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ELECTION SUPPORT PROJECT (ESP) VOTER EDUCATION GRANTS FACILITY 2010 CALL FOR PROPOSALS

1. BACKGROUND

Tanzania's fourth national and legislative election will be held in 2010. In the periods between elections, the country has taken significant steps to consolidate democracy. Recognizing that capacities for the conduct of elections in the United Republic of Tanzania require further strengthening for increased transparency, participation and quality, the Government of Tanzania supported by UNDP and other Development Partners have developed the 2010 Election Support Project (ESP) of dedicated electoral support to the preparation, management and conduct of the election event. The ESP is designed to complement the National election activities and resources that are being planned by the National Election Commission and the Zanzibar Election Commission. The ESP's main goal is to further strengthen national capacities for the implementation of free, fair and credible elections, with a focus on strengthening the national leadership of Electoral Management Bodies (EMBs) and engagement of political parties, media and other civil society, as well as national security management institutions. One of the key lessons learned from the 2005 elections was that there is a real need to improve citizens' understanding of their rights and duties with respect to the electoral process. Specifically, the need to: Strengthen capacity for the delivery of voter and civic education by the Electoral Management Bodies and Civil Society Organisations. Support the political engagement of women, people with disabilities and other disadvantaged and marginalized groups. ESP supports the two Election Management Bodies in their voter education efforts. It in particular supports NEC and ZEC to implement their Voter Education Plans for 2008-2010. In order to "influence the public to effectively participate in the electoral process" (NEC Strategic Plan, p. 24) ESP in collaboration with the National Electoral Commission (NEC) and the Zanzibar Electoral Commission (ZEC) has developed a Voter Education Grant Facility (VEGF) as a funding mechanism for Civil Society Organizations (CSOs) to provide voter education to the electorate and particular target groups throughout Tanzania. The VEGF shall enable civil society organizations to become actively engaged in voter education.

2. VOTER EDUCATION Voter education is a critical element in achieving free, fair and credible elections, and this has been given strong emphasis by NEC and ZEC in the 2010 elections. The ESP has therefore established a Grant Facility to support CSO initiatives in education related to elections. When using the term voter education

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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this Call for Proposals understands that it should encompass the following three areas. Voter information enabling citizens to vote, including the date, time, and place of voting; the type of elections; identification necessary to establish eligibility and mechanism for voting / voting process. Voter information therefore provides the details on how, when and where to vote and what documents to bring as well as information for key target groups (e.g. how persons with disabilities are to be assisted during the polling). Voter education shall help citizens to better understand their rights to participate in elections. It shall specifically address voter's motivation and preparedness to participate in election. It pertains to information about voting and the electoral process and establishes the link between basic human rights and voting right (right to vote and to be elected) and includes information about e.g.: the role, responsibility and rights of voters; the relationship between elections and democracy; the principles of multi-party system; why voting is important and its impact on accountability; electoral system (levels of elections, nomination of candidates; how votes translate into seats); voting, polling, counting; importance of democratic elections (meaning of democratic elections, free and fair elections, democratic leadership); functions of NEC and ZEC; political tolerance; importance of a safe and peaceful environment; dispute settlement; warning against vote buying. Election-related civic education refers to the broad concept of democracy such as the respective roles and responsibilities of citizens and government; the significance of periodic and competitive elections; constitutionalism; separation of power; Information regarding the institutions voters vote for (President, Parliament, Councils); democracy and peoples participation; citizens and democratic leadership; importance and functions of political parties; rule of law and democratic governance; transparency and political accountability; the concept of human rights (rights holders and duty bearers); citizens obligation etc.

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While intending to inform as many people as possible and to provide voter education to the electorate at large, the VEGF for the 2010 elections will particularly focus on segments in the society who have only limited or no access to information at present. The VEGF in particular intends to support proposals which reach out to the following key target groups: Women Youth and first time voters Disadvantaged citizens in rural and urban areas People with disabilities Non literate people People living in remote areas.

Delivering voter education to these target groups requires innovative approaches that go beyond traditional channels of communication. There is a variety of means and ways to reach out to the identified target groups. Proposals with an innovative or unconventional approach are more likely to be selected. It is recommended to make use of existing society/community structures and events (e.g. market days, links to informal structures in rural communities, etc.) and examples of possible activities include:

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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Drama and street theatre; Election caravans in remote villages and settlements; Convening of broad village meetings / town hall meetings; Convening of focus group discussions; Women's group meetings; Youth group meetings; addressing parents in school meetings; Dissemination of voter education via loud speakers at village levels; production of TV or radio programmes; Forming of radio listening groups; Preparation and distribution of booklets or leaflets; Thematic cultural or sports events with a clear focus on conveying voter education; Working with existing networks to reach out to target groups; Voter education sessions with picture cards for nonliterate voters; Slide and film projections in remote communities, etc.

All voter education material and the delivery of activities should strictly follow the guidelines elaborated by 1 NEC and ZEC for voter education (forthcoming). In addition, cultural appropriateness, absolute impartiality and neutrality of the voter education material content as well as during the distribution / dissemination / implementation of voter education are essential.

3. PURPOSE OF THE CALL FOR PROPOSALS The Election Support Project invites Civil Society Organisations with relevant experience and sufficient capacity to deliver appropriate, quality voter education to the above target groups to submit their proposals for consideration. This document ("the Call for Proposals") outlines the scope and process of the VEGF, and is accompanied by detailed Application Guidelines that explain how applicants should submit their proposals.

4. THE GRANTS MANAGER Deloitte Consulting Limited, an independent accounting, auditing, and management consultancy and tax service firm with long experience in Fund Management has been selected by UNDP through a competitive process to manage the VEGF. Deloitte Consulting Limited, hereafter referred to as "the Grants Manager", will manage the selection process of grantees on behalf of and under the direct supervision of UNDP. The Grants Manager will remain legally responsible for the VEGF and for contractual relationships with the grantees. UNDP will remain involved at all stages of the process, by providing guidance and direction to the Grants Manager, participating in Evaluation and Selection Committees, and ensuring quality control as well as the fairness, equity and transparency of the process.

5. GRANTS FOR ALLOCATION The total amount of funding available for grants allocation to CSOs is expected to be US$2.7M. The funds will be allocated to CSOs through a competitive process based on pre-defined selection criteria as well as the types of grants, funding limits and percentage allocation illustrated in the table below.

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These guidelines are not yet available on the date of publishing this Call. However, this Call for Proposals document and the related Application Guidelines provide sufficient information for prospective Applicants to prepare their proposals.

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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Type of Grant (Window) Strategic Grants (Window 1)

Funding Limits

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% Allocation 65% of the total budget

US$ 50,000 ­ 150,000 (Approx. TSh 67,250,000 - 201,750,000)

Project Grants (Window 2)

US$ 20,000 ­ 50,000 (Approx. TSh 26,900,000 - 67,250,000)

35% of the total budget

In the event that insufficient quality applications are received for a particular window, the Grants Manager reserves the right to reallocate the remaining funds to the other window, should the latter have received more satisfactory applications. 5.1 How do Strategic Grants differ from Project Grants? While VEGF puts no restrictions on the types of activities that applicants to each funding Window may propose, it is expected that Strategic Grants in Window 1 will be more likely to make use of national level organisational and media networks as part of a strategy for wider coverage. Applicants to this Window will have the organisational capacity to reach greater numbers with voter education information, possibly as part of a coalition, consortium or network of agencies. The expectation is that applicants for Strategic Grants also bring prior experience of delivery of voter or civic education, and can demonstrate effective approaches. Activities funded under this window could also be innovative. Window 2 (Project Grants) is intended to facilitate applications mainly (but not exclusively) from smaller CSOs with sub-national coverage, focusing on an innovative or unconventional approach. These CSOs may be working with specific target groups or in particular locations, and may not be able to absorb and make effective use of larger amounts of funding. It is expected that some applicants to Window 2 will have more limited organisational capacity and limited prior experience of delivering voter education but they should demonstrate experience in delivering public awareness activities. Please see the relevant sections below for further details on eligibility and the evaluation criteria that will be applied to each Window.

6. DURATION OF PROJECTS The voter education activities proposed within the framework of proposed projects are expected to st commence on 1 of July 2010 and implementation shall conclude before Election Day expected to occur in late October 2010.

7. ELIGIBLE ORGANIZATIONS

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A regulation concerning the Election Expenses Act is presently under preparation which will establish funding limits for CSO. It therefore is advised that applicants regularly visit the UNDP/ESP web sites indicted in this Call for Proposal to get updated information on possible changes http://www.vegf.or.tz/ or http://www.tz.undp.org/ESP/Small_Grant_Facility_for_Voter_Education.asp

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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7.1 Civil Society Organizations (CSOs) that are locally registered and currently operating in Tanzania are eligible to apply for funding. Civil Society Organizations include e.g.: 3

Non Government Organizations (NGOs); Faith-Based Organizations (FBOs); Community Based Organizations (CBOs); Academic/professional organizations; Media organizations undertaking public interest work; Community networks (at region/district/ward levels); Consortia or partnership organizations; Tanzanian umbrella organizations;

For Strategic Grants eligible organizations should be registered and operating in Tanzania for at least five (5) years. For Project Grants eligible organizations should be registered and operating in Tanzania for at least one (1) year. International NGOs with demonstrated well-founded partnership(s) with local CSOs are eligible to apply for Strategic Grants only. 7.2 The following organizations are not eligible to apply to the VEGF: For profit/private organizations; Political parties or organizations affiliated to political parties; Trade unions; International NGOs (for Project Grants) and/or international NGOs without demonstrable linkage with local CSOs (for Strategic Grants).

7.3 Applicants should demonstrate: Human resources: adequate project staffing with the qualifications and experience to manage the project and deliver the intended outputs. Organizational capacity: legally established, with adequate physical resources (equipment, offices) and governance structures, policies and systems that enable the organization to manage the project and funds effectively. Comparative advantage: (particularly for Strategic Grants applicants) Technical expertise: experience with delivery of civic and/or voter education. Capacity to form or make use of networks and partnerships with collaborating organizations that add clear value to the project. High outreach: the capacity to reach large numbers of voters in the priority target groups, particularly in traditionally underserved locations.

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This may not be an exhaustive list.

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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8. ELIGIBLE PROJECTS Eligible projects are those that: - Aim at achieving the objectives of the voter education programme, i.e. to improve the citizens understanding of their rights, responsibilities and ability to "effectively participate in the electoral process". Demonstrate innovative approaches to delivering voter education to the priority target groups, namely: a) Women b) Youth and first time voters c) Disadvantaged citizens in rural and urban areas d) People with disabilities e) Non literate people f) People living in remote areas.

Applicants may target other groups but they must justify the reasons for targeting them on the basis of lack of access to information or particular disadvantage. Seek to employ delivery strategies relevant to the target groups and locations. The strategies should promote: a) Proactive targeting, mobilising and educating of the priority groups identified above b) Use of participatory methodologies in the delivery of voter education c) The spread of voter education messages and information beyond the direct beneficiaries of project activities. d) Responsiveness to gender and other relevant cross-cutting issues e) Conflict prevention and mitigation

9. INVITATION TO SUBMIT PROPOSALS All interested eligible organizations are invited to download or collect detailed application guidelines and application forms for detailed information on how to participate to the Voter Education Grants Facility (details follow below). In addition, the Grants Manager will conduct information sessions in nine locations across the country th th between April 6 2010 and April 10 2010, to which representatives of interested eligible CSOs are invited to attend. A detailed schedule of such information sessions as well as indications on how to register is provided in Annex 1.

10. HOW TO APPLY

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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10.1 Application guidelines and forms The following application guidelines and application forms are now available to guide applicants in understanding the process and developing their proposals: Application guidelines and proposal form (in English); Application guidelines and proposal form (in Kiswahili ­ for project grants only); Budget form (in English and Kiswahili). Application guidelines and application forms can be obtained by: Sending an e-mail to [email protected]; Downloading from the VEGF dedicated website http://www.vegf.or.tz/ Downloading from the UNDP ESP website: http://www.tz.undp.org/ESP/Small_Grant_Facility_for_Voter_Education.asp; Collecting in person from the Deloitte Consulting Limited office (address below).

Applicants are advised to read through the full application guidelines before starting to work on the proposal. Only proposals submitted in the formats provided will be accepted. A check list is available at the end of the Application Guidelines. Any proposals submitted that do not adhere to the format will not be accepted for appraisal.

10.2. How and where to submit proposals Applications shall be submitted either in electronic version or in hard copy. Applicants submitting hard copy applications are required to include an electronic version of the application on a CD. Hard copies shall be delivered in sealed envelopes by registered mail, courier or hand delivery to the following address: Deloitte Consulting Limited th 10 Floor, PPF Tower Cnr. Ohio Street/Garden Avenue P.O. Box 1559 Dar es Salaam, Tanzania. Applications by e-mail shall be sent to [email protected]

Envelopes should be labelled and/or the subject line of the e-mail should be as follows: "Elections 2010: Proposal for Voter Education Grants Facility ­ Strategic/Project Grants*" (*Specify whether the application relates to Strategic or Project Grants)

Proposals submitted via post or hand delivery MUST also be attached on a virus-free CD-ROM. Further details regarding the submission procedure are laid out in the Application Guidelines available as previously indicated. Proposals for Strategic Grants (Window 1) should be submitted in English only.

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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Applications for Project Grants (Window 2) will be accepted either in English or in Kiswahili (please use the appropriate format). If proposals are submitted in Kiswahili, summaries of the proposals in English will be prepared by the Grants Manager so as to allow members of the Selection Committee (composed of both Tanzanian and non Tanzanian members), to assess the proposals properly.

10.3. Deadline for submitting proposals Complete project proposals (i.e. proposal form and budget) must be submitted to the Grants Manager no later than 21 April 2010 at 16:30 (Dar es Salaam time). Applications received after the official deadline, including by email, will be automatically rejected. 10.4. Acknowledgement of receipt of proposals Applicants submitting applications through email will receive an automatic email notifying them that their application has been received. Applicants submitting applications by hand delivery will be provided with an acknowledgement of receipt by the Grants Manager. Applicants submitting applications through registered mail or courier services should request proof of delivery and delivery time from the company and/or person they used for the delivery.

11. EVALUATION AND SELECTION OF PROPOSALS Proposals will be evaluated in 4 steps: Step 1: Pre-screening of all proposals by the Grants Manager Step 2: Technical review by a Technical Review Committee of proposals considered eligible at step 1 Step 3: Capacity Assessment by the Grants Manager of all applicants whose proposals have been considered eligible at step 2 Step 4: Grants Awards by a Selection Committee based on results of steps 2 and 3.

11.1. Pre-screening of proposals by the Grants Manager (Step 1) This first step will consist of checking the administrative responsiveness and/or eligibility of proposals based on the following checks: Was the application submitted within the required deadline? Was the application submitted in the required format? Was the application submitted in the correct language? (Submissions in Kiswahili are accepted for Project Grants only) Is the application form fully completed and are the requested documents duly attached? Is the application computer-typed? (hand written applications will not be accepted) Is the applicant part of the "eligible organisations" as per defined in paragraph 6?

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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Is the requested funding within the specified range? Is the duration of proposed project in line with the time frame set out in the call for proposals?

All proposals considered non eligible on the basis of above mentioned criteria will be rejected at this stage. Proposals considered eligible will be forwarded to the Technical Review Committee for further evaluation (Step 2). 11.2. Technical review of proposals by the Technical Review Committee (Step 2). All proposals considered eligible at Step 1 will be reviewed and evaluated by a Technical Review Committee whose members will be selected on the basis of their technical expertise, neutrality and impartiality. Assessment of proposals will be based on the pre-defined criteria and related weighting as summarised in the table below. The evaluation criteria allow the quality of the proposals submitted to be assessed consistently and systematically in relation to the objectives and priorities set, and grants to be awarded to project that are likely to have high outreach and effective delivery of voter education to the target groups. The review will include checking that budgets are reasonable, realistic and in line with all activities proposed in the work plan. Evaluation criteria and allocation of points CRITERIA Project relevance Project implementation Technical capacity and expertise Budget and cost effectiveness TOTAL Allocation 30% 30% 20% 20% 100%

Details of the evaluation criteria scoring for both types of grants is provided in Annexes 2 and 3. All proposals that do not obtain the minimum score of 60% will be rejected at this stage. All proposals that pass the minimum score of 60% will be considered for Capacity Assessment (Step 3). 11.3. Capacity Assessment of the CSOs whose proposals have been considered eligible at Step 2 (Step 3) Based on the results of the proposals evaluation by the Selection Committee at Step 2, the Grants Manager will conduct on-site visits of short-listed organizations with the aim of assessing their organizational and financial management capacity. Criteria and points allocation are summarized in the table below.

Capacity Assessment criteria and allocation of points: % points allocation

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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ORGANIZATIONAL CAPACITY ASSESSMENT Organization's governance Organization's management Organizational policies established and in place FINANCIAL CAPACITY ASSESSMENT Existence of proper accounting procedures Existence and application of appropriate internal controls Budgeting, reporting and auditing Financial policies established and in place TOTAL FOR ORGANISATION AND FINANCIAL ASSESSMENT

32% 10% 9% 13% 68% 34% 10% 11% 13% 100%

The Capacity Assessment will result in a rating of short listed organizations, which will provide input for the Selection Committee in the final appraisal and selection of proposals and the level of risk will be one factor in selecting a proposal for funding. All applicants whose capacity assessment result falls below 60% will be rejected at this stage; those obtaining above 60% will be submitted to the Selection Committee for final appraisal. 11.4. Grants awards by the Selection Committee (Step 4) Based on the results of the Technical Review of Proposals and the Capacity Assessment of short-listed applicants, a Selection Committee composed of members selected based on their technical expertise, neutrality and impartiality will make final decisions on the allocation of grants based on: Competitive Scores from Step 2 An equitable balance between priority target groups An equitable geographical balance Regional variations in exposure to past voter education initiatives (the targeting of underserved localities) The pre-defined allocated share of funds per window Level of risk from the capacity assessment in Step 3.

Even if a project proposal may satisfy the evaluation criteria, the Selection Committee reserves the right to refuse to fund any particular proposal if there is a need to balance the allocation of grants across different categories. 12. ANNOUNCEMENT OF RESULTS 12.1. Notification of successful organizations Successful applicants will be notified in writing and will then enter into a legally binding contract with the Grants Manager. All successful organizations will be provided training by the Grants Manager on the NEC/ZEC Voter Education guidelines, planning, financial management, accountability and reporting prior to any disbursement of funds.

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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12.2. Unsuccessful organizations Unsuccessful applicants will be officially informed by the Grants Manager at the end of the process. Opportunity will be offered to non-selected applicants to seek clarification on their application and the reason for rejection. However, the decision by the independent Selection Committee and Grants Manager to reject an application or not to award a grant is final. 12.3. Publication of results The list of selected grantees will be made public through national print media and will be posted on both the VEGF website and the UNDP ESP website.

13. IMPLEMENTING PRINCIPLES The selected organizations as well as all their staff must obey Tanzanian legislation, in particular the electoral legal framework. The selected organization(s) and its staff must maintain strict neutrality and refrain from any activities which could be interpreted as bias for or against any political party or candidate. The selected organization(s) and its staff will only conduct voter education (as defined in chapter 2) and will refrain from any interference in the electoral process. The selected organizations are expected to coordinate their implementation, to the best of their ability, with other potential organizations conducting civic/voter education. Voter education materials and activities must not create tensions, disputes or conflicts, or otherwise impact negatively on the political environment/atmosphere. All voter education materials prepared by the selected organisations have to strictly follow NEC/ZEC guidelines on voter education and needs to be approved by NEC/ZEC.

Failure to any of the above principles may lead to immediate termination of grants.

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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ANNEX 1: INFORMATION SESSIONS Information sessions will be organized as per the schedule indicated in the table below. Representatives of interested eligible CSOs from mentioned regions and/or nearby regions/areas are invited to attend. To attend the sessions, interested participants are requested to register at least two (2) days in advance by sending an e-mail to [email protected] Please note that participation in these information sessions will be limited to two representatives per organization.

REGIONS COVERED Dar es Salaam, Morogoro, Pwani Pemba Kagera, Shinyanga, Mara, Mwanza Kilimanjaro, Arusha, Manyara, Tanga Singida, Dodoma, Tabora, Manyara Mbeya, Iringa, Rukwa Kigoma Lindi, Ruvuma, Mtwara, Unguja

SESSION VENUE Pwani (Kibaha) Pemba Mwanza Town Moshi Town Singida Town Mbeya Town Kigoma Town Mtwara Town Stone Town

DATE 12 April, 2010 14 April, 2010 13 April, 2010 13 April, 2010 13 April, 2010 13 April, 2010 13 April, 2010 13 April, 2010 16 April, 2010

DEADLINE FOR REGISTRATION 9 April,2010 9 April,2010 9 April,2010 9 April,2010 9 April,2010 9 April,2010 9 April,2010 9 April,2010 9 April,2010

NOTE;

The venues for the workshop will be communicated through the website (www.vegf.or.tz) two (3) days before the workshops. Participants are encouraged to visit the website on regular basis

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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ANNEX 2: Proposal evaluation criteria and scoring for Strategic Grants

CRITERIA PROJECT RELEVANCE The project proposal complies with the objectives of VEGF Proposed activities are appropriate and link clearly to voter education and election-related civic education. The objectives and expected results of the project address specific problems, issues, opportunities of the area The proposal aims to reach the VEGF's priority target groups The proposal aims for high outreach to a large number of people or wide geographic area Project design is gender responsive PROJECT IMPLEMENTATION Overall project design and presentation is logical and coherent Project proposal demonstrates innovative approaches in delivering voter education Community entry and mobilization strategies are realistic and effective Strategies for selecting and deploying facilitators are effective There is a thorough and reasonable implementation plan which fits within the proposed timeframe and budget. Results are specific, measurable, achievable, realistic, time-based. An adequate monitoring and evaluation plan exists. Proposed project and implementation plans are conflict sensitive and do not have negative impacts on the political environment/atmosphere throughout the implementation period TECHNICAL CAPACITY AND EXPERIENCE 20% 30% Allocation 30%

The organization is well-established (physical presence in various regions across the country will be an added advantage). The organization has experience in delivering voter/civic education. The organization's management has adequate systems in management, administration and financial management. Proposed project staff has relevant qualifications and experience. BUDGET AND COST EFFECTIVENESS Proposed expenditure is necessary for the implementation of project activities. The budget provides appropriate and reasonably priced resources in adequate quantities to complete the proposed tasks. There is a reasonable allocation of direct and indirect costs (indirect costs e.g. staff salaries, per diems and other administrative costs do not constitute a substantial percentage of total project costs). 20%

Pass threshold: 60%

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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ANNEX 3: Proposal evaluation criteria and related scoring for Project Grants

CRITERIA PROJECT RELEVANCE The project proposal complies with the objectives of VEGF. Proposal shows a clear link between proposed activities and voter education and election-related civic education. The objectives and the expected results of the project address specific problems, issues, and opportunities of the area. The proposal aims to reach the VEGF's priority target groups The proposal aims for high outreach Project design is gender responsive PROJECT IMPLEMENTATION The project is logically presented. Project proposal demonstrates creativity in proposed activities and methods of implementing such activities. Community entry and mobilization strategies are realistic and effective. There is a thorough and reasonable implementation plan which fits within the proposed timeframe and budget. Results are specific, measurable, achievable, realistic, time based. There is adequate means of following progress and measuring results Proposed project and implementation plan are conflict sensitive and do not have negative impacts on the political environment/atmosphere throughout the implementation period TECHNICAL CAPACITY AND EXPERIENCE The organization has experience in delivering public awareness programmes. The organization's management has adequate experience in management, administration and financial management Proposed project staff has relevant qualifications and experience. BUDGET AND COST ­ EFFECTIVENESS Proposed expenditure is necessary for the implementation of project activities. The budget provides appropriate and reasonably priced resources in adequate quantities to complete the proposed tasks. There is a reasonable allocation of direct and indirect costs (indirect costs e.g. staff salaries, per diems and other administrative costs do not constitute a substantial percentage of total project costs). 20% 20% 30% Allocation 30%

Pass threshold: 60%

The Election Support Project 2010 is supported by Canada, Denmark, the European Commission, Finland, the Netherlands, Norway, Sweden, Switzerland, UNDP and the United Kingdom, and is managed under the auspices of the United Nations Development Programme in Tanzania.

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