydraulically couple and uncouple the front plow without leaving the cab of the vehicle. Yes __ Male Section The male section shall consist of two pivot assemblies. The upper pivot assembly shall consist of (2) 1 ½" pivot ears an ¾" x 4" steel vertical members intersected by (2) 3/8" x 3" seamless mechanical tubes. Two ½" steel plate cylinder ears will be incorporated in the upper section on the intersecting tubes to form the lift arm unit for the hitch. Yes __ The lower pivot assembly shall use inner and outer vertical sections of minimum ¾" plate steel interlaced by two horizontal members 3"x 3"x 1/2" angle. The upper angle shall receive the lift cylinder of 4" bore and 12" stroke. The lower angle shall house the lock cylinder being 2.5" bore and fitted with 1.5" lock pins. The cylinders shall be double acting. Yes __ The pivot action of the hitch shall use 1.25" steel pins, which shall be removable. There shall be a bumper plate of 5/8" plate steel designed to allow room for front mounted pump and adjustable to accommodate various truck frame types and frame heights. Front bumper shall be reinstalled around hitch. Yes __ There shall be upper cheek plates, adapter brackets and frame brackets of ½" plate steel and lower cheek plates of 5/8" plate steel (min. 20" long) to secure the hitch to the truck and ensure even distribution of load stress. Yes __ Plow lights The plow lights shall be mounted to aluminum brackets which are mounted to the hood on the vehicle. An in cab switch shall change the lights from the vehicle lights to the plow lights. Yes __ Female Section The female section shall consist of (2) vertical members of minimum 1'x 4" steel flat bar. A J-curve adapter shall be fixed to the top of each vertical member and be a minimum of 1" thick plate steel. There shall be two horizontal members 2.5"x 2.5"x ½" angle steel adequately gusseted to form a suitable unit with the vertical members. The female section shall have a minimum ¾" attachment ear for plow and truck attachment. Two chain hooks shall provided for securing the female section to the plow. Yes __ PLOW FRAME- EVEREST Model: OWSK-9TE-MX-H Measurements Intake Height: 30" Discharge Height: 54" Cutting edge length: 132"

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No __

No __

No __

No __

No __

Yes __ Yes __ Yes __

Name of Bidder

No __ No __ No __

Overall length: 164" Actual path cleared: 108" Weight: 2,880 LBS Moldboard The moldboard has a standard attack angle of 70 degrees vertically from the road surface and 55 degrees horizontally from the long axis of the vehicle. The latter angle is adjustable to the following positions: 72.5, 90, -17.5 degrees. The plow has a recommended maximum speed of 25 mph. Upper Moldboard The moldboard shall be constructed from not less than 10 ga. steel plate. It shall be break formed for additional rigidity. It shall have a low speed curvature and vertical blade angle will allow effective scraping of road surface. The actual moldboard extension ahead of cutting edge will be 11" at 70 degrees. The top edge of the moldboard will be reinforced with an angle section of 3" x 2" x 3/8" angle. The lower moldboard support angle shall be 4" x 4" x ½" in size. The vertical support ribs shall be ½" flame cut ear from grade 44W steel plate. They shall extend from the lower support angles to the upper support angles. There shall be six ribs in total. Trip Edge The trip edge shall have a 5" x 3.5" x ¾" backer angle with a 10 ga. cover plate. The backer angle shall have seven ¾" pivot ears welded to the top of the angle. The backer angle shall have a series on ¾" holes on 12" centers to mount a ½" x 8" C-1085 blade. The trip edge shall be retained to the upper moldboard by a 11/2" sch 80 pipe. The trip edge shall have six ¾" wire x 3.75" diameter x 13" long torsion springs to return the blade to plow position after being activated. Push frame The push frame will be a manual reverse type attachment. It shall have five settings maintained by a 1-1/4" diameter shear pin. The base angle shall be a 6" x 4" x ½" angle. The sector angle shall be 4" x 4" x ½" angle. There shall be intermediate brace angles constructed from 4" x4" x ½" material. The moldboard shall mount on three equally spaced 1-1/2" thick pinning ears with a 1-1/4" diameter retaining pins. The moldboard is supported by an adjustable strut to maintain the correct blade angle. There shall be a cable and drum kit supplied to maintain the plow level in travel position and during the reversing function. The push frame features an oscillating drive bar to allow the plow to follow varying road contours.

Yes __ Yes __ Yes __

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Name of Bidder

A-Frame It shall have a 2-1/2" thick flame cut steel pivot pin support. There shall be two 3" x 3" square section steel tubes triangulated between the oscillator bar mount plate and the pivot pin support. It shall have an oscillator base mount of 1" thick plate featuring positive stops to control the degree of oscillation allowed. It shall have sufficient gusseting to contain the plowing shock loads encountered. It shall have a shear pin socket for the plow angling pin. It shall have a sector vertical travel limiter to eliminate bending stress in the pivot pin. It shall have a 1-1/4" oscillator center bolt. Yes __ Rear Push Bar The base plate shall be ¾" plate. The hitch attach push bar ears shall be 1" thick plate with a 1-5/16" diameter mounting pin hole on 30. 5" centers. There shall be a retaining guide mounted at each extremity to transmit plowing forces into the hitch. Yes __ Hydraulic Reverse The push frame will be a hydraulic reverse type attachment. The push frame shall pivot with the se**of two hydraulic cylinders. The cylinders shall be 3-1/2" bore x 16" stoke double acting cylinders with relief valve. Yes __ MISCELLANEOUS Bidder shall provide minimum of one (1) year parts warranty. Bidder shall provide minimum of one (1) year labor warranty. Bidder shall provide minimum of ninety (90) days warranty for travel charges. Bidder shall state number of years in business as a supplier of similar equipment._________________ No __

No __

No __

Yes __ Yes __ Yes __

No __ No __ No __

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Name of Bidder

V.

REFERENCES

Bidders shall submit, on the reference forms included in the bid packet, a complete list of all contracts completed in the past five (5) years by the Bidder similar in nature to the project being bid. References shall include contact names, phone and fax numbers, and addresses. VI. RULE FOR AWARD

Contract Award. The award will be made to the responsible and responsive bidder offering the lowest total price, including any trade-in allowance. As used herein, the term "lowest responsive and responsible Bidder" shall mean the Bidder whose bid is the lowest of those bidders whose bid conforms in all respects to the Invitation for Bids and who has the capability to perform fully the contract requirements, and the integrity and reliability which assures good faith performance. The contract(s) will be awarded within forty-five (45) days after the bid opening unless the time for award is extended by mutual consent of the parties. The successful bidder(s) shall execute an agreement in accordance with the terms of this IFB within 10 business days after the mailing to bidder of notice that the bid has been accepted and that the aforesaid agreement is ready for signature. Successful bidder(s) shall provide the Town with sufficient proof that he is able to perform in a timely manner and that he is sufficiently able to supply the materials. The successful bidder shall furnish and deliver a new, unused, fully equipped 2009 Six Wheel Dump Truck, including hydraulics, dump body, plow frame and plow, complete to operate, with at least ¼ tank of fuel and complete to operate including delivery FOB to Public Works Department, 577 Massachusetts Avenue, Boxborough within 120 days of notification of award of contract. Should the Vendor fail to deliver the dump truck within one hundred twenty (120) days of contract execution, and unless an extension is mutually agreed upon by the Parties, the Vendor shall pay to the Town the difference between the contracted price and the next lowest responsive and responsible bid. The parties to the contract shall be the Town Administrator/Chief Procurement Officer for the Town and the authorized agent of the Vendor. The Town may terminate the contract if the Vendor refuses to comply with the terms and conditions of the Bid Specifications. Pricing. Prices shall remain FIRM for the duration of the entire contract and shall be F.O.B. ­ 577 Massachusetts Avenue, Boxborough. The Town is exempt from payment of the Massachusetts Sales Tax, and the Bidder shall not include any sales tax on its bid. The Town's exemption number is E-046-001-094 VII. BID PRICING SHEET

Bid shall be submitted on the Bid Form as appropriate, furnished by the Town and shall include a firm fee FOB delivered. All entries on the Bid Form shall be made in typewriter or in ink. Where so indicated on the Bid Form, sums shall be expressed in both words and figures. Where there is a discrepancy between the bid sum expressed in words and the bid sum expressed in figures, the words shall control. VIII. NON-COLLUSION AND TAX COMPLIANCE FORMS

Bidder shall complete and sign the Tax Compliance Certification and Certificate of Non-Collusion on the forms included in the bid packets.

Six Wheel Dump Truck 090508

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Name of Bidder

IX.

ADDITIONAL TERMS AND CONDITIONS

Equal Employment Opportunity. The bidder shall comply with all applicable Equal Employment opportunity laws and regulations. Ineligible Contractors. The bidder shall certify that the company is not on the Commonwealth of Massachusetts Comptroller's General List of Ineligible Contractors. Insurance and Indemnification. The Vendor shall agree to indemnify, defend and hold the Town harmless from any and all claims arising out of the performance of this contract.

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Name of Bidder

Six-Wheel Dump Truck ADDITIONAL INFORMATION IF A CORPORATION, this bidder is duly organized and existing under the laws of the State of ____________ and has a usual place of business at__________________________________, and in the Commonwealth of Massachusetts at_______________________________________. The names and addresses of its officers are as follows: ___________________________________ President ___________________________________ Treasurer ___________________________________ Clerk _______________________________ Address _______________________________ Address ________________________________ Address

If the bidder is a Foreign Corporation, also state the following: (1) The Power of Attorney required by General Laws, c. 181, s. 3 was filed on________. (2) The Certificate and copy of its Charter, Articles or Certificate of Incorporation required by Generals Laws, c. 181, s. 5, were filed on: ___________________. IF A PARTNERSHIP, the bidder has a usual place of business at: _______________________________________________________________________. The names and addresses of the partners are as follows:

NAME

ADDRESS

NAME

ADDRESS

NAME

ADDRESS

NAME

ADDRESS

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Name of Bidder

Six-Wheel Dump Truck IF AN INDIVIDUAL OWNER, state the full name and address of the owner. If business is carried on in any name other than that of the Owner, state such name and address:

If the business is conducted under any name other than the real name of the owner, set forth when and where the certificate required by MGL c. 110, s. 5 was filed:

The full names and addresses of all persons interested in this proposal, as principals, are as follows:

NAME

ADDRESS

NAME

ADDRESS

NAME

ADDRESS

NAME

ADDRESS SUPPLEMENTARY INFORMATION

The following is a brief description of bidder's experience and organization:

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Name of Bidder

Six-Wheel Dump Truck CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature of individual submitting bid or Proposal

Name of business

Date

TAX COMPLIANCE CERTIFICATION

Pursuant to M.G.L. c. 62C, §49A, I,

hereby certify under the penalties of perjury

that, to the best of my knowledge and belief, _________________has complied with all the laws of the (Contractor) Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support. Date: Signature of Authorized Representative of Contractor

Social Security Number or Federal ID Number of Contractor

Title

Failure to comply will automatically remove the vendor from the Town of Boxborough Bid List.

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Name of Bidder

Six Wheel Dump Truck REFERENCES Name of Bidder:

Municipality: Address:

Contact: Telephone No. Fax No.

Municipality: Address:

Contact: Telephone No. Fax No.

Municipality: Address:

Contact: Telephone No. Fax No.

Municipality: Address:

Contact: Telephone No. Fax No.

Municipality: Address:

Contact: Telephone No. Fax No.

Attach additional sheets if necessary

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Name of Bidder

BID FORM Six Wheel Dump Truck COMPANY NAME: ________________________________________________________ Name of Bidder: Address:

Cost to furnish and deliver one new, unused, Six Wheel Dump Truck complete to operate, including delivery to Public Works Department, 577 Massachusetts Avenue, Boxborough, MA.

Bid Price for Six Wheel Dump Truck as specified: $ Total Cost in Words:

Less Trade-in value of 1984 Ford LN8000 Six Wheel Dump Truck Trade, VIN# 1FDYK80U2FVA04119 in as-is condition: $ Total Cost in Words:

Final firm Bid Price for Six Wheel Dump Truck: $ Total Cost in Words:

Name of person submitting bid:

Delivery Time (number of working days after receipt of order): All bids, accompanied by a 5% bid bond or deposit, shall be returned to the Chief Procurement Officer, Boxborough Town Hall, 29 Middle Road, Boxborough, MA 01719 in a sealed envelope clearly marked "Sealed Bid ­ Dump Truck." The Contractor hereby offers the Town of Boxborough a discount of_______ based on payment within 30 days.

Authorized Signature of Bidder

Title

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Name of Bidder

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