Read Task Areas text version

Task Book: Employee Job Aid

Cadre: Security Organization: Chief of Staff

Position: Lead Security Specialist

Date: August 2006

Leading America to prepare for, prevent, respond to, and recover from disasters.

Position Task Book: Purpose

Position task books have been developed for positions within the FEMA Disaster Workforce. Each task book lists the essential tasks for the specific position. Task books are designed to: Describe the tasks to be performed for a given position. Determine training needs of individual employees. Serve as a tool for promoting task-related performance feedback throughout a deployment. Record performance assessment data. At the completion of a deployment, your supervisor will identify the tasks you were able to perform and the tasks needing improvement. Task books do NOT replace the standard performance appraisal process.

Responsibilities

Listed below are the responsibilities associated with completion of this position task book. The Individual Employee is responsible for: Reviewing and understanding instructions in this task book. Identifying desired objectives/goals related to the assigned tasks and subtasks. Providing background information to the supervisor. Demonstrating the ability to perform all tasks and subtasks for an assigned position. Working with the supervisor to improve performance as needed. The Supervisor is responsible for: Being qualified and proficient in the position being evaluated or seeking technical assistance from someone who is qualified. Meeting with the individual employee and determining past experience, current qualifications, and desired objectives/goals. Reviewing task and subtask expectations with the individual employee. Explaining to the individual employee the evaluation procedures that will be used. Accurately evaluating and recording demonstrated performance of tasks and subtasks. Completing the evaluation record within this task book. Providing constructive feedback to the employee. Suggesting steps for improving performance as needed.

FEMA Task Books are produced by the Emergency Management Institute (EMI). For more information or to suggest changes, corrections, or improvements, please contact: Emergency Management Institute National Emergency Training Center Emmitsburg, Maryland 21727 * ATTN: "Position Task Book"

Organization Position

Chief of Staff Lead Security Specialist

Joint Field Office (JFO) Structure

FCO Deputy FCO

External Affairs Officer Assistant External Affairs Officers Joint Information Center Congressional Affairs Community Relations State, Local, Territorial, & Tribal Affairs Planning & Products Chief of Staff FCO Exec. Specialist Legal Advisor Equal Rights Specialist Lead Security Specialist

Safety Officer

Operations Section Chief

Planning Section Chief

Logistics Section Chief

Finance/Admin Section Chief

Task Book: Employee Job Aid

August 2006

Page 1

Organization Position

Chief of Staff Lead Security Specialist

EMPLOYEE COMMON TASKS Task 1 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 1.12 1.13 1.14 Follow pre-deployment and check-in procedures. Confirm availability in response to Deployment Support request. Make travel arrangements through agency-designated travel agent. Check in with Deployment Support staff upon arrival. Check in with disaster supervisor for orientation. Complete check-in procedures at duty station to obtain additional information. Complete appropriate Federal waiver forms (retired Federal annuitants only). Report to the Logistics Helpdesk to obtain requisition for accountable property and network access. Obtain authorization for accountable property from supervisor. Locate assigned workspace. Pick up equipment (e.g., computer, phone) at Accountable Property Office (APO). Obtain pertinent information about the operation (about the disaster, Joint Field Office (JFO), facility safety and security). Review the task book for assigned position and clarify supervisor expectations as needed. Display DHS/FEMA identification in the proper manner (i.e., wear badge above the waist). Demonstrate full and consistent compliance with all pre-deployment policies and check-in procedures. Follow check-out procedures. Schedule debriefing session with supervisor to complete the task book assessment record and performance appraisal. Submit final time and attendance (T&A) statement signed by supervisor. Make return travel arrangements through agency-designated travel agent. Prepare final travel voucher in coordination with the Cost Unit. Return equipment to APO for release. Clear workstation and return supplies to Supply Unit. Submit check-out form(s) with supporting documentation (e.g., task book assessment record, performance appraisal form) as instructed. Check out through Deployment Support staff with required information (e.g., job completed, rotation). Demonstrate full and consistent compliance with all policies and check-out procedures. Complete ongoing administrative procedures. Update Deployment Support and onsite supervisor with any changes in duty station, lodging, and/or emergency contact as needed. Complete T&A reports and input into automated system or submit for processing (bi-weekly). Prepare travel voucher in coordination with the Cost Unit on a bi-weekly basis. Get limited approvals (e.g., rental cars) renewed, as appropriate, on extended deployments. Reconcile Government credit card account statements with approved travel vouchers in accordance with split-pay policy. Demonstrate full and consistent compliance with all administrative procedures.

Task 2 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 Task 3 3.1 3.2 3.3 3.4 3.5 3.6

Task Book: Employee Job Aid

August 2006

Page 2

Organization Position

Chief of Staff Lead Security Specialist

EMPLOYEE COMMON TASKS Task 4 Establish and maintain positive and ethical behaviors during interpersonal, intraagency, and interagency interactions. Maintain a high standard of ethics required of Federal employees that is consistent with FEMA core values. Demonstrate sensitivity to cultural diversity, race, gender, disabilities, and other individual differences in accordance with the Under Secretary's nondiscimination policy. Take measures to safeguard confidential information and records. Foster consensus building among coworkers, supervisors, and others. Cultivate professional relationships with coworkers and others to exchange information and work effectively. Handle differences/disputes with others in a positive, constructive manner. Represent FEMA in a professional manner when working with internal and external parties. Establish an effective rapport with individuals who are initially difficult, emotional, or distressed. Relate effectively to people from varied backgrounds and different situations. Comply with chain-of-command principles by operating within the established lines of authority. Exhibit appropriate public stewardship of taxpayer dollars. Complete tasks using time and resources effectively and efficiently (e.g., keep travel time to a minimum, obtain lodging that is appropriate to duty station). Help resolve problems/issues and make effective decisions. Adapt behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Identify and analyze issues and problems. Confer with coworkers, supervisor, and/or others as appropriate when making decisions. Generate alternative solutions or strategies to address problems or needs. Assess the impact of alternatives on the overall operation and work unit. Recommend alternative solutions or strategies for addressing the problems/issues. Contribute to group problem-solving efforts. Implement group-derived solutions or strategies to address problems/issues. Submit items for the Remedial Action Management Program (RAMP). Deal effectively with pressure; maintain focus and intensity and remain optimistic and persistent, even under adverse conditions. Exercise good judgment by making sound, well-informed, and timely decisions. Prepare written reports and other documents. Write documents using "plain English" that are well organized and appropriate for the intended audience. Write clear and concise emails and other written documents. Use email and other official modes of written communication for business purposes only. Use computer software and programs required to support task performance. Submit written documents through the proper channels.

4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 4.10 4.11 4.12

Task 5 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 Task 6 6.1 6.2 6.3 6.4 6.5

Task Book: Employee Job Aid

August 2006

Page 3

Organization Position

Chief of Staff Lead Security Specialist

EMPLOYEE COMMON TASKS Task 6 6.6 6.7 6.8 Task 7 7.1 7.2 7.3 7.4 Prepare written reports and other documents. (Continued) Proofread written documents before submission to ensure correct grammar, spelling, and punctuation. Produce reports using established formats and on required forms. Develop written materials that are complete and accurate. Communicate orally with others to exchange and clarify information. Share relevant information and/or developments with coworkers, as necessary. Explain decisions, conclusions, findings, or recommendations to the appropriate person or group. Attend meetings to obtain information for use in programs, or to inform management of program status. Represent the cadre's role in a manner that promotes awareness of capabilities, services, and accomplishments. Exhibit an understanding of relevant safety and security procedures. Provide for the safety, welfare, and accountability of coworkers during the entire period of deployment. Safeguard property and equipment. Communicate potentially hazardous situations to immediate supervisor or Safety Officer. Take necessary precautions when hazards exist. Protect personal information to prevent identity theft. Comply with mandatory Information Technology security procedures. Comply with the FEMA violence in the workplace policy.

Task 8 8.1 8.2 8.3 8.4 8.5 8.6 8.7

Task Book: Employee Job Aid

August 2006

Page 4

Organization Position

Chief of Staff Lead Security Specialist

LEAD SECURITY SPECIALIST POSITION-SPECIFIC TASKS Task 1 1.1 Conduct security needs and FEMA Security Program needs assessment. Analyze the size and scope of the disaster operations (e.g., extent of the declaration; presence and number of JFO, Area Field Office (AFO), Continuity of Operations (COOP) site, Mobilization (MOB) site, Disaster Recovery Center (DRC), disaster site National Disaster Medical System (NDMS), Urban Search and Rescue (USAR), and staging area). Evaluate the need for and obtain, as needed, additional security personnel from internal and/or external sources. Request and obtain security-related information from all local law enforcement agencies involved in the disaster operations. Review relevant standard operating procedures (SOPs), policies, laws, and regulations. Conduct facility security risk assessments. Document facility security risk assessments using the Security Style Guide report format. Develop recommendations for corrective action as needed. Implement security operations as appropriate and approved. Identify available local law enforcement agencies and their resource capabilities. Notify Command Staff of resources and capabilities. Post local map identifying location of law enforcement resources (optional subtask). Identify security vulnerabilities. Monitor disaster area criminal activity and identify trends that may impact disaster operations. Review security intelligence reports from Headquarters (HQ) and liaison sources. Provide to Principal Federal Officer (PFO)/Federal Coordinating Officer (FCO) recommendations for corrective action to eliminate or mitigate identified security vulnerabilities. Take direct action to correct an immediate security vulnerability, if necessary. Disseminate security information bulletins to disaster staff, as appropriate. Review Mobile Emergency Response Support (MERS) operations and identify security needs, as appropriate. Set up secure environment for personnel identification operations (i.e., badging and fingerprinting). Coordinate with Logistics to obtain adequate office space. Establish badge system security measures to protect employee personal information and sensitive equipment. Manage Security office resources. Obtain and set up Security office space in coordination with Logistics and Information Technology (IT). Develop and/or organize electronic and written documents, forms, logs and files, administrative procedures, and other information needed to manage the Security office. Access internal security network using HQ resources. Determine need for and acquire appropriate communication system(s) for use in internal and/or field operations.

1.2 1.3 1.4 1.5 1.6 1.7 1.8 Task 2 2.1 2.2 Task 3 3.1 3.2 3.3 3.4 3.5 3.6

Task 4

4.1 4.2

Task 5 5.1 5.2 5.3 5.4

Task Book: Employee Job Aid

August 2006

Page 5

Organization Position

Chief of Staff Lead Security Specialist

LEAD SECURITY SPECIALIST POSITION-SPECIFIC TASKS Task 6 6.1 6.2 6.3 6.4 6.5 6.6 Plan, organize, and coordinate Security activities. Develop flexible, proactive, and strategic security operational plans to meet exigent and emerging circumstances. Develop and implement internal security organizational structure to meet field needs. Attend FCO and Section meetings, conference calls, and field activities, as necessary. Establish and maintain liaison with other operational Sections to anticipate security needs. Prepare and submit security activity status reports to HQ, as appropriate. Prepare and submit security daily activity log. (For Field Operations, submit log to Lead Security Manager. For Lead Security Manager, submit log to HQ using the HQ Security internal network reporting file.) Develop and implement an incident management program that is both proactive and reactive. Develop guard post orders to ensure adequate security for personnel, facilities, property, and operations (e.g., parking lot patrol, personnel escort, identification badge, property pass). Establish and implement security awareness programs (e.g., violence in the workplace, identity theft, personal protection, asset protection, access control (i.e., badges)). Develop and disseminate security awareness bulletins (e.g., All Hands Bulletin). Record and report incidents using appropriate Security Style Guide formats. Evaluate need for and implement video surveillance. Provide immediate incident reporting to both senior officials and HQ (i.e., verbal briefings, FLASH reports, and telephonic reports), as appropriate. Provide information to partner agencies (i.e., local law enforcement agencies, Office of the Inspector General (OIG), State Attorney General, and/or Other Federal Agencies (OFAs)) as appropriate and in coordination with HQ and the PFO/FCO. Initiate inquiry into incident(s) referred to Security by another operational Section and recommend appropriate investigative action(s) (e.g., referral to another agency or office). Assume limited Safety Cadre incident responsibilities in the absence of a deployed Safety Officer (e.g., Automatic External Defibrillator (AED) Program and SF-91). Manage operational security resources. Determine the need for and acquire contract or Federal security services for protection of personnel, facilities, and assets using appropriate acquisition channels (i.e., Federal Protective Service (FPS) contract, self-contract, or mission assignment). Develop contingency plans to meet specialized requirements under the Homeland Security Advisory System and probable terrorist threat scenarios and likely responses (e.g., NDMS and Federal Bureau of Investigation (FBI)/OFAs). Establish management oversight procedures to ensure appropriate security services are obtained from service providers. Estimate operational security resources costs and obtain approval for expenditures from PFO/FCO and in coordination with Finance. Ensure proper completion of all security funding documentation in coordination with the Finance/Administration Section Chief (Comptroller) and Logistics, as appropriate. Maintain security expenditures log, monitor account balances, and anticipate additional security funding needs. Review and certify security services contract invoices and submit them to the appropriate officials for payment. Determine the need for and acquire security-related equipment (e.g., metal detector wand, vehicle inspection mirror, Closed Circuit Television (CCTV) camera, and badge system supplies).

August 2006 Page 6

Task 7

7.1 7.2 7.3 7.4 7.5 7.6 7.7

7.8 7.9

Task 8 8.1

8.2

8.3 8.4 8.5 8.6 8.7 8.8

Task Book: Employee Job Aid

Organization Position

Chief of Staff Lead Security Specialist

LEAD SECURITY SPECIALIST POSITION-SPECIFIC TASKS Task 9 Develop and implement Occupant Emergency Plan (OEP) for JFOs and other field facilities. Write disaster facility-specific OEP using the OEP template and in coordination with the Lead Safety Officer/Safety Officer. Submit OEP to FCO for approval and revise as necessary based on FCO feedback. Distribute OEP Appendix to disaster employees and partnering agencies. Install required signage. Participate in coordinating disaster site evacuation training drills. Establish and monitor security field operations.

9.1 9.2 9.3 9.4 9.5

Task 10 10.1 10.2 10.3 10.4 10.5

10.6

10.7 10.8 10.9 10.10 10.11

Establish and maintain liaison with other operational Sections to learn locations and timelines of field facilities. Establish and maintain disaster site-specific security programs, to include abbreviated OEP/DRC (# if necessary) and emergency/contingency plans, for each field facility, as appropriate. Develop and implement a Security Manager site visit program to monitor and refine security field operations as necessary. Record field operation site visit(s) in security daily activity log. Establish and maintain liaison with local law enforcement agencies who are supporting the field facilities in order to ensure adequate emergency services and to obtain criminal intelligence information affecting the disaster site. Develop security liaison program to provide law enforcement support to Field Assessment Team (FAsT), Community Relations (CR) Team, Public Affairs Specialist, Mitigation, Debris Management, and other operational field teams. Develop special contingency plans to support high-visibility/distinguished visitor visits to field facilities. Obtain, as necessary and appropriate, and coordinate assistance from other agencies (e.g., State police, U.S. Secret Service, FBI) in support of distinguished visitor visits. Obtain, as necessary and appropriate, and coordinate law enforcement and security support for official events open to the public. Develop and implement special security protection support operations for senior Federal officers during their public appearances. Provide Command and General Staff periodic field security status briefings. Develop, implement, and manage security training program(s).

Task 11 11.1 11.2 11.3

Develop disaster-specific security awareness training for JFO staff and field teams. Present disaster-specific security awareness training to JFO staff and field teams. Review the skill set of deployed Security Cadre team member(s) and, as needed, identify or develop and present appropriate team member training to enhance FEMA Security Program capabilities.

Task Book: Employee Job Aid

August 2006

Page 7

Organization Position

Chief of Staff Lead Security Specialist

LEAD SECURITY SPECIALIST POSITION-SPECIFIC TASKS Task 12 12.1 12.2 Implement demobilization procedures.

12.3 12.4 12.5 12.6 12.7 12.8

Prepare Go-kits for shipment, and notify HQ of date and manner shipped. Develop and implement a security transition plan for providing security support (e.g., law enforcement support, AED Program protocol, identification of HQ security points of contact) to "stay behind" programs. Review for accuracy or estimate any outstanding financial obligations for security services. Submit copies of all security contract-related documents to regional or "stay behind" funds controllers. Prepare and transmit historical documentation to HQ Field Operations Officer. Prepare and submit telephonic and written After Action Report to HQ. Maintain Unit/Activity Log (ICS Form 214). Provide input to the FEMA Remedial Action Management Program (RAMP).

Task Book: Employee Job Aid

August 2006

Page 8

Organization Position

Chief of Staff Lead Security Specialist

LEAD SECURITY SPECIALIST POSITION-SPECIFIC TASKS Additions List additional tasks that you have been assigned.

Task Book: Employee Job Aid

August 2006

Page 9

Information

Task Areas

11 pages

Report File (DMCA)

Our content is added by our users. We aim to remove reported files within 1 working day. Please use this link to notify us:

Report this file as copyright or inappropriate

491493


You might also be interested in

BETA
SCA DIRECTORY OF OCCUPATIONS
TIP 52 Clinical Supervision and Professional Development of the Substance Abuse Counselor
Appraisal Form 12/05
Microsoft Word - Evaluation Handbook 7-6-07.doc