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BHP BILLITON Manganese Gabon

Manage Vendor Master, Material Master And MRP

Course Curriculum

James Asante 10/28/2010 (See revision listing on back page)

Vendor Master, Material Master and MRP 2010

Date of Issue: 28/10/2010 © 2009 BHP Billiton Commercial in Confidence

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Vendor Master, Material Master and MRP 2010

Version: Module: Developer: Reviewers:

Change & Training Deloitte MM Team Lead BHP Billiton SME Other

1.0 Materials Management (MM) James Asante Tony Botes Bronwen Watson Berinda Joubert

Course Title / ID: Target Audience:

Course Duration (Estimate): Delivery Method(s): Prerequisites:

Manage Vendor Master, Material Master, MRP Business Unit Supply Personnel: Administrator Supply Mn Supply - Co-ordinator Mn Supply - Practitioner Mn Supply - Supervisor Overseer Supply Superintendent Supply 1 day Facilitated Session, Practical Exercises SAP Basic Navigation Course

Course Purpose and Objectives: This course is intended to cover the business processes and the management of Vendor and Material Master data as well as Material Requirements Planning as applicable to BHP Billiton. The course will also cover the associated Reports. Upon completing this course, participants will be able to: Understand the global SAP vendor philosophy Describe vendor management procedures such as Vendor Master Maintenance Requests Check if the vendor exists Create Manufacturer Vendors Create Head Office Vendors records Create Vendor Partner Change Vendor records Delete vendor records Mark Vendor for deletion Describe the procedures for the administration and management of material master Complete catalogue request form List the Material types List Material Valuation categories Perform Material search Create Material ­ Client Create Material ­ Plant Change Material ­ Client Change Material ­ Plant Mark Material for deletion Delete Material Master Describe Materials Requirements Planning Maitain MRP parameters MRP Batch Run MRP Single Item Run Determine candidates for Pool Stock

Date of Issue: 28/10/2010 © 2009 BHP Billiton Commercial in Confidence

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Vendor Master, Material Master and MRP 2010

Content Outline: Course Overview ­ Process Flow

Process Flow: Vendor Creation

Request for new vendor from requestor

Process Flow

BU/ SBS

SSC

If rejected by SSC

Compelete vendor request form

Activity Reference

Site review (if necessary)

Activity Reference

Queued to SSC

Review vendor request against guidelines

Activity Reference

If it does not exists

Obtain details from vendor (if required)

Activity Reference

Notify requestor of rejection reason

Activity Reference

If vendor exists in any instance

SSC

Notify requestor of vendor number

Activity Reference

Extend/copy vendor into requesting instance(if not already done)

Activity Reference

Create vendor in SAP

Activity Reference

Process Flow: Vendor Modification

BU/ SSC

e ng ha tter C le m r fro ndo ve

Process Flow

SSC

fo d In e rn tu m re fro dor n ve

Request for vendor modification

Complete vendor modification request form

Activity Reference

Review modification request against guidelines

Activity Reference

Major change requested Minor change/ from vendor

Confirm modified details with vendor (if necessary)

Activity Reference

Modify vendor record in SAP

Activity Reference

Notify requestor on completion

Activity Reference

Date of Issue: 28/10/2010 © 2009 BHP Billiton Commercial in Confidence

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Vendor Master, Material Master and MRP 2010

Content Outline: Course Overview ­ Process Flow

Process Flow: Organisational Levels

Maintained Centrally by SSC

Maintained By Plant

Client Data

Plant Data

Store Location Data Inventory Stock Level

Warehouse Data Bin Location Bin Stock Storage Area

Material Number Material Type Classification Data Expediting Controls Base Unit of Measure Purchasing Text

MRP Controls Purchasing Data Accounting Data

Process Flow: Material Create

BU SSC

Process Flow

User identifies need for material to be catalogued

Complete Catalogue Request Form

Activity Reference

Form forwarded to SSC Catalogue Section

Activity Reference

Review request and check for existing materials

Activity Reference

Client level data created SSC to create Site level data in SAP

Activity Reference

Site level material ALE distribution master data required created

Activity Reference

Site to create site level data ALE distribution required Site level Inventory coordinator notified of new material

Activity Reference

Material distributed by ALE to other instances

Activity Reference

Request to extend a material to a new plant

Site level inventory coordinator contacted

Activity Reference

Site level material master data created

Activity Reference

Requestor notified that material has been catalogued

Activity Reference

Material distributed by ALE to other instances

Activity Reference

Date of Issue: 28/10/2010 © 2009 BHP Billiton Commercial in Confidence

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Vendor Master, Material Master and MRP 2010

Content Outline: Course Overview ­ Process Flow

Process Flow : MRP

Process Flow

Material Master Create / Change

Material Movement

No Change

MRP List Created (if reqd)

Activity Reference

MRP Requisition Change

MRP Planning File Updated

MRP Job

Material Requirements Evaluated

Go To: Requisition Process

Activity Reference

Activity Reference

Activity Reference

Material Reservation Created / Changed Stock Purchase Order Change

Schedule Lines Created (if reqd)

Activity Reference

Planned Orders Created (if reqd)

Activity Reference

Date of Issue: 28/10/2010 © 2009 BHP Billiton Commercial in Confidence

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Vendor Master, Material Master and MRP 2010

Content Outline: Manage Vendors. Upon completion of this module, participants will be able to: Create Vendor Master Change Vendor Master Vendor Master Changes ­ Per Vendor Vendor Master Record Mark for Deletion Execute Reports This course will cover the following concepts, terms, and procedures: Vendor partner Global catalogue Duplicate item Obsolete item Superseded item

Transaction Name Create Vendor Master Change Vendor Master Vendor Master Changes ­ Per Vendor Vendor Master Record Mark for Deletion Reports Display Vendor Record Vendor Delivery Report - Detailed Vendor Delivery Report - Summary Vendor Master Banking Detail Change Report Vendor Master Changes ­ Per Vendor Vendor Master Changes ­ Range of Vendors Vendor Master Changes Vendor Master Record Mark for Deletion Vendor Total Spend Program to Identify Inactive Vendors

Transaction Code XK01 XK02 XK04 XK06 XK03 ZMPU_DELIV_DET ZMPU_DELIV_SUM ZFAPVB XK04 SA38 ZMPU_VMC XK06 ZMPU_VENDSPEND ZMPU_VEND_DEL_BLOCK

QRG Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Content Outline: Manage Material Master Upon completion of this module, participants will be able to: Create Material Master Record Extend a Material Master Record Change Material Flag Material for Deletion Execute Reports This course will cover the following concepts, terms, and procedures: Asset responsibility Global Catalogue BHP Billiton Catalogue Organizational Levels Coding Standards Material Types

Date of Issue: 28/10/2010 © 2009 BHP Billiton Commercial in Confidence

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Vendor Master, Material Master and MRP 2010

Transaction Name Create Material Master Record Extend a Material Master Record Change Material Flag Material for Deletion Reports Material Master Active Changes Materials List Material Master Duplicates Report Material Master Change by User ID at Plant Level Report Audit Control Report for Materials on Contract Material Master Activity

Transaction Code MM01 MM01 MM02 MM06 MM04 MM60 ZM00_MATL_DUPLICATES ZMPU_MATCHG ZMPU_MOC ZPET_MASTER_ACTIVITY

QRG Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Content Outline: Manage MRP Upon completion of this module, participants will be able to: Maitain MRP parameters Perform MRP Batch Run Perform MRP Single Item Run This course will cover the following concepts, terms, and procedures: MRP Types Lot size procedures MRP Controller Transaction Name Maitain MRP Parameters MRP Single Item Single Level Reports Material Requirement Planning (MRP) List MD06 Yes Transaction Code MM01 MD03 QRG Yes Yes

Course Review: After completing this course, participants will be expected to be able to: Understand the global SAP vendor philosophy Describe vendor management procedures such as Vendor Master Maintenance Requests Check if the vendor exists Create Manufacturer Vendors Create Head Office Vendors records Create Vendor Partner Change Vendor records Delete vendor records Mark Vendor for deletion Describe the procedures for the administration and management of material master Complete catalogue request form List the Material types List Material Valuation categories Perform Material search Create Material ­ Client

Date of Issue: 28/10/2010 © 2009 BHP Billiton Commercial in Confidence

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Vendor Master, Material Master and MRP 2010

Course Review: Create Material ­ Plant Change Material ­ Client Change Material ­ Plant Mark Material for deletion Delete Material Master Describe Materials Requirements Planning Maintain MRP parameters MRP Batch Run MRP Single Item Run Determine candidates for Pool Stock Execute Reports

Learning Assessments: The following mechanisms will be used to reinforce and evaluate the learning: Practical exercises in the SAP R/3 training environment. Support Material: The following mechanisms will be used to support the learning: Manage Vendor, Material Master and MRP Quick Reference Guide PowerPoint presentation Activity Flow Posters Student Guide Exercise Guide Data Sheet

Date of Issue: 28/10/2010 © 2009 BHP Billiton Commercial in Confidence

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Source Documentation

This section lists all source materials (supplementary to the ARIS LPDD Report) that should be used to build the Module (e.g. product documentation, peripherals, CDs, white papers, product specific software, hardware requirements, etc.). Source materials should be stable at commencement of development activity and also identify exactly what and how they should be used. Doc Ref 1 2 3 4 5 6 7 8 9 10 11 12 Document Title Release 1 1SAP Project Overview eLearning 1SAP Overview Images Zip File PPT source doc INT001 L&PS Approach Version Published Module Design DB Module Design DB Location Document Usage: Identify What, Where and how to use this source document As a source where referenced. As specified. As specified.

BHP Billiton 1SAP Project 1SAP L&PS Module Design ­ eLearning ­ Introductory Learning

Document History

Approvals Record Document Owner James Asante Approvers Tony Botes Bronwen Watson Berinda Joubert Technical Project Manager Deloitte MM Team Lead BHP Billiton SME Title / Role MM Trainer Signature Date

Change History Version No. 1.0 Date Changed 2010-10-28 Modified By James Asante Nature of Amendment Issue for comment

Date of Issue: 28/10/2010 © 2009 BHP Billiton Commercial in Confidence

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Manage Vendor Mater, Material Master & MRP

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